Automatic financial processing system

Abstract

The invention relates to an automatic financial processing system, and the system comprises a process management module which achieves the automatic operation through integrating various business processes, and reduces the manual intervention; the intelligent traceability and query function module provides a traceability and query function for a business process and ensures that data can be traced and queried; the electronic receipt processing module is used for realizing the electronic processing of receipts and reducing the use and storage cost of paper receipts; and the mobile application and real-time data query module provides mobile application support and realizes real-time data query and mobile office. According to the method, the operation efficiency can be improved, the error rate can be reduced, information islands can be broken, effective integration and utilization of resources are achieved, and powerful support is provided for decision making of enterprises.

Description

Technical Field

[0001] The present invention relates to the technical field of in-depth application of informatization, and specifically to an automated financial processing system. Background Art

[0002] In a rapidly changing business environment, the operation and management of enterprises are facing unprecedented challenges. With the expansion of business scale and the increase in complexity, the traditional manual and semi-automated operation and management models have gradually revealed many deficiencies.

[0003] Firstly, the traditional operation and management model relies on a large number of paper documents and manual operations, which are not only inefficient but also error-prone, and it is difficult to meet the needs of modern enterprises for efficient and accurate operations.

[0004] Secondly, the information isolation between departments forms information silos, resulting in the inability to effectively integrate and utilize resources, and affecting the overall operation efficiency and decision-making ability of the enterprise.

[0005] Furthermore, the data processing efficiency is low, and it cannot reflect the enterprise operation status in real time, affecting the enterprise's rapid response ability and market competitiveness.

[0006] Finally, the lack of mobile application support and real-time data query function makes it impossible for enterprise management to grasp the enterprise operation status anytime and anywhere, restricting the flexibility and innovation of the enterprise.

[0007] In order to overcome the limitations of the above traditional operation and management model, enterprises are in urgent need of a new data processing system that can achieve process automation, data integration, and decision-making intelligence.

[0008] The information disclosed in this background art section is only intended to deepen the understanding of the overall background art of the present invention, and should not be regarded as an admission or any form of suggestion that this information constitutes the prior art known to those skilled in the art. Summary of the Invention

[0009] Aiming at the defects existing in the prior art, the purpose of the present invention is to provide an automated financial processing system, which can not only improve the operation efficiency, reduce the error rate, but also break the information silos, realize the effective integration and utilization of resources, and provide strong support for the decision-making of enterprises.

[0010] To achieve the above object, the technical solution adopted by the present invention is:

[0011] An automated financial processing system, characterized by comprising:

[0012] A process management module, which realizes automated operations by integrating various business processes and reduces manual intervention; the business processes specifically include:

[0013] The business process for automatic generation of receipt vouchers generates receipt vouchers automatically based on incoming payment information, where the incoming payment information is from customer bank data or incoming payment information submitted online;

[0014] The business process for automatic freight statistics automatically calculates freight information according to preset screening conditions and displays the statistical results. The preset screening conditions include: vehicle, driver, logistics company, date;

[0015] The business process for automatic generation and verification of orders creates orders automatically according to the input customer information and order date based on an order template, and performs the following order verifications: whether the account balance is sufficient, whether the price is accurate, and whether there is inventory of corresponding supporting materials;

[0016] The intelligent traceability and query function module provides the function of tracing and querying business processes to ensure that data is traceable and queryable; specifically including:

[0017] Product quality traceability: Supports comprehensive traceability and query of products sent by customers and products transported by vehicles to ensure controllable product quality;

[0018] Financial data query: Provides real-time query functions for freight details, shipment tracking, and customer reconciliation;

[0019] Order and inventory query: Supports real-time query of order status and inventory status to ensure smooth operation;

[0020] The electronic document processing module realizes the electronic processing of documents to reduce the use and storage costs of paper documents; specifically including:

[0021] Invoice management: Supports automatic generation, calculation, and query of invoices to improve invoice processing efficiency;

[0022] Electronic approval process: Through system integration, realizes the electronic approval of expense applications and reviews to reduce the circulation of paper documents;

[0023] The mobile application and real-time data query module provides mobile application support to realize real-time data query and mobile office; specifically including:

[0024] Mobile check-in and attendance: Supports mobile check-in and attendance management of personnel to improve management efficiency;

[0025] Real-time data push: Through SMS or email, pushes operation data to relevant personnel after completing attendance check-in in real time to ensure smooth information flow;

[0026] The sending and receiving of SMS are realized through the built-in SMS communication integration module of the system, which supports single-send, same-message group-send, and different-message group-send to meet the requirements of different scenarios.

