Automatic filing method for bank bearing ticket face
By establishing a system binding relationship in the automatic filing method of bank acceptance bills, checking consistency in real time, and using automated scripts to cut and upload bill files, the cumbersome and inefficient problems of traditional bank acceptance bill filing methods are solved, and efficient and accurate electronic filing management is achieved.
Patent Information
- Application Number
- CN202510619909.3
- Authority / Receiving Office
- CN · China
- Patent Type
- Applications(China)
- Current Assignee / Owner
- Filing Date
- 2025-05-14
- Publication Date
- 2025-09-16
AI Technical Summary
The traditional method of archiving bank acceptance bills relies on paper printing and manual operations, resulting in a cumbersome, error-prone, and inefficient process, making it difficult to meet the compliance requirements of electronic file management.
By establishing a binding relationship between the payment and receipt bank acceptance and the capital system, checking consistency in real time, automatically identifying the bill number and interval number, using automated scripts to cut and upload the bill file, and monitoring the upload process through BI reports, the automated archiving of the bank acceptance bill can be achieved.
Significantly reduce manual operations, improve filing efficiency, ensure one-to-one correspondence between invoices and business documents, accurately file them, simplify paper filing, improve cross-post collaboration efficiency, and facilitate audit verification.
Smart Images
Figure CN120655441A_ABST
Abstract
Description
Technical Field
[0001] The present invention relates to the field of financial management, and in particular to a method for automatically archiving bank acceptance bills. Background Art
[0002] With the continuous improvement of the electronic and digital level of corporate bill business, bank acceptance bills are widely used in payment and collection businesses. The traditional method of archiving bank acceptance bills mainly relies on printing paper bills, manually pasting and matching with vouchers. There are problems such as cumbersome processes, prone to errors, and low archiving efficiency. It is also difficult to support the compliance requirements of large-scale bill processing and electronic file management. In order to improve financial archiving efficiency, reduce manual operation costs, and achieve systematic, consistent, and paperless archiving management of business vouchers and bill information, enterprises have introduced automated scripts and system integration solutions to intelligently cut, identify, match, and upload attachments to bank acceptance bills in the payment and collection links. Through automation, we can achieve "automatic archiving, precise matching, and closed-loop monitoring" of the electronic bills of bank acceptance bills; to this end, we propose a method for automatic archiving of bank acceptance bills. Summary of the Invention
[0003] The purpose of the present invention is to solve the defects in the prior art and provide a method for automatically archiving the face of a bank acceptance.
[0004] The present invention proposes a method for automatically archiving bank acceptance bills, and the technical solution adopted to solve the technical problem is:
[0005] Ⅰ. Establish a binding relationship between the payment and receipt bank acceptance and the capital system, and check the consistency of the payment and receipt bank acceptance in real time;
[0006] II. Determine the receipt status of the payment bank acceptance and review the paid documents. At the end of each month, batch download the bank acceptance bills from the online banking platform.
[0007] III. Upload all the bank acceptance bills downloaded in batches to a designated location and manually trigger the parsing, cutting and matching task;
[0008] IV. Use automated scripts to identify the bill number and interval number of each bank acceptance bill and cut each bank acceptance bill face;
[0009] V. Automatically upload the bill file based on the identified bill number and interval number and the binding relationship between the payment and receipt bank and the fund system;
[0010] VI. Monitor all automatically uploaded invoice documents through BI reports and mark any missed or incorrectly uploaded invoice documents;
[0011] Ⅶ. After the face value document is uploaded, the voucher sorting post will check the face value document corresponding to the voucher through the electronic archive system and complete the electronic archiving.
[0012] As a further solution of the present invention, the specific steps of establishing the binding relationship between the payment and receipt bank acceptance and the fund system in step I are as follows:
[0013] S1.1: When collecting bills, the teller logs into the online banking platform and electronically receives bank acceptance bills from customers or suppliers. The teller manually organizes the successfully received bank acceptance information into a standard bill processing document. The teller then uses the import function to import the bill data into the funding system.
[0014] S1.2: The treasury system records the key fields of the bill data, including the bill number, interval number, amount, and counterparty name, and automatically pushes the imported bank acceptance information to the shared service platform. Business departments claim the incoming funds on the shared platform. Once claimed, the bank acceptance is transferred to the accounts receivable and payable system for review and accounting, and the corresponding accounting voucher is generated. A one-to-one correspondence is established between the bank acceptance bill number and interval number and the voucher.
