Full-process supervision management system and method thereof

Abstract

The invention relates to the technical field of process management systems, and discloses a full-process supervision management system and method, and the method comprises the steps: 1, building a supervision task according to a task attribute, and setting the item information of the supervision task; 2, distributing the task to a corresponding responsibility unit and a responsibility person according to the item information of the supervised task; 3, splitting the supervision task to form item-by-item tasks; after task weights are set for the item-by-item tasks, the item-by-item tasks are distributed to related units or personnel; 4, supervising the distributed task progress, and feeding back processing information and task nodes for querying and adjusting the task progress; and 5, checking and summarizing the completed supervision tasks, obtaining related task data, and forming task statistical data. Transparent, comprehensive and efficient whole-process supervision management is achieved, the management efficiency and accuracy of supervision tasks are improved, and the situation of task omission or progress lag is effectively avoided.

Description

Technical Field

[0001] The present invention relates to the technical field of process management systems, and particularly to a full-process supervision management system and its method. Background Art

[0002] In the current complex and changeable organizational environment, when existing task management systems handle important management work, resolutions of the three meetings (shareholders' meeting, board of directors meeting, board of supervisors meeting), and various event tasks such as project establishment, execution, and tracking, since these tasks often involve multiple units, departments, and personnel, and the task management processes and modes at different nodes vary greatly, it is difficult for the system to collect task progress information in real time and accurately. This makes it difficult for the system to accurately and timely obtain the status data of each task node, resulting in the management layer being unable to insight into the progress of urgent or important events in real time, and the effective supervision and control of the organizational operation status being blocked.

[0003] In addition, since the tasks issued involve many units and departments, and the system lacks a comprehensive and coherent data recording and tracking mechanism, the full-process information of handling events cannot be completely retained and integrated. This makes the full-process information of task execution vague, seriously affecting the effective promotion of events. Moreover, important documents generated by the numerous units and departments involved in the task are in a scattered storage state due to the lack of a unified architecture and standard in the system's file storage and management, making it extremely difficult to effectively analyze and statistically process the data. This not only makes the summary of the whole process of events lack comprehensive data support, but also makes it impossible for the organization to obtain effective references from historical data when facing similar problems, greatly reducing the speed and efficiency of problem-solving.

[0004] Furthermore, due to the large number of involved parts in the established tasks, it is difficult for the system to achieve accurate task decomposition, resulting in the decomposition result not matching the actual business scenario and being unable to meet the needs of the organization's refined management, greatly increasing the collaboration cost. Moreover, in the face of a large amount of task data, the data processing algorithm of the system is inefficient and the calculation amount is huge, further reducing the overall performance and response speed of the system.

[0005] Meanwhile, due to the phased and discontinuous processes of existing task management systems, the information flow of management processes is opaque, and there is a lack of an open data display mechanism. In the supervision and management link, due to the lack of reliable data recording and verification technologies, the supervision results lack credibility and persuasiveness. This not only undermines the collaborative environment based on data trust within the organization but also may trigger various contradictions and disputes. More seriously, since the system cannot integrate the handling data of various supervision matters in real time and accurately, it is also difficult to generate a convenient, comprehensive, and easy-to-use effective solution, making it impossible for the management to accurately evaluate and predict the organization's operating conditions to better understand and respond to various complex situations. The information blockage and decision-making blindness brought about by such a management system not only reduce the organization's adaptability and competitiveness but also may lead to decision-making mistakes and waste of resources. Summary of the Invention

[0006] The present invention aims to provide a full-process supervision and management system and method thereof to solve the problem that existing task management systems cannot achieve effective management and supervision of the full process when dealing with complex task management, reduce management efficiency and handling timeliness, and at the same time, cannot provide effective supervision methods and decision-making suggestions, making it difficult to form a comprehensive and transparent full-process management.

