Creating and maintaining timing and billing of employees and independent contractors

Abstract

The present invention includes an improved system and method for inputting and maintaining worker data for employees and independent contractors of a company, where the system can link worker data directly to contracts and protocols between workers and employees, store employee manuals for employees, store a large amount of data and protocols related to employees's employment, and communicate with the employees. Comprise all academs and permissions, and any special skill and language ability. The system can import a large amount of worker data required for conflict check, and utilize the worker's existing social media accounts for marketing purposes. The system will also allow for translation and viewing of worker data in multiple languages. The system may also track a wide variety of post employment data, including the payments, insurance, and death tends paid to beneficiaries.

Description

[0001] This is a continuation-in-part application of application number 201580046326.0, filed June 30, 2015, entitled "Creating and Maintaining Timekeeping and Billing for Employees and Independent Contractors."

[0002] CLAIM OF PRIORITY

[0003] This application claims priority to provisional application serial number 61 / 998,577, filed June 30, 2014, and is hereby incorporated by reference as if fully set forth herein. TECHNICAL FIELD

[0004] The present invention relates to the field of timekeeping and billing for professional firms and practices, and more particularly to an improved system and method of creating, maintaining, controlling and managing employees, workers, staff, independent contractors, professionals and non-professionals in a firm environment. BACKGROUND

[0005] In the current marketplace, there are various computerized time and billing systems for professional practices that trade in the marketplace under the following trademarks: Timeslips by Sage, BillQuick, Clio, and others. Some of these systems are computer-based, while others operate primarily in a cloud computing environment. However, these systems are not suitable for large law firms and professional practices with a global presence that have multiple offices in multiple countries that must be linked together for proper billing and financial management. In addition, these are basic programs that do not contain the latest features such as transmission of bills and invoices through text, email, facsimile, computer voice calls, and social media announcements. Other miscellaneous disclosures relating to billing and timekeeping are disclosed in the prior art as shown below.

[0006] EP 1,145,162 to Ashby discloses the use of a system for processing credit applications, financial and insurance services, and administrative and management tools. The system will generate quotes for insurance and finance and facilitate online credit application processing. It will further provide specific reports for financial, insurance inventory, tracking, and other administrative matters. It will provide for quick quotes for leasing or lending. It will also perform: inventory tracking, insurance tracking, purchase tracking, applicant analysis, targeted sales, customer satisfaction, etc. The system will collect data for credit, description of items sold, insurance to be provided to the item, government required permits and data will be collected.

[0007] Ashby also discloses that the user can be a financial institution, dealer, manufacturer, insurance company or supplier. It can utilize and store credit agreements containing customer ratings and interest rates, which can be bundled and sold on a common trading platform. FAQs can be provided in the system, and it can provide live customer quick quotes. However, the disclosure relates to car sales and insurance, not timekeeping. The items it stores are contract term, contract ID, customer ID, purchase rate, sales rate, dealer markup, payment, spot cash, transaction value, lease fee, monthly payment, commission and tax due. However, Ashby does not relate to professional timekeeping or billing.

[0008] EP Patent No. 1,769,452 to Allin discloses the use of a computerized system for residential and commercial construction projects to maintain and disburse construction draws during construction. It can track lien waivers, and can prepare, approve, sign and distribute hundreds of checks to subcontractors each month. It also tracks construction change orders. It can manage all personnel involved in each draw. It manages and generates construction budgets and timelines. It also manages payments to material suppliers. It can manage and store inspection data for each project. It can manage budgets for GCs as well as subcontractors. It processes ACH payments. Templates are used to facilitate the draw process. Notifications can be sent by email, fax or voice.

[0009] EP Patent No. 2,026,222 to Alquier discloses the use of a system and method that allows dynamic addition, modification and deletion of database fields without the use of a database administrator. The system allows direct addition and modification of dynamically allocated information structures via a user interface. It supports different types of entity attributes, including text, numeric information, date and time, predefined values and binary objects, allows creation of relationship dependencies between information entities (e.g., parent / child), provides flexible reporting capabilities (including spreadsheets, slides, documents, timelines, etc.); it allows configurable data entry interfaces; it allows import of data from external sources; it allows full-text search; records modifications for audit trail (important for pharmaceutical and medical devices); includes email notifications. It allows a flexible and configurable user interface. The system uses template items, coding and forms to achieve these purposes. However, it does not relate to timekeeping and billing generation.

[0010] U.S. Patent Publication No. 2003 / 0120538, filed by Boerke et al., discloses the use of a method of tracking progress of a task by dividing a time period into a plurality of time slots and determining a target number of sub-tasks to be completed during each time slot. For example, the time slots can be divided into 15 minute increments. The system only tracks the number of sub-tasks completed for each time slot. The method also tracks the variance in the sub-tasks completed between workers by statistical methods. The task can include any type of work. The process can be used for planning purposes, i.e., as a planning tool, so that management can plan and handle daily or monthly work shifts according to the work to be done for particular tasks and sub-tasks. This helps supervisors accurately determine and correct adverse variances in worker performance. Progress can be recorded into a computer or work sheet or in paper form. The method also records problems for correction to improve performance through variance cards.

[0011] U.S. Patent Publication No. 2013 / 00090968, filed by Borza, discloses the use of an employee management and scheduling method that involves ensuring that there are sufficient people available to meet needs and meet legal requirements, and tracking and minimizing costs. The Borza publication also involves an application for managing cell phone usage, where an administrator can track and manage employees, their shifts, and their skills. This allows for real-time replacement of sick or absent employees who cannot work. Location can also be tracked. The scheduling software is used to manage multiple employees at multiple locations. From one screen, the administrator can create, edit, and delete shifts with information about the locations provided, teams, skills, etc. and also has access to manage other aspects of organizational staffing. The system can print shift assignment reports and employee reports. However, the publication involves scheduling employees, not tracking their time or billing them for their time.

[0012] U.S. Patent Publication No. 2012 / 0233044 to Burger et al. discloses the use of a method and system for labor project management and cost accounting that can be run on a cell phone application to monitor employee activity, identify negligent activity, and manage the assignment of labor resources. The application installed on the employee's cell phone allows the employee to travel to various job sites and record activity at each job site. The employee can log in or out of a time clock application installed on the employee's cell phone. The system can be used to monitor administrators, managers, and employees. The system can be used to send payroll information. A flag can be generated if a worker travels outside the allowed area for his assigned role. The system stores employee photos, job sites, routes, job codes, SIC codes, etc., which can be entered into the back office by a manager. The system also generates reports and has a "dashboard" or summary report that simply shows who is working, when they arrived, and GPS location confirmation. The LPM platform can also operate in the cloud.

