Receiving data management system, sending data management system

Abstract

To solve such a problem that a conventional technique cannot deal with a difference in a format for a document to which information for identifying the format is not added in advance.SOLUTION: A communication management device 4 of a reception data management system 8 transmits difference information indicating that there is a difference between an image of facsimile data and an image in a prescribed registration format to a data processing device 3 when a result obtained by comparing the image of the received facsimile data and the image in the prescribed registration format registered in advance in the communication management device 4 satisfies a prescribed condition (Step S71). Then, the data processing device 3 displays on a panel display part 340a of an operation panel 340, information that there is a difference in the format of the received facsimile data on the basis of the difference information transmitted by the communication management device 4 (Step S72).SELECTED DRAWING: Figure 17

Description

[Technical field]

[0001] The present invention relates to a receiving data management system and a transmitting data management system. To Regarding. [Background technology]

[0002] 2. Description of the Related Art Conventionally, there has been provided a FAX-OCR system that performs character recognition processing on image data of an order form received by facsimile, acquires the order contents through the character recognition, and manages the order data.

[0003] For example, when an order is placed by fax using a document with information identifying the format (such as form ID 36), the order contents are extracted based on the format, and if the order contents are different from normal, a message to that effect is displayed on the monitor 27, etc. (see, for example, Patent Document 1). Summary of the Invention [Problem to be solved by the invention]

[0004] However, the conventional technology has a problem in that it is not possible to deal with differences in format for documents to which information for identifying the format has not been added in advance. [Means for solving the problem]

[0005] In order to solve the above-mentioned problems, the invention of claim 1 provides a received data management system comprising a data processing device that receives facsimile data and a communication management device that manages the facsimile data received by the data processing device, wherein the communication management device comprises a receiving means that receives the facsimile data sent by the data processing device that received the facsimile data, and a transmitting means that, when a result of comparing an image of the facsimile data received by the receiving means with an image of a predetermined registered format pre-registered in the communication management device satisfies a predetermined condition, transmits to the data processing device difference information indicating that the image of the facsimile data differs between the image of the predetermined registered format, and the data processing device comprises a display control means that displays on a display means that the format of the received facsimile data differs based on the difference information transmitted by the communication management device. Effect of the Invention

[0006] As described above, according to the present invention, it is possible to inform a user of differences in format even for documents to which information for identifying the format has not been added in advance. [Brief description of the drawings]

[0007] [Figure 1] 1 is an overall configuration diagram showing an example of a communication system. [Diagram 2] FIG. 2 is a diagram illustrating an example of a hardware configuration of a communication device. [Diagram 3] FIG. 2 is a diagram illustrating an example of a hardware configuration of a data processing device. [Figure 4] FIG. 2 is a diagram illustrating an example of a hardware configuration of a communication management device and a communication terminal. [Diagram 5] FIG. 1 illustrates an example of a functional configuration of a communication system. [Figure 6] FIG. 1 illustrates an example of a functional configuration of a communication system. [Figure 7A]FIG. 13 is a conceptual diagram illustrating an example of a terminal information management table. [Figure 7B] FIG. 13 is a conceptual diagram illustrating an example of a terminal information management table. [Figure 8] FIG. 13 is a conceptual diagram illustrating an example of a registration data management table. [Figure 9A] FIG. 13 is a diagram showing an example of a FAX cover page. [Figure 9B] FIG. 13 is a diagram showing an example of a FAX cover page. [Figure 9C] FIG. 13 is a diagram showing an example of a FAX cover page. [Figure 10] FIG. 11 is a sequence diagram showing an example of a communication establishment process in the communication terminal. [Figure 11] 11 is a sequence diagram showing an example of a process for comparing a received document with registered contents; FIG. [Figure 12A] 10 is a flowchart showing an example of a process for comparing a received document with registered contents. [Figure 12B] 10 is a flowchart showing an example of a process for comparing a received document with registered contents. [Figure 12C] 10 is a flowchart showing an example of a process for comparing a received document with registered contents. [Figure 13] 11 is a sequence diagram showing an example of a process for transmitting and displaying a comparison result of a received document; FIG. [Figure 14] 13 is a diagram showing an example of a screen display of a communication terminal that displays differences between a received document and registered contents. FIG. [Figure 15] FIG. 13 is a diagram showing an example of a screen display that displays differences between a received document and registered contents. [Figure 16] FIG. 13 is a diagram showing an example of a screen display that displays differences between a received document and registered contents. [Figure 17] FIG. 13 is a diagram showing an example of a screen display that displays differences between a received document and registered contents. [Figure 18] FIG. 13 is a diagram showing an example of a screen display that displays differences between a received document and registered contents. [Figure 19] 13 is a sequence diagram showing an example of a process for comparing a pre-transmission document with registered contents; FIG. [Figure 20]13 is a flowchart showing an example of a process for comparing a pre-transmission document with registered contents. [Figure 21] FIG. 13 is a diagram showing an example of a screen display showing differences between a pre-transmission document and registered contents. [Figure 22] FIG. 13 is a diagram showing an example of a screen display showing differences between a pre-transmission document and registered contents. [Diagram 23] FIG. 13 is a diagram showing an example of a screen display of a registration format on the transmitting side. [Figure 24] FIG. 13 is a diagram showing an example of a screen display of a registration format on the receiving side. DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS

