SOP-based bid invitation service management system and implementation method thereof

Abstract

The invention relates to the technical field of electronic bid invitation, in particular to an SOP-based bid invitation service management system and an implementation method thereof, and the system comprises an SOP creation unit which is used for creating a standard operation program SOP flow according to the number, type and sequence of key nodes of a bid invitation service; the SOP process is used for quantitatively evaluating the compliance score of each key node; and the SOP operation unit is used for determining the compliance score of at least one key node in the SOP flow according to the related information of the bid invitation service. According to the system for reviewing the bid invitation compliance and the implementation method of the system provided by the invention, the SOP flow including the step of performing compliance reviewing at the key node can be created according to the condition of the key node needing compliance reviewing in the bid invitation process, the more perfect and standardized flow of the SOP is utilized to perform compliance assessment of bid invitation, and the system implementation efficiency is improved. The problem that a bid inviting system lacks a systematic tool and is easy to omit review of key nodes conforming to review is solved.

Description

Technical Field

[0001] The present invention relates to the technical field of electronic bidding, and particularly to a bidding business management system based on SOP and its implementation method. Background Art

[0002] The bidding business is a key link to ensure the fairness and transparency of procurement. To ensure the legality and compliance of bidding, the state has strict requirements for bidding compliance, which poses a need for compliance review for electronic bidding systems. Most common electronic bidding systems mainly focus on the digitization of some processes and lack systematic standardized management tools in compliance management, making it easy to miss key nodes in compliance review. Summary of the Invention

[0003] The present invention provides a bidding business management system based on SOP and its implementation method, which solves the problem that the compliance review of electronic bidding systems lacks systematic tools and is prone to missing key nodes in compliance review.

[0004] In a first aspect, the present invention provides a bidding business management system based on SOP. The system includes: an SOP creation unit for creating a standard operating procedure (SOP) process according to the quantity, type, and sequence of key nodes of the bidding business; the SOP process for quantitatively evaluating the compliance scores of each key node; an SOP operation unit for determining the compliance scores of at least one key node in the SOP process according to relevant information of the bidding business.

[0005] In some embodiments, the SOP creation unit is specifically configured to: obtain an SOP template from an SOP template library according to bidding type parameters, so as to create an SOP process by using the SOP template.

[0006] In some embodiments, the system further includes: an SOP template editing unit for editing or creating an SOP template, including editing the quantity, type, and sequence of key nodes in the SOP template.

[0007] In some embodiments, the SOP template editing unit is further configured to send the completed edited SOP template to an approval unit; the system further includes: an approval unit for approving the completed edited SOP template; if it passes the approval, the approved SOP template is stored in the SOP template library.

[0008] In some embodiments, the system further includes: a publishing unit for publishing the approved SOP template; the approval unit is further configured to send the approved SOP template to the publishing unit.

[0009] In some embodiments, the system further includes: a regulation update unit, configured to regularly obtain laws and regulations in the compliance rule catalog from a government website and record the time points of acquisition; for the same law or regulation, compare the full text content of the law or regulation with a later time point with the full text content of the law or regulation with an earlier time point, and if it is determined that there are different contents, send the law or regulation with the later time point to the approval unit; an approval unit, further configured to approve and release a new version of the law or regulation, and if the approval is passed, send the approved law or regulation to the release unit; a release unit, further configured to release the approved law or regulation.

[0010] In a second aspect, the present invention provides a method for implementing a tender business management system based on SOP, including: creating an SOP process according to the number, type, and order of key nodes of the tender business; the SOP process is used to quantitatively evaluate the compliance scores of each key node; determining the compliance scores of at least one key node in the SOP process according to relevant information of the tender business.

[0011] In some embodiments, creating an SOP process includes: obtaining an SOP template from an SOP template library according to tender type parameters to create an SOP process using the SOP template.

[0012] In some embodiments, the method further includes: editing or creating an SOP template, including editing the number, type, and order of key nodes in the SOP template.

[0013] In some embodiments, the method further includes: sending the completed edited SOP template to the approval unit; approving the completed edited SOP template; and if the approval is passed, storing the approved SOP template in the SOP template library.

