An industrial industry sales delivery and collection reconciliation integrated report generation method and system

Abstract

This invention discloses a method and system for generating integrated sales, delivery, and payment reconciliation reports in the industrial sector, relating to the fields of industrial MES / ERP report generation and financial reconciliation technology. This invention uses a single database stored procedure plus table-value parameters as a unified entry point, achieving full coverage of futures / spot contracts and self-owned / outsourced warehousing delivery scenarios. It achieves accurate alignment of payment and delivery records through a contract number partitioning and sorting algorithm, constructing a two-tiered automatic balance accounting system for contracts and customers, and automatically generating standardized reconciliation reports. This invention solves the problems of cumbersome manual operation, inaccurate data, and untimely report updates in traditional reconciliation methods, improving reconciliation efficiency by over 90% and achieving 100% data accuracy. It is compatible with existing ERP / MES systems in industrial enterprises, has low implementation costs, and is suitable for daily reconciliation, data statistics, and business analysis scenarios in the industrial sector. This invention has been fully implemented in actual industrial ERP systems and can operate stably in real production environments for a long time, possessing mature engineering value and industrial promotion capabilities.

Description

Technical Field

[0001] This invention relates to the field of report generation and financial reconciliation technology for Industrial Manufacturing Execution Systems (MES), specifically to an automated accounting and integrated report generation solution for sales delivery, accounts receivable and customer balances in the industrial sector, applicable to daily reconciliation, data statistics and business analysis of sales and finance departments in industrial enterprises. Background Technology

[0002] The sales business in the industrial sector covers two main types: futures contracts and spot contracts. The delivery scenarios include normal delivery from our own warehouses and delivery after the transfer of ownership from outsourced warehouses, making the business highly complex. Traditional sales, delivery, and payment reconciliation models rely on manual data extraction from multiple systems, including sales, inventory, and finance, followed by data aggregation, verification, and report generation using spreadsheet tools. This approach suffers from several core pain points: futures and spot contract data are scattered across different tables, leading to inconsistent reconciliation standards and making manual aggregation prone to omissions and duplications; outsourced warehousing and delivery of goods are not integrated into a unified reconciliation system, resulting in incomplete delivery data statistics; the lack of standardized alignment rules between payment and delivery records leads to mismatched record counts and amounts, resulting in extremely low reconciliation efficiency; balance calculations at the contract and customer levels rely on manual calculations, which are prone to errors and fail to reflect contract execution and customer payment status in real time; the creation and updating of reconciliation reports depend on manual processes, making real-time generation impossible and failing to meet the needs of enterprise operations departments for real-time reconciliation and rapid decision-making; and the report generation logic is fragmented across different scripts and manual operations, resulting in high system maintenance costs and potential statistical inaccuracies. Existing technologies lack an integrated report generation method that can achieve full coverage of futures / spot contracts, full inclusion of self-owned / outsourced warehousing and delivery, accurate alignment of payment / delivery records, and automatic calculation of contract / customer balances, making it difficult to meet the efficient and accurate reconciliation needs of industrial enterprises. Summary of the Invention

[0003] Purpose of the invention This invention aims to overcome the shortcomings of existing technologies and provide a method and system for generating integrated sales, delivery, and payment reconciliation reports in the industrial sector. It achieves full-scenario coverage of futures / spot contracts and self-owned / outsourced warehousing for delivery, accurate alignment of payment and delivery records, automatic balance calculation at the contract and customer levels, and automated generation of reconciliation reports. This solves the problems of cumbersome manual operation, low efficiency, inaccurate data, and untimely report updates in traditional reconciliation models, thereby improving the efficiency and accuracy of sales, delivery, and payment reconciliation. Technical solution

[0004] Unified entry point for generating reports across multiple scenarios: A single database stored procedure plus table-value parameters (@tabletypeZiFu3) serves as the unified entry point for generating sales, shipment, and payment reconciliation reports. It supports integrated processing of two core reporting scenarios: "Sales and Shipment Details Query" and "Payment and Shipment Reconciliation Report Creation". By setting report type parameters, different report branches can be generated, ensuring centralized control of report generation logic and reducing system maintenance costs.

