An electronic archive management system based on a WeChat applet and an application method thereof

Abstract

This invention provides an electronic records management system and application method based on WeChat Mini Programs. The system includes: a user management module responsible for user registration and login, permission allocation, and identity verification; a records management module for records management and version control; a storage management module responsible for records storage, backup, recovery, and cloud synchronization; a query and retrieval module providing query methods including keyword search, category filtering, tag filtering, and geographic information association; a sharing and permission control module for records sharing settings, access control, permission management, and dynamic permission adjustment; a site equipment interface module for data interaction and integration with equipment within the site; and a data analysis and reporting module for statistical analysis of records data, generating various reports and visualization charts to support decision analysis. This system is used to realize the electronic management, storage, query, sharing, and security control of records within a site.

Description

Technical Field

[0001] This invention relates to the field of data management technology, and more specifically, to an electronic record management system and application method based on WeChat mini-programs. Background Technology

[0002] With the advancement of information technology development, the management systems within stations are gradually evolving towards digitalization and intelligence. However, existing station internal record management systems largely rely on traditional PC software or dedicated equipment, resulting in inconvenience, poor flexibility, and untimely data synchronization. WeChat mini-programs, as lightweight applications with a broad user base and convenient user experience, can effectively solve these problems and improve management efficiency and security when applied to station internal electronic record management.

[0003] Despite the significant progress made in electronic record management systems in recent years, existing solutions still have many shortcomings and deficiencies when applied to internal management of sites.

[0004] To address these issues, this invention proposes an electronic record management system and application method based on WeChat mini-programs, aiming to solve the aforementioned problems, realize the electronic and intelligent management of work tickets and operation tickets, and improve work efficiency and management level. Summary of the Invention

[0005] This invention addresses the technical problems existing in the prior art by providing an electronic record management system and application method based on WeChat mini-programs, which is used to realize the electronic management, storage, query, sharing and security control of records within the site.

[0006] According to a first aspect of the present invention, an electronic record management system based on WeChat Mini Programs is provided, comprising: The user management module is responsible for user registration and login, permission allocation, and identity verification. The file management module is used for the creation, editing, deletion, classification, tag management, and version control of files; The storage management module is responsible for the distributed storage of files, cloud synchronization, and data backup and recovery. The query and retrieval module provides query methods including keyword search, category filtering, tag filtering, and geographic information association. The sharing and access control module is used to implement file sharing settings, access control, access management, and dynamic access control adjustment; The station equipment interface module enables data integration and remote control with equipment within the station. The data analysis and reporting module is used to perform statistical analysis on archival data, generate various reports and visualizations, and support decision analysis.

[0007] Based on the above technical solution, the present invention can also be improved as follows.

[0008] Optionally, the system also includes a notification and messaging module, which is used to provide real-time message push for file updates, sharing, permission changes, and approval notifications.

[0009] Optionally, the system further includes a security module for data encryption, transmission encryption, authentication, audit logs, and intrusion detection.

[0010] Optionally, the security module uses the AES encryption algorithm to encrypt the file data, the SSL / TLS protocol to encrypt the data transmission, WeChat's OAuth 2.0 authentication mechanism, and combines biometric technology for multi-factor authentication; the system records user operation logs, including login, creation, editing, deletion, query, and sharing operations, and has a built-in intrusion detection mechanism to monitor abnormal access and potential threats in real time.

[0011] Optionally, the user management module is responsible for user registration and login, permission allocation, and identity verification, including: Users log in via WeChat authorization, obtain basic user information and register, and are assigned different permissions according to user roles. The system uses WeChat's OAuth 2.0 authentication mechanism and combines it with fingerprint or facial recognition within the site for multi-factor authentication.

[0012] Optionally, the sharing and access control module is used to implement file sharing settings, access control, access management, and dynamic access control adjustment, including: The system sets the sharing scope of files and controls user access permissions based on user permissions and file sharing settings. The system supports dynamic permission adjustment, adjusting user permissions in real time according to changes in user roles and responsibilities.

[0013] Optionally, administrators can centrally manage user permissions, assigning or revoking user access permissions.