[0014] The system and the method for implementing the system for reviewing tender compliance provided by the present invention can create an SOP (Standard Operating Procedure) process including compliance review steps at key nodes according to the situations of key nodes that need to be subject to compliance review during the tender process, and can use a more perfect standardized process of SOP for tender compliance assessment, solving the problem that the tender system lacks systematic tools and is prone to missing key nodes of compliance review. BRIEF DESCRIPTION OF THE DRAWINGS

[0015] The present invention will be described in more detail below based on embodiments and with reference to the drawings:

[0016] Figure 1 is a schematic structural diagram of a tender business management system based on SOP provided by an embodiment of the present application;

[0017] Figure 2It is a flowchart of the secondary process of "tendering requirement determination" for determining key nodes;

[0018] Figure 3 It is a schematic flowchart of an implementation method of a tendering business management system based on SOP provided by an embodiment of the present application.

[0019] In the drawings, the same components are denoted by the same reference numerals, and the drawings are not drawn to actual scale. Detailed implementation manners

[0020] In order to enable those skilled in the art of the present technology to better understand the solution of the present invention, and to fully understand how the present invention uses technical means to solve technical problems and the implementation process of achieving corresponding technical effects and implement it accordingly, the technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all of the embodiments. The embodiments of the present invention and each feature in the embodiments can be combined with each other without conflict, and the formed technical solutions are all within the protection scope of the present invention. Based on the embodiments of the present invention, all other embodiments obtained by those of ordinary skill in the art without creative efforts shall fall within the protection scope of the present invention.

[0021] It should be noted that the terms "first", "second", etc. in the specification and claims of the present invention and the above drawings are used to distinguish similar objects, and do not have to be used to describe a specific order or sequence. It should be understood that such used data can be interchanged under appropriate circumstances so that the embodiments of the present invention described herein can be implemented in an order different from those illustrated or described herein. In addition, the terms "comprising" and "having" and any variations thereof are intended to cover non-exclusive inclusion. For example, a process, method, system, product or device comprising a series of steps or units does not have to be limited to those steps or units clearly listed, but may include other steps or units not clearly listed or inherent to these processes, methods, products or devices.

[0022] It should be noted that the steps shown in the flowchart of the drawings can be executed in a computer system such as a set of computer-executable instructions, and although the logical order is shown in the flowchart, in some cases, the steps shown or described can be executed in an order different from that here.

[0023] Due to the strict control of the state over the compliance of bidding, strict compliance reviews are required at all stages of bidding. The compliance review of bidding is usually manually completed by professionals familiar with compliance requirements. Since bidding is divided into multiple stages, each stage has different nodes, and each node corresponds to different review methods and review criteria, relying on manual review. Therefore, in this field, there are problems such as low review efficiency, easy errors, and easy omission of key nodes in compliance review.

[0024] Hereinafter, the technical solution of the present application will be described in conjunction with specific embodiments.

[0025] Embodiment 1

[0026] Figure 1 It is a schematic structural diagram of a bidding business management system based on SOP provided by an embodiment of the present application. As Figure 1 shown, in the technical solution of this embodiment, a bidding business management system based on SOP is provided, and the system includes the following units:

[0027] An SOP creation unit 100, configured to create a standard operating procedure SOP process according to the quantity, type, and order of key nodes of the bidding business; the SOP process is used to quantitatively evaluate the compliance scores of each key node;

[0028] An SOP operation unit 200, configured to determine the compliance scores of at least one key node in the SOP process according to relevant information of the bidding business.

[0029] The hardware application scenario of the system in the embodiment of the present invention can be a chip or device with computing and control functions, such as FPGA (Field Programmable Gate Array, programmable array logic), CPU (Central Processing Unit, central processor), computer, tablet, mobile phone, server, terminal, etc. The bidding review process can be designed in combination with the specification tool of SOP. In terms of software, the embodiment of the present invention can be an independent software system or a functional module that can be called by a bidding system.

