Comprehensive archive management system and management method thereof

Abstract

The invention relates to the technical field of archive management, and discloses a comprehensive archive management system and a management method thereof.The system comprises a pre-archiving function plate, an archive receiving function plate, an archive management function plate, an archive utilization function plate and a system setting function plate; the pre-archiving function plate is used for receiving original data and displaying pre-archiving information; the archive receiving function plate is used for receiving the data transmitted from the pre-archiving function plate, reorganizing the data to form archiving data and storing the archiving data as archives; the archive management function plate is used for summarizing, displaying and managing archived data; the archive utilization function plate is used for a user to retrieve, borrow and compile archives; the system setting function plate is used for maintaining archives and setting archive management strategies; a permission adjusting module is arranged in the system setting function plate; the authority adjusting module is used for dynamically adjusting user authority. The system provided by the invention is relatively high in intelligent degree, and can realize comprehensive, efficient and safe archive management.

Description

Technical Field

[0001] The present invention relates to the technical field of archive management, and in particular to a comprehensive archive management system and a management method thereof. Background Art

[0002] At a time when the digitalization process is sweeping across all industries, the field of archive management is undergoing profound changes. Archive digitization is the foundation of digital archive construction. After traditional archives are converted into digital form through high technology, they can be retrieved and read electronic archives by computer based on the network, which helps to cope with new challenges of archive information services, improve management and service levels, and create an efficient service system for internal archive management. With the expansion of enterprise scale, longer operating years, and accelerated informatization, a large number of data documents have emerged, and it is imperative to build a scientific and efficient employee archive management system. This system is not only the key to enterprise information exchange and sharing, but also provides a basis for modern management, builds a collaborative platform, and can change the inefficient dilemma of traditional manual management. Traditional manual management is often in a mess when facing the complex archive information of employees, and the information is easily confused, which consumes manpower and material resources. A complete employee archive management system can automatically sort out employee information, reduce labor costs, and realize functions such as fast retrieval, convenient addition and deletion, confidentiality, low cost, and long life, to ensure smooth archive management.

[0003] At present, improving the efficiency of archive management and reducing the cost of archive management are the key tasks of archive management. It is a general trend for traditional paper archives to be replaced by electronic archives, but the existing dual-set archive management system (due to the potential risks of electronic archives such as security, authenticity, and long-term readability, in order to ensure the integrity, reliability and long-term effective use of archive information, dual-set archives are used to save archives. For example, for some important legal documents, contracts, financial vouchers, etc., both paper and electronic versions are retained. The paper version can be used as an original archive with legal voucher effect, and the electronic version is convenient for rapid retrieval, copying, transmission and other operations to meet the utilization needs in different scenarios) problems are gradually emerging. Due to the complexity of archive types and the increase in age, the total amount of archives has increased, and the manpower, material resources and time costs of the dual-set system have increased significantly, while the management efficiency has continued to decline. Specifically, the existing archive management system is not intelligent enough, and its functions cannot fully cover the entire process of archive management. The effective operation of many functions still depends on the active control of users and the user experience is poor. The protection of security and privacy is not comprehensive enough, and the user authentication and permission control of some systems are not detailed and strict enough. Summary of the invention

[0004] The present invention aims to provide a comprehensive archive management system and a management method thereof, which has a high degree of intelligence and can realize comprehensive, efficient and safe archive management.

[0005] To achieve the above objectives, the present invention provides the following basic solutions.

[0006] Solution 1

[0007] A comprehensive archive management system, including a pre-archiving function module, an archive receiving function module, an archive management function module, an archive utilization function module and a system setting function module;

[0008] The pre-archiving function module is used to receive original data and display pre-archiving information; the original data includes original archive data or original electronic files; the archive receiving function module is used to receive data transmitted from the pre-archiving function module, and compile it to form archive data and save it as archives; the archive management function module is used to summarize, display and manage archive data;

[0009] The archive utilization function module is used for users to retrieve, borrow and compile archives; the system setting function module is used to maintain archives and set archive management strategies; the system setting function module is provided with a permission adjustment module; the permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions; when adjusting archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on user information; verifies the association relationship between the user and the archive, and if there is an association relationship, adjusts the personal permission boundary or the archive permission boundary according to the association relationship, otherwise no processing is performed; matches the archive permission boundary with the personal permission boundary, and if the match is successful, the corresponding archive function permission is opened to the user, and if the match fails, it is not opened.