[0013] U.S. Patent Publication No. 2014 / 0258057 to Chen discloses the use of a system and method for tracking user time of a mobile device for billing clients. The system is provided with a digital timer that starts upon arrival and then stops when the employee leaves. The system involves tracking time on a mobile device or application. It tracks time of sending texts and emails. The professional records time as soon as a voice mail, phone call, text, or email is received. The user is also able to enter the system's time record and entries into a ticket. The application automatically looks in the user's contact list for incoming calls or emails or texts to see if it is from a client and if so, it starts tracking it for billing purposes. If not in the contact registry, the user is reminded at that time and the user can add the contact as a client to be billed.

[0014] U.S. Patent Publication No. 2013 / 0290154 to Cherry et al. discloses the use of a system and method for managing employees at multiple job sites by providing a database having a set of job site data stored therein. An employee device can collect a set of time punch data and photos for storage in the system. A management application is used on the device to monitor job site data and employees and verify photos and activate the employee application. The system is shown to operate in a cloud environment. The application will operate with a web browser, WiFi, or on GPS authentication. The system essentially operates as a time tracking system for job sites. The system stores time photos of when the employee checks in and out. The system also records job quantity, job stage, and cost codes. The system also has a payroll calculator that communicates with a payroll service.

[0015] U.S. Patent Publication No. 2001 / 0042032 to Chrawshaw discloses the use of a system for capturing, processing and reporting time and expense data that can include fixed fee billing, maximum fee billing and will also allow for discounts and write-offs. It can be used for various businesses. The client does not have access to the company's internal data. The system will generate bills, expense reports, time sheets, proposals and project tracking. This appears to be a routine procedure for legal firm data running on a local server at one location. The system can generate various reports as needed. Bills can be transmitted by email. The program will create envelopes for the bills. The system will also create budgets for clients.

[0016] U.S. Patent No. 6,038,547 to Casto discloses the use of a construction tracking and payment system used by contractors and subcontractors so that work can be tracked and payment can be made in a timely manner after work is completed and inspections are performed. The system complies with AIA requirements. The system can be implemented on a hand held computer. The system breaks down construction jobs into individual elements and then the contractors or subcontractors will be given a copy of how the site is divided and then each contractor or subcontractor is responsible for using the division to submit applications to ensure consistency of what the architect expects to be applied. The system is able to import CAD information and use the CAD information at the job site. The system uses AIA approved coding.

[0017] U.S. Patent 6,747,679 to Finch, II et al. discloses the use of a time and expense tracking server that includes a server implementing computer instructions that define the logic for building GUI screens according to user instructions. The user is able to implement and design the screens needed for the time and expense tracking task. The system can be implemented in the cloud or on the internet using a desired laptop or wireless device. The GUI screens can be customized on a company different basis, on a department different basis, etc. The system also includes security where projects and project codes can only be viewed by certain levels of employees.

[0018] U.S. Patent No. 7,343,316 to Goto et al. discloses the use of a network-based shift scheduling system for generating temporary shift workers. It is sent over a network on a portable terminal. The system is set up to be secure and provides work for multiple workers. Workers can also submit cancellations or shift changes through the system. The system also accommodates email for communication purposes. The system can also recruit new employees. The system stores the names, age, sex, address, email address and qualifications, available time slots, type of work, hourly pay, etc. of employees.

[0019] WPO 2014 / 016796 filed by Gupta et al. discloses the use of a system and method for employee tracking in a mobile communication device where dynamic location reports can be generated in real time or near real time. The system involves door-to-door delivery or pickup sales force. The system uses a mobile application on the employee's cell phone for tracking of the employee. If a tracking deviation occurs, the system will increase a flag. The system uses Blue Dophil software to analyze where the employee should perform a task and generate a flag when the parameters collected fall outside the allowable range. These flags are sent to the management via text or email.

[0020] U.S. Patent No. 6,832,176 issued to Hartigan et al. discloses the use of a method and system for tracking and reporting time spent on tasks in different applications on an end user's computer while performing the tasks. The system can automatically track the opening and closing of files and send reports and messages directly to or from other applications. The software can also suggest a category for each task based on at least one criterion. The system can use MS Outlook to assist in tracking tasks and sending reports. The system is directed to lawyers and accountants. The system can track fixed fees and use the data collected to evaluate production or to fairly reward employees with bonuses. The system can track multiple projects or research efforts. It can track the time an accountant spends on spreadsheets. It can track the time an engineer spends designing computer code or simulating circuit designs, etc. It mentions the use of Timeslips for professional time tracking and TABS II for tracking other professional time spent on tasks and projects. The system tracks the time involved professionals use on a computer. The system presents a toolbar to assist in tracking time. The system will track the time spent in applications such as MS Word, Excel, Outlook, Power Point, etc. It will track when the applications are opened, active and then closed. It can automatically score and rate the use of these different types of software. The system can generate various reports for management use periodically as needed.

[0021] WPO Patent Publication No. 2015 / 079776 by Hishiki discloses the use of a work status management system that manages the work start time of a driver of a vehicle that works a night shift and calculates an appropriate break for the driver so that the driver does not become overworked.

[0022] U.S. Patent Publication No. 2014 / 0344,122 to Hodgin discloses the use of billing service personnel for time spent in IM sessions, wherein the system is able to automatically bill projects / customers by searching for the name of the customer or project within the text or instant message or series or session of text or instant messages. If the system is unable to find the name of the customer or project, the user associates the IM session with a new project or customer so that the customer can be billed for the IM session with the customer. Alternatively, the system can default into a generic template for the user's typical instant messaging session.

[0023] U.S. Patent Publication No. 2009 / 0006228 to Hodgin discloses the use of a time tracking system and method, similar to the IM system mentioned above by Hodgin. The system of Hodgin also stores a list of previous associations of projects and customers built on the same or similar words and phrases.

[0024] U.S. Patent Publication No. 2002 / 0154122 to Jackson, Jr. discloses the use of an improved system for employers, agents, consultants, and independent contractors to hire and manage employees and provide tax and payroll reports. The system of Jackson, Jr. can track and manage employees, wages, and experience to provide the best benefit to the employer. The system produces computerized scheduling, billing, record keeping, and payment templates. It provides a list of invoices for the user to reference. It is comprised of providing invoices for contractor services and performs its functions in a cloud-based system.

