Secret-related file storage cabinet and file tracking system

Abstract

The utility model provides a confidential document storage cabinet and a document tracking system, which comprise a cabinet body and a cabinet door, the interior of the cabinet body is divided into a plurality of document placing cavities through at least one partition plate, and the confidential document storage cabinet further comprises a control part arranged in the cabinet body and comprises a label reader, a control module, a light adjusting module, a communication module, a plurality of light sources and a power supply, wherein the label reader is positioned on the cabinet door and is used for reading file labels; the control module receives the label information, obtains a file type and inputs a file type signal to the light adjusting module; the light adjusting module inputs a display signal to the light source according to the file type signal; the light source is arranged on the inner wall face of the file containing cavity and displays corresponding display information according to the display signals. And the communication module sends file information corresponding to the file tag to the management center. According to the utility model, the current file can be accurately placed in the appointed file placing cavity according to the prompt information, so that the current file is prevented from being placed at a wrong position.

Description

Technical Field

[0001] This utility model relates to a safe, and more particularly to a safe for classified documents and a document tracking system. Background Technology

[0002] Office workers need to process and collect a large number of documents. Due to the variety and quantity of office documents, unified and reasonable storage will help improve the work efficiency of office workers. Therefore, file cabinets with classification and storage functions and large storage capacity are indispensable in the workplace.

[0003] Existing document storage cabinets include multiple areas for storing paper documents. However, due to the wide variety of document types, paper documents can only be sorted manually and placed in different locations, which easily leads to incorrect placement of documents and results in chaotic document storage. Utility Model Content

[0004] To address the shortcomings mentioned above, this utility model provides a confidential document storage cabinet and document tracking system that can accurately place the current document in a designated document placement cavity based on the displayed information, thereby preventing the current document from being placed in the wrong location.

[0005] To achieve the above objectives, in a first aspect, this utility model provides a classified document storage cabinet, including a cabinet body and a cabinet door. The interior of the cabinet body is divided into multiple document storage compartments by at least one partition. The cabinet also includes a control unit located inside the cabinet body. The control unit includes a tag reader, a control module, a lighting adjustment module, a communication module, multiple light sources, and a power supply. The control module is electrically connected to the tag reader, the lighting adjustment module, and the communication module, respectively. The lighting adjustment module is connected to each of the light sources. The number of light sources is the same as the number of document storage compartments.

[0006] The label reader is located on the inner or outer wall of the cabinet door and is used to read document labels;

[0007] The control module receives the tag information input by the tag reader to determine the file type, and inputs the file type signal to the light adjustment module;

[0008] The lighting adjustment module inputs a display signal to the designated light source according to the file type signal;

[0009] The light source is disposed on the inner wall surface of the document placement cavity, and the light source displays corresponding display information according to the display signal;

[0010] The communication module sends file information corresponding to the file tag, as well as the file's location information, to the management center.

[0011] In one embodiment, the lighting adjustment module includes a signal processing unit, at least one driving unit, and at least one output interface, wherein the signal processing unit is connected to the light source in sequence through the driving unit and the output interface.

[0012] In one embodiment, the tag reader is a barcode reader or an RFID reader, and the document tag is a one-dimensional barcode tag, a two-dimensional barcode tag, or an RFID electronic tag.

[0013] In one embodiment, a plurality of transverse slots are provided at corresponding positions on the inner wall surface of the cabinet, and the first and second ends of the partition are both formed with mating ends that cooperate with the adjacent transverse slots.

[0014] Secondly, this utility model provides a document tracking system, including documents, the aforementioned classified document storage cabinet, a management center, and an operating terminal, wherein the classified document storage cabinet and the operating terminal are respectively communicatively connected to the management center, wherein:

[0015] The document has a document label attached to it;

[0016] The classified document storage cabinet includes a control unit, which comprises a tag reader, a control module, a lighting adjustment module, a communication module, and multiple light sources and power supplies, wherein:

[0017] The tag reader is used to read the file tags;

[0018] The control module receives the tag information input by the tag reader to determine the file type, and inputs the file type signal to the light adjustment module;

[0019] The lighting adjustment module inputs a display signal to the designated light source according to the file type signal;

[0020] The light source is disposed on the inner wall surface of the document placement cavity, and the light source displays corresponding display information according to the display signal;

[0021] The communication module sends the file information corresponding to the file tag to the management center;

[0022] The management center receives and stores the information of each file, as well as the placement location of each file in the classified document storage cabinet;

[0023] The terminal interacts with the management center to access and view the file information.

