Sunlight purchasing system and method

Abstract

The invention discloses a sunshine purchase system and method, and relates to the technical field of purchase, and the system comprises a system management module, a basic data management module, a purchase request management module, a purchase management module, a quality and price comparison module, a bid invitation module, a negotiation module and the like. Through the automatic purchasing process, manual operation is reduced, the purchasing efficiency is improved, all purchasing activities are carried out on the platform, monitoring and auditing are easy, and the transparency of the purchasing process is enhanced; through an integrated management module and an informatization means, comprehensive optimization and management of a purchasing process are realized, and through a mass-to-price comparison and negotiation module, the purchasing cost is effectively reduced; through the risk management module, the purchase risk is identified and handled in advance, the enterprise benefit is guaranteed, and an efficient, transparent and intelligent purchase management solution is provided for the enterprise.

Description

Technical Field

[0001] The present invention relates to the technical field of procurement, and in particular to a sunshine procurement system and method. Background Art

[0002] In modern enterprise management, procurement activities are an important part of enterprise operations, which are directly related to the enterprise's cost control, supply chain stability and the market competitiveness of the final product. The traditional procurement model often relies on manual operations and paper documents, which is not only inefficient, but also prone to errors and difficult to adapt to the rapidly changing market environment. In addition, the lack of effective supervision and transparency also makes the procurement process vulnerable to human factors, increasing the risk of unfair transactions;

[0003] With the rapid development of information technology, especially the application of the Internet and cloud computing technology, procurement management has begun to transform towards electronic, automated and intelligent. The electronic procurement system automates the procurement process through an online platform, improving the efficiency and accuracy of procurement;

[0004] However, existing electronic procurement systems often have single functions and lack integrated design, making it difficult to meet the diverse procurement needs of enterprises. At the same time, these systems are also insufficient in terms of user-friendliness, data processing capabilities, and compatibility with other enterprise management systems. In order to solve these problems, it is necessary to develop a new sunshine procurement platform that not only automates the procurement process, but also provides a high degree of transparency and traceability to ensure the fairness and compliance of procurement activities. Summary of the invention

[0005] 1. Technical issues to be solved

[0006] In view of the deficiencies in the prior art, the present invention provides a sunshine procurement system and method, which solves the technical problems raised in the above background that the existing electronic procurement systems often have single functions, lack integrated design, and are difficult to meet the diverse procurement needs of enterprises. These systems also have insufficient user-friendliness, data processing capabilities and compatibility with other enterprise management systems.

[0007] (II) Technical solution

[0008] To achieve the above objectives, the technical solution adopted by the present invention is: a sunshine procurement system and method, comprising:

[0009] System management module: responsible for the platform's user management, role allocation, authority control, organizational structure setting, and system dictionary maintenance to ensure the security and flexibility of platform operations;

[0010] Basic data management module: used to maintain and update basic data such as supplier information, product catalogs, price information, and procurement categories, providing necessary data support for the procurement process;

[0011] Purchase requisition management module: allows business departments to initiate purchase requisitions online and go through approval process management to ensure the standardization and transparency of the purchase requisition process;

[0012] Procurement management module: responsible for the generation, approval, release and tracking of purchase orders, and realizes the automated management of purchase orders;

[0013] Quality and price comparison module: compare the quality and price of suppliers through online inquiry, bidding, negotiation, etc. to select the most suitable supplier;

[0014] Tendering module: dedicated to managing the tendering process, including tender announcement release, bid management, bid evaluation and tender award notification, to ensure the fairness and compliance of the tendering process;

[0015] Negotiation module: used to record and track the negotiation process with suppliers, including negotiation strategies, quotation records and negotiation results;

[0016] Contract management module: manages the drafting, approval, signing, execution and filing of procurement contracts to ensure the standardization and legal effectiveness of contract management;

[0017] Acceptance management module: responsible for the acceptance process of purchased goods, including quality inspection, quantity verification, acceptance confirmation and warehousing operations;

[0018] Financial Management Module: Handles financial processes related to procurement, including payment application, budget control, cost analysis and payment execution.

[0019] Preferably, a report and analysis module is also included to provide report generation and data analysis functions for the procurement process and support data-based decision making.

[0020] Preferably, an audit tracking module is also included to record detailed logs of all procurement activities, including user operations, system changes and process status, for the convenience of auditing and monitoring.

[0021] Preferably, it also includes a supplier management module for evaluating and managing the performance of suppliers, including supplier qualification review, performance evaluation and relationship maintenance.

[0022] Preferably, a risk management module is also included to identify and manage potential risks in the procurement process, including market risks, supply risks and compliance risks.

