School status processing management system

Abstract

The invention discloses a school status processing management system, which comprises a student information query editing module, a to-be-refund student screening module, a to-be-resting student screening module, a refund processing module and a resting processing module, the student information query editing module is used for editing or querying student numbers, names, affiliated colleges, learned majors, administrative classes, student status, enrollment time, repaired time, registration status of each semester, total course selection credits of each semester, obtained credits of each semester, times of not meeting academic requirements and deadline of school rest; the to-be-refund student screening module is used for screening out students meeting refund conditions; the to-be-school-rest student screening module is used for screening out students meeting the school rest conditions; the refund processing module is used for carrying out refund processing on the students meeting the refund conditions; and the resting processing module is used for performing resting processing on the students meeting the resting conditions. The invention provides a set of standardized, intelligent and compliant school roll processing management system.

Description

Technical Field

[0001] The present invention relates to the field of student management technology, and more specifically, to a student status processing and management system. Background Art

[0002] With the continuous expansion of the enrollment scale of colleges and universities, the student status management work in colleges and universities faces many challenges.

[0005] However, the existing methods for handling withdrawals and suspensions mainly have the following defects:

[0006] Inaccurate list screening: The lists of withdrawals and suspensions rely on manual screening, and it is easy to miss or misjudge normal students due to strong data correlation;

[0007] Incomplete status record: The system only displays the current student status, and it is impossible to track the academic changes of students throughout their entire life cycle from enrollment to graduation, making it difficult to give early warnings of withdrawal and suspension risks in real time;

[0008] Insufficient process compliance: The handling of withdrawals and suspensions needs to comply with laws and regulations, but school register management personnel generally lack a legal professional background, and loopholes are likely to appear in the handling process, increasing the litigation risk;

[0009] Poor system coordination: Teaching management is disconnected from student management, and the information of students with academic difficulties lags behind. By the time the student management team intervenes, the opportunity for intervention has often been missed.

[0010] Therefore, how to build a standardized, intelligent, and compliant student status processing and management system is a technical problem that needs to be solved urgently by those skilled in the art. Summary of the Invention

[0011] In view of this, the purpose of the present invention is to provide a student status processing and management system, which can solve some problems in the background art.

[0012] To achieve the above purpose, the present invention adopts the following technical solutions:

[0013] A student status processing and management system, including a student information query and editing module, a proposed withdrawal student screening module, a proposed suspension student screening module, a withdrawal processing module, and a suspension processing module;

[0014] The student information query and editing module is used to edit or query the student ID, name, affiliated college, major, administrative class, student status, enrollment time, length of study completed, registration status for each semester, total elective credits for each semester, earned credits for each semester, number of times of not meeting academic requirements, and suspension end time of a student; among them, the length of study completed is equal to the current time minus the enrollment time; the student status includes studying, suspended, withdrawn, and graduated; the registration status includes registered, unregistered, and deferred registration;

[0015] The prospective withdrawn student screening module is used to screen out students who meet the withdrawal conditions from the student information query and editing module;

[0016] The prospective suspended student screening module is used to screen out students who meet the suspension conditions from the student information query and editing module;

[0017] The withdrawal processing module is used to process the withdrawal of students who meet the withdrawal conditions;

[0018] The suspension processing module is used to process the suspension of students who meet the suspension conditions.

[0019] Preferably, when the sum of the earned credits at the end of the first two semesters of a student is less than the first preset threshold, the number of times of not meeting academic requirements is incremented by one;

[0020] When the sum of the earned credits at the end of the first four semesters of a student is less than the second preset threshold, the number of times of not meeting academic requirements is incremented by one;

[0021] When the sum of the earned credits at the end of the first 2N semesters of a student is less than the Nth preset threshold, the number of times of not meeting academic requirements is incremented by one; among them, the initial value of the number of times of not meeting academic requirements is 0; N is greater than or equal to 3.

[0022] Preferably, the prospective withdrawn student screening module includes the first type of prospective withdrawn student screening module, the second type of prospective withdrawn student screening module, the third type of prospective withdrawn student screening module, and the fourth type of prospective withdrawn student screening module;

[0023] The first type of prospective withdrawn student screening module is used to screen out students whose student status is studying and registration status is unregistered;

[0024] The second type of prospective withdrawn student screening module is used to screen out students whose student status is suspended and suspension end time is earlier than the current time;

[0025] The third type of prospective withdrawn student screening module is used to screen out students whose student status is studying or suspended and length of study completed is greater than the maximum allowable length of study;

[0026] The fourth type of students to be considered for withdrawal screening module is used to screen out students whose academic status is in progress and the number of times they do not meet the academic requirements is greater than or equal to three times.