[0007] To achieve the above object, the present invention adopts the following technical solutions. The full-process supervision and management method includes the following steps:

[0008] Step 1, establish a supervision task according to the task attributes and set the matter information of the supervision task;

[0009] Step 2, dispatch the task to the corresponding responsible unit and responsible personnel according to the matter information of the supervision task;

[0010] Step 3, split the supervision task to form item-by-item tasks; after setting the task weights for the item-by-item tasks, allocate them to the involved units or personnel;

[0011] Step 4, supervise the progress of the allocated tasks and feedback the processing information and task nodes for querying and adjusting the task progress;

[0012] Step 5, review and summarize the completed supervision tasks, obtain relevant task materials, and form task statistical data.

[0013] Further, the matter information includes supervision matters, handover time, supervision source, supervision type, matter type, matter name, matter content, deadline for handling, host unit, responsible person, co-host unit, co-sponsor, importance level, proposed meeting level, and meeting time.

[0014] Further, in Step 3, splitting the supervision task includes the following sub-steps:

[0015] Step 3.1: Analyze the main responsible unit or person, as well as relevant collaborating units or persons, based on the matter information of the supervision task, form the primary and secondary relationships of the tasks, and determine the urgency of this task according to the matter information.

[0016] Step 3.2: Split the supervision task by unit personnel, and set the task weights for each split subtask according to the primary and secondary relationships.

[0017] Step 3.3: In each subtask, analyze the task matter information involved and the relevant responsible departments, split the subtask by department to form department subtasks; and allocate them to the corresponding department systems.

[0018] Furthermore, in Step 4, set the supervision frequency according to the urgency of this task; and set the reminder information according to the task weight; the reminder information includes reminder frequency, reminder object, reminder matter, and warning reminder.

[0019] Furthermore, in Step 4, the processed information includes the feedback unit, feedback person, stage task, feedback time, overall progress, task status, progress situation, existing difficulties, and next steps.

[0020] Furthermore, the reminder frequency is to set the task reminder cycle according to the task weight, and send the reminder information at the Nth moment before the cycle time limit.

[0021] Furthermore, it also includes that after the reminder information is sent and not processed yet, reminder is made at a frequency of 0.5 * reminder cycle / time within the remaining time limit; when the reminder times reach 3 times, a warning notice is sent and feedback is made to the superior supervisors.

[0022] Furthermore, in Step 4, it also includes dynamically adjusting the information of the next node according to the task nodes and the feedback processed information, and feeding back the adjusted information and relevant tasks to the management office.

[0023] Furthermore, in Step 5, it also includes summarizing and sorting out the materials of the completed supervision tasks according to categories and statuses, analyzing the importance of the attached materials, extracting corresponding materials for backup storage according to the importance, and forming task handling statistical data.

[0024] Meanwhile, this solution also provides a full-process supervision and management system, which is applied to the above-mentioned full-process supervision and management method. It includes a task establishment unit for establishing task items that need to be supervised and setting the item information of the supervision tasks; a task assignment unit for dispatching tasks to the corresponding responsible units and personnel according to the established supervision tasks, splitting the supervision tasks, setting task weights, and then assigning them to the involved units or personnel; a task follow-up unit for following up the completion degree of tasks, generating processing information and node information, and giving early warning reminders for tasks approaching their due dates; and a task completion unit for reviewing the completed tasks, sorting out and backing up the data related to the tasks, and generating relevant statistical data.

[0025] The principle and advantages of this solution are as follows:

[0026] In the existing technology, for complex tasks, due to the large number of involved units and personnel, there is a lack of a unified information management and integration mechanism between different management systems, resulting in task information being scattered in various departments, which is likely to cause delays, distortions, or even losses in information transmission. Moreover, if the system is not updated or data is not synchronized in a timely manner, it will also lead to delays in task information, making it difficult for existing task management systems to achieve full-process management of tasks.

[0027] When dealing with complex tasks, due to the large amount of content involved, tasks are often issued in a hierarchical and segmented manner. This method is usually distributed layer by layer by managers, which results in unclear task distribution from upper-layer managers to lower-layer ones, and they cannot timely and real-time obtain task progress. They need to report layer by layer to understand it. Moreover, this method is a one-way information transmission. While there are information delays, it is also difficult to ensure the accuracy and authenticity of information, thus bringing about untimely management and incorrect judgments, and further affecting the entire task decision-making and effective supervision effects.