[0025] U.S. Patent No. 8,838,486 to Kong et al. discloses the use of a time manager interface on a communication display device that allows a worker to track his or her time and activities. The time manager tracks the time spent logging in and out of the system. This was important in the days when lead times were extremely long. It discloses the use of scanning on an employee badge to track work time. The disclosure is directed to a system for checking in and checking out times. In one version of the embodiment, the system is located on site. It discloses the use of GPS on site to create a check track of time worked. Biometric information can be used by the system to identify the worker. It can be used nationwide for multiple local offices. It can be coupled to communicate with an employee's handheld device. It can work through WiFi and cellular networks. It can store: DOB, SSN and other employee details. It can be used with bar codes or QR codes. It can be used in conjunction with a microphone, camera and scanner. For remote sites, the system can check the IP address of a computer or handheld device to ensure security in the system. The system can also be used to check work schedules to lock employees out of the system when not scheduled. When an employee arrives at a work site, upon check-in, one or more email or text messages can be sent to the management at the site. If permitted, the employee can view the work schedules of other employees. In doing so, the employee can request work dates and swap work dates with others. The system can make a distinction between tax-exempt and non-tax-exempt employees. The system can display messages to the employee during time start and time end registration.

[0026] U.S. Patent Publication No. 2012 / 0278211 to Loveland discloses a system for remotely tracking and monitoring the activities of a worker through a mobile phone or other mobile tracking device. The system continuously monitors whether the worker is present at the work site.

[0027] WPO 2010 / 11652 to Manser discloses a system and method for tracking employee performance. The Manser system provides a user interface to allow a user to assess the balance of hard and soft skills of an employee, evaluate the performance of the employee in multiple categories and compare the average cost of the job in the market to the cost of the employee being evaluated. The system can also analyze the average cost of similar jobs in the relevant market during an employee interview. The program continuously monitors the value of an employee to an employer to determine the ROI at any given time. The system can be applied to direct employment, contractors, temps or any employee relationship. The system allows for the identification of people who perform above and below par. The system provides a means by which an employee can determine how to get the highest rating via their work efforts.

[0028] EP 2338293 to Molotsi discloses a system for facilitating time tracking by employers on mobile computing devices. The system involves providing an event manager on a mobile computing device for managing a plurality of events, which are then synchronized with a server. The system will automatically track time spent and estimated time for a worker on a task. The system records events to a user's calendar, by email and text. Time stamps for events and mapping for events are provided. A client list and data can be provided in one or more files or databases. The system can communicate with a worker's smart phone. A user can open, edit, delete, view or manage all automatically created event records. The system can use text, email and calendar information to automatically create time tracking records for a user. Additionally, the system can automatically convert meetings on email, text, calendar into time tracking events through a pop-up box for a user.

[0029] WPO 2008 / 061146 to Neveu Holdings, LLC discloses a system and method for remote time collection of employee time at a job site. The system can collect an employee's name, picture, title, contact information, health and / or safety information, skill information, etc. The system can also collect for each employee a project name, project identification, location, project start date, project supervisor, and detailed comments about project activities. The system can also collect information about a vendor, such as name, address, phone, contact, and vendor type. The system can also use GPS information and compare it to when the employee is supposed to be working. The system collects biometric information to identify the employee. In one embodiment, a time collection database is configured to receive, process, and store information related to projects, such as name, identification, location start date, supervisor, etc.; name, address, number, contact, subcontractor type, etc. of a vendor; project supervisor, task, employee title, department, and employee time record. Office data collection can include job site, task, and project information via a wireless connection. Encryption is used to send data to and from a remote site. The system can also include a field scheduling module to schedule jobs for a particular work site and for a specific remote user. A user can edit hours and view comments from remote workers. Remote monitoring can record task completion, view management comments, and request management assistance and crew accountability.

[0030] U.S. Patent Publication No. 2015 / 0081381, filed by Okoba, discloses a system and method for logging that can be used on a device, software or application. It can be used by logging into a plug-in or extension. Logged time can be exchanged for vouchers that can be redeemed or traded with other members. Users will register with an ID and password to log into the system. The system can log device activity, software activity, application activity, keyboard activity and mouse activity. Time spent on a browser or time spent on a video game can be given a redeemable value. A database can store logged activity for further analysis. The system will work on computers, tablet devices, mobile phones, televisions, games, digital books, exercise devices, web browsers, mobile applications and video games. Vouchers can represent monetary value, promotions, products or services. User names and passwords can be stored in a system cookie. The system can capture video game or browser activity, keyboard or mobile keyboard activity. Activity spent in the system can be converted into purchasing power so that users can receive optimized value from their activity and the system can deliver purchase incentives at the right time and place and for the right product or service. Businesses can be selected as favorites from user activity on the system.

[0031] U.S. Patent Publication No. 2015 / 0081487, filed by Porter et al., discloses the use of a time tracking and productivity system that includes a tracking component to locate employees to record time spent at various locations. The system is designed to monitor and improve the coordination of patient care, in particular, to limit the number of patient hours a resident physician can work per week. Strict penalties and scrutiny or suspension can be imposed when rules imposed by the ACGME are violated. The system is primarily concerned with tracking the location and work hours of employees. The system can include cloud capabilities. It is the movement of the employee within predetermined limits that will trigger the recording of a new event. It is able to track time spent in patient rooms, brake areas, doing paperwork, etc. A GUI is used on a handheld device. The system is also able to use tags that interact with RF signals. The system records employee information and FRIDA number, inpatient program director, inpatient coordinator, start and end times of inpatient shifts, in-house calls, hospital room calls, night rounds, etc. If part-time work is allowed, the system is also able to track part-time work hours. It will store vacation schedules and rotation schedules. Shift records can include short travel buffers. Automatic warnings of over-limit hours are sent to inpatient administration via text, phone, email, etc.

[0032] U.S. Patent 6,185,514 to Skinner discloses a method and system for automatically collecting and analyzing information about time and work performed on a computer. It uses a data collector to monitor some portion of a worker's computer activity and an analyzer to show which portions of the activity are continuous work activity, and the system classifies work into preset projects and tasks within projects. Information is written to a data store periodically. The system is directed to telecommuters. The system automatically excludes time with no activity on the computer. The system is used to predict future projects with reduced financial risk. The system includes automatic archiving of time. Data stored on the system is encrypted so that it cannot be altered by the user. The data collector automatically collects activity on the computer user's mouse and keyboard. The system creates a log file of work activity. A hardware abstraction layer can interface with telephones and other devices and can be used with pointing devices such as tablets or mice. The system tracks activity within multiple windows open on the computer.

