S2S-based purchasing system and method applied to ERP platform

Abstract

The application discloses an ERP platform applied S2S-based purchasing system and method and belongs to the field of ERP systems. The system comprises a seller cloud system, a buyer cloud system and an S2S data conversion module, and the seller cloud system and the buyer cloud system are interactive with the S2S data conversion module. Compared with the prior art, the system has the beneficial effects that the system is based on the internet and cloud storage technology, after the establishment of the enterprise friend relationship and the business relationship between the buyer and the seller, the seller cloud system and the buyer cloud system complete the data processing in the purchasing process in the independent account set, then the cross-account set business flow data online bidirectional interaction transmission between the seller cloud system and the buyer cloud system is realized through the S2S data conversion module, the user can check the invoice data converted and transmitted by the other party at a specific position in the account set, the point-to-point data transmission is realized, and the account set does not need to be switched in the whole process, so that the data transmission efficiency in the purchasing process can be effectively improved.

Description

Technical fields:

[0001] This invention belongs to the field of ERP systems, specifically relating to an S2S-based procurement system and method applied to an ERP platform. Background technology:

[0002] ERP (Enterprise Resource Planning) is a means of planning, controlling, and managing all of an enterprise's resources. It is an indispensable component of today's enterprise IT infrastructure. With the rapid development of network technology, traditional trade is undergoing a comprehensive transformation towards e-commerce. E-commerce for enterprises is increasingly demonstrating enormous market value and development potential, and is widely used across various industries. E-commerce platforms are diversifying, transaction volumes are skyrocketing, large sellers offering comprehensive services are emerging in large numbers, and the division of labor in the industrial chain is becoming more refined and complete. E-commerce ERP systems are also gradually forming their own distinct functional requirements. E-commerce ERP systems are maturing and continuously iterating and optimizing along with the booming development of e-commerce, forming unique functional requirements.

[0003] like Figure 1 As shown, existing e-commerce ERP systems for enterprises, such as SAP, Oracle, and Kingdee, can only complete data processing within independent accounts when making purchases. Then, the two parties in the transaction exchange information offline via paper or email, making it impossible to achieve business data interaction online. This results in problems such as low procurement efficiency and inconvenient data transmission. Summary of the Invention

[0004] To address the aforementioned issues, the primary objective of this invention is to provide an S2S-based procurement system and method applicable to ERP platforms. Based on internet and cloud storage technologies, after establishing a business relationship between the buyer and seller, during procurement, the seller's cloud system and the buyer's cloud system first complete data processing within their respective independent accounts. Then, through the S2S data conversion module, cross-account business flow data is transmitted bidirectionally online between the seller's cloud system and the buyer's cloud system. Users can view the document data converted and transmitted from the other party at specific locations within their own account, achieving point-to-point data transmission. The entire process requires no account switching, effectively improving data transmission efficiency during procurement.

[0005] To achieve the above objectives, the technical solution of the present invention is as follows:

[0006] This invention provides an S2S-based procurement system applied to an ERP platform, including a seller cloud system, a buyer cloud system, and an S2S data conversion module. Both the seller cloud system and the buyer cloud system interact with the S2S data conversion module. In this application, the S2S data conversion module has online data transmission capabilities between the systems. During procurement, the seller cloud system and the buyer cloud system first complete data processing within their own independent accounts. Then, through the S2S data conversion module, bidirectional online data exchange between the seller cloud system and the buyer cloud system across accounts is achieved. Users can view the document data converted and transmitted from the other party at specific locations within their own accounts, realizing point-to-point data transmission. The entire process does not require switching accounts, effectively improving data transmission efficiency during the procurement process.

[0007] Furthermore, the buyer cloud system includes a procurement module, a quality module, a production module, and a buyer finance module, all of which interact with the S2S data conversion module.

[0008] Furthermore, the seller cloud system includes a sales module and a seller finance module, both of which interact with the S2S data conversion module.

[0009] This invention also provides an S2S-based procurement method applied to an ERP platform, which includes the following steps:

[0010] S1: Product Inquiry: The buyer initiates a product inquiry and generates an inquiry document through the procurement module in the buyer's cloud system of this account set. The S2S data conversion module transmits the inquiry document data to the seller. The seller initiates a quotation and generates a quotation document through the sales module in the seller's cloud system of this account set. The S2S data conversion module transmits the quotation document data to the buyer. The buyer confirms whether to accept the quotation in the "Pending Acceptance" section of the procurement module in the buyer's cloud system. If not, the procurement process ends; if yes, proceed to S2.

