File access management method and system and file cabinet

Abstract

The invention provides a file access management method and system and a file cabinet, and belongs to the technical field of file management. Comprising the following steps: S1, acquiring identity information of a worker, and identifying the identity of the worker based on the identity information; s2, when the worker is identified as a legal user, controlling the electronic chip to be pushed out, so that the worker uses a portable device to scan the electronic chip to establish connection; s3, after connection is completed, a cabinet door of the file cabinet is controlled to be opened, and file information in the file cabinet is sent to the portable equipment, so that a worker knows the file information in the file cabinet and selects a file to be taken by the worker; and S4, receiving file selection information returned by the portable device, and controlling the drawer corresponding to the file selection information to be opened, so that a worker can take out the corresponding file. According to the file cabinet, the identity of a worker is verified firstly, and then the electronic chip is controlled to be pushed out after the verification is passed, so that an illegal user can be prevented from randomly connecting the electronic chip to obtain file information in the file cabinet, the safety and confidentiality of the file cabinet are improved, and effective management of files is facilitated.

Description

Technical Field

[0001] The present invention relates to the technical field of file management, and in particular to a file access management method, system and file cabinet. Background Art

[0002] File cabinets are cabinets for storing documents and materials, and are generally used in offices, archives, data rooms, storage rooms, or personal study rooms. When multiple file cabinets are placed together, it is impossible to accurately locate the files, and it takes a long time for staff to find the required files.

[0003] In the prior art, for example, the Chinese utility model patent with application number CN201921543445.9 specifically discloses a precise positioning file cabinet based on NFC, including a file cabinet body and a cabinet door arranged on the file cabinet body, and also including a first controller powered by a power supply, an identification device, an identification antenna, a bus interface and an Ethernet interface; the identification device includes an NFC card reader, which can automatically identify and precisely locate files and archives with NFC tags. However, the patent does not set user permissions, so that any user can open the file cabinet, which makes the security and confidentiality of the file cabinet low and inconvenient for file management. Summary of the invention

[0004] In view of this, the present invention provides a file access management method, system and file cabinet to solve the technical problems of low security and confidentiality of existing file cabinets and inconvenience in file management.

[0005] The technical solution adopted by the present invention to solve its technical problem is: A file access management method comprises the following steps: S1. Obtain the identity information of the staff member, and identify the identity of the staff member based on the identity information; S2. When the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member can use a portable device to scan the electronic chip to establish a connection; S3. After the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, so that the staff can understand the file information in the file cabinet and select the file they want to take; S4. Receive the file selection information returned by the portable device, and control the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

[0006] Preferably, in step S2, when the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member uses a portable device to scan the electronic chip to establish a connection, including the following steps: S21. When the staff member is identified as a legitimate user, obtaining the authority information of the staff member; S22. According to the obtained authority information of the staff member, corresponding pre-stored file cabinet information is obtained, and the obtained file cabinet information is provided to the portable device so that the staff member knows the file cabinets that he / she is authorized to open, wherein the file cabinet information includes location information of multiple file cabinets and summary information of files stored in each of the multiple file cabinets; S23, receiving the file cabinet selection information sent by the portable device, and controlling the electronic chip of the corresponding file cabinet to be ejected based on the file cabinet selection information.

[0007] Preferably, in step S3, after the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, including the following steps: S31, after the connection is completed, sending the webpage corresponding to the electronic chip to the portable device so that the staff can enter the account number and password; S32, obtaining the account number and password entered by the staff, and determining whether the account number and password match the identity information; S33: If a match is found, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device.

[0008] Preferably, in step S33, if there is a match, sending the file information in the file cabinet to the portable device comprises the following steps: S331. If a match is found, the door of the file cabinet is controlled to be opened, and the drawers that the staff member has the authority to open are searched; S332, controlling the indicator light of the drawer to light up; S333: Acquire the file information in the drawer, and send the drawer information and file information of the drawer to the portable device.

[0009] Preferably, the file cabinet is provided with a camera. In step S4, the receiving of the file selection information returned by the portable device and the control of opening the drawer corresponding to the file selection information include the following steps: S41, receiving the file selection information returned by the portable device, and controlling the camera to take a photo of the staff member; S42, obtaining and recording the photographing information, and controlling the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

[0010] Preferably, the file cabinet is provided with a barcode scanner, and the step S4 further includes: S5, controlling the barcode scanner to scan the barcode on the taken-out document; S6. The identity information, the photographed information, the scanned file information and the scanning time are stored correspondingly.

[0011] Preferably, in step S3, after the connection is completed, the file information in the file cabinet is sent to the portable device, and the following steps are also included: After the connection is completed, an operation instruction option is sent to the portable device, wherein the operation instruction option includes three operation instructions: taking a file, storing a file, and returning a file; Obtaining an operation instruction selected by a portable device; If the operation instruction selected by the portable device is a file deposit or file return operation instruction, a prompt message is sent to the portable device to prompt the staff to align the barcode of the file with the barcode scanner; Controlling the barcode scanner to scan the barcode on the document to obtain the file information of the document; The drawer corresponding to the file information is controlled to open so that the staff can put the file into the drawer.