[0010] Solution 2

[0011] A comprehensive archive management method, using a comprehensive archive management system as described in Scheme 1 to manage archives; comprising the following steps:

[0012] The pre-archiving function module receives the original data and displays the pre-archiving information; the archive receiving function module receives the data transmitted from the pre-archiving function module, compiles it, forms archive data, and saves it as archives; the archive management function module summarizes, displays and manages the archive data; the archive utilization function module performs retrieval, borrowing and editing and researching archive operations; the system setting function module maintains archives and sets archive management strategies;

[0013] A permission adjustment module is provided in the system setting function module; the permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions; when adjusting archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on the user information; verifies the association relationship between the user and the archive, and if there is an association relationship, adjusts the personal permission boundary or the archive permission boundary according to the association relationship, otherwise no processing is performed; matches the archive permission boundary with the personal permission boundary, and if the match is successful, the corresponding archive function permission is opened to the user, and if the match fails, it is not opened.

[0014] The working principle and advantages of the present invention are:

[0015] The present invention provides a comprehensive archive management system and a management method thereof, which has a high degree of intelligence and can realize comprehensive, efficient and safe archive management. The key points are:

[0016] First, the system integrates multiple functional modules, corresponding to the different stages of archives from their initial entry into the system to their final use and system maintenance, and can manage archive data throughout the entire cycle.

[0017] Second, the system has specially carried out intelligent control over the authority relationship. In the process of authority adjustment, not only the authority setting of the archive itself and the user's general authority range are considered, but also the relationship between the user and the archive is checked, and the authority boundary is adjusted based on this relationship. In the prior art, many archive management systems usually simply assign authority based on conventional factors such as user roles and archive confidentiality levels. However, this system deeply explores the various possible associations between users and archives, and can more accurately realize the dynamic adjustment of authority. For some scenarios in actual applications that were previously easily overlooked and reasonably open or restrict authority based on specific associations, it can achieve an authority management effect that is more in line with actual business conditions.

[0018] Secondly, this system divides user permissions into general function permissions and archive function permissions, and manages and matches them separately, which has a high degree of flexibility. Among them, general function permissions include the user's permissions for some basic operations in the system, while archive function permissions focus on the operation permissions for specific files. Compared with single-dimensional permission management, this multi-dimensional permission division and matching method can more flexibly respond to complex file management and usage scenarios. While meeting the basic system usage needs of different users, it can also strictly control the specific operation permissions for files, and can achieve more accurate, orderly and intelligent permission management, more comprehensive protection of security and privacy, and improve the user experience, reducing the cost of user permission application and approval. BRIEF DESCRIPTION OF THE DRAWINGS

[0019] Figure 1 The present invention is a schematic diagram of the system structure of a comprehensive archive management system and a management method thereof according to a first embodiment of the present invention. DETAILED DESCRIPTION

[0020] The following is a further detailed description through specific implementation methods:

[0021] Embodiment 1

[0022] The embodiment is basically as shown in the attached Figure 1 As shown: a comprehensive archive management system, including a pre-archiving function module, an archive receiving function module, an archive management function module, an archive utilization function module, a warehouse management function module, an archive statistics function module; and a system setting function module.

[0023] The pre-archiving function module is used to receive original data and display pre-archiving information; the original data includes original archive data or original electronic files.

[0024] The pre-archiving function module is provided with a pre-archiving library and a pre-archiving module. The original data is kept in the pre-archiving library in its original form. Specifically, the original data is transferred to the pre-archiving library through the archiving interface and can be managed and displayed in its original form.