[0033] U.S. Patent No. 8,209,243 to Smith et al. discloses the use of a system for performing real-time labor management and schedule reporting, which is adapted for wireless transmission of schedule information. The portable device can be dedicated only to tracking time and cannot perform other computing functions. The system includes a portable electronic punch system that can communicate with a labor management system via text. The system allows users to manage work assignments and report schedule information without the need for an Internet accessible computer. The unit sends schedule information directly back to a server via a wireless network for analysis. Text messages can contain: employee ID, time in, time out, break time, work days, non-work days, and other work related information. New user information can be set into the timekeeping system by text message. The system can operate on any wireless system, i.e., GSM, GPRS, CDCP, Bluetooth, WiFi, etc.

[0034] U.S. Patent No. 9,020,848 to Ridge et al. discloses the use of a method for tracking employees' time and location according to a predefined schedule and it can use software to track the presence or non-presence of NFC (near field communication), BLE (Bluetooth Low Energy), or other wireless devices. The system will track the presence of employees within a geo-fenced area. It will also track employee time and other data to record it into a payroll system. The low energy device will then transmit data to a server if it can or cannot detect a signal. The system also allows for manual sign-in and sign-out in the event of a background server failure. The system can also be used for security purposes. The system can run in real-time or in a batch request mode. The information can be a time stamp, status, or location of a mobile device. In one embodiment, the system can be used for employees of a retail store or restaurant. The system can use Bluetooth tap to log in. It can be used at a transaction by tapping a device to an NFC communicator. It can be used in conjunction with a mobile time clock app. The system can be used to advise management when an unauthorized employee enters a restricted work area. Management can enter which work areas are restricted and which are not.

[0035] WPO publication 2015 / 029073, filed by Shirish, discloses a system and method for measuring gross and analyzing time, experience and productivity by reviewing time spent on activities such as calls, travel, lab work, meetings, discussions and remote visits. PD or Presence Device can be used to track employee location. The system is able to track average daily work patterns. It is able to track work activities and personal activities. The system is able to track emails and browsing. The system is able to account for flexible work hours, multiple and different types of computing environments (PC, smart mobile phone, tablet etc. at work and home) usage. It is able to capture files, folders, web links etc. The system is able to make all personal attempts password protected and private. The system aims to track effort and performance 24 / 7. The system is able to provide modules to promote work concentration and minimize distractions by rewarding performance points, badges for consistent performance and progress towards performance goals. It is able to measure improvement by creating n-dimensional achievement data cubes and includes analytics for custom reporting. The system can go into self-improvement mode to set goals for self-improvement and activities related to it. The system is able to use whenever and wherever one works. The system has a time tracker for all online time. It also has a combiner to combine offline and online time input mapping. The system has a derivation engine to determine work patterns of employees, breaks, work done on holidays, desktop or supervisory or travel oriented jobs etc. The system also presents organizational goals and analysis, top performers, work patterns, recent work pattern deviations. A collection module measures data to improve exact work input at various levels within a day. The system is able to work on SAS (Software as a Service) and can be hosted in a cloud computing environment.

[0036] U.S. Patent No. 2012 / 0173297 Al, published to Styn et al., discloses a method and system for task tracking and assignment. The disclosure provides a method in which an individual can create within a computer readable medium a set of instructions executable to perform a set of tasks. The set of tasks can include maintaining a database, generating a first interface displaying topics associated with individual issues, and a second interface having annotations specific to a user selected issue. The instructions stored within the database can be implemented accordingly and a computer can maintain a plurality of relationship records containing data indicative of relationships between folders. The disclosure also mentions prior use of MS Project and ERP systems employing Gantt charts, milestones and tasks and subtasks with complex dependency relationships. The system tracks billable items. However, Van Styn is not a true timekeeping and professional billing system.

[0037] U.S. Patent No. 2014 / 0108644 Al, by Zaents et al., discloses a method and system for tracking time in a web-based environment. The method for tracking time involves a web-based application that tracks time associated with a plurality of records. Records in an active state are identified, a record associated with the active record is generated and a timer is activated, and there is the ability to end a session in response to an indication that a record is in an inactive state. The time tracker can be hosted in a cloud computing environment. The time tracker can calculate the entire duration of a record by continuously adding active time together. The method can detect that a predetermined total duration has been exceeded and provide that indication to a user. The disclosure mentions that when professionals switch back and forth between projects, time is billed, and a web browser and multiple tabs are used to record time for multiple clients. It is useful for billing, accounting, and auditing. More than one user can log into the system on a computer and track his or her time on the same computer. It also teaches the use of subtabs to track time. A stop monitoring type button is used to turn time tracking on and off, or to track time as the user switches browser windows.

[0038] However, none of the above patent disclosures teach or suggest an improved billing and timekeeping system that is capable of creating, maintaining, and editing personnel data and other human resource information in real-time and via an employee online account. These and other additional objects and advantages will be readily apparent from the disclosure provided herein and the drawings. SUMMARY

[0039] The present invention includes an improved system and method of creating, maintaining, editing, and managing employees and independent contractors. The process begins by entering fields such as name, address, date of birth, office, practice group, license area, license date, website, email, etc. When a resume enters human resources in response to a job posting or advertisement, it is assigned to a practice group that handles that type of employee or staff.

[0040] After the information is approved by management, the employee or independent contractor ID is published to the relevant practice area. During the interview process, the resume and name are distributed to the personnel involved in the recruitment process for that practice area. Comments about the resume are collected and then posted back to human resources, and if the resume receives a certain number of approvals, the candidate is asked to conduct one or more interviews with one or more partners or management personnel as appropriate.

[0041] As part of the information flow to collect candidate data, the system will be able to provide drop down boxes for Universities, Cities and Colleges to categorize new candidates. The user can add new Universities and Colleges and the degree course types awarded if any. Using the system, over 150 pieces of data can be captured for each person number. The system of the invention will also be able to designate a candidate as an employee or a timekeeper and if so, whether the timekeeper collects sales tax or value added tax (VAT) in the relevant jurisdiction. The system can create user defined fields. The system will record all languages spoken and written and translated certificates of the candidate or other ways of assessing the proficiency of the candidate in a foreign language. The system will be able to import and export recruitment and candidate data to and from other software and systems in Excel and.csv and other formats. The system will store past jobs and positions, salaries, licenses and all relevant information. A timekeeper will be able to be assigned to multiple offices where she or he can practice. New candidates will get employee levels such as Partner, Senior Partner, Junior Partner, Equity Partner, Non-Equity Partner, Attorney, Senior Attorney, Legal Assistant, Para Legal, etc. at the time of recruitment.