[0011] S2: Confirm Sample Order: The buyer creates and approves a sample order in the purchasing module of the buyer's cloud system. The S2S data conversion module transmits the sample order's document data to the seller. The seller confirms in the sales module of the seller's cloud system whether to convert the online order into a sample sales order. The S2S data conversion module transmits the confirmation result to the buyer. If not, the sample order status in the buyer's cloud system is "rejected"; if yes, the sample order status in the buyer's cloud system is "received," and the offline sample sales order is initiated, then proceeding to S3.

[0012] S3: Confirm Purchase Order. When the buyer creates and approves a purchase order in the buyer's cloud system, the S2S data conversion module transmits the purchase order's document data to the seller. The seller confirms in the seller's cloud system's sales module whether to convert the online order into a sales order. If not, the purchase order status in the buyer's cloud system is "rejected"; if so, the purchase order status in the buyer's cloud system is "received," and the offline sales order is initiated, then proceeding to S4.

[0013] S4: Procurement Module Delivery Tracking: One week before the delivery of a purchase order, the S2S data conversion module automatically sends a delivery tracking message to the seller. The seller replies with the delivery date in the seller's cloud system, and the S2S data conversion module transmits the delivery date data to the delivery tracking section of the buyer's cloud system to view the delivery date.

[0014] S5: Production Module Shortage Tracking: The buyer cloud system sends a shortage tracking message to the seller through the S2S data conversion module. The seller cloud system can check the delivery reminder in the sales module and transfer the order to sales for shipment.

[0015] S6: The sales module sells and ships goods. The S2S data conversion module transmits the sales and shipping documents to the buyer. The buyer then transfers the order to the purchase and receiving section in the buyer's cloud system.

[0016] S7: Quality Module IQC Inspection. After receiving the goods, the buyer conducts the quality module IQC inspection. If the inspection fails, the S2S data conversion module will send the data to the seller's cloud system for customer complaints. If the inspection passes, the goods are put into storage and a purchase reconciliation statement is generated. The S2S data conversion module transmits the data back to the seller. The seller can view the reconciliation in the sales module of the seller's cloud system and proceed to S8.

[0017] S8: Financial Management Accounts Payable Scheduling: After the buyer inspects and approves the goods, accounts payable are generated upon receipt. The buyer's cloud system calculates the due date based on the buyer's receipt date and the supplier's payment terms, and forms an accounts payable schedule according to the order of the due dates, reminding and displaying the specific payment dates and amounts. Payment is made according to the dates and amounts in the accounts payable schedule. The seller's cloud system generates accounts receivable after the goods are sold and shipped. The system calculates the receivable date based on the shipment date and the customer's payment terms, which can be viewed in the accounts receivable scheduling of financial management, reminding and displaying the specific collection dates and amounts. Collection is made according to the collection dates and amounts in the accounts receivable schedule.

[0018] S9: Financial Management of Accounts Payable Invoices: After the buyer's inspection is qualified, the buyer's cloud system generates accounts payable invoices after the goods are received into the warehouse. After the goods are sold and shipped, the buyer's cloud system generates accounts receivable invoices and issues invoices online.

[0019] Furthermore, in step S2, before the seller confirms the conversion of the online order into a sample sales order, the buyer's sample order status remains as pending receipt.

[0020] Furthermore, in step S2, the offline sample sales order process includes sample receiving, sample delivery, and sample approval.

[0021] Furthermore, after receiving the samples, the buyer conducts an IQC (Individual Quality Control) inspection. If the IQC inspection is successful, the sample is put into storage, and an approval certificate is issued for sample approval. After sample approval, the normal purchase order process is carried out. If the inspection fails, the sample is returned for inspection, and S2S transmits the test result data to the seller.

[0022] Furthermore, in step S3, before the seller confirms the online order as a sales order, the buyer's purchase order status remains as pending receipt.

[0023] Furthermore, in step S7, after a customer complaint is filed, the seller checks the processing details in the after-sales management section of the sales module within the seller's cloud system, follows the internal processing procedure, provides an improvement plan, and then provides feedback to the buyer. If a return is required, the buyer inspects the returned goods, and the seller checks the return details in the sales return section of the seller's cloud system.