[0008] Hereinafter, an embodiment of the invention will be described with reference to the drawings. In the description of the drawings, the same elements are given the same reference numerals, and if there are overlapping parts, the description thereof will be omitted.

[0009] [First embodiment] The first embodiment will be described with reference to FIGS. 1 to 18, 23 and 24. FIG.

[0010] [Overall configuration of communication system] FIG. 1 is an overall configuration diagram showing an example of a communication system. As shown in FIG. 1, the communication system 1 has various devices including a communication device 2, a data processing device 3, a communication management device 4, and a communication terminal 5. Furthermore, the communication system 1 includes a transmission data management system 7 constructed by the communication device 2 and the communication management device 4, and a reception data management system 8 constructed by the data processing device 3, the communication management device 4, and the communication terminal 5. Here, the communication device 2 and the data processing device 3 are connected to each other by a public line 50, which is an example of a telephone line and an ISDN line. In addition, the communication device 2, the data processing device 3, the communication management device 4, and the communication terminal 5 are each connected to each other via a communication network 100. Here, the communication network 100 is constructed by the Internet, a mobile communication network, a LAN (Local Area Network), or the like. Note that the communication network 100 may include not only wired communication but also wireless communication networks such as 3G (3rd Generation), 4G (4th Generation), 5G (5th Generation), WiMAX (Worldwide Interoperability for Microwave Access), or LTE (Long Term Evolution).

[0011] <Communication Device> The communication device 2 is, for example, a facsimile device, and transmits and receives data, documents, and various information related to facsimile communication through a telephone line or an ISDN line, which is an example of the public line 50. Note that the communication device 2 includes, in addition to a facsimile device, an image forming device (MFP: Multifunction Peripheral / Product / Printer, hereinafter also referred to as MFP) equipped with a facsimile function.

[0012] <Data processing device> The data processing device 3 is a device with a facsimile function and includes the above-mentioned MFP. The data processing device 3 has a function of returning (sending) data to the communication device 2 after receiving data (facsimile data) related to a fax document transmitted by the communication device 2. Furthermore, the data processing device 3 has a function of transferring (sending) data to the communication management device 4 after receiving data (facsimile data) related to a fax document transmitted by the communication device 2, and receiving the data transmitted by the communication management device 4. Note that the data processing device 3 may be a standalone facsimile device in addition to the MFP.

[0013] <Communication management device> The communication management device 4 is realized by an information processing device (computer system) equipped with a general OS and a server function. The communication management device 4 can communicate with the data processing device 3 and the communication terminal 5, and manages data received by the data processing device 3. The communication management device 4 is, for example, a cloud server or cloud storage to which the data processing device 3 transfers received documents designated by the data processing device 3 using a URL or the like. The communication management device 4 saves and manages received documents sent by the data processing device 3. When the communication management device 4 transmits data (information) to the communication terminal 5, the communication management device 4 can notify (transmit) the data (information) to the communication terminal 5 by push notification (transmission). At this time, the communication management device 4 is realized by, for example, sending a push notification using FCM (Firebase Cloud Messaging), which is an example of a push notification server. The communication management device 4 may be a commonly used PC (Personal Computer). Furthermore, the communication management device 4 may be a communication device or a communication terminal capable of operating software such as browser software.

