System and support program for utilizing the Specified Skills Visa system

Abstract

We will provide support systems and programs that make it easier for not only receiving organizations wishing to utilize the Specified Skills Visa system, but also for individuals who wish to utilize the system. [Solution] The support system 1 of the present invention comprises a receiving organization terminal 10, a user terminal 20, a support organization terminal 50, an assistant terminal 60, and a server device 70 capable of creating documents used in the procedures of the Specified Skills System and matching receiving organizations with users. The server device 70 comprises a reception unit 71, a document creation unit 72 that creates various documents based on documents stored in each DB, a matching unit 73 that matches receiving organizations with users, and a receiving organization information DB 74, a user information DB 75, an assistant information DB 76, and a support organization information DB 77.

Description

Technical Field

[0001] The present invention relates to a support system and a support program for improving the convenience of domestic receiving institutions and foreign users when hiring foreigners in Japan using the Specified Skills System.

Background Art

[0002] With the decline of the working population in recent years, the number of receiving institutions such as companies that hire foreign workers has been increasing. In 2019, due to the amendment of the Immigration Control and Refugee Recognition Act, a system related to the residence status of specified skills (Specified Skills System) was established, making it easier to accept foreigners who can become immediate workforce under certain conditions in specific industrial fields.

[0003] On the other hand, in order for the system to be correctly operated and achieve its original purpose, it is essential to be a receiving institution and user that conforms to the system. Therefore, in the application forms and reports when using the system, it is necessary to accurately fill in the necessary items in a wide variety of aspects.

[0004] The submission of such application forms and reports has different contents to be filled in according to various conditions regarding the working status of foreign employees. For example, the types and filled-in contents of the documents submitted differ depending on whether it is acceptance by self-support, acceptance by commission from a registration support institution, the presence or absence of unimplemented support, and other conditions. Therefore, it is a heavy burden for receiving institutions to individually handle the work of discriminating and creating the necessary documents. Thus, there is a demand for a technology to reduce the burden on receiving institutions related to such document creation.

[0005] Patent Document 1 relates to a technology for reducing the burden on receiving institutions regarding reports on foreign employees, and has a question display section for displaying questions about necessary items, a reception section for receiving answers to the questions, a determination section for determining whether the answers meet predetermined criteria, and a determination result display section for displaying the determination results, and is provided with a status management section for managing the application status of application forms such as applications for the issuance of residence status certificates, thereby disclosing a device for supporting receiving institutions. [Prior art documents] [Patent Documents]

[0006] [Patent Document 1] Patent No. 7125805 [Overview of the project] [Problems that the invention aims to solve]

[0007] The device described in Patent Document 1 makes it possible to determine whether an accepting organization wishing to utilize the Specified Skills System and a user of the system meet the criteria for using the system, and furthermore, it can reduce the burden of filling out application forms and other documents when using the system.

[0008] For receiving organizations, increased use of the system allows for the accumulation of knowledge about the system and improves their proficiency with the device described in Patent Document 1. Furthermore, when there are revisions to laws or regulations of the system, they can respond to these revisions through information provided by relevant organizations.

[0009] However, users of the system will only use the above-mentioned device when seeking employment or changing jobs. For example, when using the device for the first time, users must learn how to operate it to some extent, such as registering their own information or searching for job postings. While this is manageable for those proficient in computer operation, it can be difficult for job seekers who are not comfortable with computers to even access job postings.

[0010] Under the Specified Skills Visa system, there are registered support organizations that can assist in the creation of support plans, but these registered support organizations are not necessarily equipped to directly support local users.

[0011] The present invention aims to provide a support system and support program that facilitates the use of the Specified Skills Visa system not only for receiving organizations wishing to utilize the system, but also for individuals wishing to utilize the system. [Means for solving the problem]

[0012] To achieve the above objective, the Specified Skills System Utilization Support System of the present invention is a Specified Skills System Utilization Support System that supports procedures related to the Specified Skills System, comprising: a plurality of receiving organization terminals that can be used by a plurality of receiving organizations that wish to accept users and into which receiving organization information relating to the receiving organization can be entered; a user terminal that can be used to enter user information which is information of the user; an assistant terminal that can be used by an assistant who assists the user and into which the user information can be entered; a server device that can be connected to the receiving organization terminals, the user terminals and the assistant terminals via a network, and that displays the receiving organization information and the user information to enable matching between the receiving organization and the assistant or the user; and a document creation unit that can create documents to be used in the procedures of the Specified Skills System using the receiving organization information and the user information, wherein the server device is characterized in that, when the document creation unit creates the documents necessary for accepting the user matched by the matching unit, it creates the necessary documents from the information entered by the receiving organization terminals, the user terminals and the assistant terminals.