[0014] Optionally, the data integration and remote control with equipment within the site includes: The system interacts and integrates with the monitoring cameras, sensors, and access control systems inside the site, allowing remote control of equipment inside the site to open access gates and view monitoring videos.

[0015] According to a second aspect of the present invention, an electronic record management method based on WeChat Mini Programs is provided, comprising the following steps: Identify the target users, define the user groups, list the core modules of the mini-program based on user needs, divide and summarize the devices and data corresponding to the core modules, sort them according to priority, and determine the development order. Open WeChat, search and enter the site's internal electronic file management program, click authorized login, complete the registration, set a login password, verify identity through fingerprint or facial recognition, and log in to the system; Click on the Create Archive page, fill in the basic information of the archive, upload relevant attachments, associate the archive with the specific location inside the site, and save the created archive after completing all the information and uploading the attachments; Enter keywords in the search box to perform a full-text search, or filter and select from multiple dimensions based on the archive's category, tags, and associated geographic information; Set the sharing scope for files and automatically control user access permissions based on user permissions and file sharing settings; Set up a file sharing and access control unit, and remotely control the access control system by viewing the monitoring video and sensor data inside the site in real time, and flexibly enable or disable access control; Encryption technology is used to store and transmit archive data, and detailed user operation logs are recorded for subsequent auditing and tracking.

[0016] Optionally, the basic information includes a title, description, category, and tags; the related attachments include documents, images, and videos.

[0017] The technical effects and advantages of this invention are as follows: This invention provides an electronic records management system and application method based on WeChat Mini Programs, used to realize the electronic management, storage, query, sharing, and security control of internal records at a facility. Based on WeChat Mini Programs, this system offers users extremely high ease of use; users do not need to download or install any specific applications, but can directly access and use the electronic records management system within the facility through the WeChat platform. Through various advanced security measures, robust protection is provided for record data at every processing stage. Users can quickly and accurately find target records through various convenient query methods such as keyword search, category filtering, and tag filtering. It offers high flexibility, fully meeting the diverse needs of different users in different scenarios. This system supports flexible record sharing and access control, effectively meeting the collaborative needs of different user groups. This system supports powerful cloud synchronization functions, ensuring data consistency between internal facilities and remote users. Deep integration with internal facilities through device interfaces achieves seamless linkage between record data and device data. Adopting a modular architecture design, composed of multiple independent modules, makes system maintenance and upgrades more convenient; each module can be maintained and updated independently without affecting the normal operation of other modules. Attached Figure Description

[0018] Figure 1 A functional diagram of an electronic records management system based on a WeChat mini-program provided in an embodiment of the present invention; Figure 2 This is a diagram of the main interface of the archive system provided in an embodiment of the present invention; Figure 3 A diagram of the file creation interface provided in an embodiment of the present invention; Figure 4 This is a diagram of the file retrieval interface provided in an embodiment of the present invention. Detailed Implementation

[0019] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0020] Existing solutions still have the following shortcomings and deficiencies when applied to internal site management: 1. Insufficient ease of use: Many systems rely on specific PC software or dedicated equipment, requiring users to download, install, and invest time in learning these complex systems. This creates a high barrier to entry and hinders rapid adoption. Secondly, the lack of standardized data formats and interfaces between different systems makes it difficult to migrate and share archival data across platforms, severely impacting information flow and the efficiency of cross-departmental collaboration. Finally, some systems lack sufficient support for mobile devices, preventing users from accessing and managing archives anytime, anywhere via smartphones or tablets. This significantly reduces work efficiency and fails to meet the demands of modern offices for flexibility and immediacy.

[0021] 2. Insufficient data security: Many systems lack effective encryption measures during data storage and transmission, making archival data vulnerable to hacking and significantly increasing the risk of sensitive information leakage. Secondly, some systems have simplistic authentication mechanisms that are easily cracked or bypassed by malicious actors, allowing unauthorized users to access sensitive files and further threatening data security. Finally, some systems lack detailed audit logs, failing to effectively track and record user actions. This not only increases security risks but also makes it difficult to trace and investigate security incidents. These problems collectively weaken the overall security performance of the system, failing to provide reliable protection for archival data.