[0042] The system will record and track positions, licenses and any license renewals and remind the employee of pre-selected terms well in advance of any license renewal.

[0043] When the professional management or the employee management decides to open a new job, a temporary account will be created for the new job or an old account will be used for an employee leaving the firm or the office and it has been decided to rehire or replace the employee. Resumes will be distributed to a pre-selected group of managers for the position. The people involved under the position to be hired or fired can be changed as needed. This recruitment management group will be coded to the position.

[0044] After an internal or external advertisement for a job seeker, a resume with detailed work experience will be entered into the system, which information should include but not limited to: name, address, website, email, phone number, fax number, contact information, licenses by state and country, expiration and renewal years of any licenses, a standard letter will be sent by the recipient to reply by the applicant's recommenders by fax or email and all emails and faxes for recommenders will be automatically sent to the recipient along with any required release forms signed by the recruitment candidate.

[0045] The candidate will then be subjected to a series of interviews, pre-determined by the recruitment management team involved in the job position. The candidate will then receive a rating and comments. Once the HR department has processed these comments, a decision will be made as to who will be hired. Once the candidate has been offered the job, with all the details of the salary, benefits and conditions of employment, she or he will have a timekeeper number generated, if the employee will be a timekeeper, a mass email will announce the new hire and the skills and abilities to all other employees of the firm or company. In the case of the HR management and payroll, the necessary data is transferred to their system to update the employee's role.

[0046] It is expected that the system will be able to generate any of the following reports:

[0047] 01. FTE based report (number and productivity)

[0048] 02. Terminations

[0049] 03. New hire terms

[0050] 04. Loc transfer

[0051] 05. Lawyer numbers

[0052] 06. Colleagues

[0053] 07. Colleagues by hire date

[0054] 08. Colleagues by office

[0055] 09. Lawyer numbers

[0056] 10. Counsel status

[0057] 11. Former partners

[0058] 12. Former partner effective date

[0059] 13. Geographic distribution of partners

[0060] 14. Geographic distribution of primary contacts - local partners and associations

[0061] 15. Geographic distribution of employees within the firm

[0062] 16. External partners

[0063] 17. External partners by office

[0064] 18. Local partners

[0065] 19. Local partners by office

[0066] 20. Office lawyer numbers

[0067] 21. Number of Principals in Office

[0068] 22. Principal Statistics

[0069] 23. Principals

[0070] 24. Principals by Date of Partnership

[0071] 25. Principals by Office

[0072] 26. 25 Year Partnership

[0073] 27. Colleague Insurance

[0074] 28. Partner Insurance

[0075] 29. Principals by Age

[0076] 30. Timekeepers FTE

[0077] 31. Principals by Group

[0078] 32. Members by Group

[0079] 33. Members by AOL

[0080] 34. Members by RPG

[0081] 35. Individual Member Report

[0082] 36. Interest Report

[0083] 37. Effective Change Date Based Reports (LPG / GPG Level - for ad hoc reports)

[0084] 38. Experience Years "As of" Date

[0085] The system is also provided with security, where only employees can view human resources data by 1) name; 2) position or 3) position level or 4) work department (human resources).

[0086] The system will be able to save English and non-English characters in it. In addition, the system will be able to track changes in position, workload, experience years, and other important data that change frequently.

[0087] The system will be able to link to billing and timekeeping systems and will not be able to enter time for any date prior to the employee's hire date or after any termination date. FTE (Full Day Equivalent Report) can be generated for employee headcount, contract matters, and other employee data reports.

[0088] The system will also allow the user to link documents with the employee name or ID, such as resumes, references, letters of recommendation, employment agreements, employee agreements, and others. In a preferred embodiment, the employee is given an online account with a user ID and password, and can view these agreements when linked to her or his account under the menu item "Employment Agreements and Documents."

[0089] The system of the present invention tracks pension benefits and 401 (k) benefits, as well as other employee benefits. It tracks employees who leave the company, as well as all of their benefits, job positions, length of employment, and employment details. It will also track when employees die, and whether the family is entitled to death benefits, survivor benefits, and pension benefits, and who the beneficiaries of these benefits are.

[0090] The present invention can track the contact information of employees, as well as social media, such as Facebook, Twitter, Tumblr, Wordpress, Blogger, and other media that the employee can run in association with her or his work. From this social media, the employee can send announcements, articles, professional news, and other information that is relevant to the employee's work or industry.

[0091] Additional features of the system of the present invention will include the ability to easily transfer employees between local and regional offices, and even to make inter-country moves for any employee, staff, or professional.

[0092] It should be noted that many configurations, options, additions, and rearrangements of the elements present in the prior art are considered to be obvious attempts and should be considered to be part of the summary of the present invention, as fully set forth herein.

[0093] Object of the present invention

[0094] It is therefore a primary object of the present invention to provide an improved human resources system with the ability to create, track, and maintain employee records by providing: a CPU and data storage unit; a plurality of employee information including: name, address, date of birth, dependents, salary, telephone number, fax number; the improvement including social media website information, websites, and availability, Wordpress websites, Blogger websites, Tumblr, and Twitter and Facebook; linking it to other employees in order to distribute professional news articles and other information, announcements, and advertisements for new clients.

[0095] It is another primary object of the present invention to provide an improved human resources system with the ability to create, track and maintain employee records by providing a unit that links employment documents to the employee's online account, including but not limited to: Employee Handbook, Employee Agreement, State Licensing Information and Renewals, and Confidentiality Agreements (non-lawyers).

[0096] It is yet another primary object of the present invention to provide an improved human resources system with the ability to create, track and maintain employee records by providing the system with a comprehensive list of information about the employee's degrees and graduation years, major subjects and other relevant information. When the employee obtains a new degree or certification, this will be entered into the record and an announcement will be made to the company or firm on the company's website and all social media designated by the employee.

[0097] It is yet another primary object of the present invention to provide an improved human resources system with the ability to track and maintain employee records by providing a system that can track over 150 fields of employee information, providing user created fields and tracking the employee from the first submission of a resume, to interview ratings, to management approval of hire, offer of hire, acceptance of hire letter, signing of employment agreement, non-disclosure agreements, employee handbook and various other agreements and understandings between the employee and management.