[0028] This solution splits complex tasks according to item information and assigns them according to the responsible units or departments, thereby clarifying the internal relationships between tasks and building a tight correlation. While simplifying complex tasks, it can ensure the comprehensiveness and coverage of tasks without omission, so as to ensure a high completion degree of tasks. After splitting, the task ownership is clear, and the progress information is clearly traceable, which is convenient for intuitively understanding the progress of each task and the overall progress, realizing transparent, comprehensive, and efficient full-process supervision and management, improving the management efficiency and accuracy of supervision tasks, and effectively avoiding the situation of task omission or progress lag. By monitoring task progress in real time and giving timely feedback, it ensures that every link of the supervision task is under control, not only improving the management efficiency of the supervision task, but also achieving a qualitative leap in accuracy, making task management more scientific and efficient. Brief Description of the Drawings

[0029] Figure 1This is a schematic flowchart of the full-process supervision and management method of the present invention.

[0030] Figure 2 This is a schematic structural diagram of the full-process supervision and management system of the present invention. Specific embodiments

[0031] The following is a further detailed description through specific embodiments:

[0032] Embodiment 1

[0033] In this embodiment, the full-process supervision and management method can, after initiating a supervision event, conduct full-process supervision and management, provide a convenient, comprehensive, and easy-to-use management platform, be able to collaborate with multiple units, achieve full-process transparent control, and facilitate providing effective decision-making and implementation methods for management and personnel at all levels, and realize effective statistics and full utilization of data. In this embodiment, as shown in the appendix Figure 1 It includes the following steps:

[0034] S1. Establish a supervision task according to the task attributes and set the matter information of the supervision task.

[0035] In this embodiment, for important management work mainly issued, such as meeting resolutions, project establishment, execution, tracking, etc. of each part, establish a supervision task, or convert it into a supervision task from existing processes such as meeting resolutions and received documents. That is, the supervision task can be initiated independently or rebuilt from existing processes, improving the flexibility of establishing the supervision task. In the established supervision task, set the matter information for the supervision task. In this embodiment, the matter information includes supervision matters, assignment time, supervision source, supervision type, matter type, matter name, matter content, deadline, host unit (associated organizational structure), responsible person (associated personnel information), co-host unit (optional), co-sponsor (optional), importance level (critical, important, general), proposed meeting level, and meeting time, etc. The establisher can select and fill in non-required items according to the needs of the supervision task to ensure the effectiveness and clarity of the supervision task, and make it easier to quickly obtain the key information and classification management directory of the supervision task.

[0036] In this embodiment, the supervision type can include major projects, various meeting supervision, office meeting supervision, board of directors supervision, daily assignment, etc. The matter type can include system document type, management type, project promotion type, investment management type, human resources type, construction work type, financial management type, discipline construction type, mass organization management type, audit and legal type, etc.

[0037] After the supervision task is established, import the supervision task into the system according to the set matter information, and generate a supervision management template to form a supervision management record.

[0038] S2. Dispatch the task to the corresponding responsible unit and person according to the matter information of the supervision task.

[0039] According to the established matter information, extract its main information such as the sponsoring unit and the responsible person, and dispatch the formed supervision task to the relevant units and responsible persons according to the automatically brought-in unit information, such as the information of the person in charge recorded within the unit, etc., to realize the automatic division and dispatch of the supervision task, so that the corresponding sponsoring personnel or relevant personnel can understand the content and time limit of the supervision task in the first time, which is convenient for quickly arranging work.

[0040] S3. Split the supervision task to form itemized tasks; and after setting the task weights for the itemized tasks, allocate them to the units or personnel involved.

[0041] In this embodiment, the split of the issued supervision task includes the following sub-steps:

[0042] S3.1. Analyze the main responsible unit or person, as well as the relevant collaborative units or personnel, according to the matter information of the supervision task, form the primary and secondary relationships of the tasks, and determine the urgency of this task according to the matter information.

