Intelligent office article management cabinet and use method thereof

Abstract

The invention discloses an intelligent office article management cabinet and a use method thereof, the intelligent office article management cabinet comprises a management cabinet, a terminal system and a comprehensive management system, the management cabinet comprises a cabinet and a camera arranged at the top of the cabinet, and the terminal system is used for man-machine information interaction and communicates with the comprehensive management system. The comprehensive management system is used for whole-process informatization management; the use method of the intelligent office article management cabinet comprises four aspects of article registration of a receiver, receiving, purchasing management and warehousing management. Through the intelligent management process, tedious links such as manual registration, checking and approval are reduced, the office article management efficiency is greatly improved, the article number and information accuracy, the clear approval process and operation specification are ensured, the management standardization is ensured, the intelligent management mode reduces the labor input, the labor cost is reduced, and the work efficiency is improved. Therefore, the office article management cost is reduced.

Description

Technical Field

[0001] The present invention relates to the field of article management, and specifically to an intelligent management cabinet for office articles and its usage method. Background Art

[0002] In an office environment, the management of office articles usually adopts traditional manual registration and storage methods. There are many problems with this method. For example, the registration of article requisition is not standardized, and it is easy to have incorrect or missed records; the process of article collection lacks effective supervision, making it difficult to trace responsibility; inventory management relies on manual inventory taking, increasing operating costs, and being inefficient and prone to errors; the processes of procurement and warehousing are cumbersome, and information transmission is not timely.

[0003] With the development of office automation, the traditional office article management method can no longer meet the requirements of modern office for high efficiency, accuracy, and convenience. There is an urgent need for an intelligent management system to solve these problems. Summary of the Invention

[0004] The purpose of the present invention is to provide an intelligent management cabinet for office articles to solve the problems raised in the above background art.

[0005] To achieve the above purpose, the present invention provides the following technical solutions:

[0006] An intelligent management cabinet for office articles includes a management cabinet, a terminal system, and an integrated management system. The management cabinet includes a cabinet and a camera installed on the top of the cabinet; the terminal system includes a main control panel, an operation touch screen, a scanning device, and a scanning port for human-machine information interaction; the integrated management system is an intelligent article management system for full-process informatization management.

[0007] As a further solution of the present invention: a maintenance window is installed on the top of the cabinet, and a mechanical lock is installed at the maintenance window.

[0008] As a further solution of the present invention: article partitions are installed inside the cabinet, and the article partitions and the cabinet form compartment spaces.

[0009] As a further solution of the present invention: a right cabinet door and a left cabinet door are installed on the front side of the cabinet. An electric control lock is installed between the right cabinet door and the cabinet, and a card reader is installed on the outer side of the right cabinet door.

[0010] As a still further solution of the present invention: a base is installed at the bottom of the cabinet.

[0011] As a still further solution of the present invention: the main control panel is fixedly connected to the cabinet. An operation touch screen is installed on the main control panel, a scanning device is provided below the operation touch screen, and a scanning port is provided below the scanning device.

[0012] A method for using an intelligent management cabinet for office items, comprising the following steps:

[0013] 1) The process of registering items for the recipient: The recipient logs in to the intelligent item management system, enters the item requisition interface to register the requisition information; after registration, submit it to the department leader for approval and copy it to the office supplies administrator at the same time; after the approval is passed, go to the office administrator to swipe the card;

[0014] 2) The process of the recipient picking up items: After the recipient swipes the card for authentication at the office administrator, swipe the card again at the office item cabinet. After the card swiping is successful, the electric control lock pops open and the left and right cabinet doors open; the item information to be picked up is displayed on the touch screen; the recipient takes out the items registered in the system one by one in the corresponding cabinet compartments and scans them one by one at the scanning device until all items are picked up. Then the recipient closes the cabinet door. During the entire operation process of the recipient, the camera records the whole process for future reference; during the process of the recipient scanning one by one, the quantity of items in the intelligent item management system is cumulatively reduced by one. When the minimum set quantity is reached, a prompt is given to remind that replenishment is needed;

[0015] 3) The procurement management process: After the system has a reminder message, the item administrator logs in to the intelligent item management system, enters the procurement management to enter the procurement requisition form, saves it and generates a procurement order after filling it out. The item administrator prints the paper document and submits it to the leader for signature and approval;

[0016] 4) The warehousing management process: After the items are purchased and supplied, the item administrator swipes the card for authentication to open the door at the office item cabinet. The display screen enters the administrator mode, scans and registers the purchased items through the scanning device, and puts them into the designated storage compartments; after the registration and entry are completed, save and generate a warehousing order. After the whole operation is completed, enter the reimbursement management process.