[0015] S1.3: During the payment process, the cashier selects the bill to be paid from the corresponding payment order in the fund system, and then makes the actual payment on the online banking platform. After the payment is completed, a correspondence is established between the paid bill in the online banking and the payment order.
[0016] As a further solution of the present invention, the specific steps of real-time checking the consistency of payment and receipt in step I are as follows:
[0017] S2.1: The teller logs into the online banking platform daily to query and export the bank acceptances currently received or paid on the platform. They then export the bank acceptance records imported during the bill collection process or the bank acceptance records paid during the payment process from the funding system.
[0018] S2.2: Check that the bank acceptance received matches the bank acceptance information imported into the funding system, or that the bank acceptance paid matches the paid bank acceptance recorded in the payment slip in the funding system, including the bill number, interval number, amount, and counterparty name.
[0019] S2.3: At the end of each month, take inventory of the bills held by online banking and the bills on hand in the funding system, and check whether the bank acceptances on hand in the funding system are consistent with the bank acceptances on hand in online banking at the end of the month.
[0020] As a further solution of the present invention, the specific steps of determining the receipt status of the payment bank acceptance and reviewing the paid documents in step II are as follows:
[0021] S3.1: After the counterparty signs for the bill, the cashier changes the status of the paid bank acceptance recorded in the payment order in the funds system to "received by the counterparty" and then transfers the document to the account payable department for review.
[0022] S3.2: The auditor will check each entry audit point involved in the payment order and record the payment behavior after passing the audit.
[0023] As a further solution of the present invention, the specific steps of identifying the bill number and interval number of each bank acceptance bill by an automated script and cutting each bank acceptance bill surface as described in step IV are as follows:
[0024] S4.1: The teller will upload the PDF files of the bank acceptance notes downloaded in batches from the online banking platform to the shared file path or archive directory specified by the platform. After the upload is complete, the teller will manually parse, cut and match the files.
[0025] S4.2: The automated script identifies the bill number and interval number in the bank acceptance bill PDF file. If a bank acceptance bill PDF file contains multiple bills, the automated script will cut the bank acceptance bill PDF file according to different bill numbers and interval numbers, and automatically group the pages with the same bill number and interval number into a set of bill image PDFs.
[0026] As a further solution of the present invention, the automatic uploading of the ticket file in step V:
[0027] S5.1: Use the bill number and interval number fields identified by the automated script as the only matching criteria and map them to the bank acceptance bill number and interval number information recorded in the funding system when the bill was posted.
[0028] S5.2: For bill collection, the automated script identifies the bill number and searches for the corresponding accounting voucher in the funding system. For payment, the automated script identifies the bill number and searches for the corresponding payment slip. If the payment has been posted, the script then searches for the corresponding payment slip through the corresponding voucher.
[0029] Beneficial effects of the present invention:
[0030] In the bill collection process of the present invention, the cashier manually imports the bank acceptance into the capital system after collecting it through online banking, and generates a voucher after the business is claimed and recorded, and establishes a correspondence between the bill number and the voucher; then the bill file is downloaded regularly, and after the automatic script identifies the bill number and interval number, it is cut into a single bill image, and automatically uploaded to the corresponding voucher attachment for review and archiving; in the payment process, the cashier makes the bank acceptance payment based on the payment order, and confirms the payment status after verifying that the bill information is correct; after the bill is signed, the system updates it to the signed status, and the document is transferred to the accounts payable review, and then automatically downloads the signed bill and completes the cutting, identification and image matching upload through the script. At the same time, the cashier and the voucher post monitor the entire process and archive confirmation through BI reports and the archive system, which can greatly reduce manual operations, improve archiving efficiency, effectively ensure that the bill corresponds to the business document one by one and is archived correctly, avoid the tediousness and risks of paper archiving, facilitate audit verification and archive management, and improve cross-post collaboration efficiency. BRIEF DESCRIPTION OF THE DRAWINGS
[0031] The present invention will be further described below with reference to the accompanying drawings.
[0032] Figure 1 This is a framework diagram of a method for automatically archiving bank acceptance notes. DETAILED DESCRIPTION
[0033] The following will clearly and completely describe the technical solutions in the embodiments of the present invention in conjunction with the accompanying drawings. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without making creative efforts are within the scope of protection of the present invention.
[0034] Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without making any creative work shall fall within the scope of protection of the present invention.
[0035] The embodiment of the present invention provides a method for automatically archiving bank acceptance bills. Figure 1 , Figure 1 This is a framework diagram of a method for automatically archiving bank acceptance notes provided by an embodiment of the present invention. The system includes the following steps:
[0036] Establish a binding relationship between payment and receipt acceptance and the capital system, and check the consistency of payment and receipt acceptance in real time.
