One-stop electronic file archiving and electronic archive management system and method

Abstract

The application provides a one-stop electronic file archiving and electronic archive management system and method, which is based on a standardized access framework constructed according to a digital government public support capability construction standard, realizes interconnection and intercommunication between a plurality of business systems and a unified pre-archiving module, performs automatic checking and auditing on electronic files and metadata and package encapsulation of archiving information by the unified pre-archiving module by using a completeness checking formula, a hash checking formula and the like, receives the archiving information package by a digital archive room system interfacing module, completes the transformation of the electronic files into electronic archives, the whole life cycle management and the management right transfer by an archive value evaluation model, realizes single set storage by combining a plurality of copy backup formulas and a blockchain technology, and forms a whole-process closed-loop management. The application breaks through the traditional single-system independent archiving mode, realizes archiving process standardization and management intelligentization, reduces construction and maintenance costs, and provides a replicable standardized solution for the digital transformation of government service.

Description

Technical Field

[0001] This invention relates to the field of electronic document management technology, specifically to a one-stop electronic document archiving and electronic record management system and method. Background Technology

[0002] Against the backdrop of rapid advancements in digital government construction and "Internet Plus" government services, the number of electronic documents in the government service sector is growing exponentially, covering more than 150 government service items, including land use approval, mining approval, surveying and mapping supervision, and official document processing. Traditional electronic document archiving and management models have significant shortcomings: Independent archiving of multiple business systems requires the separate development of pre-archiving modules for each system, resulting in redundant investment of resources and high construction and maintenance costs, which contradicts the concept of intensive construction of digital government. The lack of unified access standards and verification rules, inconsistent electronic document formats, missing metadata, or frequent errors make it difficult to guarantee the authenticity, integrity, usability, and security (hereinafter referred to as the four properties) of electronic documents. The archiving process is fragmented, lacking a seamless management system from the creation of electronic documents in the business system to their storage in the archive system, making it impossible to archive documents as they are processed, resulting in low archiving efficiency; Limited by traditional management thinking, most systems still rely on a dual system of electronic and paper archiving, failing to fully leverage the advantages of digitalization, resulting in high storage and management costs.

[0003] Existing archiving solutions attempt to achieve partial system integration, but suffer from poor compatibility, insufficient standardization, and a lack of full lifecycle management capabilities, failing to meet the needs of collaborative archiving across multiple business systems and single-system management. Therefore, there is an urgent need for a low-cost, high-efficiency, and standardized one-stop archiving and management solution to address the pain points of existing technologies. Summary of the Invention

[0004] The purpose of this invention is to provide a one-stop electronic document archiving and electronic record management system and method to solve the problems of high cost, low efficiency and insufficient standardization of electronic document archiving in multi-business systems, and to realize closed-loop management of the whole process and single-set storage.

[0005] To achieve the above objectives, the present invention is implemented through the following technical solution: In a first aspect, the present invention provides a one-stop method for electronic document archiving and electronic record management, comprising the following steps: A standardized access framework is built based on the public support capabilities of digital government to achieve interconnection and interoperability between multiple business systems and a unified pre-archiving module; The unified pre-archiving module uses a preset verification formula to automatically check and review the electronic documents and metadata completed by each business system, and encapsulates the verified information into a standard-compliant archived information package. Based on the digital archives system interface module receiving the archived information package, the system completes the conversion of electronic documents into electronic archives, full lifecycle management, and transfer of management rights through the archives value assessment model. Combined with multi-copy backup strategy and blockchain technology, the system realizes single-set storage and utilization of electronic archives, forming a closed-loop management of the entire process.

[0006] As a further improvement to the technical solution of this invention, the standardized access framework built based on the public support capabilities of digital government includes: The "Pre-archiving Access Specification" was developed, which clarifies the standardized process, technical standards (including metadata specifications and file format standards), interface protocols (including function definitions and calling protocols), and parameter definitions for business systems to access the pre-archiving service. Based on the integrated natural resources management platform, the standardized access framework is deployed, and a bidirectional data transmission link between multiple business systems and the unified pre-archiving module is established through the interface protocol to achieve standardized data interaction.

[0007] As a further improvement to the technical solution of the present invention, the automated inspection and review includes: After a business matter is completed, the pre-archiving and transfer mechanism is automatically triggered, pushing the case file data (including electronic files and metadata) to the inspection and review unit; Based on preset archiving rules, electronic files and metadata are verified using an integrity verification formula, which is: ; in, For verification scoring (out of 100 points). , , , The weighting coefficients are satisfied. (range of values) ), This represents the actual number of complete metadata items. To preset the number of standard metadata items, The number of electronic files that meet the format requirements, The total number of electronic files in the case file. The number of metadata logical conflicts (such as date contradictions, duplicate encodings). This serves as a validity indicator for electronic document signatures (1 for valid, 0 for invalid); when threshold ( If the verification is successful, then the validation is considered passed. when When this happens, the system automatically reverts the case file and generates a list of missing elements, prompting staff to complete and resubmit the file.

[0008] As a further improvement to the technical solution of the present invention, the archived information package encapsulation includes: The verified electronic files and metadata are layered and encapsulated to generate an archive information package (AIP) conforming to the ISO14721 (OAIS) standard. The information package includes a data layer (original data of the electronic file), a description layer (metadata and associations), a verification layer (integrity verification value), and an access control layer (access control information). The verification layer embeds a hash check value based on the SHA-256 algorithm. The hash value is calculated using the following formula: ; Where H is a 64-bit hash check value. Given the binary data of n electronic files in the case file, The string representation of k standard metadata items. This is for encapsulating timestamps (UTC format). It serves as a unique identifier for the business system. Concatenate is a binary data concatenation function used to concatenate all input parameters in sequence into a single data stream and then calculate the hash value.