[0014] The communication terminal 5 is realized by an information processing device (computer system) equipped with a general OS. The communication terminal 5 is capable of communicating with the data processing device 3 and the communication management device 4, and receives data (information) transmitted by the communication management device 4. In other words, the communication terminal 5 functions as a communication terminal capable of grasping, for example, the reception status of a received document received by the data processing device 3. The communication terminal 5 may be a commonly used PC (Personal Computer), a notebook PC, a mobile phone, a smartphone, a tablet terminal, a wearable terminal, or the like. Furthermore, the communication terminal 5 may be a communication device or a communication terminal capable of operating software such as browser software.

[0015] ●About terminology● In this embodiment, the facsimile data transmitted and received between the communication device 2 and the data processing device 3, the facsimile data transmitted and received between the communication device 2 and the communication management device 4, and the facsimile data transmitted and received between the data processing device 3 and the communication management device 4 are sometimes referred to as fax documents. In other words, fax documents include pre-transmission documents to be sent from the communication device 2, transmitted documents sent by the communication device 2, and received documents received by the data processing device. Note that fax documents include, in addition to predetermined communication protocol data for executing facsimile communication, text data such as letters, symbols, and numbers, as well as image data such as photographs, pictures, and diagrams.

[0016] [Hardware configuration] <Hardware configuration of communication device> Fig. 2 is a diagram showing an example of the hardware configuration of a communication device. The communication device 2 is, for example, a facsimile device, and is provided with hardware resources including a CPU 201, a ROM 202, a RAM 203, a HD 204, a HDD controller 205, a display 206, a MODEM 207, a CODEC 208, an analog I / F 209, a network I / F 210, a keyboard 211, a pointing device 212, a microphone 213, a speaker 214, an audio input / output I / F 215, a scanner 216, a plotter 217, and a bus line 218 as shown in Fig. 2.

[0017] Among these, the CPU 201 controls the operation of the entire communication device 2. The ROM 202 stores programs used to drive the CPU 201. The RAM 203 is used as a work area for the CPU 201. The HD 204 stores various data such as programs. The HDD controller 205 controls reading and writing of various data from and to the HD 204 under the control of the CPU 201. The display 206 is an example of a display means for displaying various information such as a cursor, a menu, a window, characters, a numeric keypad, an execution key, or an image. The MODEM 207 converts an analog signal received via the public line 50 into a digital signal for performing various processes within the communication device 2. Furthermore, the MODEM 207 has a function of converting a digital signal processed within the communication device 2 into an analog signal for transmitting the digital signal via the public line 50. The analog I / F 209 is an interface for analog signals that connects to the public line 50. The CODEC 208 is a hardware resource disposed between the MODEM 207 and the analog I / F 209, and is a device that performs bidirectional data encoding and decoding using a coding method. The bus line 218 is an address bus or a data bus for electrically connecting each component such as the CPU 201 shown in FIG. 2.

[0018] The network I / F 210 is an interface for data communication using the communication network 100. The keyboard 211 is a type of input means having a plurality of keys for inputting characters, numbers, various instructions, etc. The pointing device 212 is a type of input means for selecting or executing various instructions, selecting a processing target, moving a cursor, etc. The input means may be not only the keyboard 211 and the pointing device 212, but also a touch panel or a voice input device, etc. The microphone 213 is a type of voice input means for inputting voice or surrounding sounds (sound signals). The speaker 214 is a type of voice output means for outputting an output sound signal obtained by converting an input sound signal. The sound input / output I / F 215 is a circuit for processing input / output of sound signals between the microphone 213 and the speaker 214 under the control of the CPU 201. The scanner 216 is a type of reading means for reading documents such as texts and images to be transmitted to a destination device, and is a hardware resource constituted by a reading element such as a CCD (Charge Coupled Device) image sensor. The plotter 217 is a type of printing means that prints the document transmitted from the transmission source device on thermal paper, plain paper, or the like.

[0019] <Hardware configuration of data processing device> Fig. 3 is a diagram showing an example of a hardware configuration of a data processing device. The data processing device 3 is, for example, an MFP, and is provided with hardware resources including a controller 310, a short-range communication circuit 320, an engine control unit 330, an operation panel 340, and a network I / F 350 as shown in Fig. 3.

