File shelving method based on Z shape

Abstract

The invention discloses a Z-shaped archive framing method, which belongs to the technical field of archive framing, and comprises the following steps: S1, planning a channel and a framing area according to the actual situation of an archive library, and determining the starting point and the ending point of a Z-shaped framing; s2, the lowest portion of the left side of the channel serves as a framed bent starting point, and the file arrangement process is started in the arrangement direction from bottom to top and from left to right. File storage logic is reconstructed in a Z-shaped framed bent mode, the space limitation of traditional linear arrangement is broken through, the arrangement mode enables the files to form a continuously flowing three-dimensional track in the vertical dimension and the horizontal dimension, and the file storage efficiency is improved. The gear shifting personnel can cover the complete interval of the left and right frame bodies when advancing once, so that the back-and-forth return of the same row of frame bodies in the traditional mode is avoided, and the invalid walking distance is reduced; a gear shifting path is divided into left and right partition operations which are unidirectionally and linearly extended according to a channel center arrangement rule from left to right, so that route intersection caused by frequent cross-channel switching is avoided, and the single gear shifting time is shortened.

Description

Technical Field

[0001] This invention belongs to the field of archive shelving technology, specifically referring to the Z-shaped archive shelving method. Background Technology

[0002] With the rapid development of third-party archive hosting services, the scale of archives continues to expand, and the demand for access is becoming more frequent and diversified. Traditional shelving technology faces challenges such as dynamic access path optimization, accurate archive location, and improved storage efficiency when dealing with large-scale archive storage.

[0003] However, the existing Z-shaped file shelving has certain shortcomings. The initial planning of the existing Z-shaped shelving is complicated, and it has high requirements for the spatial layout of the archives and large upfront investment. The flexibility of zoning management is insufficient, and it is difficult to cope with sudden category adjustments. Visual signs are affected by light and have problems with label wear and maintenance. Dynamic adjustments rely on data collection and analysis, which requires professional system support and poses a certain threshold for institutions with limited technical resources. Therefore, a Z-shaped file shelving method is proposed. Summary of the Invention

[0004] The purpose of this invention is to provide a Z-shaped file arrangement method to solve the problems mentioned in the background art.

[0005] To achieve the above objectives, the present invention provides the following technical solution: a Z-shaped file shelving method, comprising the following steps:

[0006] S1. Based on the actual situation of the archives, plan the passageways and shelving areas, and clarify the starting and ending points of the Z-shaped shelving;

[0007] S2. Starting from the bottom left of the aisle, begin the file arrangement process from bottom to top and from left to right.

[0008] S3. Starting from the starting point, the files are arranged sequentially from bottom to top along the left file shelf. After reaching the top, they are turned to the top of the right file shelf and then arranged sequentially from top to bottom, forming a Z-shaped cyclic arrangement pattern.

[0009] S4. Centered on the channel, follow the left-to-right arrangement order to optimize the gear shifting path and reduce route intersections and backtracking.

[0010] S5. Design a clear visual signage system, including channel numbering, file shelf numbering, and color coding, for quick location of files;

[0011] S6. Install the aforementioned visual signs at the corresponding location of each file rack to make the signs clearly visible and easy to identify;

[0012] S7. Regularly collect and compile data on file access, and analyze the frequency of access to each file and the changing trends in demand.

[0013] S8. Based on the data analysis results, frequently accessed files are moved to the most convenient positions, and infrequently accessed files are moved to relatively less important positions, thus dynamically optimizing the file arrangement.

[0014] Specifically, in S1, based on the actual situation of the archive's spatial layout, area size, entrance and exit locations, and wall structure, the archive's overall passageway is first planned to determine the passageway's direction and width, and then the shelving area is divided. A Z-shaped shelving starting point is selected at the bottom of the left side of the passageway area. In conjunction with the shelving area distribution, the shelving extends to the right side with the passageway as the center, and the shelving ending point is determined at the top of the corresponding area, so that the starting point and the ending point form an initial arrangement path benchmark from the lower left side of the passageway to the upper right side.

[0015] In S2, the bottom shelf of the leftmost file rack is taken as the starting point for arranging the files. Starting from this point, the files are arranged layer by layer from bottom to top along the left file rack until the top of the left file rack is reached. After reaching the top, the arrangement turns horizontally to the top shelf of the right file rack and the files are arranged layer by layer from top to bottom along the right file rack, completing a Z-shaped basic arrangement unit. In this process, the arrangement logic from bottom to top and from left to right is strictly followed. The connection between the upward movement on the left and the downward movement on the right is natural and smooth, forming a Z-shaped initial arrangement process with the aisle as the center and the left and right sides alternating.