[0012] The present invention also provides a filing cabinet, comprising: a fixing mechanism and a storage mechanism; the fixing mechanism comprises an electronic chip, an identity collection device and a chip protection device, the identity collection device is used to collect the identity information of the staff; the chip protection device comprises an electric cylinder pushing mechanism, a shielding box and a protection door, the protection door is arranged at one end of the shielding box, the electronic chip is arranged in the shielding box and is connected to the electric cylinder pushing mechanism, so that when the staff is identified as a legitimate user, the electronic chip is pushed out of the shielding box by the electric cylinder pushing mechanism, so that the staff can establish a connection with the electronic chip through a portable device; the storage mechanism comprises a cabinet door, a drawer, and a signal transmitter; a first electric-controlled lock is arranged on the cabinet door, a second electric-controlled lock is arranged on the drawer, the signal transmitter is installed on the top of the storage mechanism, and the signal transmitter is electrically connected to the identity collection device, the chip protection device, the first electric-controlled lock and the second electric-controlled lock respectively.

[0013] Preferably, a rack is provided on one side of the protection door, and a gear is provided on the shielding box at a position corresponding to the rack, the gear is meshed with the rack, and the gear is driven by a motor. When the motor drives the gear to rotate, it drives the rack to move up and down, thereby driving the protection door to move up and down.

[0014] The present invention also provides a file access management system, which includes the file cabinet, portable device, and file management module as described above; wherein: The file cabinet is used to collect the identity information of the staff through the identity recognition device, and send the identity information to the file management module through the signal transmitter, and is also used to control the chip protection device to push out the electronic chip; The file management module is electrically connected to the signal transmitter, and is used to obtain identity information and identify the identity of the staff member based on the identity information; when the staff member is identified as a legitimate user, a cabinet door opening instruction and a chip ejection instruction are sent to the signal transmitter, and the cabinet door of the file cabinet is controlled to open and the electronic chip is ejected through the signal transmitter; The portable device is used to establish a connection with the electronic chip and send the connection completion information to the file management module; receive and display the file information in the file cabinet; and receive the file selection information input by the staff and send the file selection information to the file management module; The file management module is also used to send file information in the file cabinet to the portable device; confirm the corresponding drawer based on the file selection information, and send the opening instruction corresponding to the drawer to the signal transmitter to control the opening of the corresponding drawer through the signal transmitter.

[0015] Compared with the prior art, the present invention has the following beneficial effects: When a staff member needs to take a file, the file management module first obtains the staff member's identity information to verify the staff member's identity. When the staff member is a legitimate user of the file cabinet, the electronic chip can be controlled to be pushed out so that the staff member can use a portable device to scan the electronic chip to establish a connection, thereby preventing illegal users from using portable devices to connect to the electronic chip to obtain the file information in the file cabinet, improving the security and confidentiality of the file cabinet, and facilitating the effective management of files. After the staff member connects to the electronic chip through a portable device, the file information in the file cabinet is displayed on the portable device. The staff member selects the file to be taken, and the file management module controls the corresponding drawer to open according to the file information, so that the staff member can take the file, thereby effectively improving the efficiency of the staff member in taking files. BRIEF DESCRIPTION OF THE DRAWINGS

[0016] Figure 1 The present invention is a flowchart of the file access management method.

[0017] Figure 2 Another method flow chart of the file access management method of the present invention.

[0018] Figure 3 The following is an example diagram of an interface display of a portable device of the present invention.

[0019] Figure 4 It is a structural front view of the file cabinet of the present invention.

[0020] Figure 5 It is another structural front view of the file cabinet of the present invention.

[0021] Figure 6It is a schematic diagram of the three-dimensional structure of the chip protection device of the present invention.

[0022] Figure 7 It is a structural front view of the chip protection device of the present invention.

[0023] Figure 8 It is a structural block diagram of the file access management system of the present invention.

[0024] In the figure: filing cabinet 10, fixing mechanism 100, electronic chip 110, identity collection device 120, chip protection device 130, electric cylinder pushing mechanism 131, shielding box 132, protection door 133, rack 134, gear 135, camera 140, barcode scanner 150, screen 160, storage mechanism 200, cabinet door 210, first electric lock 211, electromagnetic lock 212, cabinet door handle 213, drawer 220, second electric lock 221, drawer handle 222, indicator light 223, signal transmitter 230, alarm 700. DETAILED DESCRIPTION

[0025] The technical solutions and technical effects of the embodiments of the present invention are further described in detail below in conjunction with the accompanying drawings of the present invention.