[0043] In this embodiment, the natural language or keyword matching algorithm is used to analyze the matter information of the supervision task to identify the main responsible unit or person. At the same time, identify the collaborative units or personnel related to the main task. If there are collaborative units or personnel involved, they are divided according to the task level with the main responsible unit or person as the primary and the collaborative units or personnel as the secondary, and an association relationship is established between the primary and secondary tasks to form the primary and secondary task logical relationship.

[0044] Judge the urgency of the task according to the importance degree and the limited handling date of the matter information in the supervision task. In this embodiment, the urgency level is from 1 to 5, where level 5 is the most urgent. The urgency level can be divided according to the main content of the task and the time limit of the limited handling date. Specifically, the urgency level can be calculated according to the judgment formula: Urgency level = f(importance degree * ɑ, time * β), where ɑ is the weight of the importance degree factor and β is the weight of the time factor. In this embodiment, ɑ and β can be set and adjusted after training and analysis based on historical data.

[0045] S3.2. Split the supervision task by unit personnel, and set the task weights for each split sub-task according to the primary and secondary relationships;

[0046] According to the primary and secondary task logical relationships formed, first, the supervision tasks are initially split as a whole for each unit or department to form a list of subtasks. Then, according to the primary and secondary task logical relationships and the formed urgency levels, task weights are set for each subtask. In this embodiment, the task weight = primary-secondary degree coefficient * urgency degree coefficient, where both the primary-secondary degree coefficient and the urgency degree coefficient are values between 0 and 1, and can be specifically set according to the actual situation. Thus, the task weight of this subtask is obtained, and the importance of the current subtask in the overall task can be analyzed.

[0047] S3.3. In each subtask, analyze the task item information and related responsible departments involved, and split the subtask by department to form department subtasks; and allocate them to the corresponding department systems.

[0048] In this embodiment, further analyze the specific item information involved in each split subtask and the corresponding responsible department for this item. Split the subtask in detail to the department level according to the corresponding department to form department subtasks, and calculate the sub-level urgency degree in the department subtasks to form handling requirements. Allocate the formed department subtasks and handling requirements to the corresponding department management systems through API interfaces or data synchronization mechanisms to complete the splitting and allocation of tasks, ensure the timely transmission and effective execution of tasks, reduce the intermediate processing process, and improve the supervision efficiency.

[0049] S4. Supervise the progress of the allocated tasks, and feedback the processing information and task nodes for querying and adjusting the task progress. In this embodiment, the processing information includes the feedback unit, feedback person, stage task, feedback time, overall progress, task status, progress situation, existing difficulties, and next steps of the current task.

[0050] Among them, according to the urgency degree of this task, set the supervision frequency. For tasks with a high urgency degree, the supervision frequency is correspondingly increased to ensure that the tasks can be promoted rapidly and possible problems can be solved in a timely manner. For example, it can be set to conduct a progress inspection and feedback once a day or once every half day. For tasks with a medium urgency degree, inspections and feedback can be carried out once a week or once every two weeks to ensure that the tasks proceed according to the plan. For tasks with a low urgency degree, the supervision frequency can be set on a monthly basis and regularly monitored to avoid tasks being ignored or delayed.

[0051] At the same time, set reminder information according to the task weight; the reminder information includes reminder frequency, reminder object, reminder item, and warning reminder.

[0052] The reminder frequency is to set the task reminder cycle according to the task weight, and remind the reminder information at the Nth moment before the cycle time limit.