[0037] Specifically, when collecting bills, the cashier logs into the online banking platform and receives the bank acceptance bills paid by customers or suppliers in electronic form, and manually organizes the successfully collected bank acceptance information into a standard format of bill voucher, and then uses the import function to import the bill data into the capital system. The capital system records the key fields of the bill number, interval number, amount and counterparty name in the bill data, and automatically pushes the imported bank acceptance information to the shared service platform. The business department claims the incoming funds on the shared platform. After the collected bank acceptance is claimed, it is transferred to the accounts receivable and payable for review and accounting, and the corresponding accounting voucher is generated at the same time, and a one-to-one correspondence is established between the bank acceptance bill number and interval number and the voucher. During the payment process, the cashier selects the bill to be paid in the corresponding payment order in the capital system, and then makes the actual payment on the online banking platform. After the payment is completed, a correspondence is established between the paid bill in the online banking and the payment order.
[0038] Specifically, the teller logs into the online banking platform every day, and queries and exports the bank acceptances received or paid by the current online banking platform, and then exports the bank acceptance records that have been imported in the bill collection process or the bank acceptance records that have been paid in the payment process in the funds system, and checks whether the bank acceptances received are consistent with the bank acceptance information imported into the funds system, or whether the bank acceptances paid are consistent with the bank acceptances recorded in the payment slip of the funds system in terms of bill number, interval number, amount and counterparty name. At the end of each month, the teller takes inventory of the bills held by the online banking and the bills on hand in the funds system, and checks whether the bank acceptances on hand in the funds system are consistent with the bank acceptances on hand at the end of the month in the online banking.
[0039] Determine the receipt status of the payment bank acceptance and review the paid documents. At the end of each month, batch download the bank acceptance bills from the online banking platform.
[0040] Specifically, after the counterparty signs for the bill, the cashier will change the paid bank acceptance recorded in the corresponding payment order in the funds system to the status of receipt by the other party, and then transfer the document to the accounts payable post for review. The reviewer will check each accounting review point involved in the payment order, and record the payment behavior after the review is passed.
[0041] Upload all the bank acceptance bills downloaded in batches to the designated location and manually trigger the parsing, cutting and matching tasks.
[0042] Use automated scripts to identify the ticket number and interval number of each silver acceptance bill, and cut each silver acceptance bill face.
[0043] Specifically, the teller will upload the bank acceptance bill PDF files downloaded in batches from the online banking platform to the shared file path or archive directory specified by the platform. After the upload is completed, the teller will manually parse the cutting and matching tasks, and the automated script will identify the bill number and interval number in the bank acceptance bill PDF file. At the same time, if a bank acceptance bill PDF file contains multiple bills, the automated script will cut the bank acceptance bill PDF file according to different bill numbers and interval numbers, and automatically group the pages with the same bill number and interval number into a set of bill image PDFs.
[0044] The bill file is automatically uploaded based on the identified bill number and interval number and the binding relationship between the payment and receipt bank and the capital system.
[0045] Specifically, the ticket number and interval number fields identified by the automated script are used as the only matching conditions, and are mapped with the bank acceptance ticket number and interval number information recorded when the payment has been made in the funds system. For bill collection business, the automated script identifies the ticket number and then searches for the corresponding accounting voucher in the funds system where the payment has been made. For payment business, the automated script identifies the ticket number and then searches for the corresponding payment slip. If the payment has been made, the face image of the corresponding payment slip is viewed through the corresponding voucher.
[0046] Monitor all automatically uploaded invoice documents through BI reports, and mark any missed or incorrectly uploaded invoice documents.
[0047] It should be further explained that after the invoice is uploaded, the cashier can monitor all automatically uploaded invoices through BI reports, and be prompted whether there are invoices that have been downloaded but not uploaded successfully, or invoices that have not been downloaded or uploaded successfully. This step of inspection ensures that all invoices are uploaded to the corresponding voucher attachments without omission and accurately.
[0048] After the face value document is uploaded, the voucher sorting post will check the face value document corresponding to the voucher through the electronic archive system and complete the electronic archiving.
[0049] The above is a detailed description of an embodiment of the present invention. However, the content described is only a preferred embodiment of the present invention and should not be considered to limit the scope of the present invention. All equivalent changes and improvements made within the scope of the present invention should still fall within the scope of the patent coverage of the present invention.