[0024] Compared to existing technologies, the advantages of this invention are as follows: Based on Internet and cloud storage technologies, after the buyer and seller establish a business relationship, during the procurement process, the seller's cloud system and the buyer's cloud system first complete the data processing within their own independent accounts. Then, through the S2S data conversion module, the business flow data between the seller's cloud system and the buyer's cloud system is transmitted bidirectionally online across accounts. Users can view the document data converted and transmitted from the other party at a specific location within their own account, realizing point-to-point data transmission. The entire process does not require switching accounts, which can effectively improve the data transmission efficiency during the procurement process. Attached Figure Description

[0025] Figure 1 This is a block diagram of the procurement model in an existing ERP system.

[0026] Figure 2 The module block diagram of the procurement system of the present invention.

[0027] Figure 3 It is a flowchart of the procurement process for the invention. Detailed Implementation

[0028] To make the objectives, technical solutions, and advantages of this invention clearer, the invention will be further described in detail below with reference to the accompanying drawings and embodiments. It should be understood that the specific embodiments described herein are merely illustrative and not intended to limit the invention.

[0029] The present invention is implemented as follows:

[0030] like Figure 2As shown, this embodiment provides an S2S-based procurement system applied to an ERP platform, including a seller cloud system, a buyer cloud system, and an S2S data conversion module. Both the seller cloud system and the buyer cloud system interact with the S2S data conversion module. In this application, the S2S data conversion module has online data transmission capabilities between systems. During procurement, the seller cloud system and the buyer cloud system first complete the data processing within their own independent accounts. Then, through the S2S data conversion module, the business flow data between the seller cloud system and the buyer cloud system is transmitted bidirectionally online across accounts. Users can view the document data converted and transmitted from the other party at a specific location within their own account, realizing point-to-point data transmission. The entire process does not require switching accounts, effectively improving the data transmission efficiency during the procurement process.

[0031] Furthermore, the buyer cloud system includes a procurement module, a quality module, a production module, and a buyer finance module, all of which interact with the S2S data conversion module.

[0032] Furthermore, the seller cloud system includes a sales module and a seller finance module, both of which interact with the S2S data conversion module.

[0033] like Figure 3 As shown, this embodiment also provides an S2S-based procurement method applied to an ERP platform, which includes the following steps:

[0034] S1: Product Inquiry: The buyer initiates a product inquiry and generates an inquiry document through the procurement module in the buyer's cloud system of this account set. The S2S data conversion module transmits the inquiry document data to the seller. The seller initiates a quotation and generates a quotation document through the sales module in the seller's cloud system of this account set. The S2S data conversion module transmits the quotation document data to the buyer. The buyer confirms whether to accept the quotation in the "Pending Acceptance" section of the procurement module in the buyer's cloud system. If not, the procurement process ends; if yes, proceed to S2.

[0035] S2: Confirm Sample Order: The buyer creates and approves a sample order in the purchasing module of the buyer's cloud system. The S2S data conversion module transmits the sample order's document data to the seller. The seller confirms in the sales module of the seller's cloud system whether to convert the online order into a sample sales order. The S2S data conversion module transmits the confirmation result to the buyer. If not, the sample order status in the buyer's cloud system is "rejected"; if yes, the sample order status in the buyer's cloud system is "received," and the offline sample sales order is initiated, then proceeding to S3.

[0036] S3: Confirm Purchase Order. When the buyer creates and approves a purchase order in the buyer's cloud system, the S2S data conversion module transmits the purchase order's document data to the seller. The seller confirms in the seller's cloud system's sales module whether to convert the online order into a sales order. If not, the purchase order status in the buyer's cloud system is "rejected"; if so, the purchase order status in the buyer's cloud system is "received," and the offline sales order is initiated, then proceeding to S4.

[0037] S4: Procurement Module Delivery Tracking: One week before the delivery of a purchase order, the S2S data conversion module automatically sends a delivery tracking message to the seller. The seller replies with the delivery date in the seller's cloud system, and the S2S data conversion module transmits the delivery date data to the delivery tracking section of the buyer's cloud system to view the delivery date.