[0025] In this embodiment, management in the original form includes format management - whether it is structured data (such as table data in a database), semi-structured data (such as XML, JSON format data) or unstructured data (such as documents, pictures, audio, video, etc.), it is stored and processed in its original format, and the format is not converted or modified at will; structure management - if the original data has a specific logical structure or hierarchical relationship, such as a tree structure, a mesh structure, etc., this structure is maintained during the management process; taking the organization of folders and files as an example, the nested relationship of folders, the storage location of files in folders, etc. are kept unchanged; content management - do not modify, delete or add the content of the original data to ensure the authenticity and integrity of the data. For some data containing special characters, specific encodings or specific business rules, they are managed according to their original definitions, and no operations that affect the semantics of the data are performed. Display in the original form includes retaining the appearance and interactive characteristics of the original data.

[0026] This setting here helps to maintain the authenticity and integrity of the data. In addition, the original form of the data may contain some unique features and details, such as the handwriting of a handwritten signature, special marks of files in specific formats, etc. Managing and presenting it in the original form can fully retain these features, help to identify the authenticity and authority of the archives, and facilitate meeting diverse business needs.

[0027] The pre-archiving module is used to extract and display pre-archiving information from the original data according to the pre-archiving metadata classification tree; the nodes on the pre-archiving metadata classification tree include file name, metadata type, system identifier, and creation date. Under the metadata type node, different metadata information is displayed according to the corresponding type of metadata.

[0028] The archive receiving function module is used to receive data transmitted from the pre-archiving function module, and compile it to form archive data and save it as an archive.

[0029] Specifically, the archive receiving function module is provided with a collection library, a receiving operation module and a receiving detection module. The archive is stored in the receiving library, and the receiving library is also provided with an archive category tree to display archive items by category to form an archive classification table. In this embodiment, the archive items include file number, title, case file, volume, original text list, process information, etc.

[0030] The receiving operation module is used to sort and adjust archives based on the archive entries in the archive category tree (the status of the archive entry at this time is unarchived, and after the subsequent archiving is completed, the status of the archive entry will be changed to archived accordingly).

[0031] The file sorting includes custom sorting. In custom sorting, according to different business scenarios, the user sets the sorting scheme by himself through the receiving operation module, and then the receiving operation module sorts the background data according to the set rules, so that the front end displays the sorted results. For example, set the "column name" field and set the sorting order of the field, and the receiving operation module adjusts the file sorting according to the sorting order of the field.

[0032] The file adjustment includes file number update, batch modification, and archiving.

[0033] In the file number update, the receiving operation module obtains the value of the corresponding field from the electronic file entry data according to the numbering rules of the archive category, and assembles it into the file number value. The file number is the unique identifier of the electronic file.

[0034] After the data is sorted, the data can be assigned values ​​for the file number component fields such as "file number" and "file number". After the file number component field values ​​are generated, the "file number" field can be selected in the "Generate Code Field", and the receiving operation module generates the file number according to the preset numbering rules, and the file number includes the file level file number and the file level file number within the volume.

[0035] In batch modification, the receiving operation module performs batch replacement, filling, increase, and reduction operations on the specified fields in the current archive classification table, the current query result set (or any number of selected records). Among them, in the replacement operation, if the selected field is a non-numeric field such as a character type or a date type, you can perform "replacement", that is, replace the "query content" with the input "replacement content". In the filling operation, all types of fields can be "filled", that is, the value entered in the "replacement content" is updated to the current field. In the increase operation, if the selected field is an integer or decimal field, you can perform "increase", that is, increase the value of the field in the record by the size of the value entered in the "replacement content", and update the new value to the field. In the reduction operation, if the selected field is an integer or decimal field, you can perform "reduction", that is, reduce the value of the field in the record by the size of the value entered in the "replacement content", and update the new value to the field.

[0036] Preferably, the archive adjustment also includes data rollback; the data rollback is to return the original text and metadata to the pre-archive repository, and includes an entry-level rollback path and an original-text-level rollback path.

[0037] During archiving, the archive items in the collection library are transferred to the management library of the archive management function module after being sorted, numbered, and filed, and form formal archives.