[0013] According to the Specified Skills System Utilization Support System of the present invention, by enabling the input of user information about a user through an assistant terminal used by an assistant who assists multiple users who wish to accept a user, the assistant can become proficient in operating the system, and even if the user is unfamiliar with operating the device, the assistant can input accurate information.

[0014] Furthermore, in the Specified Skills System Utilization Support System of the present invention, if the user information is entered from the assistant terminal, the matching unit performs matching between the receiving organization and the user, and until the user receives an offer of employment from the receiving organization, the information identifying the receiving organization may be withheld from the assistant terminal.

[0015] According to this configuration, by withholding information that identifies the receiving organization from the assistant until the user has been selected, it is possible to prevent the dissemination of individual information about the receiving organization to anyone other than those directly involved with the receiving organization, such as the user.

[0016] Furthermore, in the Specified Skills System Utilization Support System of the present invention, if the assistant terminal is capable of inputting information about users who do not own the user terminal, the server device may enable matching using the receiving organization information and the user information by the matching unit, and enable the creation of necessary documents using the user information by the document creation unit.

[0017] According to this configuration, even users who have difficulty operating computers and do not own a user terminal can use the specified skills system to conduct job-seeking activities via the aforementioned support terminal.

[0018] In this case, if the information of the unowned user includes information that can be directly notified to the unowned user, the server device may not notify the assistant terminal of the information identifying the receiving organization until the receiving organization has been matched with the unowned user by the matching unit and the unowned user has been provisionally hired by the receiving organization.

[0019] According to this configuration, by not disclosing information that identifies the receiving organization to the assistant, it is possible to prevent the dissemination of the receiving organization's individual information to anyone other than personnel directly affiliated with the receiving organization, such as users who do not own the system.

[0020] Furthermore, in the Specified Skills Visa Utilization Support System of the present invention, the receiving organization terminal and the assistant terminal are capable of displaying a visa application document creation screen for applying for the user's visa, and the visa application document creation screen comprises at least a user information import screen capable of importing a document containing the user information and a receiving organization information import screen capable of importing a document containing the receiving organization information, and the document creation unit may be capable of automatically creating visa application documents using the user information or the receiving organization information imported from the visa application document creation screen.

[0021] When utilizing the Specified Skills Visa system, multiple types of visa application documents are required depending on the applicant's nationality and the type of Specified Skills Visa. For staff unfamiliar with the system, it can be unclear which type of visa application document to prepare. In this invention, the receiving organization terminal and the assistant terminal take in documents containing the applicant's information, such as their residence card, resume, and qualifications, as well as documents containing the receiving organization's information, such as employment conditions, job postings, or answers to questionnaires. The document creation unit then automatically generates visa application documents using this acquired information, significantly reducing the workload for staff at both the receiving organization and the assistant.

[0022] Furthermore, in the Specified Skills Visa System utilization support system of the present invention, the visa application document creation screen may be configured so that the user information import screen and the receiving organization information import screen are displayed on the same screen. With this configuration, there is no need to switch screens when creating visa application documents, so the creation of visa application documents can be performed smoothly.

[0023] In addition, the support program for using the specific skills system of the present invention is a program that operates a computer as the support system for using the specific skills system of each of the above inventions.

Advantages of the Invention

[0024] According to the present invention, when using the specific skills system, it is possible to provide a support system and a support program that can input accurate information even for complex input items. Further, according to the present invention, even users who are not familiar with using the specific skills system or a computer can use the system.