[0038] S5: Production Module Shortage Tracking: The buyer cloud system sends a shortage tracking message to the seller through the S2S data conversion module. The seller cloud system can check the delivery reminder in the sales module and transfer the order to sales for shipment.

[0039] S6: The sales module sells and ships goods. The S2S data conversion module transmits the sales and shipping documents to the buyer. The buyer then transfers the order to the purchase and receiving section in the buyer's cloud system.

[0040] S7: Quality Module IQC Inspection. After receiving the goods, the buyer conducts the quality module IQC inspection. If the inspection fails, the S2S data conversion module will send the data to the seller's cloud system for customer complaints. If the inspection passes, the goods are put into storage and a purchase reconciliation statement is generated. The S2S data conversion module transmits the data back to the seller. The seller can view the reconciliation in the sales module of the seller's cloud system and proceed to S8.

[0041] S8: Financial Management Accounts Payable Scheduling: After the buyer inspects and approves the goods, accounts payable are generated upon receipt. The buyer's cloud system calculates the due date based on the buyer's receipt date and the supplier's payment terms, and forms an accounts payable schedule according to the order of the due dates, reminding and displaying the specific payment dates and amounts. Payment is made according to the dates and amounts in the accounts payable schedule. The seller's cloud system generates accounts receivable after the goods are sold and shipped. The system calculates the receivable date based on the shipment date and the customer's payment terms, which can be viewed in the accounts receivable scheduling of financial management, reminding and displaying the specific collection dates and amounts. Collection is made according to the collection dates and amounts in the accounts receivable schedule.

[0042] S9: Financial Management of Accounts Payable Invoices: After the buyer's inspection is qualified, the buyer's cloud system generates accounts payable invoices after the goods are received into the warehouse. After the goods are sold and shipped, the buyer's cloud system generates accounts receivable invoices and issues invoices online.

[0043] Furthermore, in step S2, before the seller confirms the conversion of the online order into a sample sales order, the buyer's sample order status remains as pending receipt.

[0044] Furthermore, in step S2, the offline sample sales order process includes sample receiving, sample delivery, and sample approval.

[0045] Furthermore, after receiving the samples, the buyer conducts an IQC (Individual Quality Control) inspection. If the IQC inspection is successful, the sample is put into storage, and an approval certificate is issued for sample approval. After sample approval, the normal purchase order process is carried out. If the inspection fails, the sample is returned for inspection, and S2S transmits the test result data to the seller.

[0046] Furthermore, in step S3, before the seller confirms the online order as a sales order, the buyer's purchase order status remains as pending receipt.

[0047] Furthermore, in step S7, after a customer complaint is filed, the seller checks the processing details in the after-sales management section of the sales module within the seller's cloud system, follows the internal processing procedure, provides an improvement plan, and then provides feedback to the buyer. If a return is required, the buyer inspects the returned goods, and the seller checks the return details in the sales return section of the seller's cloud system.

[0048] The above description is only a preferred embodiment of the present invention and is not intended to limit the present invention. Any modifications, equivalent substitutions, and improvements made within the spirit and principles of the present invention should be included within the protection scope of the present invention.