[0026] Please see Figure 1 , a file access management method, comprising the following steps: S1. Obtain the identity information of the staff member, and identify the identity of the staff member based on the identity information; S2. When the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member can use a portable device to scan the electronic chip to establish a connection; S3. After the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, so that the staff can understand the file information in the file cabinet and select the file they want to take; S4. Receive the file selection information returned by the portable device, and control the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

[0027] Since different staff members have different permissions, the files they can access and view are also different. Therefore, when a staff member needs to access a file, the file management module first obtains the staff member's identity information to verify the staff member's identity. When the staff member is a legitimate user of the file cabinet, the electronic chip can be controlled to be pushed out so that the staff member can use a portable device to scan the electronic chip to establish a connection, thereby preventing illegal users from using portable devices to connect to the electronic chip to obtain the file information in the file cabinet, improving the security and confidentiality of the file cabinet, and facilitating the effective management of files. After the staff member connects to the electronic chip through a portable device, the door of the file cabinet is controlled to open, and the file information in the file cabinet is displayed on the portable device. The staff member selects the file to be taken, and the file management module controls the corresponding drawer to open according to the file information, and the staff member can take the file, thereby effectively improving the efficiency of the staff member in taking files.

[0028] In some embodiments, the identity information of the staff member can be obtained through an identity collection device provided on the file cabinet, wherein the identity collection device can include at least one of fingerprint collection, iris collection, face collection, and palm print collection. After the identity collection device collects the identity information of the staff member, it can be sent to the file management module through a signal transmitter, and the file management module identifies the identity of the staff member based on the identity information. Specifically, the file management module stores the identity information of the staff member, the file cabinet information, the drawer information in the file cabinet, and the file information in each drawer. The file management module matches the obtained identity information of the staff member with the stored identity information of the staff member. When the obtained identity information of the staff member matches the stored identity information of a certain staff member, it indicates that the staff member is a legal user, and then proceeds to step S2; if the obtained identity information of the staff member does not match the stored identity information of the staff member, it indicates that the staff member is an illegal user, and an alarm can be sounded through the alarm device on the file cabinet.

[0029] In some embodiments, the file management module sends the file information in the file cabinet to the portable device, and the portable device can display the file information in the file cabinet. The staff can determine the file they need to take according to the file information, and click on the corresponding file information. The portable device packages the file information clicked by the staff into file selection information and sends it to the file management module. The file management module stores the correspondence between each file and each drawer in the file cabinet. When receiving the file selection information of the portable device, the file management module can parse the file information therein, find the drawer number corresponding to the file information, and then the file management module sends the opening instruction corresponding to the drawer number to the signal transmitter of the file cabinet, and the signal transmitter controls the corresponding drawer to open. For example, the file management module parses the file information in the file selection information as file a, and the drawer number corresponding to file a is obtained by searching as A1. The file management module sends the opening instruction of A1 to the signal transmitter, and the signal transmitter controls the drawer A1 to open. Among them, the portable device can be a mobile phone, tablet, etc. that can be carried with you and has the function of connecting to an NFC chip.

[0030] In the specific implementation process, in step S2, when the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member uses a portable device to scan the electronic chip to establish a connection, including the following steps: S21. When the staff member is identified as a legitimate user, obtaining the authority information of the staff member; S22. According to the obtained authority information of the staff member, corresponding pre-stored file cabinet information is obtained, and the obtained file cabinet information is provided to the portable device so that the staff member knows the file cabinets that he / she is authorized to open, wherein the file cabinet information includes location information of multiple file cabinets and summary information of files stored in each of the multiple file cabinets; S23, receiving the file cabinet selection information sent by the portable device, and controlling the electronic chip of the corresponding file cabinet to be ejected based on the file cabinet selection information.

[0031] There are usually multiple file cabinets in the warehouse. Since the new employee does not know which file cabinet the file he wants to take is in, the new employee can randomly select a file cabinet to verify his identity information, and obtain the file cabinet he can open and the file information of each file cabinet according to his identity information, so that the new employee can quickly locate the location of the file cabinet where the file he wants to take is located, and improve the efficiency of taking files. Specifically, the staff can select a file cabinet and use the identity collection device on the file cabinet to verify the identity. When the staff member is identified as a legitimate user, the authority information of the staff member can be further obtained. The file management module searches for the pre-stored file cabinet information corresponding to the authority information based on the obtained authority information of the staff member. The file management module provides the found file cabinet information to the portable device of the staff member, and the portable device can show the location information of multiple file cabinets that the staff member has the right to open and the summary information of the files stored in each file cabinet to the staff member. The staff member determines the file cabinet corresponding to the file he wants to take based on the displayed file cabinet location information and the summary information of the files stored in the file cabinet, and clicks the corresponding file cabinet. The portable device sends the file cabinet selection information to the file management module, wherein the file cabinet selection information is the file cabinet clicked by the staff member. The file management module sends a chip ejection instruction to the clicked file cabinet based on the file cabinet selection information, and the clicked file cabinet responds to the instruction and controls the ejection of the electronic chip.

[0032] In the specific implementation process, in step S3, after the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, including the following steps: S31. After the connection is completed, the webpage corresponding to the electronic chip is sent to the portable device so that the staff can enter the account number and password; S32, obtaining the account number and password entered by the staff, and determining whether the account number and password match the identity information; S33: If a match is found, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device.

