Enterprise sales collection and delivery whole-process closed-loop management method

Abstract

This invention discloses a closed-loop management method for the entire process of sales collection and delivery in enterprises, belonging to the field of enterprise management and intelligent manufacturing technology. This method achieves integrated closed-loop management from sales collection entry, modification, deletion, cross-contract amount adjustment, financial audit, and audit cancellation, to delivery process status control, permission verification, automatic data calculation, and full-process operation tracking. The system solves the pain points of traditional enterprises, such as chaotic collection, difficult reconciliation, cumbersome auditing, inaccurate balances, unclear permissions, and untraceable data, through front-end automatic verification, batch auditing, automatic contract balance calculation, synchronous account balance updates, hierarchical control of operation permissions, and data security and traceability. It achieves automated, standardized, and regulated management of the entire financial, sales, and delivery process, with strong versatility, high stability, and adaptability to sales and collection management scenarios across all industries. This invention has been fully implemented in a real industrial ERP system and can run stably in a real production environment for a long time, possessing mature engineering value and industrial promotion capabilities.

Description

Technical Field

[0001] This invention relates to enterprise sales management, financial management, shipment management, and accounts receivable and payable management technologies, and is a full-process, closed-loop, and automated sales collection and control method. Background Technology

[0002] Traditional enterprise sales and collection management has many shortcomings: The lack of validation in payment collection data entry makes it prone to errors. Cross-contract accounting adjustments are chaotic and manual reconciliation is extremely difficult. Manual calculation of contract balances and account balances is prone to errors and inefficient. There is no distinction between approval and cancellation permissions, which compromises data security. Operations leave no trace, no logs, and problems cannot be traced. Payment receipts and shipments are not linked, and accounts do not match actual shipments; The processes are fragmented, lack a closed loop, and have extremely high management costs. Summary of the Invention

[0003] This invention constructs a complete, closed-loop, fully automated, highly secure, and traceable sales collection and delivery management system: Front-end intelligent validation: Automatic validation of null values, format, and permissions to prevent erroneous data from the source; The entire lifecycle of payment collection—including adding, modifying, adjusting, reviewing, canceling, and deleting—is fully controllable. Cross-contract amount transfer: Two-way recording of income and expenditure, with rigorous, balanced, and error-free accounts; Automatic balance calculation: Contract balance and account balance are calculated automatically in real time, without manual intervention; Strict separation of permissions: sales data entry and financial auditing, with clear responsibilities and data security; Shipment linkage control: status color-coded indicators, orderly process, and no violations allowed; Full trajectory tracking: Any person, any time, any operation, the entire process is recorded and permanently traceable.

[0004] Implementation steps When an operator logs in, the system automatically identifies their identity and permissions. Enter payment information, and the system will automatically verify its legality; Save payment data; it can be modified, deleted, and adjusted. The finance staff reviews the data, and the data is then locked. Supports automatic transfer of funds across contracts; The system automatically calculates the balance and synchronizes it in real time; The shipping process is linked to various statuses, and access control is implemented. Each step of the operation automatically records the person, time, IP address, and content. Beneficial effects

[0005] Fully automated, significantly reducing manual labor and workload; Zero errors in accounting; reconciliation is extremely simple. Strict access control, secure data, and tamper-proof; Full operational traceability ensures clear responsibilities and standardized management. A closed-loop system for receiving payments and shipping goods ensures accurate and reliable accounting. It is applicable to all industries, highly versatile, and extremely valuable. The process is a complete closed loop, and the enterprise management is standardized, formalized, and intelligent.

Claims

1. A closed-loop management method for the entire sales collection and delivery process, characterized in that, Includes the following complete process: (1) The front-end of the payment data is automatically verified to ensure the legality of the payment form, method, category, amount, and contract information; (2) Supports adding, modifying and deleting payment collections. Editing is only available for the unapproved status, while the approved status is automatically locked. (3) Enable cross-contract amount transfer, with deductions from the source contract and receipts from the target contract, and bidirectional synchronous recording; (4) Automatically calculate contract balance and account balance. Contract balance = Total amount received - Total amount shipped; (5) Financial hierarchical access control: only financial personnel can review and cancel reviews, and sales personnel can only perform data entry. (6) Batch review and single review coexist, and the reviewer, IP address and review time are automatically recorded; (7) Automatic linkage of shipping status, color coding, access control, and prohibition of forced operations across statuses; (8) All operations are fully recorded, and the operator, address, time and type are permanently saved and can be checked and traced.

2. The method according to claim 1, characterized in that: Modification and deletion of payment receipts are only allowed in the unapproved state. The system will automatically prohibit modification of approved data to ensure the security of financial data.

3. The method according to claim 1, characterized in that: Adjustments to cross-contract amounts are recorded using a two-way system of one decrease and one increase, ensuring a balance between income and expenditure, reconciliation of accounts, and zero errors and losses.

4. The method according to claim 1, characterized in that: The system automatically calculates contract balances and account balances, eliminating the need for manual calculations and reconciliations, and updates in real time.

5. The method according to claim 1, characterized in that: An access control mechanism is adopted, with sales responsible for data entry and finance responsible for review, ensuring that neither party can overstep their authority and that the data is rigorous and secure.

6. The method according to claim 1, characterized in that: It is suitable for integrated management of sales, collection, auditing, reconciliation, delivery, and balance accounting in all industries.