[0053] In this embodiment, within the time limit of the restricted handling date, that is, before the deadline by which the task must be completed, according to the task weight W of each task i , the time limit of the task reminder cycle is set. When the task weight is larger, it indicates that the task has a greater impact on the overall goal. Therefore, the time of the reminder cycle time limit is relatively longer. At the same time, according to the dependency relationships existing among the tasks, the task reminder cycle time limit is adjusted to ensure the sequence and completion time of the dependent tasks. In this embodiment, for each task i, its task reminder cycle time limit can be set as

[0054]

[0055] wherein is the weight ratio of task i, ensuring that the sum of the weight ratios of all tasks is 1; T t is the total task volume; F i is the adjustment factor of task i, which can be set according to the specific task situation. For example, if a certain task is particularly important or urgent, a positive adjustment factor can be assigned to it to increase its reminder cycle. On the contrary, if a certain task can be relatively delayed, a negative adjustment factor can be assigned to it to reduce its reminder cycle.

[0056] In this embodiment, when calculating the reminder cycle, the dependencies between tasks also need to be considered. If task i depends on the completion of task j, then the reminder cycle of task i should be at least later than the completion time of task j. Thus, it can be completed by adding extra buffer time or adjustment factor within the set reminder cycle to ensure the continuity and completion degree of task supervision and to ensure the overall progress supervision.

[0057] After the reminder information is sent out and the current node has not completed the processing yet, reminder is made at a frequency of 0.5 * reminder cycle / time within the remaining time limit. When the number of reminder times reaches 3 times, a warning notice is sent out and fed back to the superior supervisors. In this embodiment, classification summary is carried out according to the source type and supervision type. Matters exceeding the reminder cycle are highlighted in red, and those approaching the deadline are highlighted in yellow, making the priorities of the to-do matters clear at a glance, more arranged in processing, and timely processing of task items.

[0058] This embodiment further includes dynamically adjusting the information of the next node according to the task node and the feedback processing information, and feeding back the adjustment information and related tasks to the management department.

[0059] According to the set supervision frequency, regularly extract the latest updated nodes and relevant feedback information in the supervision tasks, extract their key information, such as problems encountered, issues requiring assistance, absences of personnel, etc. According to the obtained key information, analyze the resources and main contacts required for the current and next node tasks. If other assisting personnel or units are needed after analysis, send the current task to the corresponding collaborative unit and feedback it to the management office. If it is found through analysis that the current person to be processed is absent or difficult to complete, the system will promptly feedback the situation to the superior administrator and also feedback the information of the personnel who can handle the current task to the superior administrator, facilitating the administrator to understand the current progress in a timely manner and quickly take corresponding measures to avoid delaying the progress and ensure the scheduled progress of the task.

[0060] In this embodiment, during the task supervision process, the management layer can view the task progress according to the set permissions, view matter / task information through different dimensions and different methods. For example, it supports exporting matter information as an Excel sheet by using the matter query method; or displaying the supervised matters in the form of an online dashboard. Clicking on a specific matter can expand it to display all the stage tasks and subtasks under that matter to view the overall progress of the matter and the progress of each stage task.

[0061] At the same time, the message reminders set within the system can also be clicked to view the current warning / supervision notice and other information to understand the current overall progress and the actual problems or difficulties existing.

[0062] S5. Review and summarize the completed supervision tasks, obtain relevant task materials, and form task statistical data.

[0063] After the supervision task is completed, summarize and organize the materials of the completed supervision tasks according to categories and statuses. It can summarize matters of different categories and statuses as needed or summarize all matters with one click. Analyze the importance of the materials attached during the task progress, extract the corresponding materials for backup storage according to the importance, and form task handling statistical data. For example, collect and analyze information on issues such as the implementation of major decisions, key points concerned by the management layer, and difficulties in decision implementation, transform them into functional data, and collect, organize, file, and regularly archive the relevant solution plans, feedback information, and work material information such as materials and manpower involved to form historical data, and conduct analysis and statistics based on this to form the statistical data of each task, which is convenient for quick query and call in the later stage and makes it more valuable for reference.

[0064] In this embodiment, by constructing a supervision management system for the entire process, the integration and linkage of supervision, official documents, and meetings can be achieved. From the generation of supervision matters, to the execution tracking of matters, and then to the closure of matters, the entire business chain can cooperate flexibly and efficiently with applications such as official documents and meetings, realizing the integration and connection of data and applications, achieving overall coordination of the entire process, integrating resources, and improving efficiency.