[0009] As a further improvement to the technical solution of this invention, the full lifecycle management includes four core stages: storage, appraisal, destruction, and utilization. The appraisal stage employs an archival value assessment model to dynamically determine the retention priority of electronic archives. The assessment formula is: ; V represents the archival value score (out of 100). The weighting coefficients are satisfied. (range of values) T represents the statutory retention period for the archives (unit: years), I represents the cumulative frequency of use in the past 3 years, R represents the importance of the archives-related business (value range 0-10 points, assigned according to the priority of government service items), and C represents the annual storage cost coefficient (calculated based on storage capacity and backup expenses, value range 0-5). The classification coefficient for the archives (3 for Top Secret, 2 for Confidential, 1 for Secret, and 0 for Unclassified); when V < threshold ( When the destruction approval process is triggered, irreversible destruction will be carried out in accordance with regulations and the process will be recorded in the log after approval.

[0010] As a further improvement to the technical solution of the present invention, the single-set storage of electronic archives includes: A multi-replica backup strategy combining local, off-site, and cloud backups is adopted. The number of backups, N, is determined through a reliability model calculation, using the following formula: ; in, For data storage annual reliability targets (preset) ), It is a rounding function. To reserve an emergency copy; By using consortium blockchain technology to record the entire lifecycle operation log of electronic archives, each operation record generates a blockchain block. The block header contains the hash value of the previous block, the hash value of the current operation, and a timestamp, thus enabling traceable operations and immutable data. Single-set storage retains only electronic archives, eliminating the requirement for paper archiving, and ensuring the legal validity of the archives through electronic signatures and timestamps.

[0011] As a further improvement to the technical solution of the present invention, the data transmission adopts... The encryption protocol and key negotiation adopt an improved version. The ECDH algorithm's shared key generation formula is as follows: ; in, Elliptic curve generator, Let a be a prime number of the finite field of an elliptic curve, and b be the private keys (256-bit random numbers) of the unified pre-archiving module and the business system, respectively. ), ( ) is the public key of both parties, HKDF-SHA256 is the key derivation function based on SHA256, Salt is the random salt value (256 bits), Info is the context information (including system identifier and transmission purpose), L is the length of the derived key (default 256 bits), and K is the session key used for data encryption.

[0012] A second aspect of the present invention provides a one-stop electronic document archiving and electronic record management system, comprising: The unified pre-archiving module is used to perform the pre-archiving flow triggering, automated inspection and review, and archiving information package encapsulation in the above methods; The pre-archived access specification module is used to compile the "Pre-archived Access Specification" and build the standardized access framework. The digital archives system interface module is used to perform the following steps in the above methods: receiving archived information packages, converting electronic archives, managing the entire lifecycle of archives, and transferring management authority. The data interaction and storage module is used to realize bidirectional data transmission between modules based on the public support capabilities of digital government, build electronic pre-archive library, business database and archive library, and store electronic documents, metadata, archive information packages and operation logs.

[0013] A third aspect of the present invention provides a computer device, the computer device including a memory and a processor, the memory storing a computer program, and the processor being configured to call and execute the computer program to realize the one-stop electronic document archiving and electronic archive management method as described above.

[0014] A fourth aspect of the present invention provides a computer-readable storage medium storing a computer program that, when executed by a processor, implements the one-stop electronic document archiving and electronic record management method described above.

[0015] Compared with the prior art, the present invention has the following beneficial effects: This invention constructs a standardized access framework based on the public support capabilities of digital government, achieving efficient interconnection and interoperability between multiple business systems and a unified pre-archiving module. This breaks through the limitations of the traditional single-system independent archiving model, significantly reducing system construction and maintenance costs. By using preset verification formulas to automatically check and audit electronic documents and metadata, combined with standardized encapsulation of archived information packages, the authenticity, integrity, usability, and security of electronic documents are guaranteed from the source, significantly improving archiving efficiency and supporting the immediate archiving of over 150 government service items. Through the digital archives system interface module, the conversion of electronic documents into electronic archives, intelligent management throughout the entire lifecycle, and multi-copy backup and blockchain traceability are completed. This achieves both the goal of centralized management of single-set electronic archive storage and ensures the security and traceability of archival data. Furthermore, this method possesses good compatibility and scalability, quickly adapting to various government service business scenarios, providing a low-cost, replicable, standardized solution for the digital transformation of government services. Attached Figure Description

[0016] Other features, objects, and advantages of the present invention will become more apparent from the following detailed description of non-limiting embodiments with reference to the accompanying drawings: Figure 1 is an architecture diagram of a one-stop full-process electronic document archiving and electronic archive management model, showing the connection relationship between the front-end business system, the unified pre-archiving module and the digital archive system; Figure 2 is a pre-archiving process design diagram, which details the entire process from data submission and inspection to archiving operations; Figure 3 is a schematic diagram of the pre-archiving service function access specification, reflecting the standardized access process and interface specifications; Figure 4 shows the overall design diagram of the unified pre-archiving function, illustrating the system's architecture design at the platform layer, data layer, and application layer. Figure 5 is an exemplary flowchart of the one-stop electronic document archiving and electronic archive management method in an embodiment of the present invention; Figure 6 is a schematic diagram of the structure of the one-stop electronic document archiving and electronic record management system in an embodiment of the present invention; Figure 7 is a schematic diagram of the computer device structure for implementing the method in an embodiment of the present invention. Detailed Implementation

[0017] The technical solutions of the present invention will be clearly and completely described below with reference to the accompanying drawings of the embodiments of the present invention. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. All other embodiments obtained by those skilled in the art based on the embodiments of the present invention without creative effort are within the scope of protection of the present invention.