[0020] Of these, the controller 310 has a CPU 301 which is the main part of the computer, a MEM-P 302 which is an example of system memory, a north bridge (NB) 303, a south bridge (SB) 304, an ASIC (Application Specific Integrated Circuit) 305, a MEM-C 306 which is an example of local memory, an HDD controller 307 and a storage unit HD 308, with the NB 303 and ASIC 305 connected by an AGP (Accelerated Graphics Port) bus 321.

[0021] Of these, the CPU 301 controls the overall operation of the data processing device 3. The NB 303 is a bridge for connecting the CPU 301 with the MEM-P 302, the SB 304, and the AGP bus 321, and includes a memory controller for controlling reading and writing to the MEM-P 302, a PCI (Peripheral Component Interconnect) master, and an AGP target.

[0022] The MEM-P 302 includes a ROM 302a which is a memory for storing programs and data for implementing the various functions of the controller 310, and a RAM 302b which is used for developing the programs and data, and as a drawing memory during memory printing, etc. The programs stored in the RAM 302b may be provided by being recorded in a computer-readable recording medium such as a CD-ROM, CD-R, or DVD in the form of an installable or executable file.

[0023] The SB304 is a bridge for connecting the NB303 to PCI devices and peripheral devices. The ASIC305 is an IC (Integrated Circuit) for image processing purposes having hardware elements for image processing, and plays the role of a bridge connecting the AGP bus 321, the PCI bus 322, the HD308, and the MEM-C306. The ASIC305 includes a PCI target and an AGP master, an arbiter that arbitrates the drive timing of each signal according to a predetermined priority in the ASIC305, and a memory controller that controls the MEM-C306. The ASIC305 further includes a plurality of DMACs (Direct Memory Access Controllers) that rotate image data using hardware logic or the like, and a PCI unit that transfers data between the scanner unit 331 and the printer unit 332 via the PCI bus 322. The ASIC 305 may be connected to a Universal Serial Bus (USB) interface or an Institute of Electrical and Electronics Engineers 1394 (IEEE1394) interface.

[0024] The MEM-C306 is a local memory used as an image buffer for copying and a code buffer. The HD308 is a storage for storing image data, font data used during printing, and forms. The HD308 controls the reading and writing of data from and to the HD308 under the control of the CPU301. The AGP bus 321 is a bus interface for a graphics accelerator card proposed to speed up graphic processing, and by directly accessing the MEM-P302 at high throughput, the graphics accelerator card can be made faster.

[0025] The short-distance communication circuit 320 is also provided with a short-distance communication circuit antenna 320a. The short-distance communication circuit 320 is a communication circuit for performing data communication with a communication device, a communication terminal, or the like, which is provided with a wireless communication interface such as NFC, Bluetooth (registered trademark, omitted below), or Wi-Fi (registered trademark, omitted below).

[0026] Further, the engine control unit 330 is composed of a scanner unit 331, a printer unit 332, and a FAX unit 333. Moreover, the operation panel 340 includes a panel display unit 340a composed of a touch panel or the like that displays current setting values ​​and a selection screen, etc., and receives input from an operator, and an operation panel 340b including a numeric keypad that receives setting values ​​of conditions related to image formation, such as density setting conditions, and a start key that receives a copy start instruction. The controller 310 controls the entire data processing device 3, and controls, for example, drawing, communication, input from the operation panel 340, etc. The scanner unit 331 or the printer unit 332 includes an image processing unit such as error diffusion and gamma (γ) conversion. Moreover, the FAX unit 333 includes an analog I / F, a modem, a speaker, etc. for performing facsimile communication using an analog line (public line 50) connecting with the communication device 2.

[0027] The data processing device 3 can sequentially switch and select the document box function, copy function, printer function, and facsimile function using the application switching key on the operation panel 340. When the document box function is selected, the document box mode is selected, when the copy function is selected, the copy mode is selected, when the printer function is selected, the printer mode is selected, and when the facsimile mode is selected, the facsimile mode is selected.

[0028] Furthermore, the network I / F 350 is an interface for performing data communication using the communication network 100. The short-range communication circuit 320 and the network I / F 350 are electrically connected to the ASIC 305 via a PCI bus 322. Furthermore, the data processing device 3 is not limited to the above-mentioned MFP as long as it is configured to be capable of facsimile communication.