[0065] At the same time, this solution realizes the intelligent splitting and efficient allocation of complex tasks, can accurately identify the task structure, automatically decompose it into several sub-tasks, and dynamically optimize the task allocation strategy according to factors such as the professional skills of team members, the current workload, and the urgency of tasks. This not only significantly improves the efficiency of task processing but also ensures that each sub-task can be started in a timely manner, effectively shortening the overall project cycle.

[0066] On this basis, the system incorporates an intelligent supervision mechanism based on task weights. Each task is assigned reasonable priority and importance indicators, and the system monitors the task progress in real time, paying special attention to high-weight tasks on the critical path. Once potential delays or ineffective execution are detected, the system will immediately trigger a reminder notice, which is directly sent to the responsible person through automated reminders, email notifications, or instant messaging tools, effectively avoiding task backlogs and ensuring that all tasks are accurately completed and delivered on time. In addition, this solution can flexibly and accurately generate various reports and data based on the rich information data obtained in real time. These reports and data are presented in an intuitive and easy-to-understand form, enabling managers to comprehensively and real-time understand the work efficiency of the team. They can not only have a clear understanding of the current work progress but also keenly capture potential problems and trends, and timely adjust resource allocation and optimize process management.

[0067] Particularly importantly, during the project promotion process, once the goal is adjusted, this solution can respond quickly and accurately. With the help of intelligent splitting, according to the requirements of the new goal, the overall task is scientifically and reasonably split into specific sub-tasks, and through an efficient allocation mechanism, the tasks are timely and accurately allocated according to the actual situation of team members' skills, workload, etc. At the same time, the dynamic supervision module continuously tracks the task execution situation in real time. Once a deviation is found, the precise reminder function will be immediately activated to ensure that every link of task execution is closely promoted around the new goal. This comprehensive full-process supervision based on intelligent splitting, efficient allocation, dynamic supervision, and precise reminder greatly enhances the team's response speed and execution ability, lays a solid foundation for the success of the project, realizes a double leap in task management efficiency and timeliness, and ensures that the project always progresses efficiently in the correct direction.

[0068] Embodiment 2

[0069] In this embodiment, the task allocation is adjusted according to the task progress and the task completion priority. For example, the current task allocation amount can be set as A, the adjusted task allocation amount as A', the task progress as P (1 - 100%), and the task priority as L (1 - 5 levels). Then the adjusted task allocation amount can be calculated as follows:

[0070]

[0071] When the priority is higher (L is closer to 5) and the task progress is lower (P is smaller), the allocated task amount will increase accordingly, and vice versa. For example, the originally allocated task amount for a certain member is 20 units, the current task progress is 40%, and the task priority is level 3. Substituting into the formula, we get:

[0072]

[0073] Accordingly, the corresponding task amount is increased to ensure the reasonable coordination and implementation progress of the task, and to ensure the timeliness and effectiveness of task completion.

[0074] At the same time, the resource allocation is adjusted according to the resource utilization rate and the task priority. For example, if the current resource allocation amount is R, the adjusted resource allocation amount is R', the resource utilization rate is U (0 - 100%), and the task priority is L (1 - 5 levels), then the calculation formula can be:

[0075] When the resource utilization rate is lower (U is smaller) and the task priority is higher (L is larger), the allocated resources will increase accordingly to ensure the reasonable utilization of resources and the maximization of resource utilization.

[0076] Through the above methods, the dynamic adjustment range in task management is achieved, ensuring that the task and resource allocation can be adjusted promptly and accurately according to the actual situation of the project.

[0077] Embodiment Three

[0078] In this embodiment, a full-process supervision and management system is provided. Applied to the full-process supervision and management method in Embodiment One, through digital means, it realizes the comprehensive and efficient management of supervision tasks, covering the entire task life cycle from task establishment to task completion, ensuring the transparency, timeliness, and accuracy of task execution. As shown in the appendix Figure 2 shown, it includes a task establishment unit for establishing the task items that need to be supervised and setting the item information of the supervision tasks. Including but not limited to task name, task description, expected completion time, task priority, etc. At the same time, the set task information is stored in the database to provide basic data for subsequent task allocation and follow-up.

