Financial accounting system for enterprise management

Abstract

The invention discloses a financial accounting system for enterprise management, which belongs to the field of enterprise management systems and comprises a financial accounting module, a data center module, a target management module, a purchase management module, a cost reimbursement module, a man-hour order module and a basic configuration module. The financial accounting module serves as a system core financial processing center, integrates three sub-modules of receivable management, payable management and reimbursement management, and covers enterprise full-link fund flow management and control; the data center module serves as an enterprise data insight core, provides a company-level and team-level two-dimensional sales data billboard, and supports multi-dimensional data visualization and real-time monitoring. Through the main data synchronization capability of the basic configuration module and the linkage architecture of each module (for example, the purchase document is directly connected with the financial payable and the sales target is associated with the collection data), the problem of module splitting of the traditional system is solved, the data consistency is improved, the information island is eliminated, and the real-time data collaboration is realized.

Description

Technical Field

[0001] This invention relates to the field of enterprise management system technology, and in particular to a financial accounting system for enterprise management. Background Technology

[0002] Existing enterprise management systems suffer from three major pain points: First, there is the problem of module fragmentation. The financial, sales, procurement, and project management systems operate independently, resulting in data lag and the formation of "information silos." This leads to problems such as the inability to link sales targets with financial collection data in real time and the need for manual matching of purchase orders and accounts payable. Secondly, the process is heavily reliant on manual operations. Verification of expense reimbursement documents, calculation of working hours, and calculation of commissions all depend on manual operations, resulting in low efficiency and a high error rate. Third, the decision support capability is weak, lacking penetrating analysis tools from strategic goals to execution data, making it difficult to support refined management decisions.

[0003] The aforementioned problems significantly hinder the improvement of enterprise management efficiency and financial control. Therefore, a financial accounting system for enterprise management is needed to solve these pain points. Summary of the Invention

[0004] To address the shortcomings of existing technologies, this invention provides a financial accounting system for enterprise management. By constructing a deeply interconnected architecture of seven modules and an intelligent processing mechanism, it achieves closed-loop management of "strategic planning → business execution → resource control → data insight," thereby improving process efficiency, data quality, and the scientific nature of decision-making.

[0005] Technical solution: To solve the above-mentioned technical problems, according to one aspect of the present invention, more specifically, a financial accounting system for enterprise management, including a financial accounting module, a data center module, a target management module, a procurement management module, an expense reimbursement module, a timesheet module, and a basic configuration module, wherein each module achieves deep collaboration through data interfaces and algorithm logic; 1. The financial accounting module: As the core financial processing hub of the system, it integrates three sub-modules: accounts receivable management, accounts payable management, and expense reimbursement management, covering the entire chain of enterprise cash flow control. Accounts Receivable Management Submodule: Enables online processing of customer receipts, electronic drafts, and refunds. Once a customer completes payment, the system automatically triggers an invoice application and updates the customer's settlement status simultaneously, ensuring seamless integration of the payment and invoicing processes.

[0006] Accounts Payable Management Submodule: Covers the entire lifecycle management of supplier payment orders, prepayment orders / verification orders, etc., and has a built-in tax rate query tool (supports real-time retrieval of VAT, corporate income tax, etc.) to ensure that payment amounts strictly match tax rules.

[0007] The expense management submodule integrates the processes of employee advances, reimbursements, and advance refunds. It sets reimbursement limits for high-frequency expenses such as business entertainment expenses based on job level and enables multi-dimensional filtering and analysis of expense types through a visual interface.

[0008] 2. The data center module: serving as the core of enterprise data insights, constructing a dual-dimensional sales data dashboard at both the company and team levels; Company-level dashboard: Real-time display of core indicators such as the 2025 annual target of 100 million and the Q3 target of 76 million, including target achievement rate (e.g., the annual achievement rate of the first sales team is 15.78%), Committ 34.7696 million, Upside 192.7785 million, etc. The business distribution is presented intuitively through a heat map of China's business distribution and a radar chart comparing the performance of the sales team.

[0009] Team-level dashboard: Breaking down to the employee dimension, it displays individual target data such as the annual target of 18 million and the Q3 target of 5.4 million, as well as performance data such as the actual completed amount of 1.2343 million and the achievement rate of 5.08%. It also presents details of business opportunities such as winning orders and new business opportunities, supporting team managers to accurately track individual performance.

