IT class project cost financial independent accounting system

Abstract

The invention belongs to the technical field of IT type project cost financial management, and discloses an IT type project cost financial independent accounting system, which comprises a project management module, a receivable management module, a payable management module, a purchase management module, a financial system data exchange module, a human resource data exchange module and an early warning management module. According to the system, integrated management is adopted, project cost is monitored in real time and dynamically adjusted, the system collects and updates cost data in real time, rapid adjustment is carried out once deviation is found, it is ensured that the cost is controlled within a prediction range, project management flexibility and response speed are improved, cost hyper-branched risks are reduced, and meanwhile through automatic data processing and accounting processes, the project management efficiency is improved. The cost accounting accuracy and efficiency are remarkably improved, personal errors are avoided, manual calculation is simplified, a project manager can efficiently master the cost condition, powerful data support is provided for project decision making, and the scientificity and effectiveness of project management are ensured.

Description

Technical Field

[0001] The present invention belongs to the technical field of cost financial management of IT projects, and specifically relates to an independent cost financial accounting system for IT projects. Background Art

[0002] In the field of cost financial management of IT projects, an innovative project cost financial independent accounting system and method are proposed. The system adopts an integrated management method and integrates artificial intelligence technology to achieve real-time monitoring, flexible dynamic adjustment and refined control of project costs, thereby significantly improving the efficiency and accuracy of enterprise cost control. In the process of going public, it is crucial for IT technology companies to achieve independent cost accounting of projects, which is directly related to the accuracy of financial reports, the optimization of resource allocation, the improvement of management efficiency and the enhancement of investor confidence, and has a profound impact on the long-term development of the company. However, there are many drawbacks in the traditional manual calculation method and MIS system for project cost accounting: the operation is complex and cumbersome, consuming a large amount of manpower and time; the data accuracy is difficult to guarantee, and it is easily affected by human operation errors and system limitations; the data update is lagging, and it cannot reflect the changes in project costs in real time; the cost control is extensive, lacking refined means, resulting in frequent cost overruns, out-of-control budgets and damaged corporate profits. Although there are some project cost management systems on the market currently, most of them rely on static data input and manual adjustment, lack the ability of real-time monitoring and dynamic adjustment, and have insufficient cross-system data interoperability and intelligent analysis capabilities, making it difficult to meet the urgent needs of modern IT technology companies for refined cost control. Summary of the Invention

[0003] The purpose of the present invention is to provide an independent cost financial accounting system for IT projects to solve the problems raised in the above background art.

[0004] To achieve the above purpose, the present invention provides the following technical solution: An independent cost financial accounting system for IT projects, which includes a project management module, an accounts receivable management module, an accounts payable management module, a procurement management module, a financial system data exchange module, a human resources data exchange module, and a warning management module;

[0005] The project management module is used for the start-up, team, plan execution, cost control, and quality evaluation units. Each unit works collaboratively to ensure the efficient and high-quality progress of the project and provides data support. The accounts receivable management module is used for the full-chain management of revenue contracts, intelligent approval warnings, synchronization of invoices and payments, efficient collection, and clear reconciliation to reduce risks. The accounts payable management module is used for contract drafting approval, filing monitoring, invoice and payment management, and payment warnings to comprehensively and efficiently improve financial management. The procurement management module is used to achieve the full-process management of requirements, inquiry, bidding, execution, and finance, efficiently connect with Kingdee, and optimize strategies to reduce costs. The financial system data exchange module is used to integrate labor hours and salary data, push it to Kingdee EAS, automatically generate vouchers, and improve the efficiency and accuracy of accounting. The human resources data exchange module is used to seamlessly connect with the HR system, provide salary and attendance data in real time, and improve the accuracy and timeliness of management. The warning management module is used to monitor costs in real time, identify risks through machine learning, give early warnings, and help project managers effectively control costs.

[0006] Preferably, the project management module includes a project start-up and information management unit, a team and resource management unit, a plan and task execution management unit, a cost control and budget management unit, a quality, evaluation, and statistics management unit;

[0007] The project start-up and information management unit is mainly responsible for the project start-up phase, which covers the management of project application, including the detailed entry of project type, amount, time range, cost composition, person in charge information, research content, and assessment criteria. On this basis, a preliminary project plan is formulated to clarify the core objectives and overall time frame of the project, laying a solid foundation for subsequent project execution;

[0008] The team and resource management unit accurately matches professional and technical personnel according to project requirements and technical difficulties. At the same time, the team and resource management unit is also involved in labor hour management, and details the work completion of team members, covering key information such as labor hour consumption and task progress;

[0009] The plan and task execution management unit is mainly responsible for project plan and task management, which aims to refine the objectives, start and end times, person in charge, preset personnel configuration, plan cycle, and person-day allocation of each stage, and deeply decompose sub-tasks. At the same time, it tracks the project progress in real time through charts and reports, and uses artificial intelligence algorithms to accurately identify and warn of potential progress deviations to ensure the steady progress of the project;

[0010] The cost control and budget management unit is responsible for formulating the detailed budget of the project, including outsourcing amount, personnel cost, project expenses, and management fees. It uses machine learning algorithms to automatically generate and dynamically adjust the budget according to the project progress and monitor the project cost to ensure that the cost is controlled within the budget and maintain the project profit;

[0011] The quality, evaluation and statistics management unit is mainly responsible for the overall monitoring of project quality, from setting quality standards, performing quality inspections and assessments, to customer satisfaction surveys, project phase reviews and evaluation management, to ensure that project quality meets standards.