[0033] Among them, the electronic chip is an NFC chip. The staff uses a portable device to approach the NFC chip to establish a connection between the portable device and the NFC chip. After the connection is successful, the file management webpage of the file cabinet will pop up, and the staff is required to enter the account number and password. The account number and password entered by the staff are obtained, and it is determined whether the account number and password match the identity information, thereby further improving the security of the file cabinet through the double verification of the identity information and the account number and password. Among them, after the file management module obtains the account number and password entered by the staff, the account number can be matched with the account number in the database, and the identity information corresponding to the account number in the database is obtained after matching, and matched with the identity information obtained in step S1. If it matches, it means that the account number and password entered by the staff match the identity information, and the cabinet door of the file cabinet can be controlled to open, and the file information in the file cabinet can be sent to the portable device for display; if it does not match, an alarm can be sounded through the alarm device on the file cabinet.

[0034] In some implementations, when a file cabinet contains multiple files, the drawer information of the file cabinet and the file information in each drawer can be sent to the portable device at the same time. The portable device can first display the drawer information of the file cabinet, and when the staff clicks on the corresponding drawer, the file information in the drawer is displayed, which is convenient for the staff to search. Figure 3 The portable device display interface shown includes multiple drawers arranged in actual order. When the staff clicks on a drawer, they can choose to open the drawer or display files through the options at the bottom. When the staff clicks on display files, the page can jump to multiple file information in the drawer; when the staff clicks on open drawer, the corresponding drawer can be controlled to open. Figure 3 The interface display is only an example and is not limited here.

[0035] In the specific implementation process, in step S33, if a match is found, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, including the following steps: S331. If a match is found, the door of the file cabinet is controlled to be opened, and the drawers that can be opened by the staff member are searched; S332, control the indicator light of the drawer to light up; S333. Obtain file information in the drawer, and send the drawer information and file information of the drawer to the portable device.

[0036] Among them, there can be multiple drawers inside the file cabinet to store different types of files. In order to further improve the security of the file cabinet, the multiple drawers in the file cabinet can be graded for permissions to prevent low-authority users from opening or viewing the file information in each drawer. When the account and password entered by the staff match the identity information, the staff's permissions can be obtained, and the drawers that can be opened by the permission can be found. At the same time, the indicator lights of the drawers that can be opened can be controlled to light up to prompt the staff that they can open the drawers. When the staff views the file information in the drawer through a portable device, they only view the file information in the lighted drawer, further improving the efficiency of the staff in finding files.

[0037] In some embodiments, the interior of the file cabinet may also include a plurality of storage components arranged vertically, so that files can be vertically inserted into the storage components for storage. Each storage component is provided with an indicator light, and when the account number and password entered by the staff match the identity information, the staff's authority can be obtained to find the files that can be viewed by the authority. The indicator light of the storage component corresponding to the files that can be viewed by the authority is controlled to light up to prompt the staff the location of the files that the staff has the authority to view. At the same time, the files that can be viewed by the authority are sent to a portable device so that the staff can understand the information of the files that they have the authority to view.

[0038] In the specific implementation process, a camera is provided on the file cabinet. In step S4, the file selection information returned by the portable device is received, and the drawer corresponding to the file selection information is controlled to open, including the following steps: S41, receiving the file selection information returned by the portable device, and controlling the camera to take a photo of the staff; S42, obtaining and recording the photographing information, and controlling the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

[0039] After receiving the file selection information returned by the portable device, the camera on the file cabinet can be controlled to take a photo of the staff to record who took the file, thereby facilitating the management of the file; at the same time, after taking the photo and recording the photo information, the corresponding drawer is controlled to open to prevent the staff from forgetting to take the photo or evading taking the photo, thereby improving the safety of taking the file. The photo information can include the photo and the photo time to record the time when the staff took the file.

[0040] In some embodiments, a screen may be provided below the camera. The screen may prompt the staff to take photos, thereby preventing the staff from forgetting to take photos; the staff may also be prompted with the posture for taking photos, such as "face the camera", "please take off your hat", etc., to ensure that the camera can capture a clear face, thereby improving the accuracy of file access records and file management.

[0041] Furthermore, a barcode scanner is provided on the file cabinet, and after step S4, the following steps are further included: S5, controlling the barcode scanner to scan the barcode on the taken-out document; S6. The identity information, the photographed information, the scanned file information and the scanning time are stored correspondingly.

[0042] In order to further improve the effectiveness and accuracy of file access management, a barcode storing file information can be set on each file, and a barcode scanner can be set on the file cabinet. When the staff takes out the file, they can align the barcode on the file with the barcode scanner to scan it, so as to obtain the file information and scanning time of the taken out file. Furthermore, the identity information obtained in step S1, the photo information taken by the camera, the scanned file information and the scanning time are recorded and stored in the file management module, so that it can be accurately and clearly known which staff member took away what file at what time.

[0043] Further, in step S3, after the connection is completed, the file information in the file cabinet is sent to the portable device, and the following steps are also included: After the connection is completed, an operation instruction option is sent to the portable device, and the operation instruction option includes three operation instructions: taking a file, storing a file, and returning a file; Obtaining an operation instruction selected by a portable device; If the operation instruction selected by the portable device is a file-taking operation instruction, the file information in the file cabinet is sent to the portable device.

