Identification photo management server system

Abstract

To provide an identification photo management system capable of taking photos during working hours and periodically collecting identification photo data.SOLUTION: A photo management server system 1 comprises a management server for collecting and managing photo data taken by employees using mobile phone terminals. The management server includes a database for managing the employee photo data. The system comprises: a step for calculating or setting a timing for prompting each employee to take a photo before a predetermined date for issuance of an identification card for each employee; a step for prompting each employee to take a photo via a user mobile phone terminal owned by each employee or a workplace telephone terminal installed at the workplace; and a step for receiving the photo data taken by each employee, a telephone number transmitted from the user mobile phone terminal or the workplace telephone terminal, data on the time when the photo was taken, and data on the location where the photo was taken, and storing the data in the management server.SELECTED DRAWING: Figure 1

Description

[Technical field]

[0001] The present invention relates to a server system for managing certificate photos on a mobile terminal. [Background technology]

[0002] Conventionally, photos for identification cards and other documents were taken by individuals using photo ID machines available around town, which printed the photos on paper, and then delivered them to a management department to create the identification card. Alternatively, each company or organization would set up a photo corner to take photos of individuals in bulk, print the photos on paper, or save them as a digital file, and print out the identification card. In particular, when the photo was printed on paper, the certificate and the photo were laminated to create an integrated identification card, and when the photo was saved as a file, the photo was printed directly onto the card or printed on a plastic card to create the identification card.

[0003] Such identification documents need to be updated periodically, and this can be extremely cumbersome for those managing them, particularly in companies and organizations with many employees, and labor shortages are accelerating. Therefore, there is a strong demand for an automated system that takes and manages photos for identification documents used by companies and organizations. For the individuals who are managed, it is also a hassle to take a photo each time and send it to the management department, or to have their photo taken at a specified date and time, and it is difficult to coordinate, so there is also a demand for an automated system that takes and registers photos for identification documents in some form.

[0004] For example, Patent Document 1 discloses a system that provides a server or the like that can simplify the procedures for users who require a face photograph and reduce the burden on the reception side.

[0005] In this Patent Document 1, in the registration system 1, a user terminal 8, a passport photo machine 3, and a server 5 are connected via a network 9. The server 5 has a data registration means for registering the personal data of the user received from the user terminal 8, a key information transmission means for transmitting key information corresponding to the user to the user terminal 8 in response to the registration of the personal data, and a facial photo data registration means for receiving from the passport photo machine 3 the facial photo data of the user whose key information has been read, and registering the data in association with the personal data. The passport photo machine 3 has a key information reading device 12 for reading the key information, and a control device 15 for transmitting the facial photo data of the user's face photograph to the server 5.

[0006] In this way, reading the personal data information of the user terminal makes it easier to identify the user.

[0007] In this way, the goal of simplifying the user's procedures can be achieved by registering photo data on the server and having the information on the user's user device read and register personal data, but since users have to take the trouble to use photo ID machines scattered around town, they have to use them outside of working hours, which causes problems with attendance management. [Prior art documents] [Patent documents]

[0008] [Patent Document 1] Patent Publication No. 2015-69307 Summary of the Invention [Problem to be solved by the invention]

[0009] The inventor was considering a system that would ensure that employees of a company or organization had their photographs taken during working hours, collect identification photos from each employee at regular intervals, and issue identification cards and other documents at set intervals.

[0010] To provide an identification photo management system that can thoroughly manage labor, have photos taken during working hours, manage when and where the photos are taken, and regularly collect photo data for certificates even if there are many employees. [Means for solving the problem]

[0011] In order to achieve the above-mentioned object, the ID photo management server system of the present invention is a photo management server system consisting of a management server that can collect and manage photo data taken by employees via a network using a mobile phone terminal that is capable of taking photos and exchanging information by telephone and email, and the management server has a database that manages the photo data of the employees, and is characterized in that it includes a step of sending a message to each employee on the user mobile phone terminal owned by each employee or a workplace telephone terminal installed at the workplace to prompt the employee to take a photo, and a step prior to this step of calculating or setting the timing to prompt each employee to take a photo before a predetermined scheduled date for issuance of the identification card, and further includes a step of receiving the terminal management number of the user mobile phone terminal or workplace telephone terminal and at least the shooting time data of the photo data along with the photo data taken by each employee and sent from the user mobile phone terminal or workplace telephone terminal, and storing the data in the management server.

[0012] In addition, as claim 2, a means is provided for accessing the management server from the user mobile terminal or workplace terminal via a network and managing the attendance of employees, so that each employee can take a photograph and manage whether the photograph data sent from the user mobile terminal or workplace telephone terminal corresponds to working hours or not.