[0012] Preferably, the receivables management module includes an income contract management unit, an intelligent approval and risk warning unit, a ticket payment and receivables management unit, a collection and plan management unit, and a customer reconciliation and credit management unit;

[0013] The income contract management unit is responsible for the entire process from contract drafting to filing. It improves efficiency and flexibility by intelligently selecting standard templates and supporting the uploading of non-standard contract attachments. At the same time, it controls the approval status in real time, provides a variety of contract signing methods, and comprehensively tracks signing information to ensure transparent and traceable contract management.

[0014] The income contract management unit is responsible for contract drafting, approval, signing, tracking, and archiving, intelligent template selection, support for attachment upload, real-time control and approval, diversified signing, and comprehensive information tracking;

[0015] The intelligent approval and risk warning unit introduces intelligent approval to reduce risks, monitors contract status in real time and provides warnings to ensure smooth execution of contracts;

[0016] The ticket payment and receivables management unit is responsible for managing ticket payment affairs, connecting with the Kingdee EAS system to achieve synchronization of receivables and receivables accounting processing and improve financial efficiency;

[0017] The collection and plan management unit is connected to the OA platform to automatically extract collection information and push notifications, execute collection according to plan, and link intelligent collection to effectively reduce bad debt risks;

[0018] The customer reconciliation and credit management unit is responsible for automatically generating reconciliation statements and collection letters, simplifying the customer reconciliation process, and providing beginning and end period details to ensure that customers and internal managers can clearly and accurately understand the financial status.

[0019] Preferably, the payable management module includes an expenditure contract drafting and approval unit, an expenditure contract filing and management unit, an expenditure contract fulfillment and monitoring unit, a bill payment and payable management unit, and a payment plan and early warning unit;

[0020] The expenditure contract drafting and approval unit is responsible for drafting standard / non-standard contracts, maintaining template updates, introducing intelligent approval to reduce risks, linking pre-processes and income contracts, and achieving automated and efficient approval;

[0021] The expenditure contract filing management unit is responsible for filing contracts, providing operations within the authority, tracking the filing status in real time, statistically analyzing information, and improving management transparency and traceability;

[0022] The expenditure contract performance and monitoring unit keeps real-time control over the performance status of procurement contracts, conducts real-time tracking, analysis and reminder of contract execution. At the same time, it associates with the revenue contract situation, monitors the process risks of expenditure contracts, realizes intelligent performance management, and ensures the smooth execution of contracts;

[0023] The ticket payment and accounts payable management unit is responsible for comprehensively managing advance payments and payment ticket matters, associating with projects, contracts and output data, automatically pushing and synchronizing them, reminding the amount of incoming payments to be received by the system, preparing accounts payable vouchers for posting, improving efficiency and ensuring accurate data;

[0024] The payment plan and early warning unit executes payments according to the plan, seamlessly interfaces with Kingdee EAS for data, provides early warning prompts to prevent delays, and presents payment amounts, plans and receipt ticket statistics, providing comprehensive and real-time data support for financial management.

[0025] Preferably, the procurement management module includes a procurement demand and inquiry management unit, a tendering and supplier management unit, and a procurement execution and financial management unit;

[0026] The procurement demand and inquiry management unit is responsible for generating a procurement demand form starting from the budget, quickly inquiring and collecting quotations, summarizing and then approving the determination of suppliers, realizing automated and efficient procurement and data precipitation;

[0027] The tendering and supplier management unit is responsible for building a procurement product library, comprehensively managing the selection, evaluation and assessment of suppliers, conducting multi-dimensional performance evaluations, and managing contracts throughout the process to ensure legality and effectiveness, and forming a high-quality supply chain;

[0028] The procurement execution and financial management unit is responsible for executing the procurement process after determining the supplier and price, connecting with Kingdee EAS to improve efficiency, tracking orders until reconciliation, providing data analysis support to optimize procurement strategies and reduce costs.

[0029] Preferably, the financial system data exchange module includes a working hours management and data push unit, and a salary accounting and cost accounting management unit;

[0030] The working hours management and data push unit is responsible for automatically collecting and integrating employee information, working hours records, specific work content and personnel business organization information related to projects in this system on the last day of each month. Subsequently, this information will be pushed to the Kingdee EAS financial accounting system to provide data support for subsequent salary accounting and cost accounting;

[0031] The salary calculation and cost accounting management unit plays a role during the monthly financial settlement. First, it collects the project information participated by each person in this month, then reasonably splits the total cost of payable salary, housing provident fund and social insurance into each project according to the working hour records. Next, according to the preset financial voucher conversion rules, corresponding financial vouchers are automatically generated in the Kingdee EAS system.