[0027] Based on the above technical solution, the system receives screenshots of transfer information from the bank and extracts the incoming payment information;

[0028] Or submit the incoming payment information through the Internet based on a Web form; the form contains the necessary information fields: payer name, amount, payment date, payment bank, remarks;

[0029] The system automatically verifies the integrity and accuracy of the received incoming payment information, and then for unstructured or semi-structured data, the system performs data cleaning and converts it into a structured format;

[0030] The system associates the incoming payment information with the corresponding customer accounts and products or services according to the preset mapping rules;

[0031] The system calls a predefined receipt template, which contains the company's logo, necessary financial information, and legal declarations;

[0032] The system automatically fills in the detailed information of the receipt according to the verification and matching results, including customer information, incoming payment amount, incoming payment date, payment method;

[0033] The system conducts a preliminary automatic review to check the logical consistency and integrity of the receipt; for large payments or abnormal transactions, the system automatically sends a notice to prompt manual review.

[0034] Based on the above technical solution, the system automatically collects data related to freight by integrating with the logistics management system, including vehicle information, driver information, logistics company information, and transportation date;

[0035] For external logistics partners, the system regularly imports freight data from the partners' systems through API interfaces or data import functions;

[0036] The system stores all data related to freight in a formatted manner according to the preset data storage model, including but not limited to transportation costs, transportation distances, and cargo weights;

[0037] The system cleans the collected data, removes duplicate records, corrects error information, and ensures data consistency and integrity;

[0038] Based on the interactive interface, the system obtains filtering conditions that can be set and modified as needed, and the filtering conditions at least include selecting specific vehicles, drivers, logistics companies, or date ranges;

[0039] According to the company's financial policies and logistics agreements, the system has built-in freight calculation rules, and automatically calculates the amount of each freight according to the collected data and the preset calculation rules;

[0040] The system summarizes and analyzes the freight data according to the screening conditions by using statistical algorithms, and calculates the total freight, average freight, and freight peak;

[0041] The system generates a visual report to intuitively display the freight statistics results. The system provides an interactive dashboard. By clicking on different charts or data points, detailed freight information can be viewed in depth.

[0042] Based on the above technical solutions, salespersons or system users input customer information and order dates. The system verifies the input customer information to ensure the integrity and accuracy of the information;

[0043] Salespersons or system users customize order templates according to customer needs, including product descriptions, price terms, and delivery deadlines;

[0044] The system automatically creates an order draft based on the input customer information and the selected order template, and automatically generates a unique order number for each new order for subsequent tracking and management;

[0045] The system is integrated with the customer account management system to automatically obtain the customer's account balance information, and automatically checks whether the customer's account balance is sufficient to pay the order amount. If not, the system will prompt the salesperson or the customer to take corresponding actions;

[0046] The system is integrated with the product price information system to ensure obtaining the latest price data, and automatically checks whether the prices of the products in the order are consistent with the price information in the system. If there are differences, the system will prompt for adjustment;

[0047] The system is integrated with the inventory management system to obtain the inventory information of products in real time, and automatically checks whether there is sufficient inventory for the products in the order. For products with insufficient inventory, the system will prompt for inventory warnings and suggest alternative solutions or delayed deliveries.

[0048] Based on the above technical solutions, the system integrates with a centralized traceability system to integrate production data, logistics data, and customer feedback data from all links;

[0049] The system assigns a unique traceability code to each product. The traceability code uses a QR code or barcode and contains the key information of the product;

[0050] Data collection points are set up in the production, packaging, and shipping links to automatically record each step of the product circulation, forming production process traceability information and logistics and distribution traceability information;

[0051] When a customer reports a problem, the problem product can be quickly located according to the traceability code, and the complete traceability information of the product is displayed, including production, transportation, distribution, and customer feedback.

[0052] Based on the above technical solutions, the financial data query is implemented based on a database, which is used to store all relevant financial data, including freight details, shipping information, and customer statements;

[0053] The database is retrieved by entering specific query conditions. The default query conditions include date range, customer number, and shipping order number. Multiple filtering conditions are allowed to be combined for querying to precisely obtain the required data.

[0054] Based on the above technical solutions, the order and inventory query is implemented based on a database, which is used to store all data related to orders and inventory to ensure data consistency and integrity; and the data of the order management system OMS and the warehouse management system WMS are synchronized in real time.

[0055] Based on the above technical solutions, the system integrates an invoice management system, which is integrated with the enterprise's existing ERP, CRM, and financial management systems to achieve seamless data docking;

[0056] The functional modules of the invoice management system specifically include: invoice generation, invoice approval, invoice printing, and invoice query;

[0057] The system automatically triggers the invoice generation process according to the completion of the sales order or the provision of services;

[0058] Customize invoice templates as needed, including company information, tax number, and address;

[0059] Automatically extract necessary information from the sales order, including product details, quantity, price, and tax rate, and fill them into the invoice template;

[0060] The system automatically calculates the tax rate according to the product classification and local tax laws and applies it to the invoice amount;

[0061] The system automatically calculates the total amount of the invoice, including the pre-tax amount, tax amount, and total price;

[0062] For transactions with discounts or promotions, the system automatically adjusts the invoice amount and displays the discount details;

[0063] Invoice approval is implemented based on an approval process and electronic signature.