[0016] In step S3, starting from the left side of the aisle, files are arranged layer by layer from bottom to top according to file type and number, and placed at the top of the left-side file shelf. After the top of the left-side file shelf is arranged, the process moves horizontally to the top of the right-side file shelf and arranges files layer by layer from top to bottom along the right-side file shelf until the bottom of the right-side file shelf is reached. After completing a Z-shaped arrangement of left-side from bottom to top and right-side from top to bottom, the process is repeated with the bottom of the right-side file shelf as the new starting reference point. A new round of bottom-to-top arrangement is started at the bottom of the next adjacent left-side file shelf, and then the process is repeated with the right-side file shelf arranged from top to bottom, forming a continuous Z-shaped cyclic arrangement pattern between multiple sets of file shelves, so that the files in the entire shelving area are distributed in an orderly manner along a Z-shaped path.

[0017] Specifically, in S4, the file rack is divided into a left-side area and a right-side area of ​​the passage, based on the central axis of the passage. When arranging files, the order of the left-side area first and then the right-side area is strictly followed. When retrieving files, personnel walk along the passage and first complete the retrieval in the left-side area using a Z-shaped path, without having to cross to the right-side area. After completing the operation in the left-side area, they then enter the right-side area and retrieve files using a Z-shaped path. This ensures that the file retrieval route extends linearly in one direction from left to right, avoiding frequent back-and-forth travel between the left and right sides of the passage and minimizing route intersections and backtracking.

[0018] Specifically, in step S5, the passageways within the archive are systematically numbered. Starting from the entrance of the archive, each passageway is assigned an Arabic numeral number in a sequence from left to right or from front to back. Corresponding passageway number signs are affixed or hung in prominent positions on the walls and pillars at both ends of each passageway. The archive shelves on both sides of the passageway are positioned and numbered using a combination of passageway number, left and right directional markings, and shelf number. The left and right directional markings are centered on the passageway, and the shelf number starts from the end closest to the passageway entrance and sequentially numbers the archive shelves on the same side.

[0019] S5 introduces a color coding system, which sets a unique background color label for each type of archive based on its core category. The label can simultaneously indicate the brief content index and year range of the archive box. Through a three-level linkage mechanism, a three-dimensional visual identification system is formed, which enables archive management personnel and file retrieval personnel to quickly locate the specific location of the target archive based on the identification information, greatly improving the efficiency of archive retrieval.

[0020] In S6, when setting visual signs at the corresponding position of each file shelf, first set the channel number sign at the prominent position at both ends of each channel to facilitate personnel identification of the channel; mark the file shelf number on the top and side of the file shelf in a prominent position; uniformly paste color code labels on the side of the file box in a fixed position to correspond to the file category; after all signs are set, it is necessary to check whether the signs are clear and easy to identify, so as to ensure that personnel can quickly locate the file position through the signs.

[0021] Specifically, S7 involves periodically determining the data collection cycle, and comprehensively recording archive access information through manual registration and system logs; classifying and statistically analyzing the collected access data, calculating the number of times each archive is accessed, its frequency, and the duration of consecutive access intervals within the cycle, and generating a statistical table of archive numbers and access frequencies; combining archive categories and retention period attributes, analyzing the distribution patterns of access frequencies and trends in demand changes, identifying high-frequency access archives, low-frequency access archives, and archives with zero access, and generating an access data analysis report; the formula for achieving access frequency is:

[0022]

[0023] In the formula, f represents the access frequency, n represents the number of times the file is accessed within the time period T, and T represents the length of the time period.

[0024] Specifically, in step S8, based on the data analysis report, a list of frequently accessed and infrequently accessed files is extracted. Frequently accessed files are prioritized for removal from their original shelves and, following a Z-shaped arrangement, are sequentially inserted into the middle shelf height of the corresponding aisle, or into convenient locations on the first shelf level on both sides of the aisle, placing them within eye level and reachable areas. Infrequently accessed files are gradually moved to higher or lower shelf positions within the same area, as well as to side shelf areas away from the main aisle. The Z-shaped arrangement is maintained throughout the adjustment process. After adjustment, the file shelf identification and file location information in the inventory management system are updated synchronously to ensure the file access path matches the system records, thus dynamically optimizing the file arrangement.