[0032] Preferably, the human resource data exchange module refers to the key bridge connecting the human resource system and this system, and realizes the seamless docking of information through the carefully designed data interface. The core functions of this human resource data exchange module include the personnel salary data interface and the attendance data interface. The salary data interface can provide key salary information such as the payable salary, total provident fund and total social insurance of employees in real time; while the attendance data interface details the attendance data of employees, including the total number of days of supposed attendance, days of false attendance, days of vacation, total days of not being at work and actual attendance days.

[0033] Preferably, the early warning management module includes a cost data monitoring and early warning unit and a machine learning risk identification and prevention unit;

[0034] The cost data monitoring and early warning unit is responsible for real-time monitoring of the change trend of project cost data. By comparing and analyzing with the preset budget, when it detects that the project cost has a trend of exceeding the budget, the system will immediately trigger the early warning mechanism and automatically send an early warning signal to the project manager, reminding him to take corresponding measures in time to control the cost and prevent further overspending;

[0035] The machine learning risk identification and prevention unit uses advanced machine learning algorithms. Through in-depth learning and analysis of historical project data, it can automatically identify the risk patterns of cost overrun; based on these risk patterns, before the new project starts, according to the type, scale and personnel configuration characteristics of the project, it predicts its potential cost overrun risk and sends an early warning to the project manager in advance, so that he can take measures in advance for risk prevention and control.

[0036] The beneficial effects of the present invention are as follows:

[0037] 1. The present invention adopts integrated management, real-time monitors the project cost and dynamically adjusts it. The system collects and updates cost data in real time. Once a deviation is found, it quickly adjusts to ensure that the cost is controlled within the budget, improves the flexibility and response speed of project management, reduces the risk of cost overrun. At the same time, through the automated data processing and accounting process, it significantly improves the accuracy and efficiency of cost accounting, avoids human errors, simplifies manual calculations, enables project managers to efficiently master the cost situation, provides strong data support for project decision-making, and ensures the scientificity and effectiveness of project management, which is a great progress in the field of project management.

[0038] 2. Through an integrated management approach, the present invention realizes cross-system data exchange and interoperability among production and operation data, the financial management system, and the human resource management system, laying a solid data foundation for the overall cost control of enterprises. At the same time, the system introduces artificial intelligence technologies such as machine learning, natural language processing, and intelligent data analysis, significantly improving the intelligence level of the system. The system can predict the risk of cost overruns, automatically generate contracts and reports, and provide optimization suggestions, thus realizing real-time monitoring, dynamic adjustment, and refined control of project costs, effectively solving the problems existing in the prior art, significantly improving the efficiency and accuracy of enterprise cost control, and providing strong support for the sustainable development of enterprises. BRIEF DESCRIPTION OF THE DRAWINGS

[0039] Figure 1 It is a framework diagram of the overall process of the system of the present invention;

[0040] Figure 2 It is a schematic structural diagram of the project cost financial independent accounting system of the present invention. DETAILED DESCRIPTION OF THE EMBODIMENTS

[0041] Next, the technical solutions in the embodiments of the present invention will be clearly and completely described in conjunction with the accompanying drawings in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those of ordinary skill in the art without creative efforts shall fall within the protection scope of the present invention.

[0042] As Figures 1 to 2 shown, the embodiment of the present invention provides an IT project cost financial independent accounting system, which includes a project management module, an accounts receivable management module, an accounts payable management module, a procurement management module, a financial system data exchange module, a human resource data exchange module, and a warning management module;

[0043] The project management module is used for the startup, team, plan execution, cost control, and quality evaluation units. Each unit works collaboratively to ensure the efficient and high-quality progress of the project and provides data support. The accounts receivable management module is used for the full-chain management of revenue contracts, intelligent approval and early warning, synchronization of invoices and payments, efficient collection, and clear reconciliation to reduce risks. The accounts payable management module is used for contract drafting, approval, filing monitoring, invoice and payment management, and payment early warning to comprehensively and efficiently improve financial management. The procurement management module is used to realize the full-process management of requirements, inquiry, bidding, execution, and finance, efficiently connect with Kingdee, and optimize strategies to reduce costs. The financial system data exchange module is used to integrate labor hours and salary data, push it to Kingdee EAS, automatically generate vouchers, and improve the efficiency and accuracy of accounting. The human resources data exchange module is used to seamlessly connect with the HR system, provide salary and attendance data in real time, and improve the accuracy and timeliness of management. The early warning management module is used to monitor costs in real time, identify risks through machine learning, and give early warnings to help project managers effectively control costs.