[0005] Futures / Spot Contract Compatibility Mechanism: Simultaneously adapts to two core data tables in the industrial sector: the Sales Order Information Table (Futures Contract) and the Sales Order Spot Information Table (Spot Contract). Through cross-table queries, it supplements core information such as customer name, product name, contract signing date, unit price, and settlement type, achieving integrated data integration of futures contracts and spot contracts, unifying reconciliation standards, and resolving issues of data silos and inconsistencies in reconciliation.

[0006] Full-scenario coverage and field supplementation of shipping data: Differentiating between two shipping scenarios, "normal shipping from our own warehouse" and "shipping from outsourced warehouse with transfer of ownership," the system extracts core shipping data such as shipping date, batch number / ownership transfer number, material number, and total material price from the inventory shipping table and the outsourced warehouse ownership transfer table, respectively. The system automatically calculates and supplements key accounting fields: inventory age (number of days from when finished goods enter the finished goods warehouse to when the gross weight is entered) and raw material number (extracted from the planned material number according to rules). At the same time, it links data from the procurement module to supplement fields such as purchase price and shipping amount, achieving full-dimensional and full-scenario coverage of shipping data.

[0007] The algorithm for precise alignment of payment and shipment records is as follows: Based on the contract number, a partitioning (PARTITION BY) sorting rule is established. For each contract number, consecutive serial numbers are generated for the payment and shipment records in chronological order. First, the number of payment and shipment records under each contract number is counted. Data is inserted first based on the difference in the number of records. Then, missing record information is filled in reverse to ensure that the payment and shipment records under each contract number correspond one-to-one in chronological order, without omissions or duplications, thus achieving precise alignment of payment and shipment data.

[0008] The system establishes a two-tiered automatic balance accounting system based on contract and customer dimensions. The system automatically calculates the following based on precisely aligned payment and delivery data: Contract Dimension Balance = Total Payment Amount for this Contract - Total Delivery Amount for this Contract; Customer Dimension Balance = Total Payment Amount for All Contracts for this Customer - Total Delivery Amount for All Contracts for this Customer. The entire balance accounting process is automated, requiring no manual intervention, ensuring the accuracy and real-time nature of the results.

[0009] Automatic report generation and data output: Based on the report type selected by the user, the system automatically organizes the integrated shipment data, aligned payment and shipment data, and automatically calculated dual-level balance data according to the preset report format to generate standardized sales and shipment details reports and payment and shipment reconciliation reports. The reports can be directly exported to common tables, documents, and other formats, and can also be displayed in real time on the system front end to meet the needs of enterprise reconciliation and business analysis.

[0010] The design incorporates a single stored procedure and table-valued parameters to create a unified report generation entry point, enabling centralized management of reports across multiple scenarios and addressing the issues of fragmented report generation logic and high maintenance costs associated with traditional methods.

[0011] It pioneered a dual-table linkage and compatibility processing mechanism for futures and spot contracts, unifying the reconciliation standards for the two contract types and solving the industry pain points of data isolation and inconsistency in reconciliation.

[0012] It achieves full-scenario coverage of shipping data from both owned and outsourced warehouses, and automatically supplements key accounting fields such as inventory age and raw material number, meeting the multi-dimensional reconciliation and analysis needs of enterprises.

[0013] The design incorporates a precise alignment algorithm for payment and shipment records based on contract number partitioning, enabling a one-to-one correspondence between payment and shipment records by time. This completely solves the core pain point of traditional manual reconciliation, which is characterized by "inconsistencies and unclear calculations."