[0025] Compared with the prior art, the beneficial effects of the present invention are:

[0026] 1. This invention reconstructs the storage logic of archives through a Z-shaped shelving pattern, breaking through the spatial limitations of traditional linear arrangements. Archives start from the bottom left of the aisle, are arranged from bottom to top along the left shelf, and then turn horizontally to the right shelf from top to bottom, forming a Z-shaped loop path. This arrangement creates a continuous three-dimensional trajectory of archives in both vertical and horizontal dimensions. A single movement by the personnel retrieving the archives can cover the entire area of ​​the left and right shelves, avoiding back-and-forth movement between the same shelf in the traditional model and reducing unnecessary walking distance. The left-to-right aisle center arrangement rule divides the retrieval path into unidirectional linear extensions of left and right partitions, avoiding route intersections caused by frequent switching across aisles and shortening the time for a single retrieval. Especially in large archives with dense storage, this model can significantly reduce the physical exertion of personnel and increase the throughput of archives per unit time.

[0027] 2. This invention divides the archive into two relatively independent linear operation areas by using a left-to-right arrangement rule based on the central axis of the passage. When retrieving files, personnel move along the passage, first completing the retrieval in the left area using a Z-shaped path, and then entering the right area after completing the operation on the left. This zoning management model transforms the complex three-dimensional search into a planar linear operation, significantly reducing the spatial cognitive load on file retrieval personnel. New employees and those with temporary file retrieval needs can quickly get started through the fixed process, shortening the job training cycle. At the same time, the unified operation sequence avoids process confusion caused by differences in personnel habits, reduces human error, and lowers the management costs of misplaced or missing files.

[0028] 3. This invention achieves rapid and accurate location of archives through a three-level linkage mechanism of channel number, archive shelf number, and color code. The three levels of identification are interconnected to form a location network covering the entire archive. Personnel can determine the area through the channel number, lock the shelf through the archive shelf number, and filter the category through the color code. This logical chain allows them to lock the location of the target archive in a short time, which is more efficient than traditional text search methods.

[0029] 4. This invention achieves precise matching between file arrangement and actual needs through a dynamic adjustment mechanism based on access data. By regularly collecting access records and using data analysis models to identify frequently accessed and infrequently accessed files, differentiated management is implemented based on the analysis results. Frequently accessed files are moved to the middle or top shelf of the file shelves near the aisle, within eye level and reach, shortening retrieval time. Infrequently accessed files are moved to higher, lower, and side areas, freeing up prime storage space. This dynamic optimization mechanism shortens the average access time for frequently accessed files and, through periodic data iteration, continuously adapts to changes in business needs, avoiding the problems of frequently accessed files being difficult to find and infrequently accessed files occupying prime locations caused by traditional static arrangement, thus improving the overall efficiency of the archive. Attached Figure Description

[0030] Figure 1 The following is the operational flow of the Z-shaped file arrangement method of this invention. Figure 1 ;

[0031] Figure 2 The following is the operational flow of the Z-shaped file arrangement method of this invention. Figure 2 ;

[0032] Figure 3 The following is the operational flow of the Z-shaped file arrangement method of this invention. Figure 3 . Detailed Implementation

[0033] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0034] Example

[0035] Please see Figure 1-3 As shown, the present invention provides a technical solution comprising the following steps:

[0036] S1. Based on the actual situation of the archives, plan the passageways and shelving areas, and clarify the starting and ending points of the Z-shaped shelving;

[0037] S2. Starting from the bottom left of the aisle, begin the file arrangement process from bottom to top and from left to right.

[0038] S3. Starting from the starting point, the files are arranged sequentially from bottom to top along the left file shelf. After reaching the top, they are turned to the top of the right file shelf and then arranged sequentially from top to bottom, forming a Z-shaped cyclic arrangement pattern.

[0039] S4. Centered on the channel, follow the left-to-right arrangement order to optimize the gear shifting path and reduce route intersections and backtracking.

[0040] S5. Design a clear visual signage system, including channel numbering, file shelf numbering, and color coding, for quick location of files;

[0041] S6. Install the aforementioned visual signs at the corresponding location of each file rack to make the signs clearly visible and easy to identify;

[0042] S7. Regularly collect and compile data on file access, and analyze the frequency of access to each file and the changing trends in demand.

[0043] S8. Based on the data analysis results, frequently accessed files are moved to the most convenient positions, and infrequently accessed files are moved to relatively less important positions, thus dynamically optimizing the file arrangement.