[0044] Among them, the project management module includes a project startup and information management unit, a team and resource management unit, a plan and task execution management unit, a cost control and budget management unit, and a quality, evaluation, and statistics management unit.

[0045] The project startup and information management unit is mainly responsible for the project startup phase, which covers the management of project application, including the detailed entry of project type, amount, time range, cost composition (including personnel and outsourcing costs), responsible person information, research content, and assessment criteria. On this basis, a project plan is initially formulated to clarify the core objectives and overall time frame of the project, laying a solid foundation for subsequent project execution.

[0046] The team and resource management unit accurately matches professional and technical personnel according to project requirements and technical difficulties. At the same time, the team and resource management unit is also involved in labor hour management, recording in detail the work completion of team members, covering key information such as labor hour consumption and task progress, and ensuring that this information is reviewed and confirmed by the person in charge of the cost-bearing department.

[0047] The plan and task execution management unit is mainly responsible for project plan and task management, which is committed to refining the objectives, start and end times, responsible persons, preset personnel allocation, planned cycle, and man-days allocation for each stage, and deeply decomposing sub-tasks. At the same time, it tracks the project progress in real time through charts and reports, and uses artificial intelligence algorithms to accurately identify and warn of potential schedule deviations to ensure the steady progress of the project;

[0048] The Cost Control and Budget Management Unit is responsible for formulating the detailed budget of the project, including outsourcing amount, personnel costs, project expenses, and management fees. It uses machine learning algorithms to automatically generate and dynamically adjust the budget according to the project progress, and monitors the project costs to ensure that the costs are controlled within the budget and the project profit is maintained.

[0049] The Quality, Evaluation, and Statistics Management Unit is mainly responsible for the overall monitoring of project quality, from formulating quality standards, conducting quality inspections and evaluations, to customer satisfaction surveys, project stage reviews, and evaluation management, to ensure that the project quality meets the standards.

[0050] The Project Initiation and Information Management Unit lays the foundation for project management and provides key data and preliminary plans. The Team and Resource Management Unit forms a professional and efficient team based on this, and records working hours data to support cost accounting and personnel evaluation. The Plan and Task Execution Management Unit refines the plans and tasks, tracks the progress in real time and warns of deviations, helps the Cost Control and Budget Management Unit dynamically adjust the budget, and ensures the smooth execution of the project. The Cost Control and Budget Management Unit uses machine learning algorithms to automatically generate and adjust the budget, and closely collaborates with the team and plan units to effectively monitor the costs. The Quality, Evaluation, and Statistics Management Unit supervises the entire evaluation process, ensures project quality, provides feedback for improvement, motivates the team through evaluation, and statistically analyzes business data to provide important references for the decision-making level. Each unit works together to ensure the efficient and high-quality progress of the project, achieve effective cost control, and efficient team management.

[0051] Among them, the Accounts Receivable Management Module includes a Revenue Contract Management Unit, an Intelligent Approval and Risk Warning Unit, a Ticket Payment and Accounts Receivable Management Unit, a Receipt and Plan Management Unit, and a Customer Reconciliation and Credit Management Unit;

[0052] The Ticket Payment and Accounts Payable Management Unit and the Revenue Contract Management Unit are fully responsible for the complete process of contract drafting, approval, signing, tracking, and archiving. By intelligently selecting standard contract templates and supporting the direct upload of non-standard contract attachments, it improves the efficiency and flexibility of contract management. This unit also has a real-time approval status control function, provides diverse signing methods to meet different scenario requirements, and comprehensively tracks the signing information of the contract to ensure the transparency and traceability of contract management.

[0053] The Revenue Contract Management Unit is responsible for the entire process from contract drafting to archiving. By intelligently selecting standard templates and supporting the upload of non-standard contract attachments, it improves efficiency and flexibility. At the same time, it controls the approval status in real time, provides diverse signing methods, and comprehensively tracks the signing information to ensure transparent and traceable contract management.

[0054] The Revenue Contract Management Unit is responsible for contract drafting, approval, signing, tracking, and archiving, intelligently selects templates, supports attachment upload, controls approvals in real time, has diverse signing methods, and comprehensively tracks information.

[0055] The intelligent approval and risk warning unit introduces intelligent approval to reduce risks, monitors contract status in real time and provides warnings to ensure smooth execution of the contract.

[0056] The ticket payment and receivables management unit is responsible for managing ticket payment affairs, and is connected with the Kingdee EAS system to achieve synchronization of accounts receivable and receivables accounting processing and improve financial efficiency.

[0057] The collection and plan management unit is connected to the OA platform to automatically extract collection information and push notifications, execute collection according to plan, and link intelligent collection to effectively reduce bad debt risks;

[0058] The customer reconciliation and credit management unit is responsible for automatically generating reconciliation statements and collection letters, simplifying the customer reconciliation process, and providing beginning and end period details to ensure that customers and internal managers can clearly and accurately understand the financial status.