[0030] Specifically, the key node can be a secondary process that requires compliance review for tendering, or it can be related to the primary process. For example, tendering is divided into primary processes such as business acceptance and tender preparation, prequalification, tendering and bidding, (bid opening, bid evaluation, and bid determination), contract signing, and follow-up services. The key node can be one of these primary processes. Each primary process is further divided into multiple secondary processes. For example, the primary process of business acceptance and tender preparation can be further divided into secondary processes such as undertaking business and signing the tender agency commission contract, forming a tender agency project team, collecting and analyzing basic information, etc. The key node can also be one of these secondary processes. The key node can also be selected from the steps in the secondary process. Figure 2 It is a flowchart of the secondary process of "tender requirement determination" used to determine the key node. A certain step can be selected from the secondary process of "tender requirement determination" as the key node.

[0031] The SOP process can include the operation method steps for the compliance assessment of at least one key node. If more than one key node is evaluated, the weight of each key node is also determined according to the importance of the key node, and the method of quantifying the compliance score of the key node is determined. Finally, an SOP process for the compliance assessment of a certain tendering method is formed.

[0032] In the SOP process, the way for the system to obtain the relevant information of each key node can be to display prompt information, require the customer to self-check the compliance situation against the compliance standard terms corresponding to the key node, and submit a questionnaire. It can also be to require the customer to upload the relevant tender documents, photos of the documents, or photos of relevant qualifications corresponding to the review of the key node. After submitting the documents or pictures, the trained AI (Artificial Intelligence) can extract effective information from the documents or pictures and compare it with the compliance standard terms to automatically complete the steps corresponding to the key node of the SOP process.

[0033] The technical problem to be solved in this embodiment is that the current tendering system lacks a systematic tool for compliance review, which is prone to missing the key nodes of compliance review.

[0034] The tendering business management system and the implementation method of the system provided by the present invention can create an SOP process including the steps of compliance review at the key nodes according to the situation of the key nodes that need to be subject to compliance review during the tendering process, and use the SOP process for compliance review.

[0035] The technical solution of this embodiment brings significant technical effects. Since it can use the more perfect standardized process of SOP for the compliance assessment of the tendering system, it solves the problem that the tendering system lacks a systematic tool for evaluating compliance and is prone to missing the key nodes of compliance review.

[0036] Embodiment 2

[0037] In some embodiments, the SOP creation unit 100 is specifically configured to obtain an SOP template from the SOP template library according to the tender type parameter, so as to create an SOP process by using the SOP template.

[0038] The tender type parameter may be, but is not limited to, information such as the types of the tenderer and the bidder, the importance of the project, the project location, and the time period. For example, the tender type parameter may be a state-owned enterprise tender and a private enterprise bid; or a military enterprise tender and a bid by an enterprise with military product qualifications. The tender type parameter may also be a national key project or an ordinary project. The tender type parameter may also be an in-country project or an overseas project. The tender type parameter may also be a long-term project or a short-term project. In short, the tender type parameter can affect the number, type, and compliance judgment laws and regulations of the key nodes in the SOP process.

[0039] For the convenience of use, users directly use the ready-made SOP templates. For example, when tendering in Jiangsu, use the Jiangsu template, and when tendering in Beijing, use the Beijing template. The SOP templates can be customized by oneself or obtained from the outside and stored in the SOP template library. Each SOP template can be retrieved from the SOP template library using one or more search terms (for example, the tender type parameter corresponding to the tender).

[0040] The technical problem to be solved in this embodiment is that when making an SOP process, a large amount of data needs to be collected by experts, and if it is made separately each time, it is time-consuming and laborious.

[0041] The technical solution of this embodiment brings significant technical effects. Since a ready-made SOP template usually formulated by compliance experts can be applied to generate an SOP process, the time for making the SOP process is saved and the production is more convenient.

[0042] Embodiment 3

[0043] On the basis of the above embodiments, the system further includes an SOP template editing unit for editing or creating an SOP template, including editing the number, type, and order of the key nodes in the SOP template.

[0044] If there is a directly usable SOP template in the SOP template library, it can be directly applied. When there is no directly usable SOP template, the user can create it by himself or modify an existing template to obtain an SOP template that can be used for the SOP process.

[0045] Alternatively, when the laws and regulations for review change, new requirements are put forward for reviewing the compliance of tenders. The old version of the SOP template is no longer applicable, and it can be modified on the basis of the old version of the SOP template through the editing function to generate a new version of the SOP template.