[0013] Furthermore, in claim 3, the server is accessed from the user mobile terminal or the workplace mobile phone terminal via a network, and the program for transmitting photo data is configured to display a message indicating that it is outside working hours and to be activated only when the employee gives his / her consent.

[0014] In claim 4, the database is updated whenever employee photograph data is received, so that it is possible to identify employees who should be encouraged to take photographs within a preset period of time. [Brief description of the drawings]

[0015] [Figure 1] FIG. 1 is a conceptual diagram illustrating an ID photo management server system according to the present invention. [Diagram 2] FIG. 13 is an explanatory diagram of a terminal screen in an embodiment of the present invention in which a user is prompted to take a photo for identification. [Diagram 3] FIG. 2 is a flow chart for explaining the ID photo management server system of the present invention. [Figure 4] FIG. 4 is an explanatory diagram of a terminal screen in the embodiment of the photo managing server system of the present invention. [Diagram 5] FIG. 4 is an explanatory diagram of a terminal screen in the embodiment of the photo managing server system of the present invention. [Figure 6] FIG. 4 is an explanatory diagram of a terminal screen in the embodiment of the photo managing server system of the present invention. [Figure 7] FIG. 4 is an explanatory diagram of a terminal screen in the embodiment of the photo managing server system of the present invention. [Figure 8] FIG. 4 is an explanatory diagram of a terminal screen in the embodiment of the photo managing server system of the present invention. [Figure 9] FIG. 3 is an explanatory diagram of a photo record in the photo management server system of the present invention. DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS

[0016] Hereinafter, an embodiment of the present invention will be described with reference to FIGS. Fig. 1 is a conceptual diagram of a photo management server system 1 for ID photos and the like according to the present invention. For example, the system will be used in security companies, building management companies, concierge service companies, and other companies. Since these companies handle customer service and personal information, employees who work there regularly need to submit identification documents and their photos must be updated regularly, which makes management a time-consuming task.

[0017] In particular, in workplaces where the number of locations increases or decreases frequently, and new locations are added and removed frequently, it is difficult from a system standpoint to manage entrance and exit (also known as up and down shifts by security companies) using the installation and removal of time cards, etc., so it makes more sense from an economic standpoint to install and use terminals such as mobile phones.

[0018] In the photo management server system 1 which is the object of this invention, if we were to collect and manage photos using the conventional photo ID machines scattered around town, aside from the expense, it would mean having employees use the machines outside of working hours, which would interfere with attendance management. Therefore, in order to have employees take photos during working hours, we considered whether it would be possible to collect and manage data using mobile phone terminals, which have become more functional with cameras, and arrived at this invention, which makes it possible to collect and manage photo data during working hours in principle.

[0019] As shown in Fig. 1, the photo management server system 1 is capable of taking a photo using a user mobile phone terminal 5a or a workplace phone terminal 5b, and sending the photo to a management server 2 via a network 7 for updating. The department in charge of managing ID cards uses a management terminal 3 to issue and manage ID cards for each employee from the management server 2 based on the employee management ledger and photo data, and is capable of issuing ID cards 4 on a printer 6 by combining the data required for the ID card from the employee management ledger with regularly updated photo data.

[0020] In this way, employee photo data must be updated several months before the issuance of identification cards, and the renewal period is determined for each industry and organization. In accordance with the operational status of these, emails are automatically sent to employees whose renewal period is approaching to "promote the taking of a photo" (see Figure 2).

[0021] A message to this effect is displayed on the screen 8 of the user mobile phone terminal 5a or the workplace phone terminal 5b in Fig. 2, "Dear Mr. XX, Thank you for your hard work. It is soon time to renew your ID. Please send us the photo data for the ID card." When an employee receives such an email, he or she presses the start-up button 9 to launch the photo-taking application, which starts up the photo-taking program shown in the flow chart in Fig. 3, allowing the employee to easily take a photo of the employee and collect the photo data. At this point, if the "Later" button 10 is pressed, the photo-taking application will end without carrying out any further processing.

[0022] As an optimal embodiment, the photo management server system 1 of the present invention is provided with a means for accessing the management server 2 from the user mobile phone terminal 5a or workplace telephone terminal 5b via a network 7, and for managing the time when employees clock in and out, and is configured so that each employee can take a photograph and the photo data sent from the user mobile phone terminal 5a or workplace telephone terminal 5b can be managed while being checked to see whether it is during working hours or not.

[0023] For example, as shown in FIG. 4, application software as a "business management system" is incorporated as shown on the screen of the user's mobile phone terminal 5a or the workplace telephone terminal 5b, and when the menu screen 33 is opened, management applications such as employee "entrance and exit (sometimes called "up and down shifts" depending on the type of work)," "shift management" for managing employee working hours, "photography" for taking and collecting photographs using the photo management server system of the present invention, and "messages" between employees and the management section are incorporated.