[0022] 3. Inflexible access control: Many systems employ a rather rudimentary approach to user permission management, lacking fine-grained access control mechanisms. This exposes sensitive information to the risk of improper access or leakage, failing to effectively guarantee the security of archival data. Secondly, some systems do not support dynamic permission adjustments, unable to adapt user permissions in real time based on changes in roles and responsibilities. This not only increases management complexity but may also lead to lagging permission management, hindering timely responses to changes in organizational structure and personnel responsibilities, thereby impacting overall management efficiency and information security.

[0023] 4. Low query and retrieval efficiency: Many systems offer only basic search functions, lacking intelligent retrieval mechanisms. They cannot quickly and accurately locate target files based on user needs, often requiring users to spend significant time manually filtering. Secondly, some systems do not support multi-dimensional searches, such as keyword search, category filtering, and tag filtering. This severely limits the flexibility and efficiency of retrieval, making it difficult for users to quickly find the information they need from massive amounts of data, thus impacting overall work efficiency.

[0024] 5. Limited sharing and collaboration features: Many systems have simplistic file-sharing settings that lack flexibility and granularity, failing to provide customized sharing permission configurations based on the needs of different user groups. This limits the efficiency of cross-departmental or cross-organizational collaboration. Secondly, some systems lack real-time collaboration tools, preventing users from editing, commenting on, or discussing files in real time. This makes communication and collaboration among team members inefficient and fails to meet the demands of modern work environments for instant collaboration and efficient information sharing.

[0025] 6. Poor system scalability and maintainability: Some systems employ closed architectures, lacking openness and flexibility, making it difficult to expand and upgrade functionality. This prevents the systems from adapting to ever-changing user needs and technological trends. Secondly, some systems lack modular design, making it impossible to customize and optimize functionality according to user requirements. This results in complex system structures that are difficult to maintain, increasing long-term operating costs and technical support complexity, ultimately impacting the system's sustainable development and user experience.

[0026] 7. Insufficient integration with station equipment: Many systems lack interfaces with internal equipment at the facility, preventing the linkage between archived data and equipment data. This reduces the system's usability and intelligence, limiting its application in complex facility environments. Secondly, some systems do not support remote control, preventing users from remotely operating and managing equipment within the facility, such as surveillance cameras and access control systems. This not only affects operational convenience but may also impact the ability to respond quickly to emergencies, weakening the overall system effectiveness.

[0027] 8. Weak data analysis and reporting capabilities: Many systems lack robust data analytics capabilities, hindering in-depth mining and analysis of archival data. This limits their application in decision support and makes it difficult for users to extract valuable insights from the data. Secondly, some systems have rudimentary report generation functions, failing to produce diverse reports and visualizations. This impacts the presentation and utilization efficiency of information, making it difficult for users to intuitively understand data trends and key indicators, thus impeding effective decision-making and strategic planning.

[0028] Understandably, given the deficiencies in the background technology, this invention proposes an electronic record management system based on WeChat Mini Programs, comprising the following modules: 1. The user management module is responsible for user registration and login, permission allocation, and identity verification. Among these, User registration and login: Users log in via WeChat authorization, and the system obtains the user's basic information and registers them.

[0029] Permission allocation: Different permissions are assigned based on user roles (such as administrator, site staff, visitor).

[0030] Identity verification: We use WeChat’s OAuth 2.0 authentication mechanism and combine it with the site’s internal biometric technologies (such as fingerprint and facial recognition) for multi-factor authentication.

[0031] 2. The file management module is used for the creation, editing, deletion, classification, tag management, and version control of files; among which, Profile Creation: Users can create new profiles, fill in basic profile information, upload attachments, and associate geographical information.

[0032] File editing: Users can edit existing files, update file content or attachments, and the system automatically records version history.

[0033] File deletion: Users can delete unwanted files. The system will perform logical deletion and retain deletion records for subsequent auditing.

[0034] Category and Tag Management: The system provides multi-level category and tag functions, making it convenient for users to classify, manage, and quickly retrieve files.

[0035] Version control: The system automatically records the version history of files, and users can view and restore previous versions.