[0038] The file adjustment also includes file deletion. In addition, in file deletion, after deleting the data in the collection library, the data is "logically deleted" and all transferred to the recycle bin set in the file receiving function module for temporary storage. File administrators with recycle bin permissions can view the "deleted" data in each category in this module, and can select items to restore or completely delete.

[0039] The receiving detection module is used to perform four-quality detection on the archive. If the detection passes, the archive is archived. If the detection fails, the archive is cancelled and a verification label is added to the archive. The four-quality detection includes authenticity detection, integrity detection, availability detection and security detection. Specifically, in the integrity detection, the receiving detection module detects the fields of the archive entry. If there are problems such as required fields not filled in or the file number is unqualified, it is judged as unqualified integrity, and it is not allowed to be added to the management library, and a corresponding prompt message pops up. Among them, the detected fields can be defined in the system settings. In addition, the receiving detection module will verify the duplication of the file number by default. If the same file number exists in the current archive and the receiving library or management library under the classification, a prompt will be given that the file number is duplicated and archiving is not allowed.

[0040] The archive management function module is used to summarize, display and manage archived data. The archive management function module is provided with a management library and a value identification module; the value identification module is used to perform archive destruction identification and archive opening identification.

[0041] Specifically, the formal archives that have been archived and passed the four-property test are stored in the management library for unified display and management. The management library also locks the content of the formal archives in the library to maintain the originality of the formal archives and ensure data security; and allocates a logical storage location for each formal archive to achieve formal storage of the archive. At this time, the status information of the formal archive is also modified to be on the shelf (before this, the status information of the formal archive is not on the shelf).

[0042] Preferably, the management library is further provided with a return module and a boxing module. The return module is used to select the formal archives to be adjusted, and initiate the archive return approval according to the preset return approval process, and after the approval is passed, the status of the archive item of the formal archives to be adjusted is modified to unarchived and transferred to the collection library; if the approval is not passed, the formal archives are retained, and a reminder notification of the failure of the approval is issued. The boxing module is used to confirm whether the formal archives are associated with paper documents (or paper archives). If so, the boxing operation is triggered, otherwise no processing is performed. The boxing operation includes setting an electronic archive box, storing the formal archives in the electronic archive box, and establishing an information association with the paper documents (and the corresponding paper archive box).

[0043] The archive utilization function module is used for users to search, borrow and compile archives. Specifically, the archive utilization function module is provided with a search module, a borrowing management module and an archive compilation module. The search module is used for users to perform full-text search and conditional search. The full-text search is to index the archive entry records and text information in the electronic original stored in the system; and to perform classified search on case file information, information in the volume, and electronic file information. The conditional search is a conditional search according to the category level of the archive.

[0044] The borrowing management module is used for users to initiate a borrowing process to borrow files and manage borrowing records.

[0045] The archive compilation module is used for users to edit archives stored in the system and form compilation materials (such as major events, document compilation materials, etc.). Through compilation, the originally obscure or scattered archive information can be transformed into a form that is easy to understand and use, expanding the scope of archive use.

[0046] The warehouse management function module is used to manage the association between the storage locations of electronic archives and physical archives (i.e., the corresponding electronic archives or paper documents associated with the electronic archives).

[0047] Specifically, the warehouse management function module is provided with a structure management module, a physical management module and a ledger management module. The structure management module is used to import the image information of the physical warehouse and the physical filing cabinet, and construct a warehouse structure tree diagram; the nodes of the tree diagram include: warehouse - area - filing cabinet - rack. Each node is also associated with the image information of the corresponding physical location, so as to quickly confirm the storage location of the physical file.

[0048] The physical management module is used to manage and record the storage, outbound and transfer information of physical files, and form corresponding documents (such as storage entry form, outbound form, transfer form, etc.).

[0049] The ledger management module is used to manage and record the inspection information of the physical warehouse (including the inspector, inspection date, inspection time, inspection type, inspection results, etc.), personnel entry and exit information (including personnel name, reason, remarks, inspection result description), and environmental information of the physical warehouse (including temperature and humidity information), and form a warehouse ledger.