[0024] Compared with the prior art, the present invention has one of the following advantages:

[0025] The light source emits corresponding display information based on the file type signal corresponding to the file label on the current file, so that the current file can be accurately placed in the designated file placement cavity according to the display information, avoiding the current file being placed in the wrong position;

[0026] Because the partitions are movable, the size of the document storage compartment can be adjusted according to the position of the partitions, which makes better use of the internal space of the cabinet.

[0027] Because the classified document storage cabinet sends corresponding document information to the management center when it reads the document tags on the documents, the management center can know the location of the documents and thus realize the document tracking function;

[0028] The document tracking system allows the management center to know the file information of each file in the cabinet and the location of each file in the cabinet, making it easier for the operator to view the file information of a specific file after interacting with the management center. Attached Figure Description

[0029] Figure 1 This is a schematic diagram of the classified document storage cabinet in this embodiment;

[0030] Figure 2 for Figure 1 Schematic diagram of the control section;

[0031] Figure 3 for Figure 3 Schematic diagram of the headlight adjustment module;

[0032] Figure 4 for Figure 1 A partial structural diagram;

[0033] Figure 5 This is a schematic diagram of the document tracking system in this embodiment.

[0034] The main reference numerals are as follows:

[0035] 1-Cabinet door; 2-Cabinet body; 201-Shelf; 202-First document placement cavity; 203-Second document placement cavity;

[0036] 204-Light source; 205-Tag reader; 206-Control module; 207-Communication module; 208-Light adjustment module; 2081-Signal processing unit; 2082-First drive unit; 2083-First output interface; 2084-Second drive unit; 2085-Second output interface; 209-Light source; 2091-Light source a; 2092-Light source b; 210-Power supply; 3-First horizontal card slot; 4-Second horizontal card slot; 5-Document; 501-Document tag; 6-Confidential document storage cabinet; 601-Control section; 7-Management center; 8-Operating terminal; 9-First cooperating terminal; 10-Second cooperating terminal. Detailed Implementation

[0037] To make the objectives, technical solutions, and advantages of this utility model clearer, the technical solutions of this utility model will be clearly and completely described below in conjunction with specific embodiments and corresponding drawings. Obviously, the described embodiments are only a part of the embodiments of this utility model, and not all of them. Based on the embodiments of this utility model, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of this utility model.

[0038] Example 1

[0039] like Figures 1 to 3 As shown, this embodiment provides a classified document storage cabinet, including a cabinet body 2, a cabinet door 1, and a control unit located inside the cabinet body 2. The cabinet door 1 can be hinged to the cabinet body 2. The interior of the cabinet body 2 is divided into a first document placement cavity 202 and a second document placement cavity 203 by a partition 201. The control unit includes a tag reader 205, a control module 206, a light adjustment module 208, a communication module 207, two light sources 204, and a power supply. The control module 206 is electrically connected to the tag reader 205, the light adjustment module 208, and the communication module 207, respectively. The light adjustment module 208 is connected to each of the light sources 204, wherein:

[0040] The label reader 205 is located on the inner wall of the cabinet door 1. Before the document is placed inside the cabinet 2, it is used to read the document label and obtain the label information.

[0041] The control module 206 receives the tag information input by the tag reader 205 to determine the type of the file being read, and inputs the file type signal to the light adjustment module 208.

[0042] The lighting adjustment module 208 inputs a display signal to the designated light source 204 according to the file type signal.

[0043] The light source 204 is set on the inner wall of the document placement cavity, and the light source 204 displays the corresponding display information according to the display signal.

[0044] The communication module 207 sends the file information corresponding to the file tag, as well as the file's location information, to the management center.

[0045] Furthermore, document types include classified documents and unclassified documents.