[0044] When the staff needs to deposit or return files, they also need to undergo identity authentication first; when the staff is identified as a legitimate user, the cabinet door of the file cabinet is controlled to open, and the electronic chip is controlled to be pushed out. The staff can use a portable device to connect to the electronic chip. After the connection is successful, the file management webpage of the cabinet will pop up on the portable device, displaying the operation instruction options. The operation instruction options include three operation instructions: taking files, depositing files, and returning files. After the staff clicks the option on the portable device, the operation instruction selected by the portable device is sent to the file management module. If the operation instruction selected by the portable device is a file taking operation instruction, the file information in the file cabinet is sent to the portable device, and then the file selection information returned by the portable device is received, and the drawer corresponding to the file selection information is controlled to open so that the staff can take out the corresponding file.

[0045] Furthermore, the method further comprises: If the operation instruction selected by the portable device is a file deposit or file return operation instruction, a prompt message is sent to the portable device to prompt the staff to align the barcode of the file with the barcode scanner; Control the barcode scanner to scan the barcode on the document to obtain the document information; The drawer corresponding to the control file information is opened so that the staff can put the file into the drawer.

[0046] Specifically, if the operation instruction selected by the portable device is an operation instruction for depositing a file or returning a file, a prompt message can be sent to the portable device to prompt the staff to align the barcode of the file with the barcode scanner. The file information of the file can be obtained by scanning the barcode on the file with the barcode scanner. Among them, if it is an operation instruction for returning a file, the file information will include the drawer information corresponding to the file. Therefore, the drawer corresponding to the file can be directly controlled to open, which is convenient for the staff to return the file directly to the correct drawer. If it is an instruction for depositing a file, the file information may include the type of the file, and the drawer that can be placed in it is determined according to the type of the file. The drawer is controlled to open, and after the staff puts the file into the drawer, the drawer information and the file information can also be stored in correspondence. Among them, if the type of the deposited file does not match the type of file that can be stored in the file cabinet, the staff can be prompted to select a matching file cabinet for depositing. After depositing or returning the file, the file information and the time of scanning the code can also be recorded.

[0047] In some embodiments, if the operation instruction selected by the portable device is a file return operation instruction, the information of the file pick-up corresponding to the staff member's identity can also be queried, and the drawer corresponding to the file pick-up can be opened to facilitate the staff member to return the file. At the same time, the staff member can be photographed, and the photographing information and the return information can be recorded. When the information of the staff member's identity corresponding to multiple files is queried, the information of each file pick-up and the corresponding drawer information can be displayed on the portable device for the staff member to select, and then the drawer selected by the staff member can be controlled to open, and the staff member can return the file. Furthermore, after the staff member selects the drawer to be opened, the staff member can also be prompted to scan the barcode on the returned file through the barcode scanner. The file management module can match the file information scanned by the barcode scanner with the drawer selected by the staff member. If the match is successful, the drawer is controlled to open, and the information and time of the returned file are recorded, thereby ensuring that the staff member returns the file to the correct location, further improving the accuracy of file management.

[0048] In some embodiments, after a staff member takes out or puts in a file, it is also possible to detect whether the drawer and the filing cabinet door are closed. If not, an alarm can be sounded through an alarm on the filing cabinet.

[0049] In some embodiments, there are usually multiple file cabinets in a room, so a general identity verification can be set in the room, that is, the staff can first perform a general identity verification to verify that the staff has the authority to open the file cabinet. Among them, the authorized file cabinet can display a green light through the alarm on the file cabinet, indicating that the staff can view the files in the file cabinet, and then the staff can perform a secondary verification through the identity collection device on the file cabinet to view the file information in the file cabinet, thereby further improving the efficiency of the staff in finding files.

[0050] Please also see Figures 4 to 7 The present invention also provides a file cabinet 10, comprising: a fixing mechanism 100 and a storage mechanism 200; the fixing mechanism 100 comprises an electronic chip 110, an identity collection device 120 and a chip protection device 130, the identity collection device 120 is used to collect the identity information of the staff; the chip protection device 130 comprises an electric cylinder driving mechanism 131, a shielding box 132 and a protection door 133, the protection door 133 is arranged at one end of the shielding box 132, the electronic chip 110 is arranged in the shielding box 132, and is connected to the electric cylinder driving mechanism 131, so that when the staff is identified as a legitimate user, The electronic chip 110 is pushed out of the shielding box 132 by the electric cylinder pushing mechanism 131, so that the staff can establish a connection with the electronic chip 110 through a portable device; the storage mechanism 200 includes a cabinet door 210, a drawer 220, and a signal transmitter 230; a first electric lock 211 is provided on the cabinet door 210, and a second electric lock 221 is provided on the drawer 220. The signal transmitter 230 is installed on the top of the storage mechanism 200, and the signal transmitter 230 is electrically connected to the identity collection device 120, the chip protection device 130, the first electric lock 211 and the second electric lock 221 respectively.