[0050] The archive statistics function section is provided with a statistics module; the statistics module is used to generate a statistical yearbook.

[0051] The system setting function module is used to maintain archives and set archive management strategies; the system setting function module is provided with a permission adjustment module, a maintenance module and an association module.

[0052] The permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions. The general function permissions include basic user operation permissions in the system, such as creating users, editing users, customizing system interfaces, importing data, etc. The archive function permissions include operation permissions focused on specific archives, such as archive access permissions (viewing, downloading and printing), archive editing permissions (adding, modifying, deleting and classifying), archive review permissions (submitting for review, reviewing archives and rejecting modifications), archive sharing permissions (sharing archives and canceling sharing), etc. Moreover, in this solution, the operation permissions focused on specific archives are subdivided into the specific content sections of the archives. For example, archive A includes unit 1 and unit 2, and the archive function permission settings of the two units may be different.

[0053] When adjusting the archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on the user information; verifies the association between the user and the archive, and if there is an association, adjusts the personal permission boundaries or archive permission boundaries based on the association, otherwise no processing is done; matches the archive permission boundaries with the personal permission boundaries, and if the match is successful (that is, the archive permission range and the personal permission range have an intersection, then the match is successful), the corresponding archive function permissions are opened to the user (that is, the archive function permissions of the intersection part are opened); if the match fails (that is, the archive permission range and the personal permission range do not have an intersection, then the match fails), the archive function permissions are not opened.

[0054] The association relationship between the user and the archive includes a creation relationship, an access relationship, a modification relationship, an approval relationship, a subordinate relationship, etc. Among them, a creation relationship means that the user is the creator of the archive. For example, in an enterprise, archives such as reports written by employees and designed drawings have a creation relationship with the employee. An access relationship means that the user has the authority to review and browse the archive. A modification relationship means that the user has the authority to edit, update and other modification operations on the archive. An approval relationship means that during the circulation of the archive, the user, as the approver, reviews and approves the archive. A subordinate relationship means that there is a specific subordinate relationship between the user and the content of the archive, such as a project archive has a specific relationship with different levels of personnel in different departments.

[0055] When the relationship between a user and an archive is a creation relationship, the user's personal permission boundary includes the archive access rights and archive editing rights of the archive; when the relationship between a user and an archive is an access relationship, the user's personal permission boundary includes the archive access rights of the archive; when the relationship between a user and an archive is a review relationship, the user's personal permission boundary includes the archive review rights and archive sharing rights of the archive; when the relationship between a user and an archive is a subordinate relationship, the archive permission boundary is open to subordinate personnel.

[0056] The association module is used to set the association relationship between metadata. Specifically, the association relationship between metadata includes content association relationship, time association relationship and source association relationship. Among them, the content association relationship includes subject association (the subject words or keywords in the metadata of different electronic archives can establish association) and content complementary association (the contents of two archives complement each other). The time association relationship includes time sequence association (the creation time, modification time, archiving time, etc. in the metadata can construct a time series association) and concurrent event association (different types of archives generated in the same period, their metadata can be associated through time range). The source association relationship includes department source association (the generation department information in the metadata of different electronic archives can establish association. For example, within the enterprise, the metadata of employee recruitment archives, training archives and performance evaluation archives generated by the human resources department can be associated through the department source of "Human Resources Department") and system source association (if the electronic archives come from different business systems, the system identifiers in their metadata can be associated. For example, there is an association between the production order archives generated by the ERP system and the sales order archives generated by the CRM system).

[0057] Furthermore, when setting the association relationship between metadata, the association module includes the following setting strategies:

[0058] The first setting strategy is to set the association relationship between metadata based on preset association rules. In this embodiment, the association rules include time association rules - determine whether the "project name" in the metadata of the two archives is the same and whether the "time difference" is within a certain range (such as within the same project cycle). If both are yes, a time sequence association is established. Source association rules - determine whether the metadata of the two archives are from the same department and the file type belongs to the upstream and downstream of the business process. If so, a department source association is established. Determine whether the metadata of the two archives are from different systems and there is a corresponding relationship between the data. If so, a system source association is established.