Brief Description of the Drawings

[0025] [Figure 1] An explanatory diagram showing a support system which is an example of an embodiment of the present invention. [Figure 2] An explanatory diagram showing an example of an employment condition document required by the specific skills system. [Figure 3] An explanatory diagram showing an example of a screen for input at the receiving institution terminal in the support system of the present embodiment. [Figure 4] An explanatory diagram showing an example of a screen used when searching for job information at the user terminal or the assistant terminal in the support system of the present embodiment. [Figure 5] An explanatory diagram showing an example of a profile input screen for input at the user terminal or the assistant terminal in the support system of the present embodiment. [Figure 6] An explanatory diagram showing an example of an interview setting screen for input at the user terminal or the assistant terminal in the support system of the present embodiment. [Figure 7] An explanatory diagram showing an example of a creation screen for realizing the function of creating visa application documents in the support system of the present embodiment.

Modes for Carrying Out the Invention

[0026] Next, an example of an embodiment of the present invention, the Specified Skills System Utilization Support System 1, will be described with reference to Figures 1 to 6. As shown in Figure 1, the Specified Skills System Utilization Support System 1 of the present invention (hereinafter referred to as "Support System 1") comprises an accepting organization terminal 10 used by an accepting organization that wishes to accept users using the Specified Skills System, a user terminal 20 on which users can input information about themselves, a support organization terminal 50 used by a registered support organization, an assistant terminal 60 used by an assistant who assists multiple users who wish to be accepted, and a server device 70 capable of creating documents used for procedures under the Specified Skills System and matching accepting organizations with users.

[0027] These receiving organization terminals 10, user terminals 20, assistant terminals 60, and server device 70 are each connected via a network N such as the Internet. In Figure 1, only one receiving organization terminal 10, one support organization terminal 50, and one assistant terminal 60 are shown, but in reality, multiple terminals are connected to the network N. Similarly, only two user terminals 20 are shown, but in reality, many terminals are connected via the network N.

[0028] The receiving organizations that use the receiving organization terminal 10 are companies and organizations located in Japan that wish to accept foreign nationals with a certain level of expertise and skills using the Specified Skills Visa system. When using a personal computer, the receiving organization terminal 10 is equipped with various components that a normal personal computer has, such as input means such as a keyboard and mouse for the receiving organization's staff to input various information, display means such as a display, and communication means for communicating with the server device 70. This receiving organization terminal 10 can also use a tablet device or a smartphone.

[0029] Users of the user terminal 20 are foreign nationals who possess certain expertise and skills that qualify them for the Specified Skills Visa program, and who reside in their respective foreign country or are already residing in Japan. The user terminal 20 is typically a tablet or smartphone, but a personal computer can also be used.

[0030] In this embodiment, the support organization terminal 50 used by the registered support organization is connected via network N. A registered support organization is an organization that, upon commission from the receiving organization, creates and implements a support plan for the period of stay to ensure that the user can stably and smoothly carry out activities as a Specified Skilled Worker No. 1. If the registered support organization also acts as the receiving organization, the support organization terminal 50 also functions as the receiving organization terminal 10.

[0031] An assistant (partner) using the assistant terminal 60 is an individual, company, or organization that assists users who wish to utilize the Specified Skills Visa system, or inputs user information into the assistant terminal 60 on behalf of the user.

[0032] These support agency terminals 50 and assistant terminals 60 may use personal computers, tablet devices, smartphones, etc., similar to the receiving agency terminal 10. These terminals are equipped with input means that allow the operator to input various types of information, and communication means for communicating with the server device 70.

[0033] The server device 70 is capable of creating application documents necessary for various applications required under the Specified Skills System and can match accepting organizations with users. Specifically, as shown in Figure 1, the server device 70 has as its functional units a reception unit 71 that accepts access from each terminal, a document creation unit 72 that creates various documents based on documents stored in each database (hereinafter referred to as "DB"), a matching unit 73 that matches accepting organizations with users, and an accepting organization information DB 74, user information DB 75, assistant information DB 76, and support organization information DB 77 that record information entered from each terminal.

[0034] The various terminals and server devices 70 described above are primarily composed of computers, which include processors such as CPUs (central processing units) and GPUs (graphics processing units), storage means such as hard disks and memory, connection means for various networks, keyboards, mice, and displays (reference numerals omitted). The support system 1 in this embodiment is realized by executing a specified skills system utilization support program 78, which is software stored in the storage means of the server device 70, which is hardware.