[0051] When the staff needs to take the file, the staff's identity is first verified through the identity collection device 120. When the staff is a legitimate user, that is, a user with the authority to open the file cabinet 10, the signal transmitter 230 controls the first electric lock 211 of the cabinet door 210 of the file cabinet 10 to open, and controls the protection door 133 to open, and controls the electric cylinder pushing mechanism 131 to push the electronic chip 110 out of the shielding box 132. The staff can establish a connection with the electronic chip 110 through a portable device, and the drawer information in the file cabinet 10 and the file information in the drawer can be displayed on the portable device. The staff can determine in which drawer the file to be taken is in the portable device, and choose to open the drawer. The signal transmitter 230 controls the second electric lock 221 of the corresponding drawer to open according to the staff's choice, and the staff can open the drawer to take out the required file. The staff can obtain the file information in the file cabinet by connecting the electronic chip, so that the staff can clearly know the location of the file, thereby improving the efficiency of the staff in finding files. At the same time, after verifying the identity of the staff through the identity collection device and then pushing out the chip through the chip protection device, it can prevent everyone from connecting to the electronic chip to obtain the file information in the filing cabinet, thereby improving the security and confidentiality of the filing cabinet.

[0052] For further information, see Figure 7 , a rack 134 is provided on one side of the protection door 130, and a gear 135 is provided on the shielding box 132 at a position corresponding to the rack 134, the gear 135 meshes with the rack 134, and the gear 135 is driven by a motor, and when the motor drives the gear 135 to rotate, the rack 134 is driven to move up and down, so as to drive the protection door 130 to move up and down. During the use of the file cabinet, the electronic chip 110 is hidden in the shielding box, and at the same time, it is at a certain distance from the protection door to prevent unauthorized staff from using portable devices to connect to the electronic chip. When the identity information of the staff collected by the identity collection device 120 is a legitimate user, the motor drives the gear 135 to rotate, driving the rack 134 to move upward, thereby opening the protection door 133, and at the same time controlling the electric cylinder pushing mechanism 131 to push the electronic chip 110 out of the shielding box 132, so that the staff can use the portable device to establish a connection with the electronic chip, thereby protecting the electronic chip through the chip protection device, and improving the security and confidentiality of the file cabinet. Among them, the electronic chip 110 can be an NFC chip.

[0053] In some embodiments, the shielding box is a metal box. The shielding box can shield the signal of the electronic chip to prevent unauthorized staff from connecting and improve the security of the file cabinet; on the other hand, it can also prevent external radio frequency signals from generating radiation interference to the electronic chip.

[0054] Furthermore, the identity collection device 120 includes at least one of fingerprint collection, iris collection, face collection, and palm print collection. As an example, Figure 4 As shown, the identity collection device 120 is a fingerprint collection device, and the fingerprint is input into the fingerprint collection device to perform identity verification of the staff. In addition to collecting the identity information of the staff, it is also possible to Figure 1 As shown, a button is provided next to the fingerprint collection device for the staff to input the password, thereby utilizing the double verification of identity recognition and password to improve the security of the filing cabinet.

[0055] In some embodiments, see Figure 4 and Figure 5 The first electric lock 211 and the second electric lock 221 are provided with mechanical lock holes, which can ensure that the file cabinet can be opened by a key when the power is off. When the first electric lock is opened, the staff can pull the cabinet door handle 213 to open the cabinet door 210; when the second electric lock is opened, the staff can pull the drawer handle 222 to open the drawer 220 to take out the documents.

[0056] In some embodiments, the signal transmitter 230 may be mounted to the top or bottom of the storage mechanism 200 via a signal source bracket.

[0057] For further information, see Figure 4 The fixing mechanism 100 further includes a camera 140, which is disposed on the upper portion of the fixing mechanism 100 so as to take photos of the staff. When the drawer is opened or the staff takes out a document, the staff is photographed through the camera, and the photo of the staff who takes out the document and the time of taking the document are recorded, which is convenient for the subsequent management and tracing of the document. In some embodiments, a screen may be disposed below the camera 140, which is mounted on the fixing mechanism 100 through a display bracket and is electrically connected to the camera 140, and may display the camera's shooting interface and the photos taken, so as to facilitate guiding the staff to take photos in accordance with regulations, thereby obtaining accurate photos of the staff and improving the accuracy of subsequent file management.

[0058] For further information, see Figure 4The fixing mechanism 100 also includes a barcode scanner 150, which is disposed on one side of the identity collection device 120 and is used to scan the barcode on the document. Specifically, the front panel of the fixing mechanism 100 has an opening, and the barcode scanner is installed inside the fixing mechanism 100 through a barcode scanner bracket, and the scanning window of the barcode scanner is stuck on the opening on the front panel. The barcode scanner 150 is electrically connected to the signal transmitter 230, so that the barcode scanner 150 sends the scanned barcode to the signal transmitter 230, and the signal transmitter 230 sends it to the management platform, so that the management platform records the file information and the time of scanning according to the barcode scanned by the barcode scanner 150, which is conducive to querying the access record of the file and realizing effective management of the file.