[0017] Compared with the prior art, the beneficial effects of the present invention are:

[0018] 1. Through an intelligent management process, it reduces cumbersome links such as manual registration, inventory taking, and approval, greatly improving the efficiency of office item management. The recipient can quickly complete item registration and picking up, and the item administrator can also efficiently handle procurement and warehousing work;

[0019] 2. Using the scanning device and the intelligent management system to accurately identify and record item information, avoiding misrecording and missing recording problems that may occur in manual operations, ensuring the accuracy of item quantity and information. At the same time, the dynamic monitoring and early warning function of the inventory can timely detect the situation of insufficient item quantity and ensure the timeliness of item supply;

[0020] 3. Clear approval processes and operation specifications ensure that all aspects of office supplies management are governed by rules, guaranteeing the standardization of management. The multi-level approval mechanism effectively controls the requisition of supplies, preventing unreasonable requisition behaviors; detailed recording and monitoring functions facilitate the tracing and supervision of the supply management process.

[0021] 4. The intelligent management method reduces manual input and labor costs. Reasonable inventory management avoids overstocking and waste of supplies, saving procurement costs, thus achieving a reduction in the management costs of office supplies. BRIEF DESCRIPTION OF THE DRAWINGS

[0022] Figure 1 It is a front view of an intelligent management cabinet for office supplies in the state of closing the cabinet door.

[0023] Figure 2 It is a top view of an intelligent management cabinet for office supplies in the state of closing the cabinet door.

[0024] Figure 3 It is a front view of an intelligent management cabinet for office supplies in the state of opening the cabinet door.

[0025] Figure 4 It is a flowchart of the usage method of an intelligent management cabinet for office supplies.

[0026] In the figures: 1. Cabinet; 2. Camera; 3. Card reader; 4. Right cabinet door; 5. Left cabinet door; 6. Maintenance window; 7. Mechanical lock; 8. Item partition; 9. Operation touch screen; 10. Scanning device; 11. Main control panel; 12. Scanning port; 13. Electric control lock; 14. Cabinet space. DETAILED DESCRIPTION OF THE EMBODIMENTS

[0027] Next, the technical solutions in the embodiments of the present invention will be clearly and completely described in conjunction with the accompanying drawings in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all the embodiments. All other embodiments obtained by those of ordinary skill in the art based on the embodiments of the present invention without creative efforts shall fall within the protection scope of the present invention.

[0028] Please refer to Figures 1 to 3 , in the embodiment of the present invention, an intelligent management cabinet for office supplies includes a management cabinet, a terminal system and a comprehensive management system. The management cabinet includes a cabinet 1 and a camera 2. The terminal system includes a main control panel 11, an operation touch screen 9, a scanning device 10 and a scanning port 12, which are used for human-computer information interaction and communicate with the comprehensive management system. The comprehensive management system is an intelligent item management system for full-process informatization management.

[0029] Further, a camera 2 is fixedly connected to the top of the cabinet 1 for real-time monitoring and recording of the surrounding conditions, which can be used for reference in case of disputes.

[0030] Further, a maintenance window 6 is installed on the top of the cabinet 1, and a mechanical lock 7 is installed at the maintenance window 6. When maintenance is required, the mechanical lock 7 is opened to open the maintenance window 6.

[0031] Further, an article partition 8 is installed inside the cabinet 1. The position of the article partition 8 can be adjusted according to the size of the article to form a box space 14 suitable for the size of the article.

[0032] Further, a right cabinet door 4 and a left cabinet door 5 are installed on the front side of the cabinet 1. An electric control lock 13 is installed between the right cabinet door 4 and the cabinet 1, and a card reader 3 is installed on the outer side of the right cabinet door 4. After the recipient successfully authenticates through the card reader 3, the electric control lock 13 is opened to spring open the right cabinet door 4, and the left cabinet door 5 is also opened simultaneously.

[0033] Further, a base 15 is installed at the bottom of the cabinet 1.

[0034] Further, a main control panel 11 is fixedly connected to the cabinet 1. An operation touch screen 9 is installed on the main control panel 11. A scanning device 10 is provided below the operation touch screen 9, and a scanning port 12 is provided below the scanning device 10.

[0035] A usage method of an intelligent management cabinet for office articles includes the following steps:

[0036] 1. Process of registering articles for the recipient:

[0037] The recipient logs in to the intelligent article management system and enters the article requisition interface to register the requisition information. After registration, it is submitted to the department leader for approval and copied to the office supplies administrator at the same time. After the approval is passed, the recipient goes to the office administrator to swipe the card.

[0038] 2. Process of the recipient collecting articles:

[0039] After the recipient swipes the card for authentication at the office administrator, the recipient swipes the card again at the office article cabinet. After the card swiping is successful, the electric control lock 13 springs open, and the left cabinet door 5 and the right cabinet door 4 open. The article information to be requisitioned is displayed on the operation touch screen 9. The recipient takes out the articles registered in the system one by one from the corresponding box space and scans them one by one at the scanning device 10. After all the articles are collected, the recipient closes the cabinet door. During the entire operation process of the recipient, the camera 2 records the whole process for future reference. During the process of the recipient scanning one by one, the quantity of articles in the intelligent article management system is cumulatively reduced by one. When the minimum set quantity is reached, a prompt is given to remind that replenishment is needed.