[0035] Next, the document creation unit 72 in the server device 70 of the support system 1 of this embodiment will be described. The document creation unit 72 is a functional unit that uses the information stored in the receiving organization information DB 74, the user information DB 75, and the assistant information DB 76 to create documents necessary when using the Specified Skills System, such as employment conditions.

[0036] In the document creation section 72, for example, the necessary information is filled in on the employment conditions form 79 shown in Figure 2. Specifically, the receiving organization information stored in the receiving organization information DB 74, such as the name, address, and telephone number of the receiving organization, is entered into each field (indicated by "△" in Figure 2). In addition, in the section of the employment conditions form 79 concerning the user, the user information stored in the user information DB 75, such as the user's name, is entered into each field (indicated by "○" in Figure 2). Note that the employment conditions form 79 in Figure 2 is written in both Japanese and Vietnamese.

[0037] In this embodiment, the document creation unit 72 creates documents using not only data entered from the receiving institution terminal 10 and the user terminal 20, but also data entered by the assistant terminal 60. Generally, users only use systems like the support system 1 when seeking employment or changing jobs, so the frequency of use is low. Therefore, users who are not familiar with the operation may have difficulty entering information using the support system 1. In this embodiment, however, by using an assistant and the assistant terminal 60 in such cases, accurate user information can be entered.

[0038] Next, the matching unit 73 in the server device 70 of the support system 1 of this embodiment will be described. The matching unit 73 is a functional unit that provides a platform to facilitate the conclusion of employment contracts between the receiving organization and the user or assistant by displaying job information entered by the receiving organization terminal 10 so that it can be viewed on the user terminal 20 and the assistant terminal 60, and by displaying information of the application on the receiving organization terminal 10 when an application for the job information is received from the user terminal 20 or the assistant terminal 60.

[0039] The matching unit 73 includes an interview scheduling function to adjust interview schedules when an application is received from a user or assistant for information on a receiving organization, a company seal insertion function that allows the receiving organization's company seal to be electronically inserted into the letter of acceptance (not shown) and employment conditions 79 created by the document creation unit 72 from the receiving organization terminal 10 when the acceptance of a user by the receiving organization is decided, and a document sending function that allows the created documents to be sent to the user with a single click. Details of each function will be omitted from this explanation.

[0040] Next, the operation of the support system 1 of this embodiment will be explained with reference to Figures 1 to 6. First, the input performed by the receiving organization using the receiving organization terminal 10 will be explained. The person in charge at the receiving organization starts the receiving organization terminal 10 and uses the support system 1 using a web browser or the like. In order to use the support system 1, for example, by entering a specified URL, the receiving organization ID, which is the login ID, and the password are entered on a login screen (not shown) to log in to the support system 1.

[0041] On the receiving organization terminal 10, the person in charge of the receiving organization can register information about the receiving organization, such as the company name and address, on a receiving organization registration screen (not shown). The registered receiving organization information is stored in the receiving organization information DB 74 of the server device 70.

[0042] When a representative from the receiving organization enters job information, they display the job information input screen 11 shown in Figure 3 and enter job information to recruit personnel needed by the receiving organization. Specifically, as shown in Figure 3, they enter basic information such as the job title, number of positions to be filled, and application deadline as job information.

[0043] In addition, you will enter information necessary when using the Specified Skilled Worker program, such as the place of employment, salary, candidate requirements, working hours, holidays / vacations, living environment, retirement / other conditions, etc. Candidate requirements can include Japanese Language Proficiency Test (JLPT) level, preferred gender, preferred nationality, preferred age, etc.

[0044] Next, we will explain the input performed by the user on the user terminal 20. The user accesses the reception unit 71 of the server device 70 using a web browser or a smartphone application on the user terminal 20 and uses the support system 1. For example, the user enters their user ID, which is the login ID, and password on the login screen of an application (not shown) to log in to the support system 1.

[0045] When a user logs in to the user terminal 20, the job posting display screen 21 shown in Figure 4(A) is displayed. The job posting display screen 21 displays a menu section 22 that allows the user to change the content displayed in the information, such as "Job Posting," "Apply," and "Scout." In addition, a user information input button 23 is provided at the far right of the menu section 22, where the user can input user information.