[0064] Based on the above technical solutions, the system integrates the expense application and approval process with the enterprise's existing ERP, CRM, and financial management systems, including an expense application module, an approval process module, a notification module, and a reporting module;

[0065] The electronic expense application includes: filling in the expense application details through an online expense application form, including expense type, amount, purpose, and relevant attachments, and the attachments are realized by uploading relevant expense vouchers;

[0066] The system has a predefined approval process, including approval nodes, approvers, and approval conditions; it automatically assigns to different approval levels according to the expense amount or type;

[0067] After the application is submitted, the system automatically transfers the application to the next approval node;

[0068] According to the approval result, the system automatically determines whether further approval is required or it can be directly approved.

[0069] Based on the above technical solution, the system integrates a mobile application interface, and corresponding operations are performed through the mobile application interface, including signing in, signing out, viewing attendance records, applying for leave, and applying for overtime;

[0070] The system performs identity verification based on a password or PIN code;

[0071] The system uses GPS positioning services to ensure that employees sign in at the designated work location;

[0072] The system uses geofencing technology to automatically detect whether employees enter or leave the work area.

[0073] An automated financial processing system according to the present invention has the following beneficial effects:

[0074] 1. Significantly improve operational efficiency:

[0075] Through automated operation processes, manual intervention is reduced, the business processing speed is greatly improved, and the error rate is reduced.

[0076] The intelligent traceability and query function helps enterprises quickly locate the source of problems, optimize business processes, and reduce ineffective labor.

[0077] 2. Break information silos and promote data sharing:

[0078] The system realizes cross-departmental data integration, breaks information barriers, and promotes information circulation and sharing.

[0079] The centralized data management provides comprehensive and accurate operational data support for management, improving decision-making efficiency and quality.

[0080] 3. Real-time data processing and quick response:

[0081] The system supports real-time data processing to ensure the timeliness and accuracy of enterprise operation data.

[0082] The mobile application and real-time data query function enable management to grasp the enterprise operation status anytime and anywhere and quickly respond to market changes.

[0083] 4. Reduce operation costs and improve economic benefits:

[0084] Electronic document processing reduces the usage and storage costs of paper documents, thereby lowering the operating costs of enterprises.

[0085] Automated processes reduce manual operations, lower labor costs, and at the same time improve the efficiency of business processes, enhancing the economic benefits of enterprises.

[0086] 5. Enhance the competitiveness and innovation capabilities of enterprises:

[0087] The intelligent operation management information system improves the overall operation efficiency and management level of enterprises, enhancing their market competitiveness.

[0088] The system supports mobile office and real-time data query, providing technical support for enterprise innovation and stimulating the innovation vitality of enterprises.

[0089] 6. Improve customer satisfaction and loyalty:

[0090] Through the intelligent traceability and query function, enterprises can quickly respond to customer needs and improve customer satisfaction.

[0091] Efficient and accurate operation management services enhance the customer experience and strengthen customers' trust and loyalty to the enterprise.

[0092] An automated financial processing system described in the present invention adopts the concept of system integration and environmental protection, reduces the use of paper documents, lowers the carbon emissions of enterprises, and supports the green and sustainable development of enterprises; through data analysis and decision support functions within the system, it can help enterprises optimize resource allocation and achieve a win-win situation of economic and social benefits. It has significant beneficial effects in improving the operation efficiency of enterprises, breaking information silos, reducing operation costs, enhancing the competitiveness of enterprises, improving customer satisfaction, and supporting the sustainable development of enterprises. BRIEF DESCRIPTION OF THE DRAWINGS

[0093] The present invention has the following drawings:

[0094] The drawings are used to better understand the present invention and do not constitute an improper limitation to the present invention. Among them:

[0095] Figure 1 The system architecture diagram of Embodiment 1 of an automated financial processing system described in the present invention. DETAILED DESCRIPTION OF THE INVENTION

[0096] The present invention will be further described in detail below with reference to the accompanying drawings. The detailed description is made in connection with the exemplary embodiments of the present invention, including various details of the embodiments of the present invention to facilitate understanding, which should be considered merely exemplary. Therefore, those skilled in the art should recognize that various changes and modifications can be made to the embodiments described herein without departing from the scope and spirit of the present invention. Similarly, for the sake of clarity and conciseness, the description of well-known functions and structures is omitted below.