[0029] <Hardware configuration of communication management device and communication terminal> Fig. 4 is a diagram showing an example of the hardware configuration of the communication management device and the communication terminal. The communication management device 4 is constructed by a computer, and has hardware resources including a CPU 401, a ROM 402, a RAM 403, a HD (Hard Disk) 404, a HDD controller 405, a display 406, an external device connection I / F 408, a network I / F 409, a keyboard 411, a pointing device 412, a DVD-RW (Digital Versatile Disk Rewritable) drive 414, a media I / F 416, an audio input / output I / F 417, a microphone 418, and a speaker 419, each of which is connected by a bus line 410, as shown in Fig. 4.

[0030] Among these, the CPU 401 controls the operation of the entire communication management device 4. The ROM 402 stores a program used to drive the CPU 401. The RAM 403 is used as a work area for the CPU 401. The HD 404 stores various data such as programs. The HDD controller 405 controls the reading or writing of various data from the HD 404 according to the control of the CPU 401. The display 406 is an example of a display means for displaying various information such as a cursor, a menu, a window, a character, or an image. The display 406 may be a touch panel display equipped with an input means. The external device connection I / F 408 is an interface for connecting various external devices. In this case, the external device is, for example, a USB memory or a USB device. The network I / F 409 is an interface for data communication using the communication network 100. The bus line 410 is an address bus or a data bus for electrically connecting each component such as the CPU 401 shown in FIG. 4.

[0031] The keyboard 411 is a type of input means having a plurality of keys for inputting characters, numbers, various instructions, etc. The pointing device 412 is a type of input means for selecting or executing various instructions, selecting a processing target, moving a cursor, etc. The input means may be not only the keyboard 411 and the pointing device 412, but also a touch panel or a voice input device, etc. The DVD-RW (Digital Versatile Disk Rewritable) drive 414 controls reading or writing of various data from a DVD-RW 413 as an example of a removable recording medium. It is not limited to a DVD-RW, and may be a DVD-R or a Blu-ray Disc (Blu-ray is a registered trademark, omitted below), etc. The media I / F 416 controls reading or writing (storing) of data from a recording medium 415 such as a USB memory or a flash memory. The microphone 418 is a type of built-in sound collection means for inputting sound (sound signal). The speaker 419 is a type of sound output means for outputting sound (sound signal). The audio input / output I / F 417 is a circuit that processes input and output of audio signals between a microphone 418 and a speaker 419 under the control of the CPU 401 .

[0032] The communication terminal 5 is constructed by a computer, and includes hardware resources including a CPU 501, a ROM 502, a RAM 503, a HD (Hard Disk) 504, a HDD controller 505, a display 506, an external device connection I / F 508, a network I / F 509, a keyboard 511, a pointing device 512, a DVD-RW (Digital Versatile Disk Rewritable) drive 514, a media I / F 516, a sound input / output I / F 517, a microphone 518, and a speaker 519, as shown in FIG. 4, and each of these is connected by a bus line 510. Note that the above-mentioned hardware resources from the CPU 501 to the speaker 519 are similar to the hardware resources from the CPU 401 to the speaker 419 in the communication management device 4, and therefore their description will be omitted. Note that when the communication terminal 5 is a smartphone, a wearable terminal, or the like, it is not necessarily required to have hardware resources such as the HDD controller 505 and the CD-RW drive 514.

[0033] The above program may be recorded in a computer-readable recording medium as an installable or executable file, or may be distributed by downloading via a network. Examples of recording media include CD-Rs (Compact Disc Recordables), DVDs (Digital Versatile Disks), Blu-ray Discs, SD cards, USB memories, etc. The recording media may be provided domestically or internationally as a program product. For example, the communication management device 4 realizes the communication management method according to the present invention by executing the program according to the present invention.

[0034] [Functional configuration of communication system] Next, the functional configuration of the first embodiment will be described with reference to Fig. 5 to Fig. 8. Fig. 5 and Fig. 6 are diagrams showing an example of the functional configuration of a communication system.

[0035] <Functional configuration of communication device> As shown in Fig. 5, the communication device 2 has a transmission / reception unit 21, an operation reception unit 22, a display control unit 24, a registration unit 26, a generation unit 27, and a storage / readout unit 29. Each of these functional units is a function or means realized by operating any of the hardware resources shown in Fig. 2 by an instruction from the CPU 201 according to a program for the communication device 2 expanded from at least one of the ROM 202 and the HD 204 to the RAM 203. The communication device 2 also has a storage unit 2000 constructed by at least one of the ROM 202 and the HD 204 shown in Fig. 2. Furthermore, the storage unit 2000 stores communication programs (communication application, FAX application, etc.) for communicating with the data processing device 3 and the communication management device 4, respectively.