[0027] Preferably, the students to be considered for suspension screening module is used to screen out students whose academic status is in progress and the total credit points for courses selected in the current semester is 0.

[0028] Preferably, the withdrawal processing module is used to generate and send a notice of intended withdrawal and corresponding legal documents to the college where the student is located for review;

[0029] The withdrawal processing module is used to send the review result of the college where the student is located to the students to be considered for withdrawal for signing their opinions;

[0030] The withdrawal processing module is used to send the signed opinions of the students to be considered for withdrawal to the Academic Affairs Office and the Student Affairs Office for review;

[0031] The withdrawal processing module is used to send the review results of the Academic Affairs Office and the Student Affairs Office to the legal department for legality review;

[0032] The withdrawal processing module is used to send the review results of the legal department to the president's office meeting or the authorized special personnel of the president for review and issue a notice of withdrawal;

[0033] The withdrawal processing module is used to generate and send a notice of intended withdrawal and corresponding legal documents to the students to be considered for withdrawal, and modify their academic status to withdrawn;

[0034] The suspension processing module is used to generate and send a notice of intended suspension and corresponding legal documents to the students to be considered for suspension, and modify their academic status to suspended.

[0035] Preferably, it further includes a first academic assistance module;

[0036] The first academic assistance module is used to screen out students whose number of times not meeting the academic requirements is once, and send them an academic warning notice and assistance documents.

[0037] Preferably, it further includes a second academic assistance module;

[0038] The second academic assistance module is used to screen out students whose number of times not meeting the academic requirements is twice, and send them a withdrawal warning notice and assistance documents.

[0039] Preferably, it further includes a third academic assistance module and a fourth academic assistance module;

[0040] The third academic assistance module is used to screen out students who have received a notice of intended withdrawal but have filed a corresponding appeal and have not been withdrawn, and display the reasons for academic assistance;

[0041] The fourth academic assistance module is used to screen out students who have received the notice of intended suspension of schooling and send assistance documents to them.

[0042] Preferably, the assistance documents include an academic plan formulated for the student, the student's attendance rate, an invitation to psychological counseling, and an invitation to apply for financial aid.

[0043] Preferably, the student information query and editing module is further used to edit or query the course selection methods, course selection times, and credit acquisition rates for each semester of the student; wherein, the credit acquisition rate for each semester is equal to the total number of credits obtained in each semester divided by the total number of credits required by the training plan for each semester.

[0044] Through the above technical solutions, it can be seen that compared with the prior art, the present invention discloses a school roll processing and management system, which can obtain the following beneficial technical effects:

[0045] 1) The present invention can identify potential students at risk of dropping out or suspending schooling in real time, avoid manual omissions, reduce manual operations, free the energy of school roll management personnel, and improve the professional level of management.

[0046] 2) The present invention provides a standardized process for dropping out or suspending schooling, reduces mistakes in handling dropping out or suspending schooling manually, and avoids litigation risks.

[0047] 3) The present invention provides personalized assistance, improves the student experience, reduces the dropout rate and suspension rate, and reflects the temperature of education. BRIEF DESCRIPTION OF THE DRAWINGS

[0048] In order to more clearly illustrate the technical solutions in the embodiments of the present invention or the prior art, the following will briefly introduce the drawings required for description in the embodiments or the prior art. Obviously, the drawings in the following description are only the embodiments of the present invention. For those of ordinary skill in the art, without creative efforts, other drawings can also be obtained based on the provided drawings.

[0049] Figure 1 FIG. is a schematic structural diagram of a school roll processing and management system provided by the present invention. DETAILED DESCRIPTION

[0050] The following will clearly and completely describe the technical solutions in the embodiments of the present invention with reference to the drawings in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those of ordinary skill in the art without creative efforts shall fall within the protection scope of the present invention.

[0051] As Figure 1As shown in the figure, an embodiment of the present invention discloses a student status processing and management system, including a student information query and editing module, a student to be withdrawn screening module, a student to be suspended screening module, a withdrawal processing module, a suspension processing module, and an academic assistance module;

[0052] 1) The student information query and editing module is used to edit or query the student ID, name, affiliated college, major, administrative class, student status, enrollment time, length of study, registration status for each semester, total elective credits for each semester, obtained credits for each semester, number of times not meeting academic requirements, and suspension end time of the student; wherein, the length of study is equal to the current time minus the enrollment time; the student status includes studying, suspended, withdrawn, and graduated; the registration status includes registered, unregistered, and deferred registration;

[0053] It can be understood that: the editing includes deletion and import.