[0059] The second setting strategy is to set the association relationship between metadata based on the metadata content. In this embodiment, the metadata is comprehensively analyzed based on the Apriori algorithm, and the association patterns with the probability of occurrence higher than the preset threshold are screened out, and the content association relationship is established.

[0060] By setting the two strategies, we can fully explore the correlation between metadata, which helps to achieve more efficient and accurate archive management.

[0061] The maintenance module is used for archive category maintenance, metadata maintenance, four-property detection maintenance and archive scope maintenance. The maintenance module includes a basic maintenance mode and an advanced maintenance mode.

[0062] In the basic maintenance mode, the archive category maintenance includes allowing users to independently create new archive categories, delete archive categories, and create new archive classifications. Among them, when creating a new archive category, the editable items include: category name (required), category code (required), sequence number, and remarks. When creating a new archive classification, the editable items include: type name, type code, category, and archive type. The metadata maintenance includes allowing users to independently associate metadata for the electronic original layer for different archive classifications. The metadata form here can be freely created or referenced from an existing metadata form. The four-property detection maintenance includes allowing users to independently adjust the four-property detection items, such as the classification, numbering information, detection purpose, detection object, detection basis, and method of each detection indicator. The archiving range maintenance includes allowing users to independently set the archiving range table. The archiving range table is used to determine whether the entry needs to be archived and what retention period to set when archiving.

[0063] In the advanced maintenance mode, the archive category maintenance includes automatically dividing the archive categories according to the content characteristics of the archives (such as subject words, vector representations after keyword extraction) based on the K-Means clustering method. The metadata maintenance includes using the association rule algorithm in data mining to automatically update and supplement metadata based on the association relationship between the content of the archives and the existing metadata. The archiving scope maintenance includes intelligently judging whether the original data belongs to the archiving scope based on the content characteristics of the original data, the source department, the business process and other factors based on the classification algorithm; and tracking the flow status of the original data in the business process based on the workflow engine. When the original data completes a specific business link, such as after the project acceptance is completed, the original data related to the project will be included in the archiving scope.

[0064] This embodiment also provides a comprehensive archive management method, which uses a comprehensive archive management system as described above to manage archives; the method includes the following steps:

[0065] The pre-archiving function module receives the original data and displays the pre-archiving information; the archive receiving function module receives the data transmitted from the pre-archiving function module, compiles it, forms archive data, and saves it as archives; the archive management function module summarizes, displays and manages the archive data; the archive utilization function module performs retrieval, borrowing and editing and researching archive operations; the system setting function module maintains archives and sets archive management strategies;

[0066] A permission adjustment module is provided in the system setting function module; the permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions; when adjusting archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on the user information; verifies the association relationship between the user and the archive, and if there is an association relationship, adjusts the personal permission boundary or the archive permission boundary according to the association relationship, otherwise no processing is performed; matches the archive permission boundary with the personal permission boundary, and if the match is successful, the corresponding archive function permission is opened to the user, and if the match fails, it is not opened.

[0067] The present embodiment provides a comprehensive archive management system and a management method thereof, which are highly intelligent and can realize comprehensive, efficient and safe archive management.

[0068] Embodiment 2

[0069] A comprehensive archive management system, based on the first embodiment, adjusts the authority adjustment module.

[0070] The permission adjustment module is used to dynamically adjust user permissions. In this embodiment, the permission adjustment module is also provided with a user permission update unit and an archive permission update unit; the user permission update unit and the archive permission update unit both establish a communication connection with the enterprise's internal management system to collect the enterprise's organizational structure and personnel change information, as well as project update information in real time. The user permission update unit is used to update the user's personal permission boundary based on the enterprise's organizational structure and personnel change information, as well as project update information collected in real time.