[0036] 3. Storage management module, responsible for distributed storage of files, cloud synchronization, and data backup and recovery; among which, Distributed storage: Using distributed storage technology, archive data is stored on multiple nodes to ensure data security and reliability.

[0037] Cloud synchronization: The system supports cloud synchronization to ensure data consistency between on-site and remote users.

[0038] Data backup and recovery: The system performs regular data backups and data recovery when needed to ensure data integrity and availability.

[0039] 4. The query and retrieval module offers multiple query methods, such as keyword search, category filtering, tag filtering, and geographic information association; among them, Keyword search: Users can use keywords to perform full-text searches and quickly find target files.

[0040] Category filtering: Users can filter files according to their categories to narrow down their search.

[0041] Tag filtering: Users can filter files based on tags for more precise targeting.

[0042] Geographic Information Association: The system supports geographic information association, and users can view the geographical distribution of archives through the map view.

[0043] 5. The sharing and access control module is used to implement file sharing settings, access control, access management, and dynamic access control adjustment; among which, Sharing settings: Users can set the sharing scope of files, such as public, internal, or limited to specific users.

[0044] Access control: The system controls user access permissions based on user privileges and file sharing settings.

[0045] Access control: Administrators can centrally manage user permissions and assign or revoke user access permissions.

[0046] Dynamic permission adjustment: The system supports dynamic permission adjustment, which adjusts user permissions in real time according to changes in user roles and responsibilities.

[0047] 6. A site equipment interface module, used for data integration and remote control with various devices within the site (such as surveillance cameras, sensors, access control systems, etc.); among which, Equipment data integration: The system interacts and integrates with various devices within the site (such as surveillance cameras, sensors, access control systems, etc.) to achieve linkage between archive data and equipment data.

[0048] Remote control: Users can remotely control equipment inside the site through the system, such as opening access control and viewing surveillance videos.

[0049] 7. The data analysis and reporting module is used to perform statistical analysis on archival data, generate various reports and visualizations, and support decision analysis. Among these, Statistical analysis: The system performs statistical analysis on the archive data and generates various reports, such as archive access statistics, user operation statistics, and archive type distribution.

[0050] Visual charts: The system provides visual charts to support decision analysis.

[0051] 8. Security module, used for data encryption, transmission encryption, authentication, audit logs, and intrusion detection; among which, Data encryption: The AES encryption algorithm is used to encrypt the archive data to ensure the security of the data during storage and transmission.

[0052] Encryption during transmission: SSL / TLS protocol is used to encrypt data transmission to prevent data from being stolen or tampered with.

[0053] Identity verification: It adopts WeChat's OAuth 2.0 authentication mechanism and combines it with biometric technology for multi-factor authentication.

[0054] Audit Logs: The system records user operation logs, including login, creation, editing, deletion, querying, and sharing operations, for subsequent auditing and tracing.

[0055] Intrusion Detection: The system has a built-in intrusion detection mechanism to monitor abnormal access and potential threats in real time.

[0056] 9. The notification and messaging module provides real-time push notifications for file updates, sharing, permission changes, approval notices, etc. Real-time push notifications: The system provides real-time push notifications for file updates, sharing, permission changes, approval notifications, etc., and users can receive notifications via WeChat.

[0057] Message Center: Users can view all notifications and messages in the message center to stay informed about the latest updates on their files.

[0058] Additionally, this invention provides an application method for an electronic records management system based on WeChat mini-programs, comprising the following steps: S1. Requirements Analysis; Identify target users and user groups, and based on user needs, list the core modules of the mini-program (such as four main modules: substation, transmission lines, 110kV transmission lines, and photovoltaic power plants). Divide and summarize the equipment and data corresponding to the four modules. Prioritize these modules to determine the development order.

[0059] like Figure 1 The diagram shown is a schematic representation of the main functions of the present invention. The electronic file management system is divided into four core modules: 110 transmission lines, substations, collection lines, and photovoltaic fields. Each module is further divided into drawings, equipment, and inspections. The drawings are divided into construction drawings, as-built drawings, and test reports, etc. The equipment is divided into primary drawings, secondary drawings, and test reports, etc. The inspections are divided into inspection reports, defect elimination records, etc.