[0054] In one embodiment, when the sum of the obtained credits at the end of the first two semesters of the student is less than the first preset threshold, the number of times not meeting academic requirements is incremented by one;

[0055] When the sum of the obtained credits at the end of the first four semesters of the student is less than the second preset threshold, the number of times not meeting academic requirements is incremented by one;

[0056] When the sum of the obtained credits at the end of the first 2N semesters of the student is less than the Nth preset threshold, the number of times not meeting academic requirements is incremented by one; wherein, the initial value of the number of times not meeting academic requirements is 0; N is greater than or equal to 3.

[0057] In one embodiment, the first preset threshold is 25 points, the second preset threshold is 60 points, and the Nth preset threshold is 100 points;

[0058] In this embodiment, when the sum of the obtained credits at the end of the first year of the student is less than 25 points, the number of times not meeting academic requirements is incremented by one;

[0059] When the sum of the obtained credits at the end of the second year of the student is less than 60 points, the number of times not meeting academic requirements is incremented by one;

[0060] When the sum of the obtained credits at the end of the third year and above of the student is less than 100 points, the number of times not meeting academic requirements is incremented by one;

[0061] 2) The student to be withdrawn screening module is used to screen out the students who meet the withdrawal conditions from the student information query and editing module;

[0062] In one embodiment, the proposed dropout student screening module includes a first-category proposed dropout student screening module, a second-category proposed dropout student screening module, a third-category proposed dropout student screening module, and a fourth-category proposed dropout student screening module;

[0063] The first type of student screening module for students planning to drop out is used to screen out students whose student status is enrolled and whose registration status is unregistered;

[0064] The first type of screening module for students planning to drop out is also used to display the reasons for the planned dropout, which are: failure to register within the time limit specified by the school and failure to complete the registration suspension procedure.

[0065] The second type of student screening module for students planning to drop out is used to screen out students whose student status is on leave and whose leave deadline is earlier than the current time;

[0066] The second type of screening module for students planning to drop out is also used to display the reasons for the planned dropout, which are: the leave period has expired and the student has not applied for reinstatement within the period specified by the school.

[0067] The third type of student screening module for students who are about to drop out is used to screen out students whose student status is currently studying or on leave and whose study time is greater than the maximum allowed study period;

[0068] The third type of screening module for students planning to drop out is also used to display the reasons for the planned dropout, which are: failure to complete studies within the school-specified study period.

[0069] The fourth category of student screening module for those planning to drop out is used to screen out students whose student status is currently enrolled and whose number of times of failing to meet academic requirements is greater than or equal to three times.

[0070] The fourth category of screening module for students planning to drop out is also used to display the reason for the planned dropout, which is: failure to meet academic requirements for the third time.

[0071] 3) The dropout processing module is used to drop out students who meet the dropout conditions.

[0072] In one embodiment, the withdrawal processing module is used to generate and send a notice of intended withdrawal and corresponding legal documents to the student's college for review;

[0073] It can be understood that the corresponding legal document is selected according to the reason for the proposed expulsion, that is, the corresponding legal document records that the student can be expelled due to the proposed expulsion reason; for example, when the reason for the proposed expulsion is "the deadline for suspension of study has arrived", a legal document will be sent stating that the student can be expelled if the deadline for suspension of study has arrived but the student has not returned to school, and other reasons are similar.

[0074] The dropout processing module is used to send the review results of the student's college to the student who intends to drop out for signature;

[0075] The withdrawal processing module is used to send the signed opinions of students who are proposed to withdraw from school to the Academic Affairs Office and the Student Affairs Office for review;

[0076] The withdrawal processing module is used to send the review results of the Academic Affairs Office and the Student Affairs Office to the legal department for legality review;

[0077] The withdrawal processing module is used to send the review results of the legal department to the President's Office or a special person authorized by the president for review and issue a withdrawal notice;

[0078] The withdrawal processing module is used to generate and send a proposed withdrawal notice and corresponding legal documents to the student who is proposed to withdraw from school, and modify his / her student status to withdrawn.