[0036] <<Functional configuration of communication device>> Next, a detailed description will be given of each functional configuration of the communication device 2. The transmission / reception unit 21 of the communication device 2 shown in Fig. 5 is mainly realized by the processing of the CPU 201 for the analog I / F 209 shown in Fig. 2, and transmits and receives various data related to fax documents to and from the data processing device 3 via the public line 50. In this embodiment, the transmission / reception unit 21 functions as an example of at least one of a transmitting means and a receiving means.

[0037] The operation acceptance unit 22 is realized by the CPU 201 processing signals generated by various operations accepted by the keyboard 211 and the pointing device 232 shown in Fig. 2, and accepts various operations by a user who uses the communication device 2. In this embodiment, the operation acceptance unit 22 functions as an example of an operation acceptance means.

[0038] 2, and performs display control of various data (information) to be displayed on the display 206. In this embodiment, the display control unit 24 functions as an example of a display control means.

[0039] 2, and registers destinations of documents to be transmitted or documents that have been transmitted to the data processing device 3. In this embodiment, the registration unit 26 functions as an example of a registration means.

[0040] 2, and generates a transmission document or the like to be transmitted to the data processing device 3 or the communication management device 4. In this embodiment, the generation unit 27 functions as an example of a generation means.

[0041] 2, and stores various data (or information) in the storage unit 2000 and reads various data (or information) from the storage unit 2000. In this embodiment, the storage and reading unit 29 functions as an example of a storage and reading means.

[0042] <Functional configuration of data processing device> As shown in Fig. 5, the data processing device 3 has a transmission / reception unit 31, an operation reception unit 32, a display control unit 34, a comparison and judgment unit 35, an authentication unit 36, a processing unit 38, and a storage and reading unit 39. Each of these functional units is a function or means realized by operating any of the hardware resources shown in Fig. 3 by an instruction from the CPU 301 according to a program for the data processing device 3 expanded from at least one of the ROM 302a and the HD 308 to the RAM 302b. The data processing device 3 also has a storage unit 3000 constructed by at least one of the ROM 302a and the HD 308 shown in Fig. 3. Furthermore, the storage unit 3000 stores a data processing program executed by the data processing device 3, and a communication program (communication application, FAX application, etc.) for communicating with the communication device 2, the communication management device 4, and the communication terminal 5, respectively.

[0043] ●Terminal information management table● Fig. 7A is a conceptual diagram showing an example of a terminal information management table. A terminal information management DB 3001 configured by a terminal information management table as shown in Fig. 7A is constructed in the storage unit 3000. In this terminal information management table, a user identification number, a password, and a terminal address are associated with each piece of terminal identification information and stored and managed. Among these, the terminal identification information is information for identifying the communication terminal 5 that communicates with the data processing device 3, and is given by, for example, TID001, TID002, etc.

[0044] The user identification information is identification information for identifying a user included in the destination of a document sent by the communication device 2, and is given by, for example, a user ID such as UID001, UID002, etc. The password is predetermined code information for various authentications associated with the user identification information, and is generated by alphabets, numbers, various symbols, etc. The user can use the communication terminal 5 as an operation unit synchronized with the operation of the data processing device 3 by logging in to the data processing device 3 using this terminal identification information and password and activating a dedicated operation application.

[0045] The terminal address indicates the address of the communication terminal 5, and is given, for example, an IP address. This IP address uses an IPv4 or IPv6 address, and is given, for example, in the form of xxx.xxy.xxz.xx1, xxx.xxy.xxz.xx2, etc.

[0046] <<Functional configuration of data processing device>> Next, a detailed description will be given of each functional configuration of the data processing device 3. The transmitting / receiving unit 31 of the data processing device 3 shown in Fig. 5 is mainly realized by the processing of the CPU 301 for the network I / F 350 shown in Fig. 3, and transmits and receives various data (or information) between the communication device 2 and the communication management device 4 via the communication network 100. In this embodiment, the transmitting / receiving unit 31 functions as an example of at least one of a transmitting means and a receiving means.