[0098] It is another primary object of the present invention to provide an improved human resources system with the ability to create, track and maintain employee records by providing the ability to track one or more of the following: employee resume; job posting management group; interview results and ratings and comments; list of recommenders; posting to recommenders; responses from recommenders; approval for hire; offer of hire; employment agreement signed by new hire.

[0099] It is another primary object of the present invention to provide an improved human resources system with the ability to create, track and maintain employee records by providing a translator for all fields in the human resources database for review by authorized employees and managers.

[0100] It is another primary object of the present invention to provide an improved human resources system with the ability to create, track and maintain employee records by providing a unit that records information after the employee leaves the firm or company, including the date of termination, pension benefits, life insurance provisions and payments made, beneficiaries of the pension, beneficiaries of the vested life insurance, date of death, all other death benefits of any beneficiaries of the deceased, and all death benefits paid of which the system is aware.

[0101] It is another primary object of the present application to provide an improved human resource system that has the ability to create, track and maintain employee records by providing the following, providing the name of the new employee and his or her and his clients to the system for automatic loading into the billing and timekeeping software for spell check so that when the new employee enters timekeeping records, the spell check will automatically correct any errors.

[0102] It is another primary object of the present application to provide an improved human resource system that has the ability to create, track and maintain employee records by providing the following, providing the name of the new employee and his or her and his clients to the system for automatic loading into the billing and timekeeping software for spell check so that when the new employee enters timekeeping records, the spell check will automatically correct any errors.

[0103] It is another primary object of the present application to provide an improved human resource system that has the ability to create, track and maintain employee records by providing the following, providing the name of the new employee and his or her and his clients to the system for automatic loading into the billing and timekeeping software for spell check so that when the new employee enters timekeeping records, the spell check will automatically correct any errors.

[0104] These and other objects and advantages of the present application can be readily obtained from the following detailed description of the drawings, taken in connection with the accompanying drawings in which: BRIEF DESCRIPTION OF DRAWINGS

[0105] Figure 1 is a flow chart of the present application.

[0106] Figure 2 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0107] Figure 3 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0108] Figure 4 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0109] Figure 5 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0110] Figure 6 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0111] Figure 7 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0112] Figure 8 is a screen shot of the improved system of the present application for creating and maintaining employees.

[0113] Figure 9 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0114] Figure 10 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0115] Figure 11 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0116] Figure 12 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0117] Figure 13 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0118] Figure 14 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0119] Figure 15 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0120] Figure 16 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0121] Figure 17 is a screenshot of the improved system for creating and maintaining employees of the present invention.

[0122] Figure 18 is a screenshot of the improved system for creating and maintaining employees of the present invention. DETAILED DESCRIPTION

[0123] Now, Figure 1 A flowchart of the present invention, namely an improved method for creating and maintaining employee data in a company management software system 10, is shown in FIG. 1. Figure 1The process is shown starting with human resources, noting that a manager has chosen to create a new job position, or an employee has left a current job position, and management has decided that the position needs to be filled, and has approved the hiring of a new employee or replacement employee for a given open job position 12. The next step is for human resources to determine the management team that approved the new employee. This data will be entered into the system for use in obtaining the required approvals for hiring a new person for the position 14. Once the management team is selected, human resources will place an advertisement according to the instructions to attract qualified candidates for the position 16. Candidates will view the advertisement and submit resumes directly to human resources, post referral materials directly to human resources 18, and the qualified resumes and referral materials will be stored in the system by human resources, and forms will be issued to the referrers to authorize the referrers to post ratings and comments to the company. The system of the present invention stores not only the advertisement, but where it was posted and on what date. Next, the system will review the resumes and referral materials (which are also stored in the system) to find the best of the resumes and referral materials 24, and pass these resumes and referral materials to the hiring team to select some candidates to schedule for an interview. Once the system selects the candidates, and the team approves the selection 20, the system will send an email to all candidates to receive possible times and dates for an interview, and fill the time slots using an automated email process according to the calendars of the hiring team members that are also available in the system. The candidates will then be interviewed, and the system can provide suggested questions for the interviewer 22 for the interview, and ratings for each job candidate can be sent to the team members in advance of the interview 24 so that they can be filled in as the interview progresses. The system can also send another copy of the email with the resume and referral materials prior to the interview of the job candidate so that the interviewer does not have to search for this information prior to the interview. Once all of the candidates selected to participate in an interview have either scheduled an interview, participated in all interviews, or been sent a notification that they do not wish to be considered for the position, the ratings and comments will be calculated and sent to the team members to select a person for the job 24. After the person is approved by the team, the system will generate an employment agreement with all of the employment terms and conditions, including a proposed start date, and describe the employee benefits to the new employee. Once the new employee accepts the job offer, and returns the signed employment agreement to the company or firm 26, the employment agreement and employment terms and conditions will be stored in the system, and if the new employee is to be a timekeeper, a timekeeper number and ID will be generated by the system. The system will then send the details from the resume (name, address, website phone, past employment history, education, colleges attended, licenses and dates of graduation and licenses) into the system to be stored in the database associated with the job position and the employee. With a view of the timekeeper ID and a click on the link, the employee file, such as the employment agreement, current employee handbook (always accessible by the employee while at work), client agreements, etc. will always be associated with that timekeeper number and ID.

[0124] After the timekeeper is officially hired, the timekeeper can import any clients that he or she can have through an Excel spreadsheet into the system 30, which lists the names of clients that the timekeeper can want to review on a regular basis, the client address, the client phone number, the client website address, the client social media ID, and the blog. For law firms, new clients must go through a conflict check 30 to ensure that the firm's attorneys have not sued or taken an adverse position against any attorney joining the firm. Attorneys already at the firm should have a list of clients that they currently and in the past represent. New attorneys joining the firm should be prepared with a list of clients that they intend to bring to the firm, as well as a list of any adversaries in litigation or legal threats. If there are client matches, the involved attorneys will need to decide how to resolve any conflicts. In addition, when a new attorney is hired, the new attorney must provide a form to all of the attorney's clients authorizing the transfer of files to the new firm. This can be done automatically with the appropriate forms once the new attorney's client data is uploaded into the system. In addition, if new "retention agreements" are needed during the transfer, the new "retention agreements" can be issued directly by the system and then automatically collected and stored in the system.

[0125] In addition, the new timekeeper will provide more detailed information about his or her personal information to the system by providing his or her W-9, relevant information, and benefits requirements to the firm's insurance company 28. Finally, the new employee will begin work on the date designated between the two parties, and the employee will receive a copy of the employee handbook 32.