[0024] When the "Enter / Exit" button 34 is selected on the menu screen 33 of this screen, the screen transitions to 41 in Figure 5, and if the user is using a mobile phone terminal 5a carried by an employee, the name of the employee is displayed and "This is Mr. / Ms. XX." If the user presses the "OK" button 42, this information is transferred to the management server 2, and the message "Entry processing has been completed at what time and minute" in Figure 5 is displayed, and the entry (top number) processing is completed.

[0025] In this case, if the employee uses the workplace telephone terminal 5b, the employees scheduled to work when entering and leaving the building are set and displayed in advance, and one or more names of employees may be displayed and selected.

[0026] The above process is explained for when entering the building (when on duty), but when retiring (when on duty), the retirement process is carried out in the same way and a message is displayed saying "Retirement process was completed at this time and minute."

[0027] When the "OK" button 42 in Fig. 5 is pressed, the entrance process is performed, and when the entrance process completion is displayed in 43 in Fig. 5, if an email has arrived from the management department to the employee informing them that the renewal time is approaching, a message "We have something to inform you" will be displayed as shown in the figure, and when the "Open" button 44 is pressed, an email like that in Fig. 2 will be received and a simple photo-taking application can be started. It is also possible to postpone viewing the email at that time by pressing the "Later" button 45 without opening it.

[0028] In this way, in the "business management system", if the user mobile phone terminal 5a owned by an employee is capable of opening the menu screen 33 at any time, but even if this menu screen is opened and the "enter / exit" button 34 is pressed, if the entry / exit time has not reached the appropriate time (outside of working hours) or if the user has not reached the appropriate location due to the location information acquisition function (e.g., using GPS) possessed by the user mobile phone terminal 5a, the entry / exit processing function can be restricted.

[0029] In this menu screen, if the "Shift Management" button 35 is pressed, this is outside the scope of the present invention and will not be described. In addition, even if the "Photograph" button 36 is pressed, the entrance / exit (up / down) status is known, so if an employee carrying the user mobile phone terminal 5a tries to take a photograph at home, for example, it is easy to know that it is outside working hours. In that case, as will be described later, the employee can take the photograph at his / her own responsibility. Furthermore, in the menu screen, the "Message" button 37 can be pressed to view internal communication information, etc. In that case, it is possible to distinguish between information that can be viewed outside the company and information that cannot be viewed, and to allow limited viewing.

[0030] Next, by pressing the "Take Photo" button 36 directly from the menu screen 33 in FIG. 4, or by pressing the "Message" button 37 from the menu screen 33, an email encouraging the user to take a photo is sent, and the recipient presses the photo shooting program start button 9 in FIG. 2, for example, to start the photo shooting application. The flow of the process will be explained with reference to FIG. 3 and the terminal display screens in FIGS. 6 to 8.

[0031] When the photo-taking application is started, the management server 2 keeps track of whether each employee is within working hours or not based on the user mobile phone terminal 5a or workplace telephone terminal 5b carried by each employee. If the employee attempting to take a photo is outside working hours in step 21, then in step 22, "a message is displayed indicating that the employee is outside working hours and the employee is prompted to terminate the process," and the employee can then press the end process button to terminate the photo-taking application.

[0032] At this point, even if the photo is to be taken outside working hours, if the employee confirms that they wish to take a photo even outside working hours and wishes to continue using the photo-taking app, they move to step 24, where a screen will appear stating "Please enter your employee number" (see Figure 6, 46), they enter their employee number, press the "Next" button 48, and in step 25 it will say "You must be Mr. / Ms. XX," and they press "Yes" (not shown), and in step 26 they are prompted to point the mobile phone at themselves and "make sure their face is within the guidelines" (see Figure 6, 49).

[0033] In this step 24, if the assumed telephone terminal is the user mobile terminal 5a, the employee number of the user (employee) may be displayed as a default in advance, or this step 24 may be omitted and the display may be changed to "This is Mr. / Ms. XX." Also, when the call is performed at the workplace telephone terminal 5b and there are multiple employees scheduled for that day and time, the names or employee numbers of those employees may be displayed in multiple numbers and selected.

[0034] In step 26, when the employee to be photographed is confirmed, the face is prompted to enter the guidelines. Then, the facial photograph enters the guidelines, and is compared and authenticated against facial photograph data already registered. If it is verified that the person is indeed the intended employee and is the person about to have their photograph taken, the message "It has been confirmed that the person is Mr. / Ms. XX" (see Figures 7 and 50) is displayed in step 27.