[0046] To prevent users from arbitrarily tampering with the SOP template, the system can set permissions for logged-in users. Ordinary-level users do not have the permission to modify or create SOP templates. Only system-certified experts or administrators have this permission. Users with relatively low permissions can only have the permission to use the SOP template or request experts to create SOP templates.

[0047] The technical problem to be solved in this embodiment is that when there is no ready-made SOP template for generating the SOP process available, it is time-consuming and laborious for users to establish the SOP process each time.

[0048] The technical solution of this embodiment brings significant technical effects. Since the SOP template that can be repeatedly applied can be made by oneself through the editing function, the flexibility of the system to handle different types of tenders is increased, and the efficiency is also improved.

[0049] Embodiment 4

[0050] On the basis of the above embodiment, the SOP template editing unit is further configured to send the completed-edited SOP template to the approval unit. The system further includes: an approval unit, configured to approve the completed-edited SOP template; if the approval is passed, store the approved SOP template in the SOP template library.

[0051] The technical problem to be solved in this embodiment is that the newly made SOP template may have certain errors, and the lack of an error correction function may cause great losses.

[0052] The technical solution of this embodiment adds a step of approval before using or storing the SOP template, which can achieve double insurance.

[0053] The technical solution of this embodiment brings significant technical effects. Through the approval unit, experts other than those who make the SOP template approve whether the SOP template meets all the requirements for evaluating the compliance of the corresponding type of tender, which can effectively reduce the possible errors in the SOP template.

[0054] Embodiment 5

[0055] On the basis of the above embodiment, the system further includes: a release unit, configured to release the approved SOP template; the approval unit is further configured to send the approved SOP template to the release unit.

[0056] The technical problem to be solved in this embodiment is that after the SOP template is determined to be usable, the user may not be aware that there is a new version of the SOP template and still use the old version of the SOP template, or has created an SOP template for new tender requirements, but the user is not aware of it and repeatedly requests to create the same type of template, resulting in a waste of manpower, financial resources and time.

[0057] In the technical solution of this embodiment, after the new SOP template passes the approval, relevant information of the new SOP template can be released. The release method can be to push the relevant information of the new SOP template to all users in the system respectively, or to release the relevant information of the SOP template on the corresponding public platform of the system. The released information can be, but is not limited to, the tender type corresponding to the SOP template, the compilation date and version of the SOP template, the call search terms of the SOP template, and other information.

[0058] Embodiment 6

[0059] On the basis of the above embodiment, the system further includes: a regulation update unit, which is used to regularly obtain laws and regulations in the compliance rule catalog from the government website and record the acquisition time point; for the same law or regulation, compare the full text content of the law or regulation with a later time point with the full text content of the law or regulation with an earlier time point. If it is determined that there are different contents, send the law or regulation with a later time point to the approval unit; the approval unit is also used to approve and release the new version of the law or regulation. If the approval is passed, send the law or regulation that has passed the approval to the release unit. The release unit is also used to release the law or regulation that has passed the approval.

[0060] The technical problem to be solved in this embodiment is that the laws and regulations used to evaluate tender compliance change relatively quickly. If not collected in time, it will lead to inaccurate evaluation of compliance; if collected manually, it will take a lot of time and is easy to forget.

[0061] The technical solution of this embodiment can automatically obtain the laws and regulations related to tenders from the government website and compare whether the laws and regulations have changed. It also provides an approval function to ensure that the obtained laws and regulations are the correct version. In addition, it also provides a release function. After learning that the laws and regulations have changed, it can immediately send them to the relevant personnel on the system.

[0062] The technical solution of this embodiment brings significant technical effects. It ensures that users can more conveniently know the changes in laws and regulations and ensures the accuracy of obtaining laws and regulations. After learning that the laws and regulations have changed, it immediately sends them to the relevant personnel in the system, enabling a more accurate SOP process for checking compliance to be formulated, improving the timeliness and accuracy of formulating the SOP process.

[0063] Embodiment 7

[0064] Figure 3 It is a flow schematic diagram of an implementation method of a tender business management system based on SOP provided by an embodiment of the present application. As Figure 3 shown, in the technical solution of this embodiment, the present invention provides an implementation method of a tender business management system based on SOP, including:

[0065] Create an SOP process according to the quantity, type, and order of key nodes of the tender business; the SOP process is used to quantitatively evaluate the compliance scores of each key node; determine the compliance scores of at least one key node in the SOP process according to the relevant information of the tender business.