[0018] The present invention will be further described in detail below with reference to the accompanying drawings.

[0019] Reference Figure 5 In a first aspect, the present invention provides a one-stop method for electronic document archiving and electronic record management, comprising the following steps: A standardized access framework is built based on the public support capabilities of digital government to achieve interconnection and interoperability between multiple business systems and a unified pre-archiving module; The unified pre-archiving module uses a preset verification formula to automatically check and review the electronic documents and metadata completed by each business system, and encapsulates the verified information into a standard-compliant archived information package. Based on the digital archives system interface module receiving the archived information package, the system completes the conversion of electronic documents into electronic archives, full lifecycle management, and transfer of management rights through the archives value assessment model. Combined with multi-copy backup strategy and blockchain technology, the system realizes single-set storage and utilization of electronic archives, forming a closed-loop management of the entire process.

[0020] It should be noted that a standardized access framework is built based on the public support capabilities of digital government, opening up a two-way data interaction channel between multiple business systems and the unified pre-archiving module. The unified pre-archiving module uses a preset verification formula to automatically check and review the electronic documents and metadata completed by each business system, and encapsulates the verified information into archived information packages according to standards. After receiving the archived information packages, the digital archives system docking module completes the conversion of electronic documents into electronic archives through an archive value assessment model, implements full life cycle management and handles the transfer of management rights, and realizes single-set storage of electronic archives by combining a multi-copy backup strategy and blockchain technology, ultimately forming a closed-loop management of the entire process from business systems to unified pre-archiving to electronic archives.

[0021] This invention breaks through the limitations of the traditional single-system independent archiving model, significantly reducing the construction and maintenance costs of archiving multiple business systems; it ensures the authenticity, integrity, usability, and security of electronic documents from the source through standardized verification and encapsulation; it enables the on-demand archiving of electronic documents for more than 150 government service items, significantly improving archiving efficiency; its single-set storage and full lifecycle management align with the concept of intensive construction of digital government, possessing good compatibility and scalability, and providing a standardized solution for the digital transformation of government services.

[0022] In some embodiments, the construction of a standardized access framework based on the public support capabilities of digital government includes: The "Pre-archiving Access Specification" was developed, which clarifies the standardized process, technical standards (including metadata specifications and file format standards), interface protocols (including function definitions and calling protocols), and parameter definitions for business systems to access the pre-archiving service. Based on the integrated natural resources management platform, the standardized access framework is deployed, and a bidirectional data transmission link between multiple business systems and the unified pre-archiving module is established through the interface protocol to achieve standardized data interaction.

[0023] It should be noted that the development of standardized access specifications, including standardized processes, technical standards (including metadata specifications and file format standards), interface protocols (including function definitions and calling protocols), and parameter definitions, encompasses the integration of business systems with the pre-archiving service. This standardized access framework is deployed based on the integrated natural resources management platform. Through the interface protocols defined in the framework, a bidirectional data transmission link is established between multiple business systems and the unified pre-archiving module, enabling standardized data interaction without large-scale modifications to business systems. This simplifies the multi-business system access process, shortens the access cycle, and reduces the cost of business system adaptation and modification. The unified technical standards and interface protocols ensure the consistency and compatibility of data transmission between different business systems, avoiding data format conflicts or interaction failures. This lays the foundation for the smooth execution of the subsequent unified pre-archiving process and improves the standardization of overall archiving management.

[0024] In some embodiments, the automated inspection and audit includes: After a business matter is completed, the pre-archiving and transfer mechanism is automatically triggered, pushing the case file data (including electronic files and metadata) to the inspection and review unit; Based on preset archiving rules, electronic files and metadata are verified using an integrity verification formula, which is: ; in, For verification scoring (out of 100 points). , , , The weighting coefficients are satisfied. (range of values) ), This represents the actual number of complete metadata items. To preset the number of standard metadata items, The number of electronic files that meet the format requirements, The total number of electronic files in the case file. The number of metadata logical conflicts (such as date contradictions, duplicate encodings). This serves as a validity indicator for electronic document signatures (1 for valid, 0 for invalid); when threshold ( If the verification is successful, then the validation is considered passed. when When this happens, the system automatically reverts the case file and generates a list of missing elements, prompting staff to complete and resubmit the file.

[0025] It should be noted that the pre-archiving workflow is automatically triggered after the business transaction is completed, and the case file data is pushed to the inspection and review unit. The inspection and review unit calculates a verification score based on preset archiving rules using an integrity verification formula. This formula uses weighted coefficients to balance core verification dimensions such as metadata integrity, file format compliance, logical conflicts, and electronic signature validity. A scoring threshold is set; when the verification score reaches or exceeds the threshold, the verification is considered passed. If the threshold is not reached, the case file is automatically returned and a list of missing elements is generated, prompting the business personnel to complete and resubmit. This invention automates and intelligently reviews and inspects electronic documents and metadata, reducing the workload and human error of manual review; it accurately identifies issues such as missing metadata, format errors, and logical conflicts, ensuring the quality of archived data from the source; clear return prompts and list guidance facilitate quick correction by business personnel, improving the overall efficiency of the pre-archiving process.

[0026] In some embodiments, the archived information package encapsulation includes: The verified electronic files and metadata are layered and encapsulated to generate an archive information package (AIP) conforming to the ISO14721 (OAIS) standard. The information package includes a data layer (original data of the electronic file), a description layer (metadata and associations), a verification layer (integrity verification value), and an access control layer (access control information). The verification layer embeds a hash check value based on the SHA-256 algorithm. The hash value is calculated using the following formula: ; Where H is a 64-bit hash check value. Given the binary data of n electronic files in the case file, The string representation of k standard metadata items. This is for encapsulating timestamps (UTC format). It serves as a unique identifier for the business system. Concatenate is a binary data concatenation function used to concatenate all input parameters in sequence into a single data stream and then calculate the hash value.