[0023] A method for using a sunshine purchasing system comprises the following steps:

[0024] S1: Demand initiation: The demand department initiates the purchase request through the purchase request management module to clarify the purchase goals and requirements;

[0025] S2: Approval process: After the demand is submitted, it enters the approval process through the procurement management module and is reviewed by the head of the relevant department;

[0026] S3: Work allocation: After approval, the procurement management module will allocate the work to the corresponding procurement staff, clarifying the responsibilities and deadlines;

[0027] S4: Progress tracking: Purchasing staff work according to the assigned tasks, and conduct quality and price comparison, bidding and negotiation through the quality and price comparison module, bidding module and negotiation module, so as to realize the automatic update of work progress in the procurement process flow;

[0028] S5: Quality inspection: During the execution of the work, quality inspection is carried out through the acceptance management module to ensure that the work meets the standards and requirements of the purchasing unit;

[0029] S6: Result evaluation: After the work is completed, the result evaluation is carried out through the supplier management module and risk management module, including work efficiency and cost-benefit analysis;

[0030] S7: Feedback summary: Feedback the evaluation results to relevant departments as a reference for subsequent work and basis for improvement.

[0031] Preferably, in the step S4, the contract needs to be uploaded after the quality and price comparison, bidding and negotiation are completed through the quality and price comparison module, the bidding module and the negotiation module.

[0032] Preferably, the step S7 also includes optimizing the workflow according to the feedback results to improve work efficiency and quality.

[0033] (III) Beneficial effects

[0034] The beneficial effects of the present invention are:

[0035] This sunshine procurement system and method reduces manual operations and improves procurement efficiency through automated procurement processes. By conducting all procurement activities on the platform, it is easy to monitor and audit, thereby enhancing the transparency of the procurement process. Through integrated management modules and information technology, it achieves comprehensive optimization and management of the procurement process, and effectively reduces procurement costs through quality comparison and price comparison and negotiation modules. Through the risk management module, it identifies and responds to procurement risks in advance to protect corporate interests, providing companies with an efficient, transparent and intelligent procurement management solution. BRIEF DESCRIPTION OF THE DRAWINGS

[0036] Figure 1 A schematic diagram of the working flow of the procurement system provided in an embodiment of the present invention. DETAILED DESCRIPTION

[0037] The technical solutions in the embodiments of the present invention are described clearly and completely below. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of them. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0038] A sunshine purchasing system and method, comprising:

[0039] System management module: responsible for the platform's user management, role allocation, authority control, organizational structure setting, and system dictionary maintenance to ensure the security and flexibility of platform operations;

[0040] Basic data management module: used to maintain and update basic data such as supplier information, product catalogs, price information, and procurement categories, providing necessary data support for the procurement process;

[0041] Purchase requisition management module: allows business departments to initiate purchase requisitions online and go through approval process management to ensure the standardization and transparency of the purchase requisition process;

[0042] Procurement management module: responsible for the generation, approval, release and tracking of purchase orders, and realizes the automated management of purchase orders;

[0043] Quality and price comparison module: compare the quality and price of suppliers through online inquiry, bidding, negotiation, etc. to select the most suitable supplier;

[0044] Tendering module: dedicated to managing the tendering process, including tender announcement release, bid management, bid evaluation and tender award notification, to ensure the fairness and compliance of the tendering process;

[0045] Negotiation module: used to record and track the negotiation process with suppliers, including negotiation strategies, quotation records and negotiation results;

[0046] Contract management module: manages the drafting, approval, signing, execution and filing of procurement contracts to ensure the standardization and legal effectiveness of contract management;

[0047] Acceptance management module: responsible for the acceptance process of purchased goods, including quality inspection, quantity verification, acceptance confirmation and warehousing operations;

[0048] Financial Management Module: handles financial processes related to procurement, including payment application, budget control, cost analysis and payment execution;

[0049] Report and analysis module: used to provide report generation and data analysis functions for the procurement process, supporting data-based decision making;

[0050] Audit trail module: used to record detailed logs of all procurement activities, including user operations, system changes and process status, for easy auditing and monitoring;

[0051] Supplier Management Module: used to evaluate and manage supplier performance, including supplier qualification review, performance evaluation and relationship maintenance;

[0052] Risk Management Module: used to identify and manage potential risks in the procurement process, including market risk, supply risk and compliance risk.

[0053] A method for using a sunshine purchasing system comprises the following steps:

[0054] S1: Demand initiation: The demand department initiates the purchase request through the purchase request management module to clarify the purchase goals and requirements;

[0055] S2: Approval process: After the demand is submitted, it enters the approval process through the procurement management module, and is approved in turn by the department head, the person in charge, the person in charge of the procurement department, and the person in charge;

[0056] S3: Work allocation: After approval, the procurement management module will allocate the work to the corresponding procurement staff, clarifying the responsibilities and deadlines;

[0057] S4: Progress tracking: The purchasing staff works according to the assigned tasks, and compares quality and price, bids and negotiates through the quality and price comparison module, bidding module and negotiation module to realize the automatic update of work progress of the procurement process flow. After the quality and price comparison, bidding and negotiation are completed through the quality and price comparison module, bidding module and negotiation module, the contract needs to be uploaded. The specific quality and price comparison requires the release of an inquiry form, and the supplier is selected after the supplier quotes. The specific bidding requires the approval of the bidding approval form, and the issuance of the winning notice. The bidding is completed after the signing of the technical agreement. The specific negotiation requires the approval of the negotiation approval form, and the issuance of a negotiation invitation. After the supplier responds to the targeted negotiation, the winning notice is uploaded after the winning bidder is selected, and the negotiation is completed after the signing of the technical agreement.