[0035] Then in step 28 (screen 52 in Fig. 7), the employee is prompted to "Take a photo. Press the 'Take' button", and when the employee presses the 'Take' button 55, the photo is taken in step 29 (see Fig. 7, 46). The employee checks the photo in step 29 (Fig. 8, 56), and if satisfied, presses the 'Upload' button 57, and in step 30 a message appears indicating that the photo has been registered (see Fig. 8, 59), and when the employee presses the 'Logoff' button 60, the photo shoot and photo data registration are completed.

[0036] Pressing the "again" button 58 in step 29 (FIG. 8, 56) returns you to step 28 (FIG. 7, 52), where you can press the capture button 58 again and take pictures until you are satisfied.

[0037] If there is an illegal passage through step 24, or if someone else attempts to register a photo, or if the employee number is incorrect at step 24, or if the display at step 25 indicates "This is Mr. / Ms. XX," but the person mistakenly moves on to the next step, or if face recognition fails to confirm the identity, for security reasons the system will not proceed any further and the process will be interrupted with a message saying "Please contact the management section."

[0038] In addition, in an embodiment of the present invention, when a photograph is taken by the user mobile phone terminal 5a or the workplace telephone terminal 5b and transferred to the management server, as shown in Figure 9, the employee's photo data management record is managed as the employee's record, including the employee number, name, affiliation, telephone number, photo date and time, photo location, email address, ID issue date and time, and photo data.

[0039] This management data makes it easier for the management section to plan the next schedule for issuing certificates, creates a list of employees to encourage to take photos, and automatically sends the photo data to each employee in order of collection. It also makes it easier to contact employees who are unable to collect the photos or whose collection is delayed by resending emails or making direct phone calls.

[0040] In particular, when a photograph is taken using the user mobile phone terminal 5a owned by each employee and the photograph data is sent over the network 7, if the terminal management number of the user mobile phone terminal 5a is composed of, for example, the telephone number of the terminal together with the photograph data, the employee can be sure that the data has been sent from his or her own mobile phone terminal, thereby increasing security reliability.

[0041] Furthermore, even if a photograph is taken by the workplace telephone terminal 5b and the photograph data is sent over the network 7, it is possible to know in advance who is working at the workplace, and by managing the receiving terminals for taking photographs and the photograph data, it is possible to know for sure whose photograph is whose, thereby increasing security reliability as in the case of the user mobile phone terminal 5a.

[0042] The ID photo management server system 1 of the present invention allows employees to take photos using their own user mobile phone terminals 5a, or the workplace telephone terminals 5b installed at each workplace, and then transfers the data, making it possible to reliably determine who sent the photo data, or makes it easy to determine this, and by linking this to an entrance / exit (upper / lower pass) management system that manages working hours, it can reliably manage whether or not the act of taking a photo occurs during working hours.

[0043] Furthermore, identification documents are essential for companies and organizations, and problems can easily arise if photographs are not managed strictly; however, this invention allows the photographer to reliably manage the type of device from which the photograph is sent, making it easy for many companies to manage, and expanding the scope of use to a variety of industries, making it an extremely beneficial invention industrially. [Explanation of symbols]

[0044] 1. ID photo management server system 2. Management server 3. Management terminal 4. Identification card 5a...User mobile phone terminal 5b…Telephone terminal at work place 6. Printer 7. Network 71...Photo management record for each employee

Claims

1. A photo management server system comprising a management server capable of collecting and managing, via a network, photo data taken by employees using a mobile phone terminal capable of taking photos and exchanging information by telephone and e-mail, The management server has a database for managing photograph data of the employees, The ID photo management server system comprises a step of sending a message to each employee via a user mobile phone terminal owned by the employee or a workplace telephone terminal installed at the workplace to prompt the employee to take a photograph, and a step prior to this step of calculating or setting a timing for prompting each employee to take a photograph before a predetermined scheduled date for issuance of an identification card, and further comprises a step of receiving the terminal management number of the user mobile phone terminal or the workplace telephone terminal and at least the shooting time data of the photo data together with the photo data taken by each employee and transmitted from the user mobile phone terminal or the workplace telephone terminal, and storing the same in the management server.

2. The ID photo management server system of claim 1 is characterized in that it provides a means for accessing the management server from the user mobile phone terminal or workplace telephone terminal via a network and managing the arrival and departure times of employees, so that each employee can take a photograph and manage whether the photograph data sent from the user mobile phone terminal or workplace telephone terminal is during working hours or not.

3. The photo management server system of claim 1 or 2, characterized in that the server is accessed via a network from the user's mobile phone terminal or workplace telephone terminal, and the program for sending photo data displays when it is outside of working hours and is only activated with the employee's consent.

4. The ID photo management server system according to any one of claims 1 to 3, characterized in that the database is updated whenever employee photo data is received, and that it is possible to identify employees who should be encouraged to take photos within a predetermined period of time.

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