[0079] In one embodiment, the withdrawal processing module is further used to display the progress of the withdrawal processing, that is, which step in the following process "proposed withdrawal notice, corresponding legal documents → college review → signing of opinions by the student who is proposed to withdraw from school → review by the Academic Affairs Office and the Student Affairs Office → legality review by the legal department → review by the President's Office or a special person authorized by the president and issuance of a withdrawal notice → student who is proposed to withdraw from school."

[0080] 4) The proposed suspension student screening module is used to screen out students who meet the suspension conditions from the student information query and editing module;

[0081] Specifically: The proposed suspension student screening module is used to screen out students whose student status is in-school and whose total credit of courses selected in the current semester is 0.

[0082] The proposed suspension student screening module is further used to display the reasons for proposed suspension, and the reasons for proposed suspension are: the student status is in-school but the total credit of courses selected in the current semester is 0.

[0083] 5) The suspension processing module is used to generate and send a proposed suspension notice and corresponding legal documents to the student who is proposed to suspend school, and modify his / her student status to suspended.

[0084] It can be understood that: the corresponding legal documents record the regulations that suspension processing can be carried out because the student status is in-school but the total credit of courses selected in the current semester is 0.

[0085] 6) The academic assistance module includes a first academic assistance module, a second academic assistance module, a third academic assistance module, and a fourth academic assistance module;

[0086] The first academic assistance module is used to screen out students who fail to meet the academic requirements once, and send them an academic warning notice and assistance documents.

[0087] The first academic assistance module is also used to display the reasons for academic assistance, and the reasons for academic assistance are: There has been one instance of not meeting academic requirements.

[0088] The second academic assistance module is used to screen out students who have failed to meet academic requirements twice and send them a notice of expulsion warning and assistance documents.

[0089] The second academic assistance module is also used to display the reasons for academic assistance, and the reasons for academic assistance are: There have been two instances of not meeting academic requirements.

[0090] The third academic assistance module is used to screen out students who have received a proposed expulsion notice but have appealed and have not been expelled, and display the reasons for academic assistance.

[0091] It can be understood that:

[0092] If a proposed expulsion notice is received due to non-registration and the student has submitted a re-registration application, the academic assistance originally shows: A proposed expulsion notice was sent due to non-registration, but re-registration has been completed;

[0093] If a proposed expulsion notice is received because the suspension deadline has passed but the student has not resumed their studies, and the student submits a resumption application or applies to extend the suspension period, the reasons for academic assistance show: A proposed expulsion notice was received because the suspension deadline has passed but the student has not resumed their studies, but the student has submitted a resumption application (or the student has applied to extend the suspension period).

[0094] The third academic assistance module is mainly used to monitor the subsequent dynamics of students who have received a proposed expulsion notice but have appealed and have not been expelled.

[0095] The fourth academic assistance module is used to screen out students who have received a proposed suspension notice and send them assistance documents.

[0096] The fourth academic assistance module is also used to display the reasons for academic assistance, and the reasons for academic assistance are: The student status is in-school, but the total selected credits for the current semester are 0.

[0097] In one embodiment, the assistance documents include an academic plan formulated for the student, the student's attendance rate, an invitation to psychological counseling, and an invitation to receive financial assistance.

[0098] In one embodiment, the student information query and editing module is also used to edit or query the course selection methods, course selection times, and selected credit acquisition rates for each semester of the student; where the selected credit acquisition rate for each semester is equal to the total credits already obtained in each semester divided by the total credits required by the training plan for each semester.

[0099] In the present specification, the various embodiments are described in a progressive manner. Each embodiment focuses on the differences from other embodiments. For the same or similar parts among the various embodiments, reference can be made to each other. For the apparatuses disclosed in the embodiments, since they correspond to the methods disclosed in the embodiments, the description is relatively simple. For the relevant parts, reference can be made to the description in the method part.

[0100] The above description of the disclosed embodiments enables those skilled in the art to implement or use the present invention. Various modifications to these embodiments will be obvious to those skilled in the art, and the general principles defined herein can be implemented in other embodiments without departing from the spirit or scope of the present invention. Therefore, the present invention will not be limited to the embodiments shown herein, but rather to the widest scope consistent with the principles and novel features disclosed herein.