[0027] It should be noted that the verified electronic documents and their metadata are layered and encapsulated to form an archived information package containing a data layer (original electronic document data), a description layer (metadata and relationships), a verification layer (integrity verification value), and an access control layer (access control information). This information package conforms to the ISO14721 (OAIS) standard. A hash verification value based on the SHA-256 algorithm is embedded in the verification layer. This hash value is calculated by concatenating the electronic document's binary data, metadata strings, encapsulation timestamp, and the unique identifier of the business system, serving as the unique verification identifier for the archived information package. The standardized archived information package structure ensures the integrity and standardization of information, facilitating subsequent storage, transmission, and utilization. The hash verification value effectively verifies whether the archived information package has been tampered with during transmission or storage, ensuring data authenticity. The layered encapsulation design gives the information package good scalability and compatibility, adapting to the archiving needs of different government service scenarios.

[0028] In some embodiments, the full lifecycle management includes four core stages: storage, appraisal, destruction, and utilization. The appraisal stage uses an archival value assessment model to dynamically determine the retention priority of electronic archives. The assessment formula is: ; V represents the archival value score (out of 100). The weighting coefficients are satisfied. (range of values) T represents the statutory retention period for the archives (unit: years), I represents the cumulative frequency of use in the past 3 years, R represents the importance of the archives-related business (value range 0-10 points, assigned according to the priority of government service items), and C represents the annual storage cost coefficient (calculated based on storage capacity and backup expenses, value range 0-5). The classification coefficient for the archives (3 for Top Secret, 2 for Confidential, 1 for Secret, and 0 for Unclassified); when V < threshold ( When the destruction approval process is triggered, irreversible destruction will be carried out in accordance with regulations and the process will be recorded in the log after approval.

[0029] It should be noted that the full lifecycle management encompasses four core stages: preservation, appraisal, destruction, and utilization. The appraisal stage employs an archival value assessment model to dynamically determine the retention priority of electronic archives. This model integrates key evaluation indicators such as the legal retention period, cumulative usage frequency over the past three years, importance of related business, annual storage cost coefficient, and confidentiality level coefficient through weighted coefficients to calculate an archival value score. A value score threshold is set; when the score falls below the threshold, a destruction approval process is triggered. Once approved, irreversible destruction is carried out according to regulations, and a log is recorded. This invention achieves precise and dynamic management of electronic archives, avoiding the long-term occupation of storage resources by invalid archives and reducing storage costs. The scientific value assessment model ensures that high-value archives are prioritized for preservation and efficient utilization, while low-value archives are promptly cleared, optimizing the allocation of archival resources. The standardized destruction process and log recording guarantee the compliance and traceability of archival management.

[0030] In some embodiments, the electronic record single-set storage includes: A multi-replica backup strategy combining local, off-site, and cloud backups is adopted. The number of backups, N, is determined through a reliability model calculation, using the following formula: ; in, For data storage annual reliability targets (preset) ), It is a rounding function. To reserve an emergency copy; By using consortium blockchain technology to record the entire lifecycle operation log of electronic archives, each operation record generates a blockchain block. The block header contains the hash value of the previous block, the hash value of the current operation, and a timestamp, thus enabling traceable operations and immutable data. Single-set storage retains only electronic archives, eliminating the requirement for paper archiving, and ensuring the legal validity of the archives through electronic signatures and timestamps.

[0031] It should be noted that local is used. remote The cloud-based multi-copy backup strategy calculates the number of backups using a reliability model, ensuring that the annual reliability of data storage meets preset targets. Consortium blockchain technology records all operation logs throughout the entire lifecycle of electronic archives. Each operation generates an independent block, with the block header containing the hash value of the previous block, the hash value of the current operation, and a timestamp, forming an immutable traceability chain. In the single-set storage mode, only electronic archives are retained, eliminating the requirement for paper archiving. Electronic signatures and timestamps ensure the legal validity of the archives. The multi-copy backup strategy significantly improves the security and availability of electronic archive data, mitigating the risk of data loss due to local failures, natural disasters, etc. Blockchain technology enables full traceability of operational activities and data immutability, strengthening the credibility and legal validity of electronic archives. Single-set storage reduces the printing, storage, and management costs of paper archives, aligning with the efficient and intensive concepts of digital management.

[0032] In some embodiments, the data transmission adopts The encryption protocol and key negotiation adopt an improved version. The ECDH algorithm's shared key generation formula is as follows: ; in, Elliptic curve generator, Let a be a prime number of the finite field of an elliptic curve, and b be the private keys (256-bit random numbers) of the unified pre-archiving module and the business system, respectively. ), ( ) is the public key of both parties, HKDF-SHA256 is the key derivation function based on SHA256, Salt is the random salt value (256 bits), Info is the context information (including system identifier and transmission purpose), L is the length of the derived key (default 256 bits), and K is the session key used for data encryption.

[0033] It should be noted that data transmission between the multi-service system and the unified pre-archiving module and digital archive system adopts the SSL / TLS 1.3 encryption protocol; key negotiation adopts an improved version. The (ECDH) algorithm, based on elliptic curves The generator and finite field primes are used to calculate the public key using the private keys of both parties. This public key is then generated via the key derivation function HKDF-SHA256 to produce the final session key used for data encryption. The session key generation process incorporates a random salt and context information. The high-strength encryption protocol and key negotiation algorithm ensure the confidentiality of data transmission, preventing data theft. The inclusion of random salt and context information enhances key security, preventing key cracking. Encrypted transmission provides security for the entire archiving management process, complying with the security specifications and requirements for government data transmission.