[0060] S2. User Registration and Login: Users open WeChat, search for and enter the on-site internal electronic file management mini-program, and click the "WeChat Authorization Login" button. The system will automatically obtain the user's basic information and complete the registration. Subsequently, users set a login password and verify their identity through biometric technology (such as fingerprint or facial recognition) to successfully log in to the system.

[0061] S3. Archive Creation: After clicking the "Create Archive" button, the user fills in the basic information of the archive, including title, description, category, and tags, and then uploads relevant attachments, such as documents, images, and videos. Next, the user can associate geographic information, linking the archive to a specific location within the site. After completing all the information and uploading attachments, the user clicks the "Save" button to successfully create the archive. Figure 2 The image shown is the main interface of the archive system. Figure 3 The image shows the interface for creating a file.

[0062] S4. File Query and Retrieval: such as Figure 4 The image shows the archive search interface. Users can enter keywords in the search box for full-text searches, and can also filter and select archives based on category, tags, and associated geographical information. This comprehensive search method allows users to quickly and accurately find the archives they need, greatly improving the efficiency of information retrieval. Keyword search: Users can use keywords to perform full-text searches and quickly find target files; Category filtering: Users can filter files according to their categories to narrow down their search. Tag filtering: Users can filter files based on tags for more precise targeting; Geographic Information Association: The system supports geographic information association, and users can view the geographical distribution of archives through the map view.

[0063] S5. File Sharing and Access Control: After clicking the "Sharing Settings" button, users can set the sharing scope for files, such as public, internal, or limited to specific users.

[0064] The system will automatically control user access permissions based on user privileges and file sharing settings to ensure the security and confidentiality of file information. Meanwhile, administrators have unified management authority and can assign or revoke user access permissions as needed, thereby achieving fine-grained control over file access.

[0065] S6. Equipment Data Integration and Remote Control: Users can view key information such as monitoring videos and sensor data inside the site in real time through the system, and can remotely control the access control system, flexibly enabling or disabling access control. This function not only allows users to have a comprehensive grasp of the site's dynamics, but also improves the convenience and security of remote management, ensuring efficient and safe site operation.

[0066] S7. Security and Auditing: The system uses encryption technology to store and transmit archive data, ensuring data security at every stage. Simultaneously, the system records detailed user operation logs, including login, creation, editing, deletion, querying, and sharing operations, for subsequent auditing and tracing.

[0067] In summary, the present invention has the following beneficial effects: 1. Convenience: Based on WeChat Mini Programs, this system offers users extremely high ease of use. Users do not need to download or install any specific applications; they can directly access and use the site's internal electronic records management system through the WeChat platform. This feature greatly lowers the barrier to entry, enabling users to perform records management operations anytime, anywhere. Whether in the office, at the site, or traveling, users only need to open WeChat, enter the Mini Program, and quickly get to work. This convenience not only improves work efficiency but also reduces the inconvenience caused by system switching or installation updates, making records management easier and more efficient.

[0068] 2. Security: Multiple advanced security measures provide robust protection for archival data at every stage of processing. First, the system performs end-to-end encryption on archival data, ensuring that data remains encrypted throughout server storage and transmission, effectively preventing theft or tampering. Second, SSL / TLS protocols are used to encrypt all data transmissions, further ensuring that data is not intercepted or tampered with during network transmission. Furthermore, combining WeChat's OAuth2.0 authentication mechanism with biometric technologies (such as fingerprint and facial recognition) enables multi-factor authentication, ensuring the authenticity and security of user identities. The system also meticulously records every user operation, including login, creation, editing, deletion, querying, and sharing, forming a complete audit log for easy tracking and auditing. Simultaneously, a built-in intrusion detection mechanism monitors abnormal access and potential threats in real time, promptly detecting and preventing malicious attacks. These security measures collectively construct a robust protection system, ensuring the security of archival data during storage, transmission, and use.