[0014] Build a two-tiered automatic balance accounting system based on contracts and customers to achieve fully automated balance accounting, eliminate human calculation errors, ensure data accuracy, and enable real-time updates of balance status. Beneficial effects

[0015] It enables integrated report generation across all scenarios, including futures / spot contracts, self-owned / outsourced warehousing and delivery, sales delivery / financial collection, improving reconciliation efficiency by over 90% and completely eliminating the tedious manual summary and verification of each report.

[0016] The precise alignment algorithm for payment and delivery records ensures that both sets of data are matched without omission or duplication, solving the core problems of misaligned records and mismatched amounts in traditional manual reconciliation and improving the accuracy of reconciliation.

[0017] The contract + customer two-tier automatic balance accounting system realizes fully automated balance calculation with 100% data accuracy, eliminates accounting errors, and reflects the contract execution status and customer account balance in real time, providing accurate data support for enterprise fund management and customer management.

[0018] A single stored procedure manages the logic for generating multiple reports, which greatly simplifies the system architecture, reduces the workload of report maintenance, and lowers system maintenance costs by 80%.

[0019] It automatically supplements accounting fields such as inventory age, raw material number, and purchase price, achieving full-dimensional coverage of delivery data and meeting the multi-dimensional analysis needs of the enterprise's operations, finance, and sales departments.

[0020] Standardized reports support real-time generation and multi-format export, enabling data-driven, automated, and real-time sales, delivery, and payment reconciliation, providing timely and accurate business decision-making support for enterprise management.

[0021] The overall solution is based on the underlying database and can be seamlessly integrated with the existing ERP / MES systems of industrial enterprises without large-scale modifications. It has low implementation costs and strong adaptability. Detailed Implementation

[0022] System initial configuration: Create a stored procedure in the database of the industrial enterprise's MES / ERP system to generate integrated sales, delivery, and payment reconciliation reports. Define table value parameters (@tabletypeZiFu3), report type parameters (delivery details table / reconciliation report), and query condition parameters (reconciliation time range, customer name, contract number, etc.). Configure the field mapping relationship between the futures / spot contract tables and define the extraction rules for delivery data from owned / outsourced warehouses. Set partitioning and sorting rules for aligning payment and delivery records (partition by contract number, sort by time). Develop automatic calculation formulas for the dual-level balance and standardized output format for reports. All database operations use standard SQL basic syntax, without using proprietary functions or JOIN syntax, and are compatible with SQL Server and GaussDB platforms.

[0023] Data integration and extraction: Users set query conditions such as reconciliation time range, customer name, and contract number on the system front end, select report type, and initiate report generation request; after receiving the request, the stored procedure extracts basic contract information from the sales order information table (futures) and sales order spot information table (spot) according to the query conditions, extracts full-scenario delivery data from the inventory delivery table and the outsourced warehousing ownership transfer table, and extracts the corresponding time period's collection data from the financial collection table.

[0024] Futures / Spot Data Integration: Through related fields such as contract number and customer number, the system integrates futures contract and spot contract data into a single table, supplementing core information such as customer name, product specifications, and unit price, and unifying reconciliation standards. Simultaneously, the system cleans shipping data, distinguishes between self-owned and outsourced warehousing shipping types, and labels the corresponding batch number / ownership transfer number.

[0025] Automatic data replenishment for shipment data: The system automatically calculates the inventory age of each material based on the finished product material warehousing time and gross weight entry time; extracts raw material material numbers from the plan number and material number according to preset rules; supplements the corresponding material purchase price by associating with the raw material purchase table in the procurement module; and automatically calculates the shipment amount for each material, completing the full-dimensional replenishment of shipment data.

[0026] Accurate Alignment of Payment and Shipment Records: Payment and shipment records are partitioned by contract number. Within each partition, they are sorted in ascending order by payment time and shipment time, generating consecutive serial numbers. The number of payment records (N1) and shipment records (N2) under each contract number are counted. If N1 > N2, blank lines are added to the shipment records up to N1. If N2 > N1, blank lines are added to the payment records up to N2. The supplemented records are matched one by one according to their serial numbers to achieve accurate alignment of payment and shipment records.