[0034] Reference Figures 1 to 4 as well as Figure 6 The second aspect of the present invention provides a one-stop electronic document archiving and electronic record management system, comprising: The unified pre-archiving module is used to perform the pre-archiving flow triggering, automated inspection and review, and archiving information package encapsulation in the above methods; The pre-archived access specification module is used to compile the "Pre-archived Access Specification" and build the standardized access framework. The digital archives system interface module is used to perform the following steps in the above methods: receiving archived information packages, converting electronic archives, managing the entire lifecycle of archives, and transferring management authority. The data interaction and storage module is used to realize bidirectional data transmission between modules based on the public support capabilities of digital government, build electronic pre-archive library, business database and archive library, and store electronic documents, metadata, archive information packages and operation logs.

[0035] It should be noted that the system of this invention includes a unified pre-archiving module, a pre-archiving access specification module, a digital archive system interface module, and a data interaction and storage module. The unified pre-archiving module comprises a process triggering unit, an inspection and review unit, and an archiving operation unit, responsible for triggering pre-archiving workflow, automated inspection and review, and the packaging of archival information packages and the return of unqualified files, respectively. The pre-archiving access specification module compiles access specifications and constructs a standardized access framework. The digital archive system interface module is responsible for receiving archival information packages, converting electronic archives, managing the entire lifecycle, and backing up multiple copies. The data interaction and storage module establishes data transmission channels between modules based on the public support capabilities of digital government and constructs multi-type databases to store relevant data. Each module has a clear division of functions and works collaboratively to form a complete one-stop archiving management system, supporting the comprehensive implementation of the aforementioned one-stop electronic document archiving and electronic archive management methods. The modular design gives the system good scalability, allowing for the addition or optimization of module functions according to business needs. The unified data interaction and storage mechanism ensures the stability of system operation and the uniformity of data management, improving the overall system's operating efficiency and reliability.

[0036] Reference Figure 7 The third aspect of the present invention provides a computer device, the computer device including a memory and a processor, the memory storing a computer program, and the processor being configured to call and execute the computer program to realize the one-stop electronic document archiving and electronic archive management method as described above.

[0037] It should be noted that the computer device includes a memory and a processor. The memory stores the computer program that implements the one-stop electronic document archiving and electronic archive management method. The processor is configured to call and execute the computer program. By executing the instructions in the program, it triggers a series of operations such as the pre-archiving flow mechanism, calculates the integrity verification score, generates the hash value of the archived information package, runs the archive value assessment model, performs multiple copy backups and blockchain log recording, and finally realizes all the steps of the one-stop electronic document archiving and electronic archive management method. This provides hardware support for the one-stop electronic document archiving and electronic archive management method, ensuring that the method can be efficiently implemented in practical application scenarios. The versatility and computing power of the computer device ensure the speed and stability of the method's execution, adapting to the archiving and management needs of multiple business systems and large-volume electronic documents. It is also convenient to deploy and apply the method on various computer terminals in the field of government services, expanding the scope of application of the method.

[0038] In some embodiments, the one-stop electronic document archiving and electronic record management method described above can be implemented by a computer device, which includes at least one processor, a communication bus, a memory, and at least one communication interface.

[0039] A processor can be a general-purpose central processing unit (CPU) or an application-specific integrated circuit (ASIC).

[0040] A communication bus can be used to transmit information between the aforementioned components.

[0041] The memory can be read-only memory (ROM) or other types of static storage devices capable of storing static information and instructions, random access memory (RAM) or other types of dynamic storage devices capable of storing information and instructions, or electrically erasable programmable read-only memory (EEPROM), compact disc read-only memory (CD-ROM) or other optical disc storage, optical disc storage (including compressed optical discs, laser discs, optical discs, universal optical discs, Blu-ray discs, etc.), magnetic disks or other magnetic storage devices, or any other medium capable of carrying or storing desired program code in the form of instructions or data structures and accessible by a computer, but not limited to these. The memory can exist independently and be connected to the processor via a communication bus. The memory can also be integrated with the processor.

[0042] The memory stores program code that executes the solution of this application, and its execution is controlled by a processor. The processor executes the program code stored in the memory. The program code may include one or more software modules. The one-stop electronic document archiving and electronic archive management method in the above embodiments can be implemented by a processor and one or more software modules in the program code in the memory.

[0043] A communication interface is a device that uses any transceiver or similar device to communicate with other devices or communication networks, such as Ethernet, radio access network (RAN), wireless local area networks (WLAN), etc.

[0044] In a specific implementation, as one example, a computer device may include multiple processors, each of which may be a single-core (single-CPU) processor or a multi-core (multi-CPU) processor. Here, a processor may refer to one or more devices, circuits, and / or processing cores used to process data (e.g., computer program instructions).

[0045] The aforementioned computer device can be a general-purpose computer device or a special-purpose computer device. In specific implementations, the computer device can be a desktop computer, a portable computer, a network server, a handheld digital assistant (PDA), a mobile phone, a tablet computer, a wireless terminal device, a communication device, or an embedded device. This application does not limit the type of computer device.

[0046] A fourth aspect of the present invention provides a computer-readable storage medium storing a computer program that, when executed by a processor, implements the one-stop electronic document archiving and electronic record management method described above.