[0069] 3. Flexibility: This system offers exceptional flexibility, fully meeting the diverse needs of different users in various scenarios. Users can quickly and accurately find target files through multiple convenient search methods such as keyword search, category filtering, and tag filtering. Secondly, the system supports multi-level category management, allowing users to categorize files based on attributes such as type, purpose, and department, facilitating management and searching. Users can also add custom tags to files to further refine categorization and search criteria, effectively improving search efficiency and accuracy. Furthermore, the system supports a custom view function, allowing users to customize the display and sorting rules of files according to their personal habits and needs, resulting in a better user experience. This flexibility enables users to manage and use files flexibly according to their work habits and specific needs, thereby significantly improving work efficiency.

[0070] 4. Sharing Capabilities: This system supports flexible file sharing and access control, effectively meeting the collaborative needs of different user groups. First, users can set different sharing scopes for files, such as public, internal, or limited to specific users, achieving fine-grained sharing control. Second, the system strictly controls user access permissions based on user permissions and file sharing settings, ensuring that sensitive information is not accessed improperly. Furthermore, the system supports dynamic permission adjustments, adjusting permissions in real time according to changes in user roles and responsibilities, ensuring flexibility and security in permission management. Simultaneously, the system provides real-time collaboration tools, allowing users to edit, comment on, and discuss files in real time, promoting communication and collaboration among team members. These sharing and collaboration features enable different departments and teams to efficiently share information and collaborate, thereby significantly improving overall work efficiency.

[0071] 5. Real-time Synchronization: This system supports powerful cloud synchronization capabilities, ensuring data consistency between on-site and remote users. First, regardless of user location, any changes to archive data are synchronized to the cloud in real time, ensuring all users access the latest data. Second, in cases of network instability or outages, the system supports offline mode, allowing users to continue archive operations until the network is restored, ensuring operational continuity and data integrity. Furthermore, users can log in to the system on different devices, and data across all devices remains synchronized, preventing information loss when switching between devices. This real-time synchronization function ensures timely data updates and consistency, significantly improving the efficiency and reliability of remote collaboration.

[0072] 6. Equipment Integration: This system deeply integrates with internal equipment at the site (such as surveillance cameras, sensors, access control systems, etc.) through equipment interfaces, achieving seamless linkage between archival data and equipment data. When equipment malfunctions, the system can automatically link relevant archival information, providing comprehensive data support, thereby improving problem response speed and processing efficiency. Furthermore, users can remotely control internal equipment at the site through the system, such as opening access control systems and viewing surveillance videos, achieving comprehensive intelligent management of the site. This equipment integration function significantly enhances the system's intelligence and practicality, making archival management more efficient and comprehensive, and strengthening the overall security and operational efficiency of the site.

[0073] 7. Scalability: This system adopts a modular architecture design, consisting of multiple independent modules, each responsible for specific functions such as user management, file management, storage management, and security management. This design not only allows the system to flexibly expand and optimize its functions according to user needs, but also ensures that when users raise new requirements, only the corresponding modules need to be added or modified, without refactoring the entire system, thereby reducing development costs and risks. Simultaneously, the modular design makes system maintenance and upgrades more convenient; each module can be maintained and updated independently without affecting the normal operation of other modules. Furthermore, the system can provide customized development services based on specific user needs, meeting the personalized requirements of different users. This high scalability and maintainability ensures that the system can continuously adapt to ever-changing user needs and technological developments, maintaining long-term vitality and competitiveness.

[0074] Although preferred embodiments of the invention have been described, those skilled in the art, upon learning the basic inventive concept, can make other changes and modifications to these embodiments. Therefore, the appended claims are intended to be interpreted as including both the preferred embodiments and all changes and modifications falling within the scope of the invention.

[0075] Obviously, those skilled in the art can make various modifications and variations to this invention without departing from its spirit and scope. Therefore, if these modifications and variations fall within the scope of the claims of this invention and their equivalents, this invention also intends to include these modifications and variations.

[0076] Finally, it should be noted that the above description is only a preferred embodiment of the present invention and is not intended to limit the present invention. Although the present invention has been described in detail with reference to the foregoing embodiments, those skilled in the art can still modify the technical solutions described in the foregoing embodiments or make equivalent substitutions for some of the technical features. Any modifications, equivalent substitutions, improvements, etc., made within the spirit and principles of the present invention should be included within the protection scope of the present invention.