[0097] As Figure 1 shown, an automated financial processing system according to the present invention includes:

[0098] A process management module that realizes automated operations by integrating various business processes and reduces manual intervention; the business processes specifically include:

[0099] A business process for automatically generating collection documents, which automatically generates collection documents based on incoming payment information, and the incoming payment information comes from customer bank data or incoming payment information submitted online;

[0100] A business process for automatically calculating freight, which automatically calculates freight information according to preset screening conditions and displays the calculation results, and the preset screening conditions include: vehicle, driver, logistics company, date;

[0101] A business process for automatically generating and verifying orders, which inputs customer information and order dates, automatically creates orders according to an order template, and performs the following order verifications: whether the account balance is sufficient, whether the price is accurate, and whether there is inventory of corresponding supporting materials;

[0102] An intelligent traceability and query function module that provides a traceability and query function for business processes to ensure that data is traceable and queryable; specifically includes:

[0103] Product quality traceability: Supports comprehensive traceability queries for products sent by customers and products transported by vehicles to ensure controllable product quality;

[0104] Financial data query: Provides real-time query functions for freight details, shipment tracking, and customer reconciliation;

[0105] Order and inventory query: Supports real-time query of order status and inventory status to ensure smooth operation;

[0106] An electronic document processing module that realizes the electronic processing of documents and reduces the use and storage costs of paper documents; specifically includes:

[0107] Invoice management: Supports the automatic generation, calculation, and query of invoices to improve invoice processing efficiency;

[0108] Electronic approval process: Through system integration, realize the electronic approval of expense applications and reviews, reducing the circulation of paper documents;

[0109] Mobile application and real-time data query module, providing mobile application support to achieve real-time data query and mobile office; Specifically including:

[0110] Mobile check-in and attendance: Support mobile check-in and attendance management of personnel, improving management efficiency;

[0111] Real-time data push: Through text messages or emails, push operation data to relevant personnel after completing attendance check-in in real time to ensure smooth information flow;

[0112] The sending and receiving of text messages are realized through the built-in text message communication integration module of the system, supporting single-send, same-message group-send, and different-message group-send to meet the needs of different scenarios.

[0113] This embodiment reflects the in-depth application of informatization in operation management, specifically including:

[0114] 1. Automated and intelligent processing:

[0115] Automatic generation of receipt vouchers: By reading customer bank data or incoming payment information submitted online, the system automatically generates receipt vouchers without manual entry, reflecting the informatization application of automated processing.

[0116] Automatic freight statistics: The system automatically calculates freight information according to preset conditions, reducing errors and cumbersome manual statistics, reflecting the application of informatization in data processing and analysis.

[0117] Intelligent customer account reconciliation: The system automatically calculates the account period and processes reconciliation information, reducing the complexity and error-proneness of manual account reconciliation, reflecting the informatization advantage of intelligent processing.

[0118] 2. Data integration and sharing:

[0119] Business process integration: Integrate multiple business processes (such as receipt, freight statistics, order generation, etc.) onto a unified platform to achieve seamless data flow and sharing, reflecting the role of informatization in improving business collaboration efficiency.

[0120] Cross-departmental data sharing: The system supports data sharing between different departments. For example, the finance department can obtain real-time data from departments such as sales and logistics to provide comprehensive and accurate information support for decision-making, reflecting the value of informatization in promoting cross-departmental collaboration.

[0121] 3. Data traceability and query:

[0122] Product quality traceability: The system supports comprehensive traceability queries for products sent to customers, products transported by vehicles, etc., ensuring controllable product quality and reflecting the role of informatization in improving product management levels and customer satisfaction.

[0123] Financial data query: Users can query financial data such as freight details, shipping tracking, and customer reconciliation at any time, improving data transparency and traceability, and reflecting the value of informatization in enhancing financial management levels and decision-making support capabilities.

[0124] 4. Decision support and optimization:

[0125] Data analysis and reporting: The system provides rich data analysis functions and report generation tools to help users deeply understand business operations and provide strong support for decision-making. This reflects the advantages of informatization in enhancing decision-making efficiency and accuracy.

[0126] Business process optimization: Optimize business processes through informatization means, reduce manual intervention and error rates, and improve business processing efficiency and quality. This reflects the role of informatization in promoting enterprise management modernization and sustainable development.

[0127] Based on the above technical solutions, the system receives screenshots of transfer information from the bank and extracts deposit information;

[0128] Or submit deposit information through the Internet based on a Web form; the form contains necessary information fields: payer name, amount, payment date, payment bank, remarks;

[0129] The system automatically verifies the integrity and accuracy of the received deposit information, and then for unstructured or semi-structured data, the system performs data cleaning and converts it into a structured format;

[0130] The system associates the deposit information with the corresponding customer accounts and products or services according to preset mapping rules;

[0131] The system calls a predefined receipt template, which contains the company's logo, necessary financial information, and legal statements;

[0132] The system automatically fills in the detailed information of the receipt according to the verification and matching results, including customer information, deposit amount, deposit date, payment method;

[0133] The system conducts a preliminary automatic review to check the logical consistency and integrity of the receipt; for large payments or abnormal transactions, the system automatically sends notifications to prompt manual review.