[0044] Specifically, in S1, based on the actual situation of the archive's spatial layout, area size, entrance and exit locations, and wall structure, the archive's overall passageway is first planned to determine the passageway's direction and width, and then the shelving area is divided. A Z-shaped shelving starting point is selected at the bottom of the left side of the passageway area. In conjunction with the shelving area distribution, the shelving extends to the right side with the passageway as the center, and the shelving ending point is determined at the top of the corresponding area, so that the starting point and the ending point form an initial arrangement path benchmark from the lower left side of the passageway to the upper right side.

[0045] In S2, the bottom shelf of the leftmost file rack is taken as the starting point for arranging the files. Starting from this point, the files are arranged layer by layer from bottom to top along the left file rack until the top of the left file rack is reached. After reaching the top, the arrangement turns horizontally to the top shelf of the right file rack and the files are arranged layer by layer from top to bottom along the right file rack, completing a Z-shaped basic arrangement unit. In this process, the arrangement logic from bottom to top and from left to right is strictly followed. The connection between the upward movement on the left and the downward movement on the right is natural and smooth, forming a Z-shaped initial arrangement process with the aisle as the center and the left and right sides alternating.

[0046] In step S3, starting from the left side of the aisle, files are arranged layer by layer from bottom to top according to file type and number, and placed at the top of the left-side file shelf. After the top of the left-side file shelf is arranged, the process moves horizontally to the top of the right-side file shelf and arranges files layer by layer from top to bottom along the right-side file shelf until the bottom of the right-side file shelf is reached. After completing a Z-shaped arrangement of left-side from bottom to top and right-side from top to bottom, the process is repeated with the bottom of the right-side file shelf as the new starting reference point. A new round of bottom-to-top arrangement is started at the bottom of the next adjacent left-side file shelf, and then the process is repeated with the right-side file shelf arranged from top to bottom, forming a continuous Z-shaped cyclic arrangement pattern between multiple sets of file shelves, so that the files in the entire shelving area are distributed in an orderly manner along a Z-shaped path.

[0047] Specifically, in S4, the file rack is divided into a left-side area and a right-side area of ​​the passage, based on the central axis of the passage. When arranging files, the order of the left-side area first and then the right-side area is strictly followed. When retrieving files, personnel walk along the passage and first complete the retrieval in the left-side area using a Z-shaped path, without having to cross to the right-side area. After completing the operation in the left-side area, they then enter the right-side area and retrieve files using a Z-shaped path. This ensures that the file retrieval route extends linearly in one direction from left to right, avoiding frequent back-and-forth travel between the left and right sides of the passage and minimizing route intersections and backtracking.

[0048] Specifically, in step S5, the passageways within the archive are systematically numbered. Starting from the entrance of the archive, each passageway is assigned an Arabic numeral number in a sequence from left to right or from front to back. Corresponding passageway number signs are affixed or hung in prominent positions on the walls and pillars at both ends of each passageway. The archive shelves on both sides of the passageway are positioned and numbered using a combination of passageway number, left and right directional markings, and shelf number. The left and right directional markings are centered on the passageway, and the shelf number starts from the end closest to the passageway entrance and sequentially numbers the archive shelves on the same side.

[0049] S5 introduces a color coding system, which sets a unique background color label for each type of archive based on its core category. The label can simultaneously indicate the brief content index and year range of the archive box. Through a three-level linkage mechanism, a three-dimensional visual identification system is formed, which enables archive management personnel and file retrieval personnel to quickly locate the specific location of the target archive based on the identification information, greatly improving the efficiency of archive retrieval.

[0050] In S6, when setting visual signs at the corresponding position of each file shelf, first set the channel number sign at the prominent position at both ends of each channel to facilitate personnel identification of the channel; mark the file shelf number on the top and side of the file shelf in a prominent position; uniformly paste color code labels on the side of the file box in a fixed position to correspond to the file category; after all signs are set, it is necessary to check whether the signs are clear and easy to identify, so as to ensure that personnel can quickly locate the file position through the signs.

[0051] Specifically, S7 involves periodically determining the data collection cycle, and comprehensively recording archive access information through manual registration and system logs; classifying and statistically analyzing the collected access data, calculating the number of times each archive is accessed, its frequency, and the duration of consecutive access intervals within the cycle, and generating a statistical table of archive numbers and access frequencies; combining archive categories and retention period attributes, analyzing the distribution patterns of access frequencies and trends in demand changes, identifying high-frequency access archives, low-frequency access archives, and archives with zero access, and generating an access data analysis report; the formula for achieving access frequency is:

[0052]

[0053] In the formula, f represents the access frequency, n represents the number of times the file is accessed within the time period T, and T represents the length of the time period.