[0079] A task assignment unit is used to dispatch tasks to corresponding responsible units and personnel according to the established supervision tasks; and split the supervision tasks, set task weights, and then assign them to the involved units or personnel. In this embodiment, according to the complexity and scope of the tasks, the supervision tasks are first divided into primary and secondary tasks according to the responsible units and collaborating units. In the divided primary and secondary tasks, they are further split into department sub-tasks according to the involved departments or personnel, and task weights are set for the split department sub-tasks to reflect their importance in the overall task.

[0080] According to information such as the divided sub-tasks, their task natures, the professional capabilities and current workloads of the responsible units / personnel, etc., the divided sub-tasks are assigned to the involved units or personnel. At the same time, the task assignment process is recorded to ensure the transparency and traceability of task assignment.

[0081] A task follow-up unit is used to follow up the completion degree of tasks, generate processing information and node information, and give early warning reminders for tasks approaching their due dates.

[0082] In this embodiment, the completion degree of tasks is regularly monitored according to the set supervision frequencies for each task, and corresponding feedback information is obtained to generate processing information and node information. At the same time, a reminder cycle is set for each task according to the task weight, and early warning reminders are given for tasks approaching their due dates or already overdue, and the processors or relevant management personnel are notified in a timely manner to ensure the orderly progress of tasks.

[0083] A task completion unit is used to review the completed tasks, sort out and back up the data related to the tasks, and generate relevant statistical data.

[0084] In this embodiment, the completed or finished tasks are reviewed to ensure that the task quality meets the predetermined standards or reaches the completion requirements. The information and materials in the task process are collected and sorted out, and relevant important information is extracted for backup storage, thereby generating relevant statistical data to facilitate providing decision-making support for managers.

[0085] In this embodiment, through intelligent algorithms, automatic splitting, weight setting, and responsibility assignment of tasks are realized, improving the efficiency and accuracy of task management. The whole process information recording of the task supervision process, timely follow-up of progress and changes are achieved, ensuring the transparency and traceability of task management. At the same time, through dynamic early warning reminders, tasks are ensured to be completed on time, avoiding delays, and preventing the early warning information from being too frequent and being ignored, reducing the effectiveness of early warning reminders. Finally, through the whole process data management, rich statistical data can be generated, providing a comprehensive task management view and decision-making basis for managers, improving management efficiency, and also providing reliable solution suggestions for executors to improve work efficiency.

[0086] Comparative Example 1

[0087] The difference between this comparative example and the first embodiment is that an existing task management system is used for task management and supervision. For example, in a project involving 5 departments and lasting for 3 months, when a certain department updates the task progress, it takes an average of 2 - 3 hours for the system to integrate and present relevant data to the management, resulting in a long information processing time. Moreover, the data entry methods and standards of each department are not unified. In the weekly project progress report, the average distortion rate reaches 15%. Due to the unreasonable task assignment, lack of real-time supervision, and timely adjustment mechanism, by the mid-term of the project, the actual task completion rate is only 40%, far lower than the expected 50%. Through the application and comparison of this solution, the task processing data comparison in Table 1 below can be obtained.

[0088] Table 1

[0089] Comparison Dimension Comparative Example 1 Example 1 Comparison Result Information Processing Time 2 - 3 hours Around 10 seconds Efficiency Improvement Information Distortion Rate 15％ ＜3％ Reduction of Distortion Rate Task Completion Degree 40% in the Middle Stage 55% in the Middle Stage Exceeding Expectations

[0090] From the above comparison, it can be clearly seen that this solution has obvious advantages over the prior art in key indicators such as information processing time, distortion rate, and task completion rate, and can manage tasks more efficiently and accurately, providing a strong guarantee for the success of the project. The above are only the embodiments of the present invention, and common general knowledge such as specific technical solutions and / or characteristics well known in the art are not described in detail herein. It should be noted that for those skilled in the art, without departing from the technical solution of the present invention, several modifications and improvements can still be made, and these should also be regarded as the protection scope of the present invention, which will not affect the implementation effect of the present invention and the practicality of the patent. The protection scope required by this application shall be subject to the content of its claims, and the specific implementation manners and the like recorded in the specification can be used to interpret the content of the claims.