[0010] 3. The target management module: Constructs a four-level target system of "company-business unit-team-individual", supports custom target decomposition formulas (such as "team target = Σ individual target × weight coefficient"), and links with the CRM module to generate business opportunity targets from sales leads; automatically generates commission slips based on target achievement rates, and links commission calculation with the financial salary disbursement process in real time to ensure accurate matching between sales commissions and actual revenue; imports data through the Force invoicing interface to verify the consistency between the Q3 target achievement rate and the invoiced amount in the same period, ensuring the accuracy of revenue recognition.

[0011] 4. The procurement management module achieves end-to-end digitalization of the "purchase request - order - goods receipt - payment" chain: The procurement business documents are linked to the product and supplier data in the basic configuration module, and supplier rating information is automatically retrieved to assist in decision-making. Purchase payable documents automatically generate accounts payable, match invoices to create intelligent payment plans, and directly connect to financial accounts payable management; The entire process uses electronic signature and blockchain storage technology to ensure traceability, and connects with third-party logistics systems to obtain real-time delivery status, enabling collaboration between procurement and logistics data.

[0012] 5. The expense reimbursement module improves reimbursement efficiency through intelligent invoice processing: The categorized invoice holder uses AI image recognition technology to automatically extract key information from various types of invoices, complete verification and deduplication, and automatically link them with expense reports. The financial invoice folder enables unified archiving of invoices and connects to the tax system to complete automatic tax filing, such as real-time synchronization of VAT deduction data.

[0013] 6. The timesheet module covers the automation of time management and travel allowance: Supports employee work hour entry, verification, and approval processes, forming a complete closed loop for work hour management; Travel allowances are automatically generated based on monthly non-working days / working days, project / business opportunity scenarios, and employee job level preset allowance standards, and linked to project cost data to support resource optimization analysis.

[0014] 7. The basic configuration module, as the master data hub, manages core data such as customers and suppliers, as well as nested rules. When master data such as supplier information changes, the module updates the data of related modules such as procurement management and accounts payable management in real time through the system-wide synchronization mechanism to ensure the consistency of data in each module.

[0015] Furthermore, the business opportunity data linkage between the financial accounting module and the CRM module is achieved through the following technical architecture: The interface layer adopts a dual-protocol architecture of RESTful API and WebSocket. The RESTful API is responsible for initializing data synchronization (such as basic business opportunity information and customer association data), while the WebSocket protocol is responsible for real-time data stream transmission (such as business opportunity status changes, amount adjustments, and winning / losing status switching), ensuring that the data transmission latency is ≤100 milliseconds. The data interaction layer is configured with a field mapping rule engine, which presets a unique association algorithm between business opportunity ID and financial receipt number, an automatic verification formula for business opportunity amount and settlement amount of accounts receivable management submodule, and a linkage update logic between business opportunity status (new / follow-up / win / cancelled) and voucher status of financial accounting module. The transport security layer integrates SSL / TLS encryption protocols and digital signature mechanisms, generates timestamps and checksums for each data interaction, and resolves data conflicts through distributed consensus algorithms (such as the Raft protocol) to ensure the integrity and consistency of bidirectional synchronized data.

[0016] Furthermore, the aforementioned linkage architecture also includes an exception handling mechanism: when the CRM module's opportunity data has missing fields, format errors, or transmission interruptions, the system automatically triggers a three-level retry mechanism (intervals of 100ms / 500ms / 1000ms). After a retry failure, an exception log is generated and pushed to the alarm dashboard of the data center module. At the same time, the status update of related financial documents is frozen, and data retransmission and verification are completed through a compensation interface after manual intervention. The beneficial effects of the financial accounting system for enterprise management proposed in this invention are as follows: (1) This invention breaks the module fragmentation problem of traditional systems by using the master data synchronization capability of the basic configuration module and the linkage architecture of each module (such as direct connection of purchase orders to financial accounts payable and sales targets to collection data), improves data consistency, eliminates information silos, and realizes real-time data collaboration.

[0017] (2) This invention has functions such as AI invoice recognition, automatic calculation of travel allowance, and automatic generation of commission slips; (3) This invention provides management with full-link data support from strategy to execution through multi-dimensional dashboards (company-level heat map, team-level employee details) and penetrating analysis of target management, thereby improving decision-making response speed.

[0018] Blockchain-based evidence storage, electronic signatures, and integration with tax systems ensure that procurement, reimbursement, and payment processes are compliant and traceable, significantly reducing financial risks. Attached Figure Description

[0019] The present invention will now be described in further detail with reference to the accompanying drawings and specific implementation methods.