[0126] Once the client information has been stored in the system, the system and the employee can use the social media information to distribute firm announcements, letters, and articles of interest to the clients, as well as other marketing materials and information related to the practice of the type of law that the client uses the new attorney. Of course, this social media information (Facebook, Linkedln, Twitter, Tumblr, etc.) can be used for any type of professional or non-professional consultant or independent contractor that needs to develop and maintain a database of clients and customers to increase the profitability of the company or firm.

[0127] The system can store and maintain the client social media, websites, and blogs that are important to the attorney and her or his clients and automatically use these materials to disseminate important and relevant industry information, such as recent articles, publications, case law, case law summaries, and other items of interest related to the market.

[0128] Figure 2The system of the present invention is shown for creating and maintaining an improved system 10 for employees (which can also be used for independent contractors and other non-employees providing regular services for a law firm or company) having a header 112 entitled "SAP Easy Access Custom SAP", a SAP menu directory 114 and an office sub-directory 116 for storing employee data.

[0129] Figure 3 The system of the present invention is shown for creating and maintaining an improved system 10 for employees having a header 118 "Person Actions" and a start date 120 and the action to be taken is to select the "Pre-Employ" 122 menu selection for new candidates for open positions.

[0130] Figure 4 The system of the present invention is shown for creating and maintaining an improved system 10 for employees having a person ID 124, a person number 126, a pre-employment start date 128, a section having a header 130 "Personal Data" and a last name field 132, a first name field 134, a birth date 136, a gender 137, a social security number 138, an action type 140 of "Pre-Employ", a position for which the candidate is applying 142, an office code or ID 144, a person division 146, an employee group 147 and a position to be applied for 148.

[0131] Figure 5 The system of the present invention is shown for creating and maintaining an improved system 10 for employees having a section with a header 50 "Create Organization Assignment" having a person number 24, a person number 26, a start date 28, a company code 52, an office code 54, a cost center 56 for employee expense accrual, an employee group 47, an employee position 48 and a contract type 58 of full-time, an additional group OU1 60 of timekeepers and an additional group OU3 62 of partners and a formula code 64 for new employees to become revenue partners.

[0132] Figure 6 The system of the present invention is shown for creating and maintaining an improved system 10 for employees showing a screen shot having a header "Create Address" having a person number 124, a person number 126, an employee group 147, a position 148, a start date 120 and an employee name 125 having address information entered into an address box having an address type 168, an address line 170, a city / county field 172, a state and zip code field 174, a country keyword 176 and a phone number 178. By selecting the address type field 168, a wide variety of addresses for the employee can be entered into the system.

[0133] Figure 7The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Scheduled Work Hours" 180 with the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125 and the work schedule rule 182 of "Normal", the employment percentage 184, the number of days worked per week 186 and the number of FTEs 188 of 1, the contract FTE 190 of "1.0" and the productivity FTE 192 of 100% FTE or full-time work hour equivalent.

[0134] Figure 8 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Base Pay" 194, the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125 and the annual salary 198 field of $1,000,000, the bi-weekly hours worked per period field 196 and the check box to save a new entry.

[0135] Figure 9 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Communication" 206, the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125 and the communication box 204 with the system ID and the email of the employee at the company or firm.

[0136] Figure 10 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Communication" 110, the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125 and the name and information of the subordinate 208.

[0137] Figure 11 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Other / Previous Employer" 116, the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125, the previous employer field 212 and the previous job description 214 with the applicant's previous job position.

[0138] Figure 12 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Qualifications" 218, the personal number 124, the personnel number 126, the employee group 147, the position 148, the start date 120 and the employee name 125 and the qualifications field 220 showing the job candidate speaks "Dutch" and the proficiency field 222 indicating the skill is "Excellent".

[0139] Figure 13 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with a heading "Create Job Information" 226, Personal ID 124, Personnel ID 126, Employee Group 147, Job 148, Start Date 120, and Employee Name 125, and a permissions management table 224 indicating that the job applicant was allowed to enter the University of Michigan in 2009.

[0140] Figure 14 The same system of the present invention is shown for creating and maintaining an improved system 10 for employees with a heading "Create Contract Signature Document" 236, Personal ID 124, Personnel ID 126, Employee Group 147, Job 148, Start Date 120, and Employee Name 125, and a signature file table 227 listing a contract, an employment contract signature field 234 indicating that the employment agreement was signed on 06 / 01 / 2015. Also shown is an experience years field 228 indicating that the job applicant has 9 years of experience, and an "As of" field 230 indicating the year of the experience field 228 of 9 years.

[0141] Figure 15 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with a heading "Practice Groups" 233, Personal ID 124, Personnel ID 126, Employee Group 147, Job 148, Start Date 120, and Employee Name 125, a practice group table with a local practice group field 240 indicating for finance and a sub-local practice group field 242 indicating for payroll, a regional practice group field 244 for compliance and investigations, a sub-regional practice group field 246 indicating for compliance and investigations, a global practice group field 248 indicating for intellectual property.

[0142] Figure 16 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with a heading "Create Education" 250, Personal ID 124, Personnel ID 126, Employee Group 147, Job 148, Start Date 120, and Employee Name 125, an education field with a school code 252 and an ID for the university, a degree field 254 showing the name of the degree received, a concentration field 256 showing the concentration area, a honors code 258 showing any honors received, and a completion date field 260.

[0143] Figure 17The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Create Release Information / Membership / Global Office Services" 262, Personal Number 124, Personnel Number 126, Employee Group 147, Start Date 120 and Employee Name 125, Release Information / Membership Global Office Services subfield 268, Organization Membership field 264 and Global Office Services field 266 indicating that the job seeker has been in training and education committee services.

[0144] Figure 18 The system of the present invention is shown for creating and maintaining an improved system 10 for employees with the heading "Personnel Actions" 270, Personal Number 124, Personnel Number 126, Employee Group 147, Position 148, Start Date 120 and Employee Name 125, a checkbox 272 for designating the job seeker as "actually employed" after the job seeker has signed and accepted an employment agreement. This new data is saved by checking the "Record Created" box 274.

[0145] The above screen shots are just samples of the numerous methods of inputting and storing data relating to all aspects of pre-employment, mid-employment and post-employment of any corporate or firm employee or independent contractor of a company or firm. The following words used in this application are interchangeable and the invention disclosed herein is well suited and adapted for use in conjunction with the following business organizations and groups: corporations, groups, stock business associations and enterprises, companies, businesses, business organizations, business enterprises, partnerships, NFP or non-profit organizations, LLCs, PCs, Swiss Vereins, German Gmbhs and any type of business company, organization or association commonly formed in all relevant business industries.