[0040] 3. Procurement management process:

[0041] After the system has a reminder message, the item administrator logs in to the intelligent item management system, enters the procurement management to enter the procurement application form. After filling it out, save and generate a purchase order. The item administrator prints the paper document and submits it to the leader for approval.

[0042] 4. Process of warehousing management:

[0043] After the item procurement is completed, the item administrator swipes the card for authentication and opens the door at the office item cabinet. The display screen enters the administrator mode, scans and registers the purchased items through the scanning device 10, and places them in the designated storage box. After the registration and entry are completed, save and generate a warehousing order. After the whole operation is completed, enter the reimbursement management process.

[0044] The present invention covers links such as the registration of items for the recipient, the collection of items by the recipient, the submission of item procurement applications by the item administrator, and the warehousing of items by the item administrator. Through methods such as identity authentication, information interaction, and quantity monitoring, it realizes the intelligent and standardized management of the entire process of office items from application, use to replenishment.

[0045] Although the present invention has been described in detail with reference to the foregoing embodiments, for those skilled in the art, they can still modify the technical solutions described in the foregoing embodiments, or perform equivalent replacements for some of the technical features. Any modifications, equivalent replacements, improvements, etc. made within the spirit and principle of the present invention shall be included within the protection scope of the present invention.

Claims

1. An intelligent management cabinet for office items, characterized in that, It includes a management cabinet, a terminal system and an integrated management system. The management cabinet includes a cabinet (1) and a camera (2) installed on the top of the cabinet (1); the terminal system includes a main control panel (11), an operation touch screen (9), a scanning device (10) and a scanning port (12), which are used for human-computer information interaction and communicate with the integrated management system; the integrated management system is an intelligent item management system for full-process informatization management.

2. The intelligent management cabinet for office supplies according to claim 1, characterized in that A maintenance window (6) is installed on the top of the cabinet (1), and a mechanical lock (7) is installed at the maintenance window (6).

3. The intelligent management cabinet for office items according to claim 2, characterized in that, An item partition (8) is installed inside the cabinet (1), and the item partition (8) and the cabinet (1) form a compartment space (14).

4. An intelligent management cabinet for office supplies according to claim 3, characterized in that, A right cabinet door (4) and a left cabinet door (5) are installed on the front side of the cabinet (1). An electric control lock (13) is installed between the right cabinet door (4) and the cabinet (1), and a card reader (3) is installed on the outside of the right cabinet door (4).

5. The intelligent management cabinet for office articles according to claim 4, wherein A base (15) is installed at the bottom of the cabinet (1).

6. The intelligent management cabinet for office articles according to claim 5, characterized in that The main control panel (11) is fixedly connected to the cabinet (1). The operation touch screen (9) is installed on the main control panel (11). The scanning device (10) is arranged below the operation touch screen (9), and the scanning port (12) is arranged below the scanning device (10).

7. A method for using an intelligent management cabinet for office supplies according to any one of claims 1-6, characterized in that, It includes the following steps: 1) The process of registering items for the borrower: The borrower logs in to the intelligent item management system and enters the item borrowing interface to register the borrowing information; After registration, it is submitted to the department leader for approval and copied to the office supplies administrator at the same time; after approval, the borrower goes to the office administrator to swipe the card; 2) The process of the borrower collecting items: After the borrower swipes the card for authentication at the office administrator, swipes the card again at the office item cabinet. After successful card swiping, the electric control lock (13) pops open, and the left cabinet door (5) and the right cabinet door (4) open; the item information to be collected is displayed on the operation touch screen (9); the borrower takes out the items registered in the system one by one in the corresponding compartment space and scans them one by one at the scanning device (10). Until all items are collected, the borrower closes the cabinet door. During the whole operation process of the borrower, the camera (2) records the video throughout the process for future reference; During the process of the borrower scanning one by one, the quantity of items in the intelligent item management system is cumulatively reduced by one. After reaching the lowest set quantity, a prompt is given to remind that replenishment is needed; 3) The procurement management process: When there is a reminder message in the system, the item administrator logs in to the intelligent item management system, enters the procurement management to enter a procurement application form, saves and generates a procurement order after filling it out. The item administrator prints a paper document and submits it to the leader for signature and approval; 4) The warehousing management process: After the items are purchased and supplied, the item administrator swipes the card for authentication and opens the door at the office item cabinet. The display screen enters the administrator mode and scans and registers the purchased items through the scanning device (10), and puts them into the designated storage compartment; after the registration and entry are completed, save and generate a warehousing order. After the whole operation is completed, enter the reimbursement management process.

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