Claims

1. The whole process supervision management method is characterized by: The following steps are involved: Step 1: Create a supervision task according to the task attributes and set the task information; Step 2: Dispatching the tasks to the corresponding responsible units and personnel according to the information of the supervision tasks; Step 3: Split the supervision tasks into item-by-item tasks, set task weights for each task, and assign them to the units or personnel involved; Step 4: monitor the progress of the assigned tasks and provide feedback on processing information and task nodes for querying and adjusting task progress; Step 5: Review and summarize the completed supervision tasks, obtain relevant task information, and form task statistics.

2. The full-process supervision and management method according to claim 1 is characterized in that: The matter information includes the supervision matters, assignment time, supervision source, supervision type, matter type, matter name, matter content, deadline, sponsor, responsible person, co-sponsor, co-sponsor, importance, proposed meeting level and meeting time.

3. The full-process supervision and management method according to claim 1 is characterized in that: In step 3, the supervision task is split into the following sub-steps: Step 3.1, based on the task information of the supervision task, analyze the main responsible unit or personnel, as well as the relevant collaborative units or personnel, obtain the primary and secondary relationship of the tasks, and determine the urgency of the task based on the task information; Step 3.2: Split the supervision task into sub-tasks based on the unit personnel, and set the task weights for each sub-task according to the primary and secondary relationships; Step 3.3, in each subtask, analyze the task information involved and the relevant responsible departments, split the subtasks by department to form department subtasks; and allocate them to the corresponding department system.

4. The full-process supervision and management method according to claim 3 is characterized by: In step 4, the supervision frequency is set according to the urgency of the task, and the urging information is set according to the task weight. The urging information includes the urging frequency, the urging object, the urging items and the early warning reminder.

5. The full-process supervision and management method according to claim 1 is characterized in that: In step 4, the processing information includes feedback unit, feedback person, stage task, feedback time, overall progress, task status, progress, difficulties and next steps.

6. The full-process supervision and management method according to claim 4 is characterized in that: The urging frequency is based on the task weight W i , set the task reminder cycle, and issue reminders at the Nth moment before the cycle deadline; the reminder cycle is set to: In the formula, is the weight ratio of task i, and the sum of the weight ratios of all tasks is 1; T t is the total task volume; F i is the adjustment factor of task i.

7. The full-process supervision and management method according to claim 6 is characterized by: It also includes that if the reminder information is issued but has not been processed, reminders will be given at a frequency of 0.5*reminder cycle / time within the remaining period; when the number of reminders reaches 3 times, an early warning notice will be issued and feedback will be given to the superior supervisor.

8. The full-process supervision and management method according to claim 1 is characterized in that: In step 4, it also includes dynamically adjusting the next node information according to the task node and the feedback processing information, and feeding back the adjustment information and related tasks to the management office.

9. The full-process supervision and management method according to claim 7 is characterized in that: In step 5, it also includes summarizing and organizing the completed supervision task information according to category and status, analyzing the importance of the attached information, extracting the corresponding information for backup storage based on the importance, and forming task processing statistical data.

10. The whole process supervision management system is characterized by: The full-process supervision management method applied to any one of claims 1 to 9 comprises a task establishment unit for establishing tasks that need to be supervised and setting the task information of the supervision tasks; The task assignment unit is used to assign tasks to the corresponding responsible units and responsible personnel according to the established supervision tasks; and to split the supervision tasks, set the task weights, and assign them to the units or personnel involved; the task follow-up unit is used to follow up on the completion of the tasks, generate processing information and node information, and issue early warning reminders for tasks that are about to expire; The task completion unit is used to review completed tasks, organize and back up task-related data, and generate relevant statistical data.

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