[0059] For further information, see Figure 5 , an indicator light 223 is provided on the drawer 220. Specifically, the drawer 220 is slidably installed with the inner wall of the storage mechanism through a slide rail, and a second electric lock 221, a drawer handle 222 and an indicator light 223 are provided on the panel of the drawer. When the signal transmitter receives the drawer information corresponding to the staff's authority, the indicator light 223 of the corresponding drawer can be controlled to light up green, thereby prompting the staff that their authority can open the drawer. When the signal transmitter receives the instruction to open the drawer, the second electric lock 221 is controlled to open by the signal transmitter, and the indicator light 223 can also flash, indicating that the second electric lock of the drawer has been opened, and the staff can directly pull the drawer handle 222 of the drawer to open the drawer and take out the required documents. By displaying the corresponding color or shape by the indicator light of the drawer 220, it is convenient for the staff to quickly know which drawer can be opened, thereby further shortening the time for the staff to take the documents.

[0060] For further information, see Figure 4 , an alarm 700 is provided on the top of the file cabinet, and the alarm 700 is provided with a warning light. Specifically, the alarm 700 is electrically connected to the signal transmitter 230, so that the alarm 700 can be controlled to work through the signal transmitter 230, and the alarm 700 is provided with a warning light, which can display different colors to prompt the staff. As an example, when the identity information of the staff is collected by the identity collection device for identification, if the identity of the staff is identified as a legitimate user, the warning light on the alarm can be controlled by the signal transmitter 230 to display green, indicating that the identity authentication of the staff is passed. After the staff sees the green light, they can pick up the portable device and approach the electronic chip to establish a connection for subsequent operations. If the identity of the staff is identified as an illegal user, the warning light can be controlled by the signal transmitter 230 to display red, and a buzzer can be set on the alarm 700. When the warning light displays red, the buzzer is controlled to sound, thereby prompting or warning the staff that they do not have the authority to view the files in the file cabinet.

[0061] Please see Figure 8 The present invention also provides a file access management system, which includes the file cabinet 10, the file management module 20, and the portable device 30 as described above; wherein: The file cabinet 10 is used to collect the identity information of the staff through the identity recognition device and send the identity information to the file management module through the signal transmitter, and is also used to control the chip protection device to push the electronic chip out; The file management module 20 is electrically connected to the signal transmitter. The file management module is used to obtain identity information and identify the identity of the staff member based on the identity information. When the staff member is identified as a legitimate user, the cabinet door opening instruction and the chip ejection instruction are sent to the signal transmitter, and the cabinet door of the file cabinet is controlled to open and the electronic chip is ejected through the signal transmitter. The portable device 30 is used to establish a connection with the electronic chip and send the connection completion information to the file management module; receive and display the file information in the file cabinet; and receive the file selection information input by the staff and send the file selection information to the file management module; The file management module 20 is also used to send file information in the file cabinet to the portable device; confirm the corresponding drawer based on the file selection information, and send the corresponding opening instruction of the drawer to the signal transmitter to control the corresponding drawer to open through the signal transmitter.

[0062] When a staff member needs to take a file, the present invention collects the identity information of the staff member through the identity collection device of the file cabinet, and sends the identity information to the file management module. The file management module obtains the identity information of the staff member to verify the identity of the staff member. When the staff member is identified as a legitimate user, the cabinet door opening instruction and the chip push-out instruction are sent to the signal transmitter, and the cabinet door of the file cabinet is controlled to open by the signal transmitter, and the protection door is controlled to open. The electric cylinder push mechanism pushes the electronic chip out of the shielding box for the staff member to connect with the portable device, thereby preventing illegal users from using the portable device to connect the electronic chip to obtain the file information in the file cabinet, improving the security and confidentiality of the file cabinet, and facilitating the effective management of the file. After the staff member connects to the electronic chip through the portable device, the file information in the file cabinet is displayed on the portable device. The staff member selects the file to be taken. The file management module determines the drawer corresponding to the file according to the staff member's selection, and sends the corresponding drawer opening instruction to the signal transmitter. The corresponding drawer is controlled by the signal transmitter to open, and the staff member can take the file, thereby effectively improving the efficiency of the staff member taking the file.

[0063] What is disclosed above is only a preferred embodiment of the present invention, which certainly cannot be used to limit the scope of rights of the present invention. A person skilled in the art can understand that all or part of the processes of the above embodiments and equivalent changes made according to the claims of the present invention still fall within the scope of the invention.

Claims

1. A file access management method, characterized in that: The following steps are involved: S1. Obtain the identity information of the staff member, and identify the identity of the staff member based on the identity information; S2. When the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member can use a portable device to scan the electronic chip to establish a connection; S3. After the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, so that the staff can understand the file information in the file cabinet and select the file they want to take; S4. Receive the file selection information returned by the portable device, and control the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

2. The file access management method according to claim 1, characterized in that: In step S2, when the staff member is identified as a legitimate user, the electronic chip is controlled to be pushed out so that the staff member uses a portable device to scan the electronic chip to establish a connection, including the following steps: S21. When the staff member is identified as a legitimate user, obtaining the authority information of the staff member; S22. According to the obtained authority information of the staff member, corresponding pre-stored file cabinet information is obtained, and the obtained file cabinet information is provided to the portable device so that the staff member knows the file cabinets that he / she is authorized to open, wherein the file cabinet information includes location information of multiple file cabinets and summary information of files stored in each of the multiple file cabinets; S23, receiving the file cabinet selection information sent by the portable device, and controlling the electronic chip of the corresponding file cabinet to be ejected based on the file cabinet selection information.