[0046] When you tap or click the user information input button 23 to select it, the user menu 24, which displays "Profile," "Personal Settings," and "Logout," will be displayed as shown in Figure 4(B). Inputting user information using the user menu 24 will be described later.

[0047] Figure 4(A) shows the state where the "Job Openings" menu is selected in the menu section 22. When the "Job Openings" menu is selected, job information from recruiting organizations is displayed in the content display section 29, which will be described later. In the content display section 29, as shown in Figure 4(A), a summary of the job information is displayed on the left side within a frame, complete with a photograph. Multiple such frames are displayed.

[0048] On the right side of the content display section 29, the details of the job information selected by the user and an application button 33 for applying are displayed. In Figure 4(A), the details of the job information in the upper frame displayed on the left side of the content display section 29 are shown on the right side of the content display section 29.

[0049] In the menu section 22, selecting the "Apply" option displays a list of the application information the user has applied for (not shown in the diagram). If the user has applied to multiple receiving organizations, selecting any application information displays a screen showing the job details, such as the work location, industry, job title, and duties, as well as the schedule, such as possible interview dates (see Figure 6). However, the job details displayed in the content display section 29 do not include information that could identify the receiving organization, such as its name or address.

[0050] Furthermore, if the user selects "Scout" in menu section 22, and there are recruiting organizations offering job opportunities to the user, this will be displayed on the scout screen (illustration omitted).

[0051] On the job posting display screen 21, below the menu section 22, there is a display switching button 25 for switching between detailed view and list view, and a keyword input section 26 and a search button 27 for searching for job postings.

[0052] Furthermore, below that, there is a filter section 28 that allows filtering of job postings, with menus for specifying location, industry, job type, Japanese conversation ability, and Japanese Language Proficiency Test (JLPT) level, as well as buttons for applying and removing filters.

[0053] Furthermore, in the job posting display screen 21, a content display section 29 is provided below the filter section 28. This content display section 29 displays content corresponding to the menu selected by the menu section 22. This content display section 29 can be scrolled using the scroll bar 30 provided on the right side in the diagram of the job posting display screen 21.

[0054] When a user searches for job postings, they can apply a filter using the filter unit 28, and the results with the filter set in the filter unit 28 applied will be displayed on the job posting display screen 21. For example, if the location is limited to "Tokyo," only job postings where the work location is Tokyo will be displayed.

[0055] Next, we will explain how to input user information using User Menu 24. When User Menu 24 is selected, "Profile," "Personal Settings," and "Logout" will be displayed as shown in Figure 4(B), and user information can be entered. When "Profile" is selected in User Menu 24, the profile input screen 31 shown in Figure 5(A) will be displayed.

[0056] On the profile input screen 31, users can enter their name (in alphabet), Japanese name, age, gender, nationality, residence status, as well as their industry and occupation as skills, contact information such as email, and other information necessary when using the Specified Skilled Worker system.

[0057] When "Personal Settings" is selected in the user menu 24, the personal settings input screen 32 shown in Figure 5(B) is displayed. On the personal settings input screen 32, the user can select their preferred language, choose whether or not to receive email notifications about new job openings, select the industries they wish to receive notifications about from a menu, and also choose whether or not to receive email notifications about recruitment offers. User information entered using the user terminal 20 in this way is stored in the user information DB 75 of the server device 70.

[0058] Next, we will explain the input by the assistant at the assistant terminal 60. Similar to the receiving institution terminal 10 and the user terminal 20, the assistant at the assistant terminal 60 enters their assistant ID and password from a login screen (not shown) and logs in to the support system 1 via the reception unit 71 of the server device 70.

[0059] On the assistant terminal 60, the assistant can register assistant information such as the assistant's name (organization name or individual name) and address on an assistant information registration screen (not shown). The assistant information entered using the assistant terminal 60 in this way is stored in the assistant information DB 76 of the server device 70.

[0060] The assistant can input user information on the assistant terminal 60, just like the user. When the assistant inputs user information via the assistant terminal 60, data indicating that the assistant made the input is linked and stored in the user information DB 75.