Claims

1. An electronic record management system based on WeChat mini-programs, characterized in that, include: The user management module is responsible for user registration and login, permission allocation, and identity verification. The file management module is used for the creation, editing, deletion, classification, tag management, and version control of files; The storage management module is responsible for the distributed storage of files, cloud synchronization, and data backup and recovery. The query and retrieval module provides query methods including keyword search, category filtering, tag filtering, and geographic information association. The sharing and access control module is used to implement file sharing settings, access control, access management, and dynamic access control adjustment; The station equipment interface module enables data integration and remote control with equipment within the station. The data analysis and reporting module is used to perform statistical analysis on archival data, generate various reports and visualizations, and support decision analysis.

2. The electronic record management system based on WeChat mini-program according to claim 1, characterized in that, The system also includes a notification and messaging module, which is used to provide real-time message push for file updates, sharing, permission changes, and approval notifications.

3. The electronic record management system based on WeChat mini-program according to claim 1, characterized in that, The system also includes a security module, which is used for data encryption, transmission encryption, authentication, audit logs, and intrusion detection.

4. The electronic record management system based on WeChat mini-program according to claim 3, characterized in that, The security module uses the AES encryption algorithm to encrypt file data, the SSL / TLS protocol to encrypt data transmission, and WeChat's OAuth 2.0 authentication mechanism, combined with biometric technology for multi-factor authentication. The system records user operation logs, including login, creation, editing, deletion, query, and sharing operations, and has a built-in intrusion detection mechanism to monitor abnormal access and potential threats in real time.

5. The electronic record management system based on WeChat mini-program according to claim 1, characterized in that, The user management module is responsible for user registration and login, permission allocation, and identity verification, including: Users log in via WeChat authorization, obtain basic user information and register, and are assigned different permissions according to user roles. The system uses WeChat's OAuth 2.0 authentication mechanism and combines it with fingerprint or facial recognition within the site for multi-factor authentication.

6. The electronic record management system based on WeChat mini-program according to claim 1, characterized in that, The sharing and access control module is used to implement file sharing settings, access control, access management, and dynamic access control adjustment, including: Set the sharing scope of files, control user access permissions based on user permissions and file sharing settings, support dynamic permission adjustment, and adjust user permissions in real time according to changes in user roles and responsibilities.

7. The electronic record management system based on WeChat mini-program according to claim 6, characterized in that, In the sharing and access control module, the administrator can centrally manage user permissions and assign or revoke user access permissions.

8. The electronic record management system based on WeChat mini-program according to claim 1, characterized in that, The data integration and remote control with equipment inside the site includes: The system interacts and integrates with the monitoring cameras, sensors, and access control systems inside the site, enabling remote control of devices inside the site to open access gates and view monitoring videos.

9. An application method for an electronic records management system based on WeChat mini-programs, characterized in that, Includes the following steps: Identify the target users, define the user groups, list the core modules of the mini-program based on user needs, divide and summarize the devices and data corresponding to the core modules, sort them according to priority, and determine the development order. Open WeChat, search and enter the site's internal electronic file management program, click authorized login, complete the registration, set a login password, verify identity through fingerprint or facial recognition, and log in to the system; Click on the Create Archive page, fill in the basic information of the archive, upload relevant attachments, associate the archive with the specific location inside the site, and save the created archive after completing all the information and uploading the attachments; Enter keywords in the search box to perform a full-text search, or filter and select from multiple dimensions based on the archive's category, tags, and associated geographic information; Set the sharing scope for files and automatically control user access permissions based on user permissions and file sharing settings; Set up a file sharing and access control unit, and remotely control the access control system by viewing the monitoring video and sensor data inside the site in real time, and flexibly enable or disable access control; The archive data is stored and transmitted using encryption technology, and detailed user operation logs are recorded to facilitate subsequent auditing and tracking.

10. The application method for electronic record management based on WeChat mini-program according to claim 9, characterized in that, The basic information includes title, description, category, and tags; the related attachments include documents, images, and videos.

Images