System for fully automated digital administrative organization with AI integration
A fully automated AI-based system with modular units and smart card access control addresses the lack of integrated, autonomous administrative systems, improving efficiency and security in administrative processes.
Patent Information
- Application Number
- DE202025002226
- Authority / Receiving Office
- DE · DE
- Patent Type
- Utility models
- Current Assignee / Owner
- Filing Date
- 2025-08-05
- Publication Date
- 2025-12-31
- Estimated Expiration
- 2035-08-31
AI Technical Summary
Current administrative processes in public authorities, companies, and organizations are semi-automated and lack a fully integrated, autonomously operating system with AI, modular design, and secure access control using chip cards.
A fully automated AI-based system with modular units for task management, document creation, communication control, and access authentication via smart card readers, operating independently with minimal human intervention.
Enables autonomous task prioritization, application processing, and secure access control without human supervision, enhancing efficiency and security in administrative tasks.
Abstract
Description
Technical field:
[0001] The invention relates to a method for the automated, digital organization and processing of administrative processes using artificial intelligence (AI), particularly in public authorities, companies, organizations, or corporations. The invention can be used in combination with physical authentication systems such as chip cards and card readers. State of the art:
[0002] Semi-automated administrative and clerical processes using office software and databases are known. In addition, some AI applications exist that support certain workflows. However, a fully integrated, autonomously operating administrative structure with AI, modular design, chip card access, and automated interface control is not yet known. Purpose of the invention:
[0003] The purpose of the invention is to create a fully automated, AI-based system for digital office and administrative organization that can independently prioritize tasks, process applications,
[0004] It should be able to control communication and monitor access. Existing protected interfaces such as chip cards and card readers should be able to be integrated. Solution to the problem:
[0005] The task is solved by a modular digital management system controlled by AI components. The system consists of several units for task management, decision preparation, document creation, and communication control. Access can be authenticated and controlled via smart card readers. All process steps occur without human intervention or with minimal supervision.
Claims
[1] System for the fully digital execution of bureaucratic, organizational and administrative processes without human involvement, using artificial intelligence (AI), with all decisions, processing and output being carried out automatically. [2] System according to claim 1, wherein dm uses a central digital control system to categorize, prioritize and fully automatically process all incoming inquiries, requests and data records. [3] System according to one of the preceding claims in which all legal, regulatory or company-internal requirements are pre-stored in a rule-based digital system so that output and decisions are legally compliant and standardized. [4] System according to any of the preceding claims, wherein the processing steps are secured by digital authentication mechanisms (e.g. card readers, biometric features). [5] System according to one of the preceding claims, which can be used by public authorities, companies, organisations or individuals and can be configured to suit specific industries. [6] System according to one of the preceding claims, wherein the symbol can be modularly supplemented by further building blocks, in particular for the integration of project-related or individual tracking and logging functions for individual work steps or persons.