[0071] Specifically, a composite analysis network is provided in the user authority update unit; the composite analysis network is a composite network architecture based on CNN+BiLSTM+attention mechanism module, specifically including an input layer, a CNN layer, a BiLSTM layer, an attention mechanism module and an output layer. In addition, a specific data set is used to train the composite analysis network in advance. In this embodiment, the specific data set used is historical authority-related data including organizational charts, personnel change records, project update logs, and archive authority change history. The historical authority-related data is also annotated to clarify the authority update result corresponding to each data sample as a training label.

[0072] Among them, CNN can automatically extract local features in the data by sliding the convolution kernel on the data. For example, when processing graphical data such as organizational charts, CNN can keenly capture local features such as hierarchical relationships and department divisions, providing a basis for subsequent authority analysis. This efficient extraction of local information helps to quickly locate key information and reduce the amount of data processing. BiLSTM can process both forward and reverse sequence information at the same time, and has a good modeling effect on time series data or information with a sequence (such as the chronological order of personnel changes and the stage sequence of project progress). In the update of authority, it can comprehensively consider historical and future change information to more accurately predict authority changes, such as combining employees' past position changes and current project progress to predict their future authority in different projects. The attention mechanism allows the model to automatically focus on important parts when processing data and assign different weights to different input features. When processing a large amount of organizational structure, personnel changes, and project update information, the model can highlight information closely related to authority updates, ignore noise data, and improve the accuracy of authority boundary updates. For example, when analyzing project update information, more attention is paid to key information such as project stage changes and changes in responsible persons that are directly related to archive authority. In this embodiment, a higher accuracy and efficiency of permission update can be achieved through a composite network architecture design.

[0073] When new change information arrives, the appropriate permission boundaries are predicted through a composite analysis network. For example, an employee's permissions in a new project are predicted based on his or her performance in multiple projects and job changes, and the user's personal permission boundaries are updated accordingly.

[0074] Preferably, a rule engine can also be set to impose basic restrictions on the update of the user authority update unit, for example, setting rules such as "department managers can access all project data of the department" and "project members can access documents related to their projects". When the organizational structure changes, such as an employee being promoted to a department manager, the rules are automatically triggered to update their permissions. When the company's organizational structure and personnel change information, as well as project update information, can directly trigger the rule engine, the composite analysis network is not enabled to save computing power.

[0075] The archive authority updating unit is used to update the archive authority boundary of each archive according to the project update information collected in real time and in combination with the archive metadata.

[0076] Specifically, when the archive authority updating unit updates the archive authority boundary of each archive, it includes the following update strategies:

[0077] (1) Update strategy based on association analysis. Establish association rules for each node of project update, such as: "When the project enters the acceptance stage, the viewing permission of the project acceptance report is open to the quality supervision department." When the project update information proves that the project update has reached a node, the association rule is triggered to update the file permission boundary of each file.

[0078] (2) Update strategy based on clustering algorithm. Set up the K-Means clustering algorithm to cluster archives according to archive metadata and project attributes, group similar archives into one category, and set a unified permission update strategy for each category. For example, group documents at different stages of the same project into one category, and update them according to the project stage, which triggers the corresponding association rules and uniformly updates the permissions of the documents in this category.

[0079] The comprehensive archive management system and management method provided in this embodiment can update and adjust permissions more flexibly and achieve more accurate, orderly and intelligent permission management compared to the first embodiment.

[0080] The above is only an embodiment of the present invention. The common sense such as the known specific structure and characteristics in the scheme is not described in detail here. The ordinary technicians in the relevant field are aware of all the common technical knowledge in the technical field of the invention before the application date or priority date, can obtain all the existing technologies in the field, and have the ability to apply the conventional experimental means before that date. The ordinary technicians in the relevant field can improve and implement the scheme in combination with their own abilities under the enlightenment given by this application. Some typical known structures or known methods should not become obstacles for the ordinary technicians in the relevant field to implement this application. It should be pointed out that for the technicians in this field, without departing from the structure of the present invention, several deformations and improvements can be made, which should also be regarded as the protection scope of the present invention, and these will not affect the effect of the implementation of the present invention and the practicality of the patent.