3. The file access management method according to claim 1, characterized in that: In step S3, after the connection is completed, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, including the following steps: S31, after the connection is completed, sending the webpage corresponding to the electronic chip to the portable device so that the staff can enter the account number and password; S32, obtaining the account number and password entered by the staff, and determining whether the account number and password match the identity information; S33: If a match is found, the door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device.

4. The file access management method according to claim 3, characterized in that: In step S33, if the two match, the cabinet door of the file cabinet is controlled to open, and the file information in the file cabinet is sent to the portable device, including the following steps: S331, if there is a match, control the door of the file cabinet to open, and search for drawers that the staff member has the authority to open; S332, controlling the indicator light of the drawer to light up; S333: Acquire the file information in the drawer, and send the drawer information and file information of the drawer to the portable device.

5. The file access management method according to claim 1, characterized in that: The file cabinet is provided with a camera. In step S4, the receiving of the file selection information returned by the portable device and the control of opening the drawer corresponding to the file selection information include the following steps: S41, receiving the file selection information returned by the portable device, and controlling the camera to take a photo of the staff member; S42, obtaining and recording the photographing information, and controlling the drawer corresponding to the file selection information to open so that the staff can take out the corresponding file.

6. The file access management method according to claim 5, characterized in that: The file cabinet is provided with a barcode scanner, and the step S4 further includes: S5, controlling the barcode scanner to scan the barcode on the taken-out document; S6. The identity information, the photographed information, the scanned file information and the scanning time are stored correspondingly.

7. The file access management method according to any one of claims 1 to 6, characterized in that: In step S3, after the connection is completed, the file information in the file cabinet is sent to the portable device, and the following steps are also included: After the connection is completed, an operation instruction option is sent to the portable device, wherein the operation instruction option includes three operation instructions: taking a file, storing a file, and returning a file; Obtaining an operation instruction selected by a portable device; If the operation instruction selected by the portable device is a file deposit or file return operation instruction, a prompt message is sent to the portable device to prompt the staff to align the barcode of the file with the barcode scanner; Controlling the barcode scanner to scan the barcode on the document to obtain the file information of the document; The drawer corresponding to the file information is controlled to open so that the staff can put the file into the drawer.

8. A file cabinet, characterized in that: include: A fixing mechanism and a storage mechanism; the fixing mechanism includes an electronic chip, an identity collection device and a chip protection device, the identity collection device is used to collect the identity information of the staff; the chip protection device includes an electric cylinder pushing mechanism, a shielding box and a protection door, the protection door is arranged at one end of the shielding box, the electronic chip is arranged in the shielding box and is connected to the electric cylinder pushing mechanism, so that when the staff is identified as a legitimate user, the electronic chip is pushed out of the shielding box by the electric cylinder pushing mechanism, so that the staff can establish a connection with the electronic chip through a portable device; the storage mechanism includes a cabinet door, a drawer, and a signal transmitter; a first electric lock is arranged on the cabinet door, a second electric lock is arranged on the drawer, and the signal transmitter is installed on the top of the storage mechanism, and the signal transmitter is electrically connected to the identity collection device, the chip protection device, the first electric lock and the second electric lock respectively.

9. The file cabinet according to claim 8, characterized in that: A rack is arranged on one side of the protection door, and a gear is arranged on the shielding box at a position corresponding to the rack. The gear meshes with the rack, and the gear is driven by a motor. When the motor drives the gear to rotate, the rack is driven to move up and down, thereby driving the protection door to move up and down.

10. A file access management system, characterized in that: The file access management system comprises a file cabinet, a portable device, and a file management module as described in claim 8 or 9, wherein the file management module is respectively connected to the file cabinet and the portable device for communication; wherein: The file cabinet is used to collect the identity information of the staff through the identity recognition device and send the identity information to the file management module through the signal transmitter; it is also used to control the chip protection device to push out the electronic chip through the signal transmitter; The file management module is electrically connected to the signal transmitter, and is used to obtain identity information and identify the identity of the staff member based on the identity information; when the staff member is identified as a legitimate user, a cabinet door opening instruction and a chip ejection instruction are sent to the signal transmitter, and the cabinet door of the file cabinet is controlled to open and the electronic chip is ejected through the signal transmitter; The portable device is used to establish a connection with the electronic chip and send the connection completion information to the file management module; receive and display the file information in the file cabinet; and receive the file selection information input by the staff and send the file selection information to the file management module; The file management module is also used to send file information in the file cabinet to the portable device; confirm the corresponding drawer based on the file selection information, and send the opening instruction corresponding to the drawer to the signal transmitter to control the opening of the corresponding drawer through the signal transmitter.

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