[0059] The revenue contract management unit fully covers the contract life cycle, from drafting, approval, signing to tracking and archiving. It intelligently selects standard contract templates and supports uploading non-standard contract attachments, real-time control of approval status, provides diversified contract signing methods and fully tracks signing information. The intelligent approval and risk warning unit introduces intelligent approval throughout the contract process to reduce risks, monitor the contract status in real time and provide warnings to ensure smooth execution of the contract. The bill payment and receivables management unit manages advance payments, contract collections, invoicing and collection plans, and seamlessly connects with the Kingdee EAS financial accounting system to achieve synchronous operation of accounting processing. The collection and plan management unit supports OA platform interface connection, automatically extracts collection order information and pushes notifications, executes collection according to plan and links with intelligent collection, effectively reducing bad debt risks. The customer reconciliation and credit management unit automatically generates reconciliation statements and collection letters, simplifies the customer reconciliation process, provides beginning and end details, helps customers and internal managers clearly understand the financial situation, and improves financial management efficiency.

[0060] The payable management module includes an expenditure contract drafting and approval unit, an expenditure contract filing and management unit, an expenditure contract fulfillment and monitoring unit, a bill payment and payable management unit, and a payment plan and early warning unit.

[0061] The expenditure contract drafting and approval unit is responsible for drafting standard / non-standard contracts, maintaining template updates, introducing intelligent approval to reduce risks, linking pre-processes and income contracts, and achieving automated and efficient approval;

[0062] The expenditure contract filing management unit is responsible for filing contracts, providing operations within the authority, tracking the filing status in real time, statistically analyzing information, and improving management transparency and traceability;

[0063] The expenditure contract performance and monitoring unit keeps real-time control over the performance status of procurement contracts, conducts real-time tracking, analysis and reminder of contract execution. Meanwhile, it associates with the revenue contract situation, monitors the process risks of expenditure contracts, realizes intelligent performance management, and ensures the smooth execution of contracts;

[0064] The ticket payment and accounts payable management unit is responsible for comprehensively managing advance payments and payment ticket matters, associating with projects, contracts, and output data, automatically pushing and synchronizing, reminding the amount of incoming payments to be received by the system, preparing accounts payable vouchers for posting, improving efficiency and ensuring accurate data;

[0065] The payment plan and early warning unit executes payments according to the plan, seamlessly interfaces with Kingdee EAS for data, provides early warning prompts to prevent delays, and presents payment amounts, plans, and receipt ticket statistics, providing comprehensive and real-time data support for financial management.

[0066] Execute payments according to the payment plan, prepare payment documents, and trigger the payment process.

[0067] Associate with revenue contracts and collection situations, automatically push data to the Kingdee EAS financial accounting system, and achieve seamless data connection.

[0068] Provide system early warning prompts such as planned payment amounts, actual payment amounts, due dates, and overdue situations to avoid forgetting or delaying payments. At the same time, provide clear data statistics such as advance payments, contract payments, payment plans, unpaid receipt tickets, and payment rates, providing strong support for financial management.

[0069] In the expenditure contract management system, the drafting and approval unit is responsible for contract drafting, approval and transfer to the filing management unit to ensure the integrity and accuracy of the text; the filing management unit provides contract information for the performance and monitoring unit to track and analyze the performance status in real time; the performance and monitoring unit triggers the payment process of the ticket payment and accounts payable management unit; the ticket payment and accounts payable management unit comprehensively manages ticket payment matters, provides data support for the payment plan and early warning unit to prepare payment plans and trigger processes, and provides early warnings to avoid delays; the payment plan and early warning unit is seamlessly connected to the Kingdee EAS financial accounting system, automatically pushing data to ensure efficient and accurate financial management.

[0070] Among them, the procurement management module includes a procurement demand and inquiry management unit, a tendering and supplier management unit, and a procurement execution and financial management unit;

[0071] The procurement demand and inquiry management unit is responsible for generating a procurement demand form starting from the budget, quickly inquiring for quotations and collecting offers, and after summarization, approving and determining the supplier, realizing automated and efficient procurement and data precipitation;

[0072] The tendering and supplier management unit is responsible for building a procurement product library, comprehensively managing supplier selection, evaluation, and assessment, conducting multi-dimensional performance evaluations, and managing contracts throughout the process to ensure legality and effectiveness, thus forming a high-quality supply chain.

[0073] After determining the supplier and price, the procurement execution and financial management unit is responsible for executing the procurement process, connecting with Kingdee EAS to improve efficiency, tracking orders until reconciliation, providing data analysis to support the optimization of procurement strategies, and reducing costs.