Claims
1. A method for automatically archiving bank acceptance notes, characterized in that: The following steps are involved: Ⅰ. Establish a binding relationship between the payment and receipt bank acceptance and the capital system, and check the consistency of the payment and receipt bank acceptance in real time; II. Determine the receipt status of the payment bank acceptance and review the paid documents. At the end of each month, batch download the bank acceptance bills from the online banking platform. III. Upload all the bank acceptance bills downloaded in batches to a designated location and manually trigger the parsing, cutting and matching task; IV. Use automated scripts to identify the bill number and interval number of each bank acceptance bill and cut each bank acceptance bill face; V. Automatically upload the bill file based on the identified bill number and interval number and the binding relationship between the payment and receipt bank and the fund system; VI. Monitor all automatically uploaded invoice documents through BI reports and mark any missed or incorrectly uploaded invoice documents; Ⅶ. After the face value document is uploaded, the voucher sorting post will check the face value document corresponding to the voucher through the electronic archive system and complete the electronic archiving.
2. The automatic filing method for bank acceptance notes according to claim 1, characterized in that: The specific steps for establishing the binding relationship between the payment acceptance and the funding system as described in Step Ⅰ are as follows: S1.1: When collecting bills, the teller logs into the online banking platform and electronically receives bank acceptance bills from customers or suppliers. The teller manually organizes the successfully received bank acceptance information into a standard bill processing document. The teller then uses the import function to import the bill data into the funding system. S1.2: The treasury system records the key fields of the bill data, including the bill number, interval number, amount, and counterparty name, and automatically pushes the imported bank acceptance information to the shared service platform. Business departments claim the incoming funds on the shared platform. Once claimed, the bank acceptance is transferred to the accounts receivable and payable system for review and accounting, and the corresponding accounting voucher is generated. A one-to-one correspondence is established between the bank acceptance bill number and interval number and the voucher. S1.3: During the payment process, the cashier selects the bill to be paid from the corresponding payment order in the fund system, and then makes the actual payment on the online banking platform. After the payment is completed, a correspondence is established between the paid bill in the online banking and the payment order.
3. The automatic filing method for bank acceptance notes according to claim 2, characterized in that: The specific steps for real-time checking the consistency of payment and acceptance as described in Step Ⅰ are as follows: S2.1: The teller logs into the online banking platform daily to query and export the bank acceptances currently received or paid on the platform. They then export the bank acceptance records imported during the bill collection process or the bank acceptance records paid during the payment process from the funding system. S2.2: Check that the bank acceptance received matches the bank acceptance information imported into the funding system, or that the bank acceptance paid matches the paid bank acceptance recorded in the payment slip in the funding system, including the bill number, interval number, amount, and counterparty name. S2.3: At the end of each month, take inventory of the bills held by online banking and the bills on hand in the funding system, and check whether the bank acceptances on hand in the funding system are consistent with the bank acceptances on hand in online banking at the end of the month.
4. The automatic filing method for bank acceptance notes according to claim 1, characterized in that: The specific steps for determining the receipt status of the payment bank acceptance and reviewing the paid documents as described in Step II are as follows: S3.1: After the counterparty signs for the bill, the cashier changes the status of the paid bank acceptance recorded in the payment order in the funds system to "received by the counterparty" and then transfers the document to the account payable department for review. S3.2: The auditor will check each entry audit point involved in the payment order and record the payment behavior after passing the audit.
5. The automatic filing method for bank acceptance notes according to claim 4, characterized in that: The specific steps for identifying the bill number and interval number of each bank acceptance bill through an automated script and cutting each bank acceptance bill face as described in step IV are as follows: S4.1: The teller will upload the PDF files of the bank acceptance notes downloaded in batches from the online banking platform to the shared file path or archive directory specified by the platform. After the upload is complete, the teller will manually parse, cut and match the files. S4.2: The automated script identifies the bill number and interval number in the bank acceptance bill PDF file. If a bank acceptance bill PDF file contains multiple bills, the automated script will cut the bank acceptance bill PDF file according to different bill numbers and interval numbers, and automatically group the pages with the same bill number and interval number into a set of bill image PDFs.
6. The automatic filing method for bank acceptance notes according to claim 5, characterized in that: Automatically upload the ticket documents as described in step V: S5.1: Use the bill number and interval number fields identified by the automated script as the only matching criteria and map them to the bank acceptance bill number and interval number information recorded in the funding system when the bill was posted. S5.2: For bill collection, the automated script identifies the bill number and searches for the corresponding accounting voucher in the funding system. For payment, the automated script identifies the bill number and searches for the corresponding payment slip. If the payment has been posted, the script then searches for the corresponding payment slip through the corresponding voucher.