[0046] The lighting adjustment module 208 includes a tag reader 2081, a first driving unit 2082, a second driving unit 2084, a first output interface 2083, and a second output interface 2085. The tag reader 2081 is electrically connected to the first driving unit 2082 and the second driving unit 2084 respectively. The first driving unit 2082 is electrically connected to the light source a2091 through the first output interface 2083. The second driving unit 2084 is electrically connected to the light source b2092 through the second output interface 2085.

[0047] The display information of the light source 204 includes increasing the height of the light when the light source emits light, flashing the light when the light source emits light, and emitting colored light of a specified color (e.g., red light) when the light source emits light.

[0048] Preferably, both light source a2091 and light source b2092 are LED light sources.

[0049] Preferably, the power source is a storage battery.

[0050] Optionally, the tag reader 205 is a barcode reader, a QR code reader, or an RFID reader, and the document tag is a barcode tag, a QR code tag, or an RFID electronic tag.

[0051] Preferably, the tag reader 205 is an RFID reader, and the document tag is an RFID electronic tag, which is easier to read and obtain tag information than a QR code reader or QR code.

[0052] For example, when a document needs to be placed in the storage cabinet, firstly, when the document approaches the RFID reader on the opened cabinet door 1, the RFID reader reads the RFID electronic tag on the document and obtains the tag information; then, after receiving the tag information, the control module 206 determines from the tag information that the current document is a confidential document, generates a document type signal corresponding to the confidential document, and inputs it into the lighting adjustment module 208; finally, after receiving the document type signal, the lighting adjustment module 208 determines the display signal of the light source 204 from the document type signal, and instructs the light source 204 in the partition 201 to emit flashing light according to the display signal.

[0053] In this embodiment, the file tags are generated or defined according to different file types (confidential or non-confidential files). The corresponding file tags can be affixed to the surface of the file according to the current file type. When the tag reader reads the file tags, the control module can know the file type of the current file based on the input tag information.

[0054] The classified document storage cabinet in this embodiment can be used to determine the current document's location in cabinet 2, thereby ensuring that the current document is placed in the correct document storage cavity and preventing it from being placed in the wrong location.

[0055] Example 2

[0056] like Figure 4 As shown, this embodiment provides a classified document storage cabinet. The difference between this embodiment and the first embodiment described above is that:

[0057] Specifically, the inner wall of the cabinet 2 is provided with a series of longitudinally arranged transverse slots, each of which includes a first transverse slot 3 and a second transverse slot 4. A first mating end 9 is formed at the first end of the partition 201 to mate with the adjacent first transverse slot 3, and a second mating end 10 is formed at the second end of the partition 201 to mate with the adjacent second transverse slot 4.

[0058] Preferably, the first transverse slot 3 and the first mating end 9, and the second transverse slot 4 and the second mating end 10 are all mating mortise and tenon structures. This design makes it easy to install the partition 201 on each transverse slot group at different positions, thereby forming the first document placement cavity 202 and the second document placement cavity 203 of different sizes.

[0059] It should be noted that by forming a first document placement cavity 202 and a second document placement cavity 203 of different sizes, it is ensured that light source a2091 is placed in the first document placement cavity 202 and light source b2092 is placed in the second document placement cavity 203.

[0060] In this embodiment, since the partition 201 is movable, the size of the document placement cavity can be adjusted according to the position of the partition 201, which is conducive to the rational use of the internal space of the cabinet 2.

[0061] Example 3

[0062] This embodiment provides a document tracking system, including a document 5, a confidential document storage cabinet 6 as described in Embodiment 1 or Embodiment 2 above, a management center 7, and an operating terminal 8.

[0063] Specifically, document 5 is attached with document tag 501, wherein document tag 501 is preferably an RFID electronic tag.

[0064] Specifically, the classified document storage cabinet 6 includes a control unit 601. The control unit 601 includes a tag reader, a control module, a lighting adjustment module, a communication module, two light sources, and a power supply. The control module is electrically connected to the tag reader, the lighting adjustment module, and the communication module. The lighting adjustment module is connected to each light source.

[0065] The label reader is located on the inner wall of the cabinet door. Before the document 5 is placed inside the cabinet, it is used to read the document label 501 and obtain the label information.

[0066] The control module receives the tag information input from the tag reader to determine the type of file being read, and then inputs the file type signal to the lighting adjustment module.

[0067] The lighting adjustment module inputs a display signal to the specified light source based on the file type signal.