[0134] Exemplarily, once the receipt is confirmed, the system automatically updates the enterprise's financial system, including a decrease in accounts receivable and an increase in cash.

[0135] Exemplarily, the system automatically sends a collection confirmation notice to the customer, which can be sent via email or text message. The notice contains the collection order number and payment details for the customer's reference.

[0136] Exemplarily, the system regularly generates a collection report, including key metrics such as total collections, collection trends, and overdue payments. The system analyzes the collection data to identify customers with long collection cycles and frequent overdue payments, providing data support for credit management.

[0137] Based on the above technical solution, the system integrates with the logistics management system to automatically collect data related to freight, including vehicle information, driver information, logistics company information, and transportation dates;

[0138] For external logistics partners, the system regularly imports freight data from the partners' systems through API interfaces or data import functions;

[0139] The system stores all data related to freight in a formatted manner according to a preset data storage model, including but not limited to transportation costs, transportation distances, and cargo weights;

[0140] The system cleans the collected data, removes duplicate records, corrects error information, and ensures data consistency and integrity;

[0141] Based on the interactive interface, the system obtains filtering conditions that can be set and modified as needed. The filtering conditions at least include selecting specific vehicles, drivers, logistics companies, or date ranges;

[0142] According to the company's financial policies and logistics agreements, the system has built-in freight calculation rules. Based on the collected data and the preset calculation rules, the system automatically calculates the amount of each freight;

[0143] The system summarizes and analyzes the freight data using statistical algorithms according to the filtering conditions, calculating the total freight, average freight, and freight peak;

[0144] The system generates a visual report to intuitively display the freight statistics results. The system provides an interactive dashboard, and by clicking on different charts or data points, detailed freight information can be viewed in depth.

[0145] Exemplarily, the system conducts a preliminary automatic review to check the logical consistency and accuracy of the statistical results. For abnormal statistical results, the system prompts the financial staff to conduct a manual review and confirmation.

[0146] Exemplarily, the system automatically generates a freight statistics report based on the statistical results, including detailed statistical data and analysis charts; the system automatically distributes the report to relevant management and financial staff via email or the enterprise internal messaging system.

[0147] Based on the above technical solution, the salesperson or system user inputs customer information and the order date, and the system verifies the input customer information to ensure the integrity and accuracy of the information;

[0148] The salesperson or system user customizes the order template according to customer needs, including product description, price terms, and delivery deadline;

[0149] The system automatically creates a draft order based on the input customer information and the selected order template, and automatically generates a unique order number for each new order for subsequent tracking and management;

[0150] The system is integrated with the customer account management system to automatically obtain the customer's account balance information, and automatically checks whether the customer's account balance is sufficient to pay the order amount. If it is insufficient, the system will prompt the salesperson or the customer to take corresponding actions;

[0151] The system is integrated with the product price information system to ensure obtaining the latest price data, and automatically checks whether the price of the product in the order is consistent with the price information in the system. If there are differences, the system will prompt for adjustment;

[0152] The system is integrated with the inventory management system to obtain the inventory information of products in real time, and automatically checks whether there is sufficient inventory for the products in the order. For products with insufficient inventory, the system will prompt for inventory warning and suggest alternative solutions or delayed delivery.

[0153] Exemplarily, the system generates an order verification report, which details the verification results, including items that pass and fail; for orders that fail the verification, the system provides suggestions for exception handling, such as contacting the customer for confirmation, adjusting the order content, or updating price and inventory information.

[0154] Exemplarily, the salesperson or system user modifies the order content according to the verification results, and the system will automatically re - verify. Once the order passes all verifications, the salesperson or system user can confirm the order. The system updates the order status to "confirmed" and notifies the relevant departments to prepare for shipment. The system sends the order to the corresponding approver for review according to the preset review process, and the approver can approve the order by electronic signature. The system records the review history and signature.

[0155] Based on the above technical solution, the system integrates with a centralized traceability system to integrate production data, logistics data, and customer feedback data from all links;

[0156] The system assigns a unique traceability code to each product. The traceability code uses a QR code or barcode and contains key information of the product;

[0157] Set data collection points in the production, packaging, and shipping processes to automatically record every step of product circulation, forming production process traceability information and logistics and distribution traceability information;

[0158] When customers feedback problems, quickly locate the problem products according to the traceability code and display the complete traceability information of the products, including production, transportation, distribution, and customer feedback.

[0159] Exemplarily, if necessary, the system supports initiating a product recall process and records the quantity of recalled products and the handling results.