[0074] The procurement management module integrates multiple functions such as requirements, inquiry, tendering, supplier management, execution, and finance, bringing significant benefits. It can generate procurement requirements automatically starting from the budget, conduct efficient inquiries and approve suppliers, ensuring procurement automation and data accumulation. At the same time, it builds a product library, comprehensively manages supplier selection and evaluation, guarantees the legality and effectiveness of contracts, and creates a high-quality supply chain. In addition, this module can execute the procurement process, connect with Kingdee EAS to improve efficiency, track orders until reconciliation, provide data analysis to optimize procurement strategies, and reduce costs. Overall, the procurement management module realizes the efficiency, compliance, and intelligence of the procurement process.

[0075] Among them, the financial system data exchange module includes a working hours management and data push unit, and a salary calculation and cost calculation management unit.

[0076] The working hours management and data push unit is responsible for automatically collecting and integrating employee information, working hours records, specific work content, and personnel business organization information related to projects in this system on the last day of each month. Subsequently, this information will be pushed to the Kingdee EAS financial accounting system to provide data support for subsequent salary calculation and cost calculation. This unit ensures the timeliness and accuracy of the data and is the basis for subsequent calculation work.

[0077] The salary calculation and cost calculation management unit comes into play during the monthly financial settlement. First, it collects the project information participated by each person in this month, then reasonably splits the total cost such as payable salary, housing provident fund, and social insurance into each project according to the working hours records. Then, according to the preset financial voucher conversion rules, corresponding financial vouchers are automatically generated in the Kingdee EAS system. This process realizes a cost calculation mechanism with projects as the accounting unit, not only improving the efficiency and accuracy of data processing but also effectively avoiding errors that may be caused by manual operations.

[0078] Among them, the human resource data exchange module refers to the key bridge connecting the human resource system and this system. Through the carefully designed data interface, seamless docking of information is achieved. The core functions of this human resource data exchange module include the personnel salary data interface and the attendance data interface. The salary data interface can provide key salary information such as the payable salary of employees, the total provident fund, and the total social insurance in real time; while the attendance data interface details attendance data such as the number of days an employee should work, the number of days of absenteeism, the number of days of leave, the total number of days not at work, and the actual number of days worked. The realization of these functions not only improves the accuracy and timeliness of data, but also provides strong data support for the enterprise's salary management and attendance management.

[0079] The human resource data exchange module, as the bridge connecting the two systems, its carefully designed data interface ensures the seamless flow of information. This module not only provides the salary details of employees in real time, such as payable salary, provident fund, and social insurance, but also accurately records attendance data, including the number of days to be worked, absenteeism, leave, and actual working days. The realization of these functions significantly improves the accuracy and timeliness of data, providing solid data support for the enterprise's salary and attendance management. Through automated processing, human errors are reduced, management efficiency is improved, and a more reliable and timely information basis is provided for enterprise decision-making.

[0080] Among them, the early warning management module includes a cost data monitoring and early warning unit and a machine learning risk identification and prevention unit;

[0081] The cost data monitoring and early warning unit is responsible for monitoring the change trend of project cost data in real time. Through comparative analysis with the preset budget, when it detects that the project cost has a tendency to exceed the budget, the system will immediately trigger the early warning mechanism and automatically send an early warning signal to the project manager, reminding him to take corresponding measures in time to control the cost and prevent further overspending;

[0082] The machine learning risk identification and prevention unit uses advanced machine learning algorithms. Through in-depth learning and analysis of historical project data, it can automatically identify the risk patterns of cost overrun; based on these risk patterns, before a new project is launched, the system can predict its potential cost overrun risk according to the characteristics of the project type, scale, personnel configuration, etc., and send an early warning to the project manager in advance so that he can take measures in advance for risk prevention and control.

[0083] The early warning management module integrates two major units: cost data monitoring and early warning, and machine learning risk identification and prevention. It monitors the changes in project costs in real time, conducts comparative analysis with the budget, and promptly warns of overspending risks, helping project managers respond quickly and effectively control costs. At the same time, it uses machine learning algorithms to deeply mine historical data, automatically identify cost overspending risk patterns, provide accurate predictions for new projects, and early warn of potential risks, enabling managers to plan ahead, take preventive measures, greatly reduce the possibility of cost overspending, and improve project management efficiency and risk control capabilities.

[0084] Figure 2 Among them: Identification 1: User interaction layer: A unified portal that supports multi-terminal access, with visualization dashboard and data pivoting functions, and a custom report generator.

[0085] Identification 2: Application function layer: The project master console realizes the full life cycle management of the project. The budget management realizes the preparation and dynamic adjustment of multiple versions of the budget. The cost collection realizes the automatic collection of costs such as labor hours, salaries, and outsourcing. The accounting engine supports multiple accounting methods such as activity-based costing and full costing. The early warning system monitors the budget execution deviation in real time.

[0086] Identification 3: Data service layer: The project library stores the basic information of the project and the WBS decomposition structure. The multi-dimensional cost library stores in multiple dimensions such as responsibility center / cost item, resource type, etc. The dynamic price library maintains benchmark prices such as labor rates, material unit prices, and labor hours. The intelligent rule library incorporates industry accounting rules and enterprise-specific rules.