[0066] Embodiment 8

[0067] On the basis of the above embodiment, creating an SOP process includes: obtaining an SOP template from the SOP template library according to the tender type parameter, so as to create an SOP process by using the SOP template.

[0068] Embodiment 9

[0069] On the basis of the above embodiment, the method further includes: editing or creating an SOP template, including editing the quantity, type, and order of key nodes in the SOP template.

[0070] Embodiment 10

[0071] On the basis of the above embodiment, the method further includes: sending the completed edited SOP template to the approval unit. Approve the completed edited SOP template; if it passes the approval, store the approved SOP template in the SOP template library.

[0072] Embodiment 11

[0073] On the basis of the above embodiment, the method further includes the following steps: the approved SOP template released; send the approved SOP template to the release unit.

[0074] Embodiment 12

[0075] On the basis of the above embodiment, the method further includes the following steps: regularly obtain laws and regulations in the compliance rule catalog from the government website and record the acquisition time point; for the same law or regulation, compare the full text content of the law or regulation with a later time point with the full text content of the law or regulation with an earlier time point. If it is determined that there are different contents, send the law or regulation with a later time point to the approval unit; approve and release the new version of the law or regulation. If it passes the approval, send the approved law or regulation to the release unit. Release the approved law or regulation.

[0076] Embodiment 13

[0077] In the technical solution of this embodiment, a computer device is provided, including a memory, a processor, and a computer program stored on the memory. The processor executes the computer program to implement the steps of the implementation method of the SOP-based tender business management system according to any one of the above embodiments.

[0078] In the technical solution of this embodiment, a computer-readable storage medium is provided, on which a computer program is stored. When the computer program is executed by a processor, the steps of the implementation method of the SOP-based tender business management system according to any one of the above embodiments are implemented.

[0079] In the technical solution of this embodiment, a computer program product is provided, including a computer program. When the computer program is executed by a processor, the steps of the implementation method of the SOP-based tender business management system according to any one of the above embodiments are implemented.

[0080] The processor may include, but is not limited to, for example, one or more processors or microprocessors, etc. Each processor may be implemented by an application specific integrated circuit (ASIC), a digital signal processor (DSP), a digital signal processing device (DSPD), a programmable logic device (PLD), a field programmable gate array (FPGA), a controller, a microcontroller, a microprocessor, or other electronic components, and is used to execute the implementation method in the above embodiments.

[0081] A computer-readable storage medium can be implemented by any type of volatile or non-volatile storage device or a combination thereof. The computer-readable storage medium can include, but is not limited to, for example, random access memory (RAM), read-only memory (ROM), flash memory, EPROM memory, EEPROM memory, registers, computer storage media (such as hard disks, floppy disks, solid state drives, removable disks, CD-ROMs, DVD-ROMs, Blu-ray discs, etc.). The computer-readable storage medium can also store at least one computer-executable program / instructions, such as computer-readable instructions. The computer-readable storage medium includes, but is not limited to, for example, volatile memory and / or non-volatile memory. Volatile memory can include, for example, random access memory (RAM) and / or cache memory, etc.

[0082] The computer-readable storage medium can include, for example, read-only memory (ROM), hard disks, flash memory, etc. For example, the non-transitory computer-readable storage medium can be connected to a computing device such as a computer. Then, when the computing device runs the computer-readable instructions stored on the computer-readable storage medium, the various methods described above can be performed. In addition, the computer device can also include (but is not limited to) a data bus, an input / output (I / O) bus, a display, and input / output devices (such as a keyboard, a mouse, a speaker, etc.). The processor can communicate with external devices via a wired or wireless network through the I / O bus.

[0083] In one embodiment, the at least one computer-executable instruction can also be compiled into or form a software product / computer program product, where when one or more computer-executable instructions are run by a processor, the steps of the various functions and / or methods in the embodiments described in the present technology are executed.