[0160] Exemplarily, the system can generate a traceability report, including the detailed history and current status of product circulation; by analyzing the traceability data, identify potential quality risks and improvement opportunities.

[0161] Based on the above technical solutions, the production process traceability information specifically includes: during the production process, record key production parameters: raw material batch, production date, operator; associate the quality inspection results with the product traceability code and record the inspection date, inspection results, and inspection personnel;

[0162] The logistics and distribution traceability information specifically includes: record the outbound and inbound information of the products, including transportation vehicle information, driver information, and transportation date; track the flow of products in the distribution channels and record the time and quantity of arrival at each distribution point.

[0163] Based on the above technical solutions, the financial data query is implemented based on a database, and the database is used to store all relevant financial data, including freight details, shipping information, and customer statements;

[0164] Retrieve the database by entering specific query conditions. The default query conditions include date range, customer number, and shipping order number; allow the use of multiple filtering conditions for combined queries to accurately obtain the required data.

[0165] Exemplarily, the database implements a caching strategy for frequently queried data to reduce the pressure on the database and improve query efficiency.

[0166] Based on the above technical solutions, the freight detail query integrates all data related to freight, including transportation company, transportation method, and expense amount;

[0167] The shipping tracking query integrates shipping information, including order number, shipping date, estimated arrival time, actual arrival time, and receipt confirmation;

[0168] The customer reconciliation query integrates the customer statement, including billing cycle, invoiced amount, payment status, and outstanding balance; the system can automatically detect reconciliation differences and prompt the user to check and process them.

[0169] Exemplarily, the query results are presented in a table form, including all key information, and support export to Excel or PDF formats. Chart analysis functions such as bar charts and line charts are provided to help users intuitively understand data trends. When abnormal data is displayed in the query results, the system automatically alarms and prompts the user for further inspection. Additionally, all user query operations can be recorded for post-event auditing and problem tracking.

[0170] Based on the above technical solution, the order and inventory queries are implemented based on a database, which is used to store all data related to orders and inventory to ensure data consistency and integrity; and the data of the order management system OMS and the warehouse management system WMS are synchronized in real time.

[0171] Exemplarily, message queue technology is used to process data synchronization to ensure real-time synchronization of order and inventory data among various systems, avoid data latency or inconsistency, and improve the efficiency and reliability of data processing.

[0172] Based on the above technical solution, the order status query integrates order status information, including new orders, pending approval, in production, pending shipment, shipped, and completed;

[0173] The inventory situation query integrates inventory data, including product number, current inventory quantity, safety stock level, and inventory warning.

[0174] Exemplarily, the query results are presented in a table form, including all key information, and support export to Excel or PDF formats. Visualization tools such as inventory heat maps and order flowcharts are provided to help users intuitively understand inventory and order status.

[0175] Exemplarily, when the inventory is below the safety level, the system automatically triggers an early warning mechanism to prompt the purchasing department to replenish the stock in a timely manner.

[0176] Exemplarily, for orders whose status has not been updated for a long time, the system provides an abnormal prompt for timely follow-up and processing.

[0177] Based on the above technical solution, the system integrates an invoice management system, which is integrated with the enterprise's existing ERP, CRM, and financial management systems to achieve seamless data docking;

[0178] The functional modules of the invoice management system specifically include: invoice generation, invoice review, invoice printing, and invoice query;

[0179] The system automatically triggers the invoice generation process according to the completion of the sales order or the provision of services;

[0180] Customize invoice templates as needed, including company information, tax number, and address;

[0181] Automatically extract necessary information from sales orders, including product details, quantity, price, tax rate, and fill it into the invoice template;

[0182] The system automatically calculates the tax rate according to the product classification and regional tax laws and applies it to the invoice amount;

[0183] The system automatically calculates the total invoice amount, including the pre-tax amount, tax amount, and total price;

[0184] For transactions with discounts or promotions, the system automatically adjusts the invoice amount and displays the discount details;

[0185] Invoice review is implemented based on the review process and electronic signature.

[0186] The system is integrated with the tax system to automatically report invoice data.

[0187] Based on the above technical solutions, the system integrates the expense application and approval process with the enterprise's existing ERP, CRM, and financial management systems, including the expense application module, approval process module, notification module, and report module;

[0188] Electronic expense application includes: filling in expense application details through an online expense application form, including expense type, amount, purpose, and relevant attachments, and the attachments are realized by uploading relevant expense vouchers (such as invoices, contracts, etc.);

[0189] The system pre-defines the approval process, including approval nodes, approvers, and approval conditions; automatically assigns different approval levels according to the expense amount or type;

[0190] After the application is submitted, the system automatically transfers the application to the next approval node;

[0191] According to the approval result, the system automatically determines whether further approval is required or it can be directly passed.