[0054] Specifically, in step S8, based on the data analysis report, a list of frequently accessed and infrequently accessed files is extracted. Frequently accessed files are prioritized for removal from their original shelves and, following a Z-shaped arrangement, are sequentially inserted into the middle shelf height of the corresponding aisle, or into convenient locations on the first shelf level on both sides of the aisle, placing them within eye level and reachable areas. Infrequently accessed files are gradually moved to higher or lower shelf positions within the same area, as well as to side shelf areas away from the main aisle. The Z-shaped arrangement is maintained throughout the adjustment process. After adjustment, the file shelf identification and file location information in the inventory management system are updated synchronously to ensure the file access path matches the system records, thus dynamically optimizing the file arrangement.

[0055] Working principle: First, based on the actual situation of the archives, the aisles and shelving areas are planned, and the starting and ending points of the Z-shaped shelving are determined. Starting from the bottom left of the aisle, the shelving is arranged alternately from bottom to top and from left to right to form a Z-shaped loop pattern. The shelving is optimized by arranging the shelving from left to right with the aisle as the center. At the same time, a visual signage system is designed and set up to facilitate quick location of archives. Access data is collected and analyzed regularly, and high-frequency archives are moved to convenient locations and low-frequency archives are moved to less important locations according to access frequency, so as to achieve dynamic optimization of archive arrangement and improve management efficiency.

[0056] Although embodiments of the invention have been shown and described, it will be understood by those skilled in the art that various changes, modifications, substitutions and alterations can be made to these embodiments without departing from the principles and spirit of the invention, the scope of which is defined by the appended claims and their likenesses.

[0057] The present invention and its embodiments have been described above. This description is not restrictive, and the accompanying drawings are only one embodiment of the present invention; the actual structure is not limited thereto. In conclusion, if those skilled in the art are inspired by this description and design similar structures and embodiments without departing from the spirit of the invention, such designs should fall within the protection scope of the present invention.

Claims

1. A Z-shaped file shelving method, characterized in that, Includes the following steps: S1. Based on the actual situation of the archives, plan the passageways and shelving areas; S2. Starting from the bottom left of the aisle, begin the file arrangement process from bottom to top and from left to right. S3. Starting from the starting point, the files are arranged sequentially from bottom to top along the left file shelf. After reaching the top, they are turned to the top of the right file shelf and then arranged sequentially from top to bottom, forming a Z-shaped cyclic arrangement pattern. S4. Using the channel as the center, follow the left-to-right arrangement order to optimize the gear shifting path; S5. Design a clear visual signage system, including channel numbering, file shelf numbering, and color coding; S6. Set the above-mentioned visual signs at the corresponding position of each file rack; S7. Regularly collect and compile data on file access, and analyze the frequency of access to each file and the changing trends in demand. S8. Based on the data analysis results, frequently accessed files are moved to the most convenient positions, and infrequently accessed files are moved to relatively less important positions, thus dynamically optimizing the file arrangement.

2. The Z-shaped file arrangement method according to claim 1, characterized in that: S1 involves first planning the overall passageway of the archive based on its spatial layout, size, entrance and exit locations, and wall structure, determining the direction and width of the passageway, and then dividing the shelving area. A Z-shaped shelving starting point is selected at the bottom of the left side of the passageway. Based on the distribution of the shelving area, the shelving extends to the right with the passageway as the center, and the shelving ending point is determined at the top of the corresponding area, so that the starting point and the ending point form an initial arrangement path reference from the lower left side of the passageway to the upper right side.

3. The Z-shaped file arrangement method according to claim 1, characterized in that: S2 begins with the bottom shelf on the left side of the passage as the starting point for arranging the files. From this starting point, files are arranged layer by layer from bottom to top along the left-side shelves until the top of the left-side shelves is reached. After reaching the top, the arrangement turns horizontally to the top shelf on the right side of the passage, and files are arranged layer by layer from top to bottom along the right-side shelves, completing a basic Z-shaped arrangement unit. During this process, the arrangement logic from bottom to top and from left to right is strictly followed, and the connection between the upward movement on the left and the downward movement on the right is natural and smooth, forming an initial Z-shaped arrangement process with the passage as the center and the left and right sides alternating.