[0047] It should be noted that the computer-readable storage medium stores a computer program that implements a one-stop electronic document archiving and electronic record management method. This storage medium can be implemented in various forms such as USB flash drives, external hard drives, read-only memory, random access memory, magnetic disks, and optical discs. When the computer program in the storage medium is called and executed by the processor, the processor will complete the steps of standardized access, unified pre-archiving, full-process management, and single-set storage according to the logical sequence in the program, realizing a closed-loop process for electronic document archiving and electronic record management. This facilitates the storage, transmission, and deployment of the one-stop electronic document archiving and electronic record management method, reducing the cost of promoting and applying the method; it supports multiple storage media forms, adapts to the reading needs of different computer devices, and improves the compatibility and applicability of the method; the stability of the storage medium ensures the security and integrity of the computer program, ensuring that the method can be used stably and repeatedly over a long period of time.

[0048] To provide a clearer understanding of the invention, the invention is further described below: Reference Figure 2 and Figure 5 Firstly, this application provides a one-stop method for electronic document archiving and electronic record management, which includes the following core steps: Step 1: Build a standardized access framework Based on the digital government's public support capabilities and the integrated management platform for natural resources, the "Pre-archiving Access Specification" was compiled to construct a standardized access framework. This framework clarifies that: The business system access process includes four stages: application, adaptation and modification, testing, and deployment, with clear acceptance criteria set for each stage. Technical standards: Metadata specifications (defining mandatory metadata fields for over 150 government service items, such as approval number, completion time, responsible person, etc.), document format standards (supporting...). Archive formats such as XML and JPEG2000 are allowed; non-standard formats are prohibited from being accessed. Interface Protocol: A RESTful API interface is used, defining interface functions (data push, status query, case file rollback, etc.) and the calling protocol (…). The system supports batch data transfer and resume interrupted data transfer, including parameter formats. Deployment method: This framework enables bidirectional data transmission between multiple business systems and a unified pre-archiving module, eliminating the need for large-scale modifications to business systems and reducing access costs.

[0049] Step 2: Execute the unified pre-archiving process 2.1 Process Trigger: When a certain matter in the business system is completed (such as the signing of land use approval case file), the system automatically triggers the pre-archiving workflow mechanism, and pushes the case file data (electronic files, metadata) to the unified pre-archiving module through a standardized interface without manual intervention; 2.2 Automated Inspection and Audit: The inspection and audit unit performs a comprehensive check on the data using a completeness verification formula based on preset archiving rules. in, (Metadata integrity weight) (File format weight) (Logical conflict penalty weight) (Signature validity weight), threshold For example, a land use approval file contains 10 standard metadata items ( ), actually a complete set of 8 items ( All 15 electronic files met the format requirements. , No logical conflict ), electronic signature is valid ( Then verify the score. point If the score is 1, the verification is considered passed; if two metadata items are missing ( ), 1 file format error ( ), 1 logical conflict ( ),but point When the system returns the case file and generates a list, it prompts you to supplement missing metadata and correct file formats. 2.3 Archival Information Package Encapsulation: For files that pass verification, they are encapsulated into Archival Information Packages (AIPs) according to the ISO 14721 standard. The verification layer embeds a hash check value, calculated using the formula: Calculations are performed to ensure that information packets are not tampered with during transmission and storage. For example, a case file contains 5 electronic files ( ), 8 metadata items ( Encapsulated timestamp Business system The SHA-256 hash value is calculated after all the data is combined using a concatenation function, and it serves as the unique verification identifier for the information packet.

[0050] Step 3: End-to-End Management and Standalone Storage 3.1 Receiving and Converting Archived Information Packages: The digital archive system interface module receives archived information packages through the data interaction and storage module. First, it verifies the consistency of the hash value H. After confirming that the information package is complete and valid, it performs registration checks, extracts metadata to generate an archive catalog, and completes the conversion of electronic files into electronic archives. 3.2 Management Authority Transfer and Backup: Generate an archive transfer registration form, clearly defining the management authority transfer points between the business system and the archive system. The registration form includes basic case file information, hash checksum, transfer time, responsible person, etc.; and back up the files according to the multi-copy backup formula. Configure backup policies, if preset (Annual reliability) , Rounded up to 17, number of backups The data is stored in three copies in a local data center, five copies in an off-site disaster recovery center, and ten copies on a government cloud platform to ensure data security. 3.3 Full Life Cycle Management: Through an archival value assessment model Dynamic management of electronic records, including (Retention period weight) (Using frequency weighting) (Business importance weight) (Storage cost weight) (Confidentiality level weight), threshold For example, the statutory retention period for a certain archive. Frequency of use in the past three years Second, business importance Points, annual storage cost coefficient Classification level (Secret), then value rating: point If the points trigger the destruction approval process; Year, Second-rate, point, , (Confidential) point The storage period still needs to be assessed to determine whether to extend it. 3.4 Single-set utilization and security: Blockchain technology is used to record the operation logs of electronic archives (such as querying, downloading, modifying, and destroying). Each operation generates a block, and the block header contains the hash value of the previous block, the hash value of the current operation, and a timestamp, forming an immutable traceability chain. A retrieval and utilization interface is provided, supporting multi-dimensional retrieval by metadata, file content, business type, etc. Government personnel can query and access the archives through authorized accounts without relying on paper archives, thus achieving the core goal of single-set management.

[0051] Step 4: Data Transmission Security Data transmission between the multi-service system and the unified pre-archiving module and digital archive system adopts The encryption protocol negotiates the session key using a modified ECDH algorithm, as shown in the formula: .in, Using elliptic curves generator, , , A 256-bit random private key. A randomly generated 256-bit salt value. The field contains an electronic document archiving transmission identifier. This ensures that data is not stolen or tampered with during transmission.