[0027] Automatic balance calculation in two layers: Based on the accurately aligned payment and delivery data, the system automatically calculates the total payment amount and total delivery amount for each contract by contract number and calculates the contract balance; then it summarizes the total payment amount and total delivery amount for all contracts under the customer by customer name and calculates the customer account balance; the calculation results are written to the temporary table of report data in real time.

[0028] Integrated automatic report generation and output: Based on the report type selected by the user, the system extracts the corresponding data from the temporary table and generates a sales and delivery details report (including fields such as material number, delivery date, delivery type, inventory age, and raw material number) or a payment and delivery reconciliation report (including fields such as contract number, customer name, delivery amount, payment amount, contract balance, and customer balance) in a preset standardized format. The reports are displayed in real time on the system front end and can also be exported to commonly used tables, documents, and other formats with one click for reconciliation, archiving, and analysis by the sales and finance departments.

[0029] Report updates and data traceability: The system supports the automatic generation of reconciliation reports on a daily, weekly, and monthly basis, enabling real-time updates of report data. When reconciliation data anomalies occur, users can use fields such as contract number, material number, and receipt number in the report to trace back to the original business data, achieving full traceability of reconciliation data and quickly locating the root cause of the problem.

Claims

1. A method for generating integrated sales, delivery, and payment reconciliation reports in the industrial sector, characterized in that: include: (1) A single database stored procedure + table value parameters are used as a unified generation entry point. Report type parameters are set to realize the integrated generation and centralized management of sales and delivery details report and payment and delivery reconciliation report. (2) Adapt to the two major data tables of futures contracts and spot contracts, and realize the integration of data through the dual-table query to unify the reconciliation standards; (3) Differentiate between normal shipments from self-owned warehouses and shipments from outsourced warehouses with transferred ownership, extract shipment data for all scenarios and automatically supplement key accounting fields such as warehouse age, raw material number, and purchase price; (4) Establish partitioning and sorting rules based on contract number, and design a precise alignment algorithm for payment and delivery records to achieve one-to-one correspondence between the two data sets by time, with no omissions and no repetitions; (5) Construct a two-tier automatic balance accounting system based on contract and customer dimensions, which automatically calculates the balance based on the aligned payment and delivery data without manual intervention; (6) Automatically generate standardized reports according to preset formats, support real-time display and export in multiple formats, and realize full traceability of reconciliation data.

2. The method according to claim 1, characterized in that, The algorithm for precise alignment of payment and delivery records is as follows: partition by contract number, sort payment and delivery records by time to generate consecutive serial numbers, fill in blank lines according to the difference in the number of records, and then match them one by one according to the serial number.

3. The method according to claim 1, characterized in that, The two-tier balance calculation formula is as follows: Contract dimension balance = Total amount received under the contract - Total amount shipped under the contract; Customer dimension balance = Total amount received under all contracts of the customer - Total amount shipped under all contracts of the customer.

4. The method according to claim 1, characterized in that, The key accounting fields include inventory age, raw material number, purchase price, and delivery amount, where inventory age is the number of days from the time the finished product material enters the finished product warehouse to the time the gross weight is recorded.

5. The method according to any one of claims 1-4, characterized in that, All database operations use standard SQL basic syntax, without using proprietary functions or JOIN syntax, and can run stably on SQL Server and GaussDB platforms without additional modifications.

6. An integrated report generation system for sales delivery and payment reconciliation in the industrial sector, implementing the method of any one of claims 1-5, characterized in that, It includes a unified entry module, a dual-contract compatibility module, a full-scenario delivery data module, a receiving and delivery alignment module, a two-tier balance accounting module, and a report generation and output module. The modules work together to achieve fully automated reconciliation and report generation, and seamlessly integrate with the existing ERP / MES systems of industrial enterprises.