Claims

1. A comprehensive archive management system, characterized in that: It includes pre-archiving function module, archive receiving function module, archive management function module, archive utilization function module and system setting function module; The pre-archiving function module is used to receive original data and display pre-archiving information; the original data includes original archive data or original electronic files; the archive receiving function module is used to receive data transmitted from the pre-archiving function module, and compile it to form archive data and save it as archives; the archive management function module is used to summarize, display and manage archive data; The archive utilization function module is used for users to search, borrow and compile archives; the system setting function module is used to maintain archives and set archive management strategies; the system setting function module is provided with a permission adjustment module; The permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions; when adjusting archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on the user information; verifies the association relationship between the user and the archive, and if there is an association relationship, adjusts the personal permission boundary or the archive permission boundary according to the association relationship, otherwise no processing is performed; matches the archive permission boundary with the personal permission boundary, and if the match is successful, the corresponding archive function permission is opened to the user, and if the match fails, it is not opened.

2. A comprehensive archive management system according to claim 1, characterized in that: The pre-archiving function module is provided with a pre-archiving library and a pre-archiving module; the original data is kept in the pre-archiving library in its original form; the pre-archiving module is used to extract and display the pre-archiving information from the original data according to the pre-archiving metadata classification tree; the nodes on the pre-archiving metadata classification tree include file name, metadata type, system identifier, and creation date.

3. A comprehensive archive management system according to claim 1, characterized in that: The archive receiving function module is provided with a collection library, a receiving operation module and a receiving detection module; the archives are stored in the receiving library, and the receiving library is also provided with an archive category tree to classify and display the archive items; the receiving operation module is used to sort and adjust the archives based on the archive items in the archive category tree; the receiving detection module is used to perform four-quality detection on the archives, and the archive is archived if the detection passes, and the archiving is cancelled if the detection fails, and a verification label is added to the archive; the four-quality detection includes authenticity detection, integrity detection, availability detection and security detection.

4. A comprehensive archive management system according to claim 1, characterized in that: The archive management function module is provided with a value appraisal module; the value appraisal module is used for conducting archive destruction appraisal and archive opening appraisal.

5. A comprehensive archive management system according to claim 1, characterized in that: A maintenance module is provided in the system setting function module; the maintenance module is used for performing archive category maintenance, metadata maintenance, four-property detection maintenance and archiving scope maintenance.

6. A comprehensive archive management system according to claim 2, characterized in that: The system setting function module is provided with an association module; the association module is used to set the association relationship between metadata.

7. A comprehensive archive management system according to claim 1, characterized in that: It also includes a warehouse management function module; the warehouse management function module is used to manage the association between electronic files and physical file storage locations.

8. A comprehensive archive management system according to claim 1, characterized in that: It also includes an archive statistics function section; the archive statistics function section is provided with a statistics module; the statistics module is used to generate a statistical yearbook.

9. A comprehensive archive management method, characterized in that: Using a comprehensive archive management system as described in any one of claims 1 to 8 to manage archives; comprising the following steps: The pre-archiving function module receives the original data and displays the pre-archiving information; the archive receiving function module receives the data transmitted from the pre-archiving function module, compiles it, forms archive data, and saves it as archives; the archive management function module summarizes, displays and manages the archive data; the archive utilization function module performs retrieval, borrowing and editing and researching archive operations; the system setting function module maintains archives and sets archive management strategies; A permission adjustment module is provided in the system setting function module; the permission adjustment module is used to dynamically adjust user permissions; the user permissions include general function permissions and archive function permissions; when adjusting archive function permissions, the permission adjustment module first confirms the archive permission boundaries of each archive based on the archived data; then confirms the user's personal permission boundaries based on the user information; verifies the association relationship between the user and the archive, and if there is an association relationship, adjusts the personal permission boundary or the archive permission boundary according to the association relationship, otherwise no processing is performed; matches the archive permission boundary with the personal permission boundary, and if the match is successful, the corresponding archive function permission is opened to the user, and if the match fails, it is not opened.

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