[0084] In the embodiments provided by the present invention, it should be understood that the disclosed systems and methods can also be implemented in other ways. The system embodiments described above are merely illustrative. For example, the flowcharts and block diagrams in the accompanying drawings show the possible architectures, functions, and operations of systems, methods, and computer program products according to multiple embodiments of the present invention. In this regard, each block in the flowchart or block diagram may represent a module, a program segment, or a part of code, and the above-mentioned module, program segment, or part of code contains one or more executable instructions for implementing the specified logical function. It should also be noted that in some alternative implementations, the functions marked in the blocks may occur in a different order than that marked in the accompanying drawings. For example, two consecutive blocks may actually be executed substantially in parallel, and they may sometimes be executed in the reverse order, depending on the functions involved. It should also be noted that each block in the block diagram and / or flowchart, as well as the combination of blocks in the block diagram and / or flowchart, can be implemented by a dedicated hardware-based system for performing the specified functions or actions, or can be implemented by a combination of dedicated hardware and computer instructions.

[0085] It should be noted that in the present invention, the term "comprising", "including" or any other variant thereof is intended to cover non-exclusive inclusion, so that a process, method, article or device comprising a series of elements not only includes those elements but also includes other elements not expressly listed, or further includes elements inherent to such process, method, article or device. Without further limitation, the element defined by the statement "comprising one..." does not exclude the existence of additional identical elements in the process, method, article or device comprising the element.

[0086] Although the disclosed embodiments of the present invention are as above, the above content is only an embodiment adopted for the convenience of understanding the present invention and is not intended to limit the present invention. Any person skilled in the art within the technical field to which the present invention pertains may make any modifications and changes in the form of implementation and details without departing from the spirit and scope disclosed by the present invention. However, the scope of patent protection of the present invention shall still be subject to the scope defined by the appended claims.

Claims

1. A bidding business management system based on SOP, characterized in that: The system comprises: The SOP creation unit is used to create a standard operating procedure (SOP) process according to the number, type and sequence of key nodes of the bidding business; the SOP process is used to quantitatively evaluate the compliance score of each of the key nodes; The SOP operation unit is used to determine the compliance score of at least one of the key nodes in the SOP process based on the relevant information of the bidding business.

2. The system according to claim 1, characterized in that The SOP creation unit is specifically used for: According to the bidding type parameters, the SOP template is obtained from the SOP template library to create the SOP process using the SOP template.

3. The system according to claim 2, characterized in that The system further comprises: The SOP template editing unit is used to edit or create the SOP template, including: editing the number, type and order of key nodes in the SOP template.

4. The system according to claim 3, characterized in that The SOP template editing unit is also used to send the edited SOP template to the approval unit; The system further comprises: The approval unit is used to approve the edited SOP template; if approved, the approved SOP template is stored in the SOP template library.

5. The system according to claim 4, characterized in that The system further comprises: Release unit, used to release approved SOP templates; The approval unit is also used to send the approved SOP template to the issuing unit.

6. The system according to claim 5, characterized in that The system further comprises: A regulation updating unit is used to periodically obtain the laws and regulations in the compliance rule catalog from the government website and record the time of obtaining; for the same kind of laws and regulations, the full text of the laws and regulations at a later time point is compared with the full text of the laws and regulations at an earlier time point, and if it is determined that there are different contents, the laws and regulations at the later time point are sent to the approval unit; The approval unit is also used to approve the release of new versions of laws and regulations. If approved, the approved laws and regulations are sent to the release unit; The publishing unit is also used to publish approved laws and regulations.

7. A method for implementing a bidding business management system based on SOP, characterized in that: include: Create SOP process according to the number, type and sequence of key nodes of bidding business; The SOP process is used to quantitatively evaluate the compliance score of each of the key nodes; Determine the compliance score of at least one of the key nodes in the SOP process based on the relevant information of the bidding business.

8. The implementation method according to claim 7, characterized in that: The SOP creation process includes: According to the bidding type parameters, the SOP template is obtained from the SOP template library to create the SOP process using the SOP template.

9. The implementation method according to claim 8, characterized in that: The method further comprises: Editing or creating the SOP template includes editing the number, type and order of key nodes in the SOP template.

10. The implementation method according to claim 9, characterized in that: The method further comprises: Send the edited SOP template to the approval unit; Approve the edited SOP template; if approved, store the approved SOP template in the SOP template library.

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