[0192] Exemplarily, the system provides approval decision support, such as historical expense data, budget limits, etc.; for expense applications that may exceed the budget or do not comply with policies, the system provides risk warnings. Furthermore, the system records the operations and results of each approval, including approvers, approval times, approval opinions, etc., and the system provides an audit trail function to facilitate internal audits and compliance checks.

[0193] Exemplarily, the system can generate approval reports, including key indicators such as approval efficiency, expense type distribution, approval delays, etc. Provide data analysis tools to help management understand expense trends and approval efficiency.

[0194] On the basis of the above technical solution, the system integrates a mobile application interface, and corresponding operations are performed through the mobile application interface, including signing in, signing out, viewing attendance records, applying for leave, and applying for overtime.

[0195] The system performs identity verification based on a password or PIN code.

[0196] The system uses GPS location services to ensure that employees sign in at the designated work location.

[0197] The system uses geofencing technology to automatically detect whether an employee enters or leaves the work area.

[0198] Exemplarily, the system reminds employees of attendance-related matters through push notifications, such as incomplete sign-ins, approval results, etc. Employees can apply for leave through the mobile application, including annual leave, sick leave, etc. Employees can apply for overtime and record the overtime hours in the application. Employees can query their own attendance records, including the number of attendance days, the number of latenesses, etc. The system automatically generates attendance reports, including department attendance summaries, employee attendance rankings, etc.

[0199] Content not described in detail in this specification belongs to the prior art well-known to those skilled in the art.

[0200] The above is only the preferred embodiment of the present invention, and the protection scope of the present invention is not limited to the above embodiment. Any equivalent modification or change made by those skilled in the art according to the content disclosed in the present invention shall be included in the protection scope recorded in the claims.

Claims

1. An automated financial processing system, characterized in that: include: The process management module integrates various business processes to achieve automated operations and reduce manual intervention; The business process specifically includes: The automatic generation of payment slips is a business process that automatically generates payment slips based on deposit information, which comes from the customer's bank data or deposit information submitted online; The freight automatic statistics business process automatically counts freight information and displays the statistical results according to the preset screening conditions. The preset screening conditions include: vehicle, driver, logistics company, date; The business process of automatic order generation and verification: the customer information and order date are entered, and the order is automatically created according to the order template. The following order verification is performed: whether the account balance is sufficient, whether the price is accurate, and whether the corresponding supporting materials are in stock; The intelligent tracing and query function module provides the tracing and query functions for business processes to ensure that data is traceable and queryable; specifically, it includes: Product quality traceability: Support comprehensive traceability query of products shipped by customers and products transported by vehicles to ensure that product quality is controllable; Financial data query: Provide real-time query functions for freight details, shipment tracking, and customer reconciliation; Order and inventory query: support real-time query of order status and inventory status to ensure smooth operation; The electronic document processing module realizes the electronic processing of documents and reduces the use and storage costs of paper documents; specifically includes: Invoice management: supports automatic generation, calculation and query of invoices to improve invoice processing efficiency; Electronic approval process: Through system integration, electronic approval of expense application and review can be realized, reducing the circulation of paper documents; The mobile application and real-time data query module provides mobile application support, realizes real-time data query and mobile office; specifically includes: Mobile sign-in and attendance: Supports mobile sign-in and attendance management for personnel to improve management efficiency; Real-time data push: Push operational data to relevant personnel who have completed attendance check-in in real time via SMS or email to ensure smooth information flow; The sending and receiving of SMS messages are realized through the system's built-in SMS communication integration module, which supports single-message sending, group sending of the same message, and group sending of different messages to meet the needs of different scenarios.

2. An automated financial processing system as claimed in claim 1, characterized in that: The system receives a screenshot of the transfer information from the bank and extracts the deposit information; Or submit the deposit information through the Internet based on a web form; the form contains the necessary information fields: payer name, amount, payment date, payment bank, and remarks; The system automatically verifies the completeness and accuracy of the deposit information received, and then cleans the unstructured or semi-structured data and converts it into a structured format; The system associates the deposit information with the corresponding customer accounts and products or services according to the preset mapping rules; The system calls a predefined invoice template that contains the company's logo, necessary financial information, and legal statement; Based on the verification and matching results, the system automatically fills in the detailed information of the receipt, including customer information, deposit amount, deposit date, and payment method; The system conducts a preliminary automatic review to check the logical consistency and completeness of the receipt; for large payments or abnormal transactions, the system automatically sends a notification prompting manual review.