4. The Z-shaped file arrangement method according to claim 1, characterized in that: S3 begins by arranging the archives from the left side of the aisle, following the order of archive category and number, layer by layer, from bottom to top, until the top of the left-side archive shelf is completed. After the top of the left-side archive shelf is completed, the process moves laterally to the top of the right-side archive shelf, arranging the archives layer by layer from top to bottom along the right-side archive shelf until the bottom of the right-side archive shelf is reached. After completing a Z-shaped arrangement of left-side from bottom to top and right-side from top to bottom, the process repeats with the bottom of the right-side archive shelf as the new starting reference point. A new round of bottom-to-top arrangement is started at the bottom of the next adjacent left-side archive shelf, and then the process moves to the right-side archive shelf to arrange from top to bottom, forming a continuous Z-shaped cyclical arrangement pattern between multiple sets of archive shelves, thus distributing the archives in the entire shelving area in an orderly manner along a Z-shaped path.

5. The Z-shaped file arrangement method according to claim 1, characterized in that: S4, using the central axis of the passage as a reference, divides the file rack into the left and right areas of the passage; when arranging files, strictly follow the order of the left area first, then the right area; when retrieving files, personnel walk along the passage, first completing the retrieval in the left area using a Z-shaped path, without needing to cross to the right area; after completing the operation in the left area, enter the right area and retrieve files using a Z-shaped path, so that the file retrieval route extends linearly in one direction from left to right, avoiding frequent back-and-forth between the left and right sides of the passage, and minimizing route intersections and backtracking.

6. The Z-shaped file arrangement method according to claim 1, characterized in that: In step S5, the passageways within the archive are systematically numbered. Starting from the entrance of the archive, each passageway is assigned an Arabic numeral number in a sequence from left to right or from front to back. Corresponding passageway number signs are affixed or hung in prominent positions on the walls and pillars at both ends of each passageway. The archive shelves on both sides of the passageway are positioned and numbered using a combination of passageway number, left and right directional markings, and shelf number. The left and right directional markings are centered on the passageway, and the shelf numbering starts from the end closest to the passageway entrance, sequentially numbering the archive shelves on the same side.

7. The Z-shaped file arrangement method according to claim 1, characterized in that: The S5 introduces a color coding system, which sets a unique background color label for each type of archive based on its core category. The label can simultaneously indicate the brief content index and year range of the archive box. Through a three-level linkage mechanism, a three-dimensional visual identification system is formed, allowing archive management personnel and file retrieval personnel to quickly locate the specific location of the target archive.

8. The Z-shaped file arrangement method according to claim 1, characterized in that: In step S6, when setting visual signs at the corresponding positions of each file rack, first set the channel number signs at prominent positions at both ends of each channel; mark the file rack number on the top and side of the file rack in a prominent position; uniformly paste color-coded labels on the side of the file box in a fixed position to correspond to the file category; after all signs are set, it is necessary to check whether the signs are clear and easy to identify.

9. The Z-shaped file arrangement method according to claim 1, characterized in that: S7 involves periodically determining the data collection cycle and recording archive access information completely through manual registration and system logs; classifying and statistically analyzing the collected access data, calculating the number of times each archive is accessed, its frequency, and the duration of consecutive accesses within the cycle, and generating a statistical table of archive numbers and access frequencies; combining archive categories and retention period attributes, analyzing the distribution patterns of access frequencies and trends in demand changes, identifying high-frequency access archives, low-frequency access archives, and archives with zero access, and generating an access data analysis report; the formula for achieving access frequency is: In the formula, f represents the access frequency, n represents the number of times the file is accessed within the time period T, and T represents the length of the time period.

10. The Z-shaped file arrangement method according to claim 1, characterized in that: In step S8, based on the data retrieval analysis report, a list of frequently accessed and infrequently accessed archives is extracted. Frequently accessed archives are prioritized for removal from their original shelves and, following a Z-shaped arrangement, are sequentially inserted into the middle shelf height of the corresponding aisle, or into convenient locations on the first shelf level on both sides of the aisle. Infrequently accessed archives are gradually moved to higher and lower shelf positions within the same area, as well as to side shelf areas away from the main aisle. The Z-shaped arrangement is maintained throughout the adjustment process. After adjustment, the archive shelf identification and archive location information in the inventory management system are updated synchronously to ensure the retrieval path matches the system records, thus dynamically optimizing the archive arrangement.

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