[0061] Furthermore, the assistant can input not only information about users who own the user terminal 20, but also information about users who do not own the user terminal 20. For example, the assistant can have a user who does not own the terminal fill out an entry sheet with their name, skills, etc., similar to the profile input screen 31 shown in Figure 5(A), and the assistant inputs this information using the assistant terminal 60, thereby inputting the user information for the user who does not own the terminal. The user information for the user who does not own the terminal entered using the assistant terminal 60 is stored in the user information DB 75 of the server device 70. At that time, the fact that the registered user is a user who does not own the terminal is linked and stored.

[0062] Next, we will explain how a user can apply for a job posting entered by an accepting organization. When a user applies for a job posting, they select the "Job Postings" menu in the menu section 22 on the job posting display screen 21 shown in Figure 4(A). To narrow down the job postings, the user can either use the keyword input section 26 and search button 27 to narrow down the results by keyword, or apply a filter using the filter section 28.

[0063] By narrowing down the job postings in this way, multiple job postings matching the user's desired job type are displayed on the left side of the content display section 29. These job postings can be scrolled using the scroll bar 30. When a user finds a job that seems to match their preferences by viewing the summaries of the job postings displayed in the content display section 29, they can click on the summary of that job posting, and the details of that job posting will be displayed on the right side of the content display section 29.

[0064] When a user wants to apply for a job posting they have selected, they select the apply button 33 displayed on the content display unit 29. When the apply button 33 is clicked, the application information input screen 34 is displayed, as shown in Figure 6, where the user enters their application information.

[0065] The application information input screen 34 displays the candidate's (user's) profile 35, the job posting the user is applying for, and the interview setting screen 36 for setting interview dates. The user can check whether their information is up-to-date by selecting the details confirmation button 37. Below the application information input screen 34, there are also buttons to cancel the application 38 and to apply 39.

[0066] As shown in Figure 6, the interview setting screen 36 allows users to select multiple available dates and times for the interview in the calendar view. Figure 6 shows that three dates and times are available for the interview. Selecting multiple candidate dates in this way makes it easier to coordinate the interview with the receiving organization. In addition, the interview schedule can also be coordinated between the user and the receiving organization using the chat function on the chat screen (not shown). In this case, the chat will be displayed on the user terminal 20 in the language specified by the user using the automatic translation function, and on the receiving organization terminal 10 in the language specified by the receiving organization. The above application procedure can also be carried out by an assistant using the assistant terminal 60.

[0067] Next, we will explain how the receiving organization responds to applications from users. When an application is received from a user, the receiving organization's terminal 10 is notified that an application has been received from the user for the job opening. The receiving organization can then view the application information input screen 34 and confirm the user's proposed interview date and time.

[0068] If the receiving organization is able to conduct the interview at the date and time proposed by the user, the interview date and time are determined by selecting and confirming the time slot for the interview. Once the interview date and time are determined, the user's terminal 20 is notified of the decision. If the receiving organization is unable to conduct the interview at the date and time proposed by the user, the proposed interview date and time are canceled on the application information input screen 34, an available date and time is selected on the receiving organization's calendar display, and the user is contacted to adjust the interview date and time.

[0069] Interviews related to recruitment can be conducted multiple times, such as a first interview, a second interview, and a third interview (final interview). These interviews may be conducted in person or online. In the support system 1 of this embodiment, these multiple interviews can also be conducted smoothly using the interview scheduling function on the application information input screen 34.

[0070] In the support system 1 of this embodiment, the matching unit 73 of the server device 70 can perform the above-mentioned job postings, applications, interviews, etc., and can match accepting organizations with users.

[0071] Thus, when a receiving organization accepts a user matched by the matching unit 73, the receiving organization issues a certificate of offer and an employment contract 79 to the user as notification of the offer, and notifies the user of the offer along with these documents. If the user applies for a job using the user terminal 20, the electronic data of the certificate of offer and employment contract 79 can be sent to the user terminal 20. This certificate of offer and employment contract 79 contains information about the receiving organization that posted the job, such as its name, address, and telephone number.

[0072] On the other hand, if the user's application was not made using the user terminal 20 but rather from the assistant terminal 60, the assistant terminal 60 will receive notification that the application has been provisionally accepted, but it will not receive any notification that identifies the accepting organization, such as the name of the accepting organization.