Claims

1. An S2S-based procurement method applied to an ERP platform, characterized in that, The system includes a procurement system, which comprises a seller cloud system, a buyer cloud system, and an S2S data conversion module. Both the seller cloud system and the buyer cloud system interact with the S2S data conversion module. The buyer cloud system includes a procurement module, a quality module, a production module, and a buyer finance module. The procurement module, quality module, production module, and finance module all interact with the S2S data conversion module. The seller cloud system includes a sales module and a seller finance module, both of which interact with the S2S data conversion module. This procurement method includes the following steps: S1: Product Inquiry: The buyer initiates a product inquiry and generates an inquiry document through the procurement module in the buyer's cloud system of this account set. The S2S data conversion module transmits the inquiry document data to the seller. The seller initiates a quotation and generates a quotation document through the sales module in the seller's cloud system of this account set. The S2S data conversion module transmits the quotation document data to the buyer. The buyer confirms whether to accept the quotation in the "Pending Acceptance" section of the procurement module in the buyer's cloud system. If not, the procurement process ends; if yes, proceed to S2. S2: Confirm Sample Order: The buyer creates and approves a sample order in the purchasing module of the buyer's cloud system. The S2S data conversion module transmits the sample order document data to the seller. The seller confirms whether to convert the online order into a sample sales order in the sales module of the seller's cloud system. The S2S data conversion module transmits the confirmation result to the buyer. If not, the sample order status in the buyer's cloud system is rejected. If so, the sample order status in the buyer's cloud system will be "received," and the offline sample sales order will be initiated, then proceed to S3; S3: Confirm Purchase Order. When the buyer creates and approves a purchase order in the buyer's cloud system, the S2S data conversion module transmits the purchase order's document data to the seller. The seller confirms in the seller's cloud system's sales module whether to convert the online order into a sales order. If not, the purchase order status in the buyer's cloud system is "rejected". If so, the purchase order status in the buyer's cloud system will be "received," and the offline sales order will be initiated, then proceeding to S4; S4: Procurement Module Delivery Tracking: One week before the delivery of a purchase order, the S2S data conversion module automatically sends a delivery tracking message to the seller. The seller replies with the delivery date in the seller's cloud system, and the S2S data conversion module transmits the delivery date data to the delivery tracking section of the buyer's cloud system to view the delivery date. S5: Production Module Shortage Tracking: The buyer cloud system sends a shortage tracking message to the seller through the S2S data conversion module. The seller cloud system can check the delivery reminder in the sales module and transfer the order to sales for shipment. S6: The sales module sells and ships goods. The S2S data conversion module transmits the sales and shipping documents to the buyer. The buyer then transfers the order to the purchase and receiving section in the buyer's cloud system. S7: Quality Module IQC Inspection. After receiving the goods, the buyer conducts the quality module IQC inspection. If the inspection fails, the S2S data conversion module will send the data to the seller's cloud system for customer complaints. If the inspection passes, the goods are put into storage and a purchase reconciliation statement is generated. The S2S data conversion module transmits the data back to the seller. The seller can view the reconciliation in the sales module of the seller's cloud system and proceed to S8. S8: Financial Management Accounts Payable Scheduling: After the buyer inspects and approves the goods, accounts payable are generated upon receipt. The buyer's cloud system calculates the due date based on the buyer's receipt date and the supplier's payment terms, and forms an accounts payable schedule according to the order of the due dates, reminding and displaying the specific payment dates and amounts. Payment is made according to the dates and amounts in the accounts payable schedule. The seller's cloud system generates accounts receivable after the goods are sold and shipped. The system calculates the receivable date based on the shipment date and the customer's payment terms, which can be viewed in the accounts receivable scheduling of financial management, reminding and displaying the specific collection dates and amounts. Collection is made according to the collection dates and amounts in the accounts receivable schedule. S9: Financial Management of Accounts Payable Invoices: After the buyer's inspection is qualified, the buyer's cloud system generates accounts payable invoices after the goods are received into the warehouse. After the goods are sold and shipped, the buyer's cloud system generates accounts receivable invoices and issues invoices online.

2. The S2S-based procurement method applied to an ERP platform as described in claim 1, characterized in that, In step S2, before the seller confirms the conversion of the online order into a sample sales order, the buyer's sample order status remains as pending receipt.

3. The S2S-based procurement method applied to an ERP platform as described in claim 1, characterized in that, In step S2, the offline sample sales order process includes sample receiving, sample delivery, and sample approval.

4. The S2S-based procurement method applied to an ERP platform as described in claim 3, characterized in that, After receiving the samples, the buyer conducts an IQC (Initial Quality Control) inspection. If the IQC inspection is successful, the samples are put into storage, and an approval certificate is issued for sample approval. After sample approval, the normal purchase order process begins. If the inspection fails, the samples are returned for further inspection, and S2S transmits the test results data to the seller.

5. The S2S-based procurement method applied to an ERP platform as described in claim 1, characterized in that, In step S3, before the seller confirms the online order as a sales order, the buyer's purchase order status remains as pending receipt.

6. The S2S-based procurement method applied to an ERP platform as described in claim 1, characterized in that, In step S7, after a customer complaint is filed, the seller checks the processing status in the after-sales management section of the sales module within the seller's cloud system, follows the internal processing procedure, provides an improvement plan, and then provides feedback to the buyer. If a return is required, the buyer inspects the returned goods, and the seller checks the return status in the sales return section of the seller's cloud system.

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