[0020] Figure 1 This is a schematic diagram of the structure of the present invention; Figure 2 This is a schematic diagram of the sales data dashboard in this invention. Detailed Implementation

[0021] The present invention will be described in detail below with reference to the accompanying drawings and embodiments. It should be noted that, unless otherwise specified, the embodiments and features described in the present application can be combined with each other.

[0022] To make the technical solution of the present invention clearer, the present invention will be further described in detail below with reference to the accompanying drawings and specific embodiments. Example

[0023] Reference Figures 1-2 A financial accounting system for enterprise management, with the following steps for sales target achievement and commission calculation: The target management module breaks down the 2025 sales target according to the formula "company target → business unit target → team target → individual target" (e.g., employees - 346 individuals, target 18 million), and synchronizes it to the data center; The accounts receivable management sub-module of the financial accounting module records customer payment data (such as employee-346 related customer payment of 1.2343 million), which is synchronized to the team-level sales data dashboard in real time and updates the achievement rate (5.08%). The target management module automatically generates commission slips based on the achievement rate and links them to the salary disbursement process in the financial accounting module to complete commission calculation and disbursement. Example

[0024] Reference Figures 1-2 A financial accounting system for enterprise management automates the entire expense reimbursement process as follows: Employees upload taxi invoices through the "Expense Reimbursement" module. The AI ​​image recognition of the categorized ticket holder automatically extracts information such as amount and date to complete the verification and deduplication. The system matches the reimbursement rules based on the expense type (transportation expenses), generates an expense reimbursement form, and initiates the approval process. Once approved, the reimbursement amount is automatically synchronized to the accounts payable management submodule of the financial accounting module, generating an employee payment slip and completing the payment. The invoice information is archived in the financial invoice folder and connected to the tax system.

[0025] The above embodiments are only some application scenarios of the present invention. Its core lies in achieving high efficiency and precision in enterprise management through module collaboration and automated processes. The scope of protection of the present invention is defined by the appended claims.

[0026] The embodiments described above are merely illustrative of several implementations of the present invention, and while the descriptions are specific and detailed, they should not be construed as limiting the scope of the present invention. It should be noted that those skilled in the art can make various modifications and improvements without departing from the concept of the present invention, and these modifications and improvements all fall within the scope of protection of the present invention. Therefore, the scope of protection of this patent should be determined by the appended claims.

Claims

1. A financial accounting system for enterprise management, comprising a financial accounting module, a data center module, a target management module, a procurement management module, an expense reimbursement module, a work hour single module, and a basic configuration module, characterized in that: the financial accounting module serves as the core financial processing hub of the system, integrating three sub-modules of receivable management, payable management, and reimbursement management to form a full-link fund flow control closed loop; the receivable management sub-module is configured with full-process automated processing logic of customer collection single, electronic bill single, refund single, invoice application, customer invoice / settlement single, and settlement notification single; the payable management sub-module is configured with supplier payment single, supplier refund single, advance payment single / cancellation single, invoice payment single, rent advance payment / cancellation / invoice payment single, and real-time query function of tax rate; the reimbursement management sub-module is configured with full-process functions of employee borrowing, reimbursement, and borrowing return, as well as classification cancellation rules engine based on job level for accommodation expenses, transportation expenses, meal expenses, and business entertainment expenses; the data center module builds a two-dimensional data insight system of company level and team level, wherein the company level sales data dashboard displays annual / quarterly sales targets, target achievement rate, Committ / Upside / Pipeline core indicators, invoice amount, collection amount, and business distribution visual map in real time, and integrates China map business distribution heat map and sales team performance comparison radar chart; the team level sales data dashboard is decomposed to employee dimension to display individual annual / Q3 targets, actual completion amount, achievement rate, and opportunity detail data of won, added, canceled, and lost opportunities, all of which are linked in real time with millisecond level with CRM module opportunity data and financial accounting module collection data; the target management module builds a four-level target system of "company-business department-team-individual", covering annual, quarterly, and monthly dimensions, supports custom configuration of target decomposition formula, associates CRM module sales lead data to generate opportunity targets, and automatically generates commission single based on target achievement rate, with the commission single generation logic deeply bound with the salary payment process of the financial accounting module; meanwhile, it integrates Force invoicing import interface to realize consistency verification of target achievement and income confirmation through dynamic verification algorithm of invoicing amount and target achievement rate; the procurement management module realizes full-link digital linkage of procurement business and financial payable, with procurement business documents covering procurement application, order, and receipt single processes, and real-time association with product and supplier data of the basic configuration module; procurement payable documents automatically generate accounts payable, and after matching supplier invoices, they intelligently develop payment plans and are directly connected to the financial accounting module; the whole process realizes non-tamperable traceability through electronic signature and blockchain storage technology, and supports interfacing with third-party logistics systems to obtain real-time receipt status data. ​ The expense reimbursement module integrates application and reimbursement whole process management function, contains double-level management architecture of classified folder and financial folder; the classified folder configures classified storage rules of value-added tax invoice, train ticket, taxi invoice, ticket itinerary, quota invoice, and car ticket, integrates AI image recognition technology to realize automatic extraction and verification of invoice number, amount, and date key information, and automatic association with the reimbursement single; the financial folder realizes unified archiving of all types of bills and automatic docking with the tax system; The work hour single module covers work hour management and travel allowance automation, contains work hour table, work hour verification, work hour approval single, and work hour report query function, supports work hour filling / verification list management; the travel allowance automation process distinguishes monthly non-working day / working day, project / business opportunity / bu scene, presets allowance standard based on organization structure and job level data of the basic configuration module, automatically generates travel allowance approval single of corresponding dimension, and associates project and business opportunity cost data; The basic configuration module serves as the main data hub of the whole system, manages customer, supplier, business partner, product, department, sales team, and revenue department core data and nested basic configuration sub-rules, has whole system synchronous updating capability of main data change, and ensures real-time data consistency of CRM, procurement, finance, and target management modules through distributed data synchronization protocol.