[0073] In this way, by keeping information that identifies the receiving organization confidential from the assistant in the support system 1, it is possible to prevent the dissemination of the receiving organization's individual information to anyone other than personnel directly involved with the receiving organization, such as users. In recent years, it has been anticipated that unforeseen and harmful actions that could have detrimental effects on a company may occur based on its job postings, etc., but the support system 1 of this embodiment can prevent such harmful actions from occurring. Furthermore, the risk of assistants leaving the support system 1 of this embodiment and setting up a separate system to create competition can also be eliminated by obtaining information about the receiving organization.

[0074] Furthermore, if the applicant who applied using the assistant terminal 60 is a user who does not own a user terminal 20, the certificate of acceptance, etc., will be directly notified to the user who does not own a user terminal, which is the contact information for users who do not own a user terminal stored in the user information DB 75. For example, if an email address is stored in the user information DB 75 as the contact information for users who do not own a user terminal, the certificate of acceptance, etc., will be sent to that email address. If no email address is stored, a written document with the address of the unused user may be sent.

[0075] Furthermore, under the Specified Skilled Worker system, it is necessary to prepare application forms, including the employment conditions document 79 and the application form for issuance of a certificate of eligibility for residence status. In this embodiment, these documents can be prepared by the document creation unit 72 of the server device 70.

[0076] Specifically, in the employment conditions document 79 shown in Figure 2, the necessary information can be entered into the required fields of the electronically created employment conditions document 79 form using the information stored in the receiving organization information DB 74 and the user information DB 75, and saved as electronic data, or printed to create a physical document.

[0077] In this embodiment, it is determined whether the data stored in the user information DB 75 was entered by the user using the user terminal 20 or by the assistant using the assistant terminal 60. This determination is made based on the presence or absence of an assistant ID stored in the user information DB 75.

[0078] In this way, by clarifying whether the information stored in the user information DB75 was entered by the user terminal 20 or by the assistant terminal 60, documents such as the employment conditions document 79 can be handled with care.

[0079] Next, the visa application document creation function in the support system 1 of this embodiment will be described with reference to Figure 7. In the support system 1 of this embodiment, the visa application document creation screen 40 shown in Figure 7 can be displayed on the receiving institution terminal 10 and the assistant terminal 60.

[0080] As shown in Figure 7, the visa application document creation screen 40 allows users to import personal information, which is user information, as well as company information, which is information about the receiving organization, in order to create visa application documents. The personal information import screen 41 (user information import screen) allows users to import information from their resume, JLPT certificate, the front and back of their residence card, and their passport.

[0081] For example, resumes can be uploaded if they are already digitized, or paper resumes can be scanned (not shown) and converted into text using OCR functionality. Similarly, for other documents such as JLPT certificates, residence cards, and passports, digitized information can be uploaded, or paper documents can be electronically imported.

[0082] On the personal information import screen 41, when this personal information has been imported, the "Data Imported" button 42 is clearly displayed so that the operator can see that the data has been imported. If the data has not been imported, the "Data Imported" button 42 is displayed faintly so that the operator can see that the data has not been imported.

[0083] Furthermore, as shown in Figure 7, the visa application document creation screen 40 also includes a company information import screen 43 (accepting organization information import screen) on the same screen as the personal information import screen 41, for importing company information, which is the information of the accepting organization. The company information import screen 43 allows the import of information from the accepting organization, such as employment conditions, job postings, or answers to questionnaires. A data import complete button 44 is also displayed on this company information import screen 43.

[0084] In the support system 1 of this embodiment, as shown in Figure 7, the visa application document creation screen 40 displays both the personal information import screen 41 for importing user information for the visa application document and the company information import screen 43 for importing receiving organization information on the same screen. This eliminates the need to switch screens when creating visa application documents, thus enabling smooth creation of visa application documents. Figure 7 shows the display on a personal computer screen, but in the case of smartphones or tablet devices, the personal information import screen 41 and the company information import screen 43 may be displayed in a vertical column rather than side by side.

[0085] When importing personal and corporate information using the Data Imported Button 42 and Data Imported Button 44, if the information written on paper is converted into text information using the OCR function, for example, if it is a date (20xx / month / day), it is not clear what that date means. In this embodiment, in such cases, the character data near the location where the date was written is analyzed to estimate what that date means. Such estimation may be performed using a document template or using AI.