[0068] The light source is located on the inner wall of the document placement cavity, and displays corresponding information based on the display signal.

[0069] The communication module sends the file information corresponding to file tag 501 to the management center 7.

[0070] Specifically, the management center 7 includes a communication module and a memory for receiving and storing file information.

[0071] Furthermore, when the management center 7 receives the file information sent by the cabinet, it saves the file information in the database of the storage device and records the placement position of the file 5 corresponding to the file information in the cabinet.

[0072] Specifically, the operator terminal 8 interacts with the management center 7 to access and view file information. The operator terminal 8 can be a desktop computer, laptop computer, tablet computer, or mobile phone.

[0073] In this embodiment, office staff interact with the management center 7 through the operating terminal 8 to view the file 5 stored in the database.

[0074] Furthermore, in this embodiment, the classified document storage cabinet 6 sends corresponding document information to the management center 7 each time it reads the document tag 501 on the document 5. Therefore, the management center 7 can know the location of the document 5 to achieve document tracking. The management center 7 can also set the identity permissions for different operating terminals 8 to ensure the security of document information. For example, after receiving a viewing request from the operating terminal 8, if the management center 7 determines that the current operating terminal 8 has high permissions, it can view the contents of the classified documents stored in the database and know the location of the classified documents in the cabinet.

[0075] The above description is merely a preferred embodiment of the present utility model and is illustrative rather than restrictive. Those skilled in the art will understand that many changes, modifications, and even equivalents can be made within the spirit and scope defined by the claims of the present utility model, all of which will fall within the protection scope of the present utility model.

Claims

1. A cabinet for storing classified documents, comprising a cabinet body and a cabinet door, wherein the interior of the cabinet body is divided into multiple document storage compartments by at least one partition, characterized in that, It also includes a control unit located inside the cabinet. The control unit includes a label reader, a control module, a lighting adjustment module, a communication module, multiple light sources, and a power supply. The control module is electrically connected to the label reader, the lighting adjustment module, and the communication module. The lighting adjustment module is connected to each of the light sources. The number of light sources is the same as the number of document storage cavities. The label reader is located on the inner or outer wall of the cabinet door and is used to read document labels; The control module receives the tag information input by the tag reader to determine the file type, and inputs the file type signal to the light adjustment module; The lighting adjustment module inputs a display signal to the designated light source according to the file type signal; The light source is disposed on the inner wall surface of the document placement cavity, and the light source displays corresponding display information according to the display signal; The communication module sends file information corresponding to the file tag, as well as the file's location information, to the management center.

2. The classified document storage cabinet according to claim 1, characterized in that, The lighting adjustment module includes a signal processing unit, at least one driving unit, and at least one output interface. The signal processing unit is connected to the light source in sequence through the driving unit and the output interface.

3. The classified document storage cabinet according to claim 2, characterized in that, The label reader is a barcode reader or an RFID reader, and the document label is a one-dimensional barcode label, a two-dimensional barcode label, or an RFID electronic label.

4. The classified document storage cabinet according to any one of claims 1 to 3, characterized in that, Multiple horizontal slots are provided at corresponding positions on the inner wall surface of the cabinet, and the first and second ends of the partition are forming mating ends that cooperate with the adjacent horizontal slots.

5. A document tracking system, characterized in that, The system includes documents, a classified document storage cabinet as described in any one of claims 1 to 4, a management center, and an operating terminal, wherein the classified document storage cabinet and the operating terminal are respectively communicatively connected to the management center, wherein: The document has a document label attached to it; The classified document storage cabinet includes a control unit, which comprises a tag reader, a control module, a lighting adjustment module, a communication module, and multiple light sources and power supplies, wherein: The tag reader is used to read the file tags; The control module receives the tag information input by the tag reader to determine the file type, and inputs the file type signal to the light adjustment module; The lighting adjustment module inputs a display signal to the designated light source according to the file type signal; The light source is disposed on the inner wall surface of the document placement cavity, and the light source displays corresponding display information according to the display signal; The communication module sends the file information corresponding to the file tag to the management center; The management center receives and stores the information of each file, as well as the placement location of each file in the classified document storage cabinet; The terminal interacts with the management center to access and view the file information.

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