2. The financial accounting system for business management according to claim 1, wherein The financial accounting module further contains journal management, voucher management, account book management, year-end processing, and report query function; the journal management supports automatic classified recording and abnormal transaction identification of daily income and expenditure details; the voucher management realizes automatic generation, multi-level audit, and blockchain archiving of electronic vouchers; the account book management forms total account and detailed account through intelligent association algorithm of receivable / payable data; the year-end processing supports automatic closing and multi-dimensional reconciliation; the report query function can generate balance sheet, profit statement, cash flow statement, and custom dimension analysis report.

3. The financial accounting system for business management according to claim 1, wherein The data center module further contains sales cockpit function, the sales cockpit displays target completion, business opportunity data, invoicing amount, and collection amount of each sales team in real time through data aggregation algorithm, and supports detailed data penetration query of salesperson dimension.

4. The financial accounting system for business management according to claim 1, wherein The travel allowance automation process of the work hour single module specifically contains automatic generation algorithm of monthly non-working day project travel allowance table and monthly non-working day business opportunity travel allowance table, can create corresponding travel allowance approval single based on project, business opportunity, and BU dimension, and realizes real-time linkage of approval single data and organization structure and job level information of the basic configuration module.

5. The financial accounting system for business management according to claim 1, wherein The expense reimbursement module further supports invoice OCR input function, realizes fast extraction and input of invoice information through optimization algorithm of AI image recognition technology; meanwhile, contains batch payment record query function, can associate employee advances and reimbursement documents to form whole process payment ledger, and supports multi-dimensional filtering according to expense type, department, and time period.

6. The financial accounting system for business management according to claim 1, wherein The linkage of business opportunity data of the financial accounting module and the CRM module is realized through the following technical architecture: The interface layer adopts RESTful API and WebSocket dual-protocol architecture, in which RESTful API is responsible for initializing data synchronization, and WebSocket protocol is responsible for real-time data transmission, ensuring that the data transmission delay is less than or equal to 100 milliseconds; The data interaction layer is configured with a field mapping rule engine, a preset unique association algorithm of opportunity ID and financial collection single number, an automatic verification formula of opportunity amount and receivables management submodule settlement amount, and a linkage update logic of opportunity state and financial accounting module voucher state; The transmission security layer integrates SSL / TLS encryption protocol and digital signature mechanism, generates timestamp and verification code for each data interaction, solves data conflict through distributed consistency algorithm, and ensures the integrity and consistency of bidirectional synchronization data.

7. The financial accounting system for business management according to claim 6, wherein The linkage architecture also includes an exception handling mechanism: when the CRM module opportunity data has field missing, format error or transmission interruption, the system automatically triggers a three-level retry mechanism, generates exception logs and pushes them to the alarm dashboard of the data center module after retry failure, and freezes the status update of the associated financial documents, and completes data retransmission and verification through compensation interface after manual intervention.

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