3. An automated financial processing system as claimed in claim 1, characterized in that: The system automatically collects freight-related data, including vehicle information, driver information, logistics company information, and transportation date, by integrating with the logistics management system; For external logistics partners, the system regularly imports freight data from the partner's system through the API interface or data import function; The system formats and stores all data related to freight according to the preset data storage model, including but not limited to transportation cost, transportation distance, and cargo weight; The system cleans the collected data, removes duplicate records, corrects erroneous information, and ensures the consistency and integrity of the data; Based on the interactive interface, the system obtains the filter conditions that are set and modified as needed, and the filter conditions at least include selecting a specific vehicle, driver, logistics company or date range; According to the company's financial policies and logistics agreements, the system has built-in freight calculation rules, which automatically calculate the amount of each freight based on the collected data and preset calculation rules; Based on the screening conditions, the system uses statistical algorithms to summarize and analyze freight data and calculate total freight, average freight, and freight peak; The system generates visual reports to intuitively display freight statistics. The system provides an interactive dashboard that allows users to drill down to detailed freight information by clicking on different charts or data points.

4. An automated financial processing system as claimed in claim 1, characterized in that: The salesperson or system user enters the customer information and order date, and the system verifies the entered customer information to ensure the completeness and accuracy of the information; Sales staff or system users customize order templates according to customer needs, including product descriptions, price terms, and delivery deadlines; The system automatically creates an order draft based on the entered customer information and the selected order template, and automatically generates a unique order number for each new order to facilitate subsequent tracking and management; The system is integrated with the customer account management system to automatically obtain the customer's account balance information and automatically check whether the customer's account balance is sufficient to pay the order amount. If it is insufficient, the system will prompt the salesperson or customer to take corresponding actions; The system is integrated with the product price information system to ensure the latest price data is obtained, and automatically check whether the price of the product in the order is consistent with the price information in the system. If there is a difference, the system will prompt for adjustment; The system is integrated with the inventory management system to obtain product inventory information in real time and automatically check whether there is sufficient inventory for the products in the order. For products with insufficient inventory, the system will prompt inventory warnings and suggest alternative solutions or postponed delivery.

5. An automated financial processing system as claimed in claim 1, characterized in that: The system integrates production data, logistics data and customer feedback data from all links by integrating with the centralized traceability system; The system assigns a unique traceability code to each product. The traceability code uses a QR code or barcode and contains key information about the product. Set up data collection points in the production, packaging and delivery links to automatically record each step of product circulation and form production process traceability information as well as logistics and distribution traceability information; When customers report a problem, the problem product can be quickly located based on the traceability code, and the product's complete traceability information, including production, transportation, distribution and customer feedback, can be displayed.

6. An automated financial processing system as claimed in claim 1, characterized in that: Financial data query is implemented based on a database, which is used to store all relevant financial data, including freight details, shipping information and customer statements; Search the database by entering specific query conditions. The default query conditions include date range, customer number, and shipping order number. Multiple filter conditions can be used for combined query to obtain the required data in a refined manner.

7. An automated financial processing system as claimed in claim 1, characterized in that: Order and inventory query is implemented based on a database, which is used to store all data related to orders and inventory to ensure data consistency and integrity; and synchronize the data of the order management system OMS and the inventory management system WMS in real time.

8. An automated financial processing system as claimed in claim 1, characterized in that: The system integrates the invoice management system with the company's existing ERP, CRM and financial management systems to achieve seamless data connection; The functional modules of the invoice management system specifically include: invoice generation, invoice review, invoice printing, and invoice query; The system automatically triggers the invoice generation process based on the completion of sales orders or provision of services; Customize invoice templates as needed, including company information, tax number, address; Automatically extract necessary information from sales orders, including product details, quantity, price, tax rate, and fill in invoice templates; The system automatically calculates the tax rate based on the product classification and regional tax laws and regulations, and applies it to the invoice amount; The system automatically calculates the total amount of the invoice, including the pre-tax amount, tax amount and total price; For transactions with discounts or offers, the system automatically adjusts the invoice amount and displays the discount details; Invoice review is implemented based on review process and electronic signature.

9. An automated financial processing system as claimed in claim 1, characterized in that: The system integrates the expense application and approval process with the enterprise's existing ERP, CRM and financial management systems, including expense application module, approval process module, notification module and report module; Electronic expense application includes: filling in expense application details through the online expense application form, including expense type, amount, purpose and related attachments, and the attachments are realized by uploading relevant expense vouchers; The system predefines the approval process, including approval nodes, approvers and approval conditions; it automatically assigns expenses to different approval levels based on the amount or type of expense; After the application is submitted, the system will automatically transfer the application to the next approval node; Based on the approval results, the system automatically determines whether further approval is required or whether it should be approved directly.

10. An automated financial processing system as claimed in claim 1, characterized in that: The system integrates a mobile application interface, through which corresponding operations can be performed, including signing in, signing out, checking attendance records, applying for leave, and applying for overtime; The system authenticates based on a password or PIN; The system uses GPS positioning services to ensure that employees sign in at designated work locations; The system uses geo-fencing technology to automatically detect if employees enter or leave the work area.

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