[0052] Reference Figures 1 to 4 as well as Figure 6 Secondly, this application provides a one-stop electronic document archiving and electronic record management system, which includes the following modules: The unified pre-archiving module includes a process triggering unit, an inspection and review unit, and an archiving operation unit. The process triggering unit is used to automatically push case file data after the business is completed. The inspection and review unit is used to execute the integrity verification formula to realize human-computer interactive review. The archiving operation unit is used to encapsulate the archiving information package and roll back unqualified case files. Pre-archiving access specification module: Based on the integrated natural resources management platform, the "Pre-archiving Access Specification" is compiled, providing a standardized access framework, including access process, technical standards, interface protocols and parameter definitions, supporting rapid access for multiple business systems; Digital Archives System Interface Module: Used to receive archived information packets, verify hash values, register and check, archive and store data, generate transfer registration forms, manage the entire lifecycle (storage, appraisal, destruction, and utilization), and perform multiple copy backups; Data Interaction and Storage Module: Based on the public support capabilities of digital government, a two-way data transmission channel is established between various modules, and an electronic pre-archive repository (stores case files to be reviewed), a business database (stores basic data of business systems), and an archive repository (stores electronic archives and operation logs) are constructed to support provincial business collaboration and unified data management and distribution.

[0053] To enable those skilled in the art to more clearly understand the technical solution of this application, the specific implementation method of this application is described in detail below, taking into account the application scenario of a provincial natural resources department: 1. System Deployment and Access Based on the public support capabilities of a provincial digital government, the system described in this application was deployed on the provincial integrated natural resources management platform. This platform connects to over 20 business systems, including office automation, land use approval, mining approval, marine use approval, and surveying and mapping supervision. Each business system was adapted and modified according to the "Pre-archiving Access Specification," establishing a connection with the unified pre-archiving module through a RESTful API interface. The modification cycle was shortened to 1-2 weeks, significantly reducing access costs. For example, the land use approval business system ( Case file data is submitted via an interface, and the transmission process uses... Encryption is used to negotiate the session key K through the ECDH algorithm to ensure secure data transmission.

[0054] 2. Execution of a unified pre-archiving process 2.1 Process Trigger: After a land use approval case is completed in the business system, the system automatically triggers the pre-archiving mechanism, uploading 15 electronic files (including land use planning maps, approval opinion forms, etc.). The format) and 10 metadata items (approval number, land parcel number, completion time, etc.) are pushed to the unified pre-archiving module; 2.2 Inspection and Audit: The inspection and audit unit executes the integrity verification formula. , , , , Points. Calculated, (Complete metadata) (All file formats are compliant) (No logical conflict) (Electronic signature is valid); The verification passed. 2.3 Archival Information Package Packaging: Archival information packages are packaged according to ISO 14721 standards, and electronic document data is assembled ( ), metadata ( ), timestamp Business systems The hash value is calculated using the SHA-256 algorithm: Embedded verification layer.

[0055] 3. Full life cycle management and stand-alone utilization 3.1 Archiving and Storage: After receiving the archiving information packet, the digital archive system interface module verifies that the hash value H is consistent with the local calculation result, confirms the integrity of the information packet, registers the case file information, and generates an archive number. This completes the conversion of electronic documents into electronic archives; 3.2 Backup and Management Handover: Generate an archive transfer registration form, specifying the handover time. The responsible persons, Zhang San (business system) and Li Si (archive system), calculated N=18 copies according to the multi-copy backup formula, which are stored in a local data center (3 copies), an off-site disaster recovery center (5 copies), and a government cloud (10 copies); 3.3 Archival Appraisal and Utilization: The statutory retention period of the archives. Frequency of use in the past three years Second, business importance Points, annual storage cost coefficient Classification level (Secret), calculated using a valuation model: point The file is temporarily not destroyed; government personnel log in to the archive system with an authorized account, retrieve the file by plot number, and the system calls the blockchain log to verify that the file has not been tampered with, allowing online viewing and download, thus realizing single-set utilization.

[0056] 4. System Performance Verification Using the method described in this application, over 20 business systems of a provincial natural resources department achieved unified archiving, improving archiving efficiency by 80%. More than 150 government service items can now be processed and returned immediately; the compliance rate of electronic documents with the four characteristics (relevance, legality, and functionality) has increased from 75% in the traditional model. Increased to 99.8 The single-set management system eliminates paper archiving, saving approximately 3 million yuan in storage and printing costs annually; the system has strong compatibility, with new business systems being integrated within no more than two weeks, and possesses excellent scalability.

[0057] The technical solutions provided by the embodiments of the present invention have the following significant beneficial effects: Innovation: Constructing a one-stop model of multi-system access, unified pre-archiving, and full-process management, breaking through the bottleneck of traditional single-system independent archiving, realizing centralized management of more than 150 business systems, and reducing construction and maintenance costs; Standardization: By using the "Pre-archiving Access Specification" and verification formulas, the four properties of electronic documents are guaranteed from the source, and the standardization of the archiving process is significantly improved; Intelligentization: Automated process triggering, intelligent verification and review, and dynamic value assessment enable immediate filing and precise management, significantly improving archiving efficiency; Security: Employing technologies such as hash verification, blockchain traceability, and ECDH encryption, the electronic records are ensured to be authentic, complete, and tamper-proof. Practicality: It supports standalone storage, is compatible with various government service items, and features low cost and replicability, providing a standardized solution for the construction of digital government.

[0058] The technical solutions provided by the embodiments of the present invention have been described in detail above. Specific examples have been used to illustrate the principles and implementation methods of the embodiments of the present invention. The descriptions of the embodiments above are only for helping to understand the principles of the embodiments of the present invention. At the same time, for those skilled in the art, there will be changes in the specific implementation methods and application scope based on the embodiments of the present invention. Therefore, the content of this specification should not be construed as a limitation of the present invention.