[0086] After importing personal and corporate information using the Data Imported button 42 and Data Imported button 44, the user can select the Open button 45 on the Visa Application Document Creation Screen 40 to automatically create the documents necessary for their visa application. The created visa application documents can then be edited using separate document creation software. In this way, the support system 1 of this embodiment makes it easy for users to create their visa application documents.

[0087] In the above embodiment, the server device 70 contains the receiving organization information DB 74, user information DB 75, assistant information DB 76, and support organization information DB 77. However, the embodiment is not limited to this, and each database may be stored in a storage device other than the server device 70.

[0088] Furthermore, although the support program 78 in the above embodiment was described as being stored in the server device 70, it is not limited to this, and may be installed on a personal computer or operated on a cloud service. It may also be stored on a CD-ROM or DVD-ROM, or uploaded to a server and made downloadable via the network N. [Explanation of Symbols]

[0089] 1. Support System for Utilizing the Specified Skilled Worker Program (Support System) 10… Receiving institution terminal 20... User terminals 40…Visa application document creation screen 41…Personal Information Import Screen (User Information Import Screen) 43…Company Information Import Screen (Receiving Organization Information Import Screen) 60...Assistant terminal 70…Server equipment 72…Document Creation Department 73…Matching Department 74… Receiving Institution Information Database 75…User information DB 78…Support Program for Utilizing the Specified Skilled Worker System (Support Program) N... Network

Claims

1. A system for supporting the use of the Specified Skilled Worker system, which assists with procedures related to the Specified Skilled Worker system. Multiple receiving institution terminals that can be used by multiple receiving institutions wishing to accept users to input information about the receiving institutions, A user terminal capable of inputting user information, which is the user's information, An assistant terminal that can be used by an assistant who assists the aforementioned user to input the aforementioned user information, The server device is connected via a network to the receiving organization terminal, the user terminal, and the assistant terminal, and includes a matching unit that displays the receiving organization information and the user information to enable matching between the receiving organization and the assistant or the user, and a document creation unit that uses the receiving organization information and the user information to create documents used in the procedures of the Specified Skills System. The Specified Skills Program Utilization Support System is characterized in that the server device creates the necessary documents for accepting the user matched by the matching unit using the document creation unit, based on the information entered by the accepting organization terminal, the user terminal, and the assistant terminal.

2. The Specified Skills Program Utilization Support System according to claim 1, characterized in that, when the user information is input from the assistant terminal, the server device performs matching between the receiving organization and the user by the matching unit, and does not notify the assistant terminal of information identifying the receiving organization until the user has been provisionally hired by the receiving organization.

3. The assistant terminal is capable of inputting information about users who do not own the user terminal, i.e., users who do not own the user terminal. The specified skills system utilization support system according to claim 1, characterized in that the server device is capable of matching the receiving organization information and the unowned user information using the matching unit, and the document creation unit is capable of creating necessary documents using the unowned user information.

4. If the aforementioned information on users who do not own the product includes information on recipients of notifications to users who do not own the product that can be directly notified, The Specified Skills Program Utilization Support System according to claim 3, characterized in that the server device performs matching between the receiving organization and the unskilled user by the matching unit, and does not notify the assistant terminal of information identifying the receiving organization until the unskilled user is provisionally hired by the receiving organization.

5. The receiving institution terminal and the assistant terminal are capable of displaying a screen for creating visa application documents for the user's visa application. The visa application document creation screen comprises at least a user information import screen capable of importing documents containing user information, and a receiving organization information import screen capable of importing documents containing receiving organization information. The Specified Skilled Worker System utilization support system according to claim 1, wherein the document creation unit is capable of automatically creating visa application documents using the user information or the receiving organization information taken from the visa application document creation screen.

6. The Specified Skilled Worker System utilization support system according to claim 5, characterized in that the visa application document creation screen displays the user information import screen and the receiving organization information import screen on the same screen.

7. A program for supporting the use of the Specified Skills System that causes a computer to operate as a Specified Skills System utilization support system according to any one of claims 1 to 6.

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