[0146] While the application has been described above with reference to various embodiments, it should be understood that modifications and variations of the embodiments described therein can be made by persons skilled in the art in light of the teachings herein, and such modifications and variations are within the scope of the application.

Claims

1. An improved system for improved management of company worker employment data, comprising inputting for each worker at least the following worker data: name, address, telephone number, mobile telephone number, email, date of birth; providing a CPU and data storage for the system; the improvement comprising: causing a worker to sign at least one document between the worker and the company, linking the signed contract to the worker data; providing an icon for the worker data and a second icon for the worker signing a document visible on an electronic display device, and allowing the at least one document to be electronically displayed when the icons are selected by a user of the system.

2. An improved system for improved management of company worker employment data, comprising inputting for each worker at least the following worker data: name, address, telephone number, mobile telephone number, email, date of birth; wherein, The system comprises a CPU and data storage; the CPU and data storage are configured to perform the following operations: receiving a worker signing at least one contract document between the worker and the company; linking the signed contract document to the worker data; providing a first icon for the worker data and a second icon for the worker signed contract document visible on an electronic display device; allowing the at least one contract document to be electronically displayed when the first icon is selected by a user of the system; receiving information from social media related to the worker's work or industry; creating, tracking and maintaining the worker employment data based on one or more of the following: the worker's degree and year of graduation, specialty, worker resume, interview results and ratings and reviews, list of recommenders, posts to recommenders, responses from recommenders, and relevant information received; wherein the worker employment data is translated during the creation, tracking and maintenance of the worker employment data, wherein the reviews include collected reviews about a candidate worker's resume, wherein the candidate worker is required to have one or more interviews if the resume receives a certain number of approvals; generating an employment agreement with all employment terms and conditions after the candidate worker is approved, wherein the employment agreement and employment terms and conditions are stored in the system once the candidate worker accepts the job offer and returns the signed employment agreement to the company; automatically loading into the billing and timekeeping system by providing the worker's and their client's names, wherein the worker's and their client's names are spell checked to automatically correct any errors; importing data on the worker's current client and customer list into the billing and timekeeping system by providing the worker's client and customer list in an electronic database format; receiving the worker's client list automatically imported through a spreadsheet; providing forms to all of the worker's clients to authorize the transfer of documents to the company; wherein if a new "retention agreement" is required during the transfer, the new "retention agreement" is directly issued by the system and then automatically collected and stored in the system; comparing the company's client list for conflict checking with the worker's client and customer list to find any conflicts between the worker's clients and the company's clients, and automatically flagging any conflicts found, wherein if there is a conflict, allowing the conflict to be resolved by the worker involved; and storing and maintaining the worker's and the client's social media, website and blog information, and automatically using the social media, websites and blogs to disseminate relevant industry information.

3. The improved system of claim 1 or 2, with the following: enabling the worker to provide the worker's social media information and identification to the system, and allowing the company worker to send marketing and professional information to at least one social media site to contact company customers and clients with information related to the company's business area.

4. The improved system of claim 1 or 2, further having: security, wherein, Only authorized personnel can access worker data by selecting from one or more of the following personnel categories: by employee name, by job title, by employee level, and by company department.

5. The improved system of claim 1 or 2, further with the ability to display worker data in two or more languages.

6. The improved system of claim 1 or 2, further with the ability to record the renewal date of a worker's permission, and to electronically send a reminder to the worker when any worker permission is to be renewed prior to the renewal date stored in the method.

7. The improved system as claimed in claim 1 or 2, wherein, The system is provided with changes to an employee's position information, the company is provided with a website and a website administrator of the website, and when the employee's position changes, the system will send a notice for posting in at least one social media venue, and the system will send the same notice to the website administrator of the company's website.

8. An improved method for improved management of company worker employment data comprising inputting for each worker at least the following worker data: name, address, telephone number, mobile telephone number, email, date of birth; providing a CPU and data storage for the method; the improvement comprising: Causing a worker to sign at least one document between the worker and the company, linking the signed contract to the worker data; Providing icons for the worker data and a second icon for the worker to sign documents visible on an electronic display device, and allowing the at least one document to be electronically displayed when the icons are selected by a user of the system.

9. An improved method for the improved management of company worker employment data, comprising: Entering at least the following worker data for each worker: name, address, phone number, mobile phone number, email, date of birth; Providing a CPU and data storage to perform the following: Receiving a worker signed at least one contract document between the worker and the company; Linking the signed contract document to the worker data; Providing a first icon for the worker data and a second icon for the worker to sign documents visible on an electronic display device; Allowing the at least one contract document to be electronically displayed when the first icon is selected by a user; Receiving information related to a worker's job or industry from social media; Creating, tracking and maintaining the worker employment data based on one or more of the following information: worker's degree and year of graduation, specialty, worker resume, interview results and ratings and reviews, list of recommenders, posting to recommenders, responses from recommenders, and relevant information received; Wherein the worker employment data is translated during the creation, tracking and maintenance of the worker employment data, wherein the reviews include collected reviews about a candidate worker's resume, wherein the candidate worker is required to have one or more interviews if the resume receives a certain number of approvals; Upon approval of the candidate worker, an employment agreement is generated with all employment terms and conditions, which is stored in the system once the candidate worker accepts the job offer and returns the signed employment agreement to the company; By providing the worker's and their client's names to automatically load into the billing and timekeeping system, wherein the worker's and their client's names are spell checked to automatically correct any errors; By providing the worker's client and customer list in an electronic database format, the data on the worker's current client and customer list is imported into the billing and timekeeping system; Receiving the worker's client list automatically imported through a spreadsheet; Providing forms to all of the worker's clients to authorize the transfer of files to the company; Wherein if new "hold agreements" are required during the transfer, new "hold agreements" are issued directly by the system and then automatically collected and stored in the system; Comparing the company's client list for conflict checking with the worker's client and customer list to find any conflicts between the worker's clients and the company's clients and automatically flagging any conflicts found, wherein if there is a conflict, it is allowed to be resolved by the worker involved; Storing and maintaining the worker's and the client's social media, website, and blog information and automatically using the social media, websites, and blogs to disseminate relevant industry information.

10. The improved method of claim 8 or 9, having the step of allowing the worker to provide the company with the worker's social media information and identification and allowing the company worker to send marketing and professional information to at least one social media website to contact company customers and clients with information relevant to the company's area of business.

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