Claims

1. A one-stop method for electronic document archiving and electronic record management, characterized in that, Includes the following steps: A standardized access framework is built based on the public support capabilities of digital government to achieve interconnection and interoperability between multiple business systems and a unified pre-archiving module; The unified pre-archiving module uses a preset verification formula to automatically check and review the electronic documents and metadata completed by each business system, and encapsulates the verified information into a standard-compliant archived information package. Based on the digital archives system interface module receiving the archived information package, the system completes the conversion of electronic documents into electronic archives, full lifecycle management, and transfer of management rights through the archives value assessment model. Combined with multi-copy backup strategy and blockchain technology, the system realizes single-set storage and utilization of electronic archives, forming a closed-loop management of the entire process.

2. The one-stop electronic document archiving and electronic archive management method according to claim 1, characterized in that: The standardized access framework built based on the public support capabilities of digital government includes: The "Pre-archiving Access Specification" was developed, which clarifies the standardized process, technical standards, interface protocols, and parameter definitions for business systems to access the pre-archiving service. Based on the integrated natural resources management platform, the standardized access framework is deployed, and a bidirectional data transmission link between multiple business systems and the unified pre-archiving module is established through the interface protocol to achieve standardized data interaction.

3. The one-stop electronic document archiving and electronic archive management method according to claim 1, characterized in that: The automated inspection and review includes: After a business matter is completed, the pre-archiving and transfer mechanism is automatically triggered, and the case file data is pushed to the inspection and review unit. Based on preset archiving rules, electronic files and metadata are verified using an integrity verification formula, which is: ； in, To verify the score, , , , The weighting coefficients are satisfied. , This represents the actual number of complete metadata items. To preset the number of standard metadata items, The number of electronic files that meet the format requirements, The total number of electronic files in the case file. For the number of metadata logical conflicts, As an identifier for the validity of electronic document signatures; when threshold When the verification is successful, it is determined that the verification has passed. when When this happens, the system automatically reverts the case file and generates a list of missing elements, prompting staff to complete and resubmit the file.

4. The one-stop electronic document archiving and electronic archive management method according to claim 3, characterized in that: The archived information package encapsulation includes: The verified electronic files and metadata are layered and encapsulated to generate an archived information package that conforms to the ISO14721 standard. The information package includes a data layer, a description layer, a verification layer, and a permission layer. The verification layer embeds a hash check value based on the SHA-256 algorithm. The hash value is calculated using the following formula: ； Where H is a 64-bit hash check value. Given the binary data of n electronic files in the case file, The string representation of k standard metadata items. To encapsulate timestamps, It serves as a unique identifier for the business system. Concatenate is a binary data concatenation function used to concatenate all input parameters in sequence into a single data stream and then calculate the hash value.

5. The one-stop electronic document archiving and electronic archive management method according to claim 1, characterized in that: The full lifecycle management includes four core stages: storage, appraisal, destruction, and utilization. The appraisal stage uses an archival value assessment model to dynamically determine the priority of electronic archive retention. The assessment formula is: ； Where V represents the archival value score. The weighting coefficients are satisfied. T represents the statutory retention period for the archives, I represents the cumulative frequency of use in the past 3 years, R represents the importance of the archives to related business, and C represents the annual storage cost coefficient. This represents the classification level coefficient of the archives; when V < threshold When the time is right, the destruction approval process is triggered. Once approved, the device is irreversibly destroyed according to regulations and the destruction is recorded in the log.

6. The one-stop electronic document archiving and electronic archive management method according to claim 1, characterized in that: The single-set storage of electronic archives includes: Use local remote The cloud-based multi-replica backup strategy determines the number of backups N using a reliability model, as shown in the formula: ； in, For the annual reliability target of data storage, It is a rounding function. To reserve an emergency copy; By using consortium blockchain technology to record the entire lifecycle operation log of electronic archives, each operation record generates a blockchain block. The block header contains the hash value of the previous block, the hash value of the current operation, and a timestamp, thus enabling traceable operations and immutable data. Single-set storage retains only electronic archives, eliminating the requirement for paper archiving, and ensuring the legal validity of the archives through electronic signatures and timestamps.

7. The one-stop electronic document archiving and electronic archive management method according to claim 2, characterized in that: The data transmission adopts The encryption protocol and key negotiation adopt an improved version. The algorithm and shared key generation formula are as follows: ； in, Elliptic curve generator, Let a be a prime number of the finite field of an elliptic curve, and b be the private keys of the unified pre-archiving module and the business system, respectively. ), ( ) represents the public key of both parties, HKDF-SHA256 is the key derivation function based on SHA256, Salt is the random salt value, Info is the context information, L is the length of the derived key, and K is the session key used for data encryption.

8. A one-stop electronic document archiving and electronic record management system, characterized in that, include: A unified pre-archiving module is used to perform the pre-archiving flow triggering, automated inspection and review, and archiving information package encapsulation in the method of any one of claims 1-7; The pre-archived access specification module is used to compile the "Pre-archived Access Specification" and construct the standardized access framework as described in claim 2; The digital archives system interface module is used to perform the archival information package reception, electronic archive conversion, full life cycle management, and management authority transfer in the method described in claim 1. The data interaction and storage module is used to realize bidirectional data transmission between modules based on the public support capabilities of digital government, build electronic pre-archive library, business database and archive library, and store electronic documents, metadata, archive information packages and operation logs.

9. A computer device, characterized in that, The method includes a memory and a processor, the memory storing a computer program and the processor being configured to invoke and execute the computer program to implement the one-stop electronic document archiving and electronic record management method according to any one of claims 1-7.

10. A computer-readable storage medium, characterized in that, The computer-readable storage medium stores a computer program, which, when executed by a processor, implements the one-stop electronic document archiving and electronic record management method according to any one of claims 1-7.

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