Claims

1. A student status processing and management system, characterized in that, It includes a student information query and editing module, a student to be withdrawn screening module, a student to be suspended screening module, a withdrawal processing module, and a suspension processing module; The student information query and editing module is used to edit or query the student ID, name, affiliated college, major, administrative class, student status, enrollment time, length of study completed, registration status for each semester, total credit for courses selected for each semester, credit obtained for each semester, number of times not meeting academic requirements, suspension deadline; among them, the length of study completed is equal to the current time minus the enrollment time; the student status includes in-school, suspended, withdrawn, and graduated; the registration status includes registered, unregistered, and deferred registration; The student to be withdrawn screening module is used to screen out students who meet the withdrawal conditions from the student information query and editing module; The student to be suspended screening module is used to screen out students who meet the suspension conditions from the student information query and editing module; The withdrawal processing module is used to process the withdrawal of students who meet the withdrawal conditions; The suspension processing module is used to process the suspension of students who meet the suspension conditions.

2. A student status processing and management system according to claim 1, characterized in that: When the sum of the credits obtained by a student at the end of the first two semesters is less than the first preset threshold, the number of times not meeting academic requirements is incremented by one; When the sum of the credits obtained by a student at the end of the first four semesters is less than the second preset threshold, the number of times not meeting academic requirements is incremented by one; When the sum of the credits obtained by a student at the end of the first 2N semesters is less than the Nth preset threshold, the number of times not meeting academic requirements is incremented by one; where the initial value of the number of times not meeting academic requirements is 0; N is greater than or equal to 3.

3. A student status processing and management system according to claim 1, characterized in that, The student to be withdrawn screening module includes a first type of student to be withdrawn screening module, a second type of student to be withdrawn screening module, a third type of student to be withdrawn screening module, and a fourth type of student to be withdrawn screening module; The first type of student to be withdrawn screening module is used to screen out students with a student status of in-school and a registration status of unregistered; The second type of student to be withdrawn screening module is used to screen out students with a student status of suspended and a suspension deadline earlier than the current time; The third type of student to be withdrawn screening module is used to screen out students with a student status of in-school or suspended and a length of study completed greater than the maximum allowed length of study; The fourth type of student to be withdrawn screening module is used to screen out students with a student status of in-school and the number of times not meeting academic requirements greater than or equal to three.

4. A student status processing and management system according to claim 1, characterized in that, The student to be suspended screening module is used to screen out students with a student status of in-school and a total credit for courses selected in the current semester of 0.

5. A student status processing and management system according to claim 1, characterized in that, The withdrawal processing module is used to generate and send a notice of intended withdrawal and corresponding legal documents to the college where the student is located for review; The withdrawal processing module is used to send the review result of the college where the student is located to the student to be withdrawn for signing of opinions; The withdrawal processing module is used to send the signed opinions of the student to be withdrawn to the Academic Affairs Office and the Student Affairs Office for review; The withdrawal processing module is used to send the review results of the Academic Affairs Office and the Student Affairs Office to the legal department for legality review; The withdrawal processing module is used to send the review results of the legal department to the president's office or the authorized special personnel of the president for review and issue a withdrawal notice; The withdrawal processing module is used to generate and send a proposed withdrawal notice and corresponding legal documents to the student proposed to withdraw, and modify his / her school status to withdrawn; The suspension processing module is used to generate and send a proposed suspension notice and corresponding legal documents to the student proposed to suspend, and modify his / her school status to suspended.

6. A student status processing and management system according to claim 1, characterized in that, It also includes a first academic assistance module; The first academic assistance module is used to screen out students who fail to meet the academic requirements once, and send them an academic warning notice and assistance documents.

7. A student status processing and management system according to claim 6, characterized in that, It also includes a second academic assistance module; The second academic assistance module is used to screen out students who fail to meet the academic requirements twice, and send them a withdrawal warning notice and assistance documents.

8. A student status processing and management system according to claim 1, characterized in that, It also includes a third academic assistance module and a fourth academic assistance module; The third academic assistance module is used to screen out students who have received a proposed withdrawal notice but have appealed and have not been withdrawn, and display the reasons for academic assistance; The fourth academic assistance module is used to screen out students who have received a proposed suspension notice, and send them assistance documents.

9. A student status processing and management system according to claim 7, characterized in that, The assistance documents include an academic plan formulated for the student, the student's attendance rate, an invitation to psychological counseling, and an invitation to financial assistance.

10. A student status processing and management system according to claim 1, characterized in that, The student information query and editing module is also used to edit or query the course selection methods, course selection times, and credit acquisition rates of each semester of the student; among them, the credit acquisition rate of each semester is equal to the total credits obtained in each semester divided by the total credits required by the training plan in each semester.

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