[0087] Identification 4: System integration layer: Connects with the Kingdee EAS financial accounting system to synchronize general ledger and fixed asset data, and synchronizes labor costs and attendance with the human resources system. Integrates with the DingTalk platform and the Hongyouda Office OA platform to realize functions such as message push and mobile approval.

[0088] It should be noted that in this article, relational terms such as first and second are only used to distinguish one entity or operation from another entity or operation, and do not necessarily require or imply any actual relationship or order between these entities or operations. Moreover, the term "comprises", "comprising" or any other variation thereof is intended to cover a non-exclusive inclusion, such that a process, method, article or device comprising a series of elements includes not only those elements but also other elements not expressly listed, or elements inherent to such process, method, article or device.

[0089] Although the embodiments of the present invention have been shown and described, for those of ordinary skill in the art, it can be understood that various changes, modifications, substitutions and variations can be made to these embodiments without departing from the principles and spirit of the present invention. The scope of the present invention is defined by the appended claims and their equivalents.

Claims

1. IT project cost financial independent accounting system, characterized by: The system includes project management module, accounts receivable management module, accounts payable management module, procurement management module, financial system data exchange module, human resources data exchange module, and early warning management module; The project management module is used for the start-up, team, plan execution, cost control and quality evaluation units. Each unit works together to ensure efficient and high-quality progress of the project and provide data support; the receivables management module is used for full-chain management of revenue contracts, intelligent approval and early warning, ticket-payment synchronization, efficient collection, clear reconciliation and risk reduction; The payable management module is used for contract drafting and approval, filing monitoring, ticket management, and payment warning, which comprehensively and efficiently improves financial management; the procurement management module is used to achieve full-process management of demand, inquiry, bidding, execution, and finance, efficiently connect with Kingdee, optimize strategies and reduce costs; the financial system data exchange module is used to integrate working hours and salary data, push them to Kingdee EAS, automatically generate vouchers, and improve accounting efficiency and accuracy; the human resources data exchange module is used to seamlessly connect with the HR system, provide salary and attendance data in real time, and improve management accuracy and timeliness; The early warning management module is used to monitor costs in real time, identify risks through machine learning, and issue early warnings to help project managers effectively control costs.

2. The IT project cost financial independent accounting system according to claim 1 is characterized by: The project management module includes a project initiation and information management unit, a team and resource management unit, a plan and task execution management unit, a cost control and budget management unit, and a quality, evaluation and statistics management unit; The project initiation and information management unit is mainly responsible for the project initiation phase, covering the project application management, including the detailed entry of project type, amount, time frame, cost structure, person in charge information, research content and assessment standards, and on this basis, a preliminary project plan is formulated to clarify the core objectives and overall time frame of the project, laying a solid foundation for subsequent project execution; The team and resource management unit accurately matches professional technicians according to project requirements and technical difficulties. At the same time, the team and resource management unit also involves work time management, recording the work completion status of team members in detail, covering key information such as work time consumption and task progress; The planning and task execution management unit is mainly responsible for project planning and task management, and is committed to refining the goals, start and end times, responsible persons, preset staffing, planning cycles and man-day allocations for each stage, and deeply decomposing subtasks. At the same time, it tracks the project progress in real time through charts and reports, and uses artificial intelligence algorithms to accurately identify and warn of potential progress deviations to ensure the steady progress of the project; The cost control and budget management unit is responsible for formulating a detailed budget for the project, including outsourcing amounts, personnel costs, project expenses, and management fees, using machine learning algorithms to automatically generate and dynamically adjust the budget and monitor project costs according to project progress, ensuring that costs are within the budget and maintaining project profits; The quality, evaluation and statistics management unit is mainly responsible for the overall monitoring of project quality, from setting quality standards, performing quality inspections and assessments, to customer satisfaction surveys, project phase reviews and evaluation management, to ensure that project quality meets standards.

3. The IT project cost financial independent accounting system according to claim 1 is characterized by: The receivables management module includes an income contract management unit, an intelligent approval and risk warning unit, a ticket payment and receivables management unit, a collection and plan management unit, and a customer reconciliation and credit management unit; The income contract management unit is responsible for the entire process from contract drafting to filing. It improves efficiency and flexibility by intelligently selecting standard templates and supporting the uploading of non-standard contract attachments. At the same time, it controls the approval status in real time, provides a variety of contract signing methods, and comprehensively tracks signing information to ensure transparent and traceable contract management. The income contract management unit is responsible for contract drafting, approval, signing, tracking, and archiving, intelligent template selection, support for attachment upload, real-time control and approval, diversified signing, and comprehensive information tracking; The intelligent approval and risk warning unit introduces intelligent approval to reduce risks, monitors contract status in real time and provides warnings to ensure smooth execution of contracts; The ticket payment and receivables management unit is responsible for managing ticket payment affairs, connecting with the Kingdee EAS system to achieve synchronization of receivables and receivables accounting processing and improve financial efficiency; The collection and plan management unit is connected to the OA platform to automatically extract collection information and push notifications, execute collection according to plan, and link intelligent collection to effectively reduce bad debt risks; The customer reconciliation and credit management unit is responsible for automatically generating reconciliation statements and collection letters, simplifying the customer reconciliation process, and providing beginning and end period details to ensure that customers and internal managers can clearly and accurately understand the financial status.