[0058] S5: Quality inspection: During the execution of the work, quality inspection is carried out through the acceptance management module to ensure that the work meets the standards and requirements of the purchasing unit;

[0059] S6: Result evaluation: After the work is completed, the result evaluation is carried out through the supplier management module and risk management module, including work efficiency and cost-benefit analysis;

[0060] S7: Feedback summary: Feedback the evaluation results to relevant departments as a reference and basis for improvement of subsequent work. The feedback results will optimize the work process and improve work efficiency and quality.

[0061] Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that various changes, modifications, substitutions and variations may be made to the embodiments without departing from the principles and spirit of the present invention, and that the scope of the present invention is defined by the appended claims and their equivalents.

Claims

1. A sunshine purchasing system and method, characterized in that: include: System management module: responsible for the platform's user management, role allocation, authority control, organizational structure setting, and system dictionary maintenance to ensure the security and flexibility of platform operations; Basic data management module: used to maintain and update basic data such as supplier information, product catalogs, price information, and procurement categories, providing necessary data support for the procurement process; Purchase requisition management module: allows business departments to initiate purchase requisitions online and go through approval process management to ensure the standardization and transparency of the purchase requisition process; Procurement management module: responsible for the generation, approval, release and tracking of purchase orders, and realizes the automated management of purchase orders; Quality and price comparison module: compare the quality and price of suppliers through online inquiry, bidding, negotiation, etc. to select the most suitable supplier; Tendering module: dedicated to managing the tendering process, including tender announcement release, bid management, bid evaluation and tender award notification, to ensure the fairness and compliance of the tendering process; Negotiation module: used to record and track the negotiation process with suppliers, including negotiation strategies, quotation records and negotiation results; Contract management module: manages the drafting, approval, signing, execution and filing of procurement contracts to ensure the standardization and legal effectiveness of contract management; Acceptance management module: responsible for the acceptance process of purchased goods, including quality inspection, quantity verification, acceptance confirmation and warehousing operations; Financial Management Module: Handles financial processes related to procurement, including payment application, budget control, cost analysis and payment execution.

2. A sunshine purchasing system according to claim 1, characterized in that: It also includes a reporting and analysis module, which is used to provide report generation and data analysis functions for the procurement process and support data-based decision making.

3. A sunshine purchasing system according to claim 2, characterized in that: Also included is an audit trail module that records detailed logs of all procurement activities, including user actions, system changes, and process status for easy auditing and monitoring.

4. A sunshine purchasing system according to claim 3, characterized in that: It also includes a supplier management module for evaluating and managing supplier performance, including supplier qualification, performance evaluation and relationship maintenance.

5. A sunshine purchasing system according to claim 4, characterized in that: It also includes a risk management module to identify and manage potential risks in the procurement process, including market risk, supply risk and compliance risk.

6. The method for using the sunshine purchasing system according to claim 5, characterized in that: The following steps are involved: S1: Demand initiation: The demand department initiates the purchase request through the purchase request management module to clarify the purchase goals and requirements; S2: Approval process: After the demand is submitted, it enters the approval process through the procurement management module and is reviewed by the head of the relevant department; S3: Work allocation: After approval, the procurement management module will allocate the work to the corresponding procurement staff, clarifying the responsibilities and deadlines; S4: Progress tracking: Purchasing staff work according to the assigned tasks, and conduct quality and price comparison, bidding and negotiation through the quality and price comparison module, bidding module and negotiation module, so as to realize the automatic update of work progress in the procurement process flow; S5: Quality inspection: During the execution of the work, quality inspection is carried out through the acceptance management module to ensure that the work meets the standards and requirements of the purchasing unit; S6: Result evaluation: After the work is completed, the result evaluation is carried out through the supplier management module and risk management module, including work efficiency and cost-benefit analysis; S7: Feedback summary: Feedback the evaluation results to relevant departments as a reference for subsequent work and basis for improvement.

7. The method for using the sunshine purchasing system according to claim 6, characterized in that: In the step S4, after the quality and price comparison, bidding and negotiation are completed through the quality and price comparison module, bidding module and negotiation module, the contract needs to be uploaded.

8. The method for using the sunshine purchasing system according to claim 6, characterized in that: The S7 step also includes optimizing the workflow according to the feedback results to improve work efficiency and quality.

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