4. The IT project cost financial independent accounting system according to claim 1 is characterized by: The payable management module includes an expenditure contract drafting and approval unit, an expenditure contract filing and management unit, an expenditure contract fulfillment and monitoring unit, a bill payment and payable management unit, and a payment plan and early warning unit; The expenditure contract drafting and approval unit is responsible for drafting standard / non-standard contracts, maintaining template updates, introducing intelligent approval to reduce risks, linking pre-processes and income contracts, and achieving automated and efficient approval; The expenditure contract filing management unit is responsible for filing contracts, providing operations within the authority, tracking the filing status in real time, statistically analyzing information, and improving management transparency and traceability; The expenditure contract performance and monitoring unit controls the performance status of the procurement contract in real time, tracks, analyzes and reminds the contract execution in real time, and at the same time, links the income contract status, monitors the expenditure contract process risks, realizes intelligent performance management, and ensures the smooth execution of the contract; The bill payment and payables management unit is responsible for the comprehensive management of prepayments and bill payment affairs, associating projects, contracts, and sales data, automatically pushing synchronization, the system reminds the amount of incoming items, compiles payables and pending accounts, improves efficiency and ensures data accuracy; The payment plan and early warning unit executes payment according to the plan, and the data is seamlessly connected to Kingdee EAS, providing early warning prompts to prevent delays, and presenting payment amounts, plans, and invoice collection statistics, providing comprehensive and real-time data support for financial management.

5. The IT project cost financial independent accounting system according to claim 1 is characterized by: The procurement management module includes a procurement demand and inquiry management unit, a bidding and supplier management unit, and a procurement execution and financial management unit; The purchasing demand and inquiry management unit is responsible for generating a purchasing demand form based on the budget, quickly inquiring and collecting quotations, summarizing and approving suppliers, and realizing automated and efficient purchasing and data accumulation; The bidding and supplier management unit is responsible for building a procurement product database, comprehensively managing supplier selection, evaluation, and assessment, conducting multi-dimensional performance evaluation, and managing contracts throughout the process to ensure that they are legal and effective, and to form a high-quality supply chain; The procurement execution and financial management unit is responsible for executing the procurement process after determining the supplier and price, connecting with Kingdee EAS to improve efficiency, tracking orders to reconciliation, providing data analysis support to optimize procurement strategies and reduce costs.

6. The IT project cost financial independent accounting system according to claim 1 is characterized by: The financial system data exchange module includes a work time management and data push unit, a salary accounting and cost accounting management unit; The working time management and data push unit is responsible for automatically collecting and integrating project-related employee information, working time records, specific work content, and personnel business organization information in the system on the last day of each month. Subsequently, this information will be pushed to the Kingdee EAS financial accounting system to provide data support for subsequent salary accounting and cost accounting; The salary accounting and cost accounting management unit is responsible for the monthly financial settlement. It first collects information on the projects that each person is involved in this month, and then reasonably divides the total cost of wages payable, housing provident fund and social security into various projects based on the working time records. Then, according to the preset financial voucher conversion rules, the corresponding financial vouchers are automatically generated in the Kingdee EAS system.

7. The IT project cost financial independent accounting system according to claim 1 is characterized by: The human resources data exchange module refers to the key bridge connecting the human resources system and this system. It realizes seamless information connection through a carefully designed data interface. The core functions of the human resources data exchange module include personnel salary data interface and attendance data interface. The salary data interface can provide employees' key salary information such as wages payable, provident fund total and social security total in real time; while the attendance data interface records in detail the employees' attendance data such as the number of days they should be at work, the number of days on leave, the number of days on vacation, the total number of days away from work and the actual number of days they are at work.

8. The IT project cost financial independent accounting system according to claim 1 is characterized by: The early warning management module includes a cost data monitoring and early warning unit and a machine learning risk identification and prevention unit; The cost data monitoring and early warning unit is responsible for real-time monitoring of the trend of project cost data changes, and by comparing and analyzing the project cost data with the preset budget, when it is detected that the project cost has a tendency to exceed the budget, the system will immediately trigger the early warning mechanism and automatically send an early warning signal to the project manager, reminding him to take corresponding measures in time to control costs and prevent further overspending; The machine learning risk identification and prevention unit uses advanced machine learning algorithms to automatically identify risk patterns of cost overruns through in-depth learning and analysis of historical project data. Based on these risk patterns, before a new project is launched, the system predicts its potential cost overrun risks based on the project's type, scale, and staffing characteristics, and issues early warnings to project managers so that they can take measures in advance to prevent and control risks.

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