[0047] The operation acceptance unit 32 is realized mainly by the CPU 301 processing signals generated by various operations accepted by the operation panel 340b of the operation panel 340 shown in Fig. 3, and accepts various button operations and the like when transferring a received document in facsimile communication operated by a user or downloading an image file. In this embodiment, the operation acceptance unit 32 functions as an example of an operation acceptance means.

[0048] The display control unit 34 is mainly realized by the processing of the CPU 301 on the panel display unit 340a of the operation panel 340 shown in Fig. 3, and causes various information related to the fax document transmitted by the communication device 2, such as the subject, destination, and transmission / reception time, to be displayed on the operation panel 340. In this embodiment, the display control unit 34 functions as an example of a display control means. Also, the panel display unit 340a of the operation panel 340 functions as an example of a display means.

[0049] The comparison and judgment unit 35 is mainly realized by the processing of the CPU 301 shown in Fig. 3, and performs various judgments in the data processing device 3. Furthermore, the comparison and judgment unit 35 receives the result of the OCR processing performed by the communication management device 4 on the transmitted document sent by the communication device 2, compares it with a registered document (format) registered in advance, and judges the difference between the two. In this embodiment, the comparison and judgment unit 35 functions as an example of a judgment means. Note that in this embodiment, if the OCR processing on the transmitted document sent by the communication device 2 is mainly performed by the comparison and judgment unit 45 possessed by the communication management device 4 described later, the data processing device 3 does not need to have the comparison and judgment unit 35.

[0050] 3, and performs authentication processing of the communication terminal 5 based on an authentication request made from the communication terminal 5. In this embodiment, the authentication unit 36 ​​functions as an example of an authentication means.

[0051] The processing unit 38 is mainly realized by the processing of the CPU 301 shown in Fig. 3, and performs various processes on the received fax document. In this embodiment, the processing unit 38 functions as an example of a processing unit.

[0052] 3, and stores various data (or information) in the storage unit 3000 and reads various data (or information) from the storage unit 5000. In this embodiment, the storage unit 39 functions as an example of a storage and reading means.

[0053] <Functional configuration of the communication management device> As shown in Fig. 5, the communication management device 4 has a transmission / reception unit 41, a conversion / extraction unit 43, a display control unit 44, a comparison / determination unit 45, an authentication unit 46, a generation / provision unit 47, and a storage / reading unit 49. Each of these functional units is a function or means realized by operating any of the hardware resources shown in Fig. 4 by an instruction from the CPU 401 according to a program for the communication management device 4 expanded from at least one of the ROM 402 and the HD 404 to the RAM 403. The communication management device 4 also has a storage unit 4000 constructed by at least one of the ROM 402 and the HD 404 shown in Fig. 4. Furthermore, the storage unit 4000 stores communication programs (communication applications, FAX applications, etc.) for communicating with the communication device 2, the data processing device 3, and the communication terminal 5, and an OCR application.

[0054] ●Terminal information management table● Fig. 7B is a conceptual diagram showing an example of a terminal information management table. A terminal information management DB 4001 configured by the terminal information management table as shown in Fig. 7B is constructed in the storage unit 4000. In this terminal information management table, a user identification number, a password, and a terminal address are stored and managed in association with each piece of terminal identification information. Note that the terminal information management DB 4001 configured by the terminal information management table has the same configuration as the terminal information management DB 3001 configured by the terminal information management table explained in Fig. 7A, and therefore a detailed explanation will be omitted.

[0055] ●Registered data management table● Fig. 8 is a conceptual diagram showing an example of a registered data management table. In the storage unit 4000, a registered data management DB 4002 configured by a registered data management table as shown in Fig. 8 is constructed. In this registered data management table, for example, the sender number, format, address, name of person in charge, and number of regular orders are stored and managed in association with each sender identification information. Among these, the sender identification information is identification information for identifying the communication device 2 that is the sender, and is given, for example, as SID001, SID002, etc. The sender number is a FAX number assigned to the communication device 2, and is given, for example, as 111-1111-1111 including the area code.

[0056] The format is the document format (layout information such as format, frame, etc.) including the header portion (fax cover page) of the fax document sent by the communication device 2. This format includes the sender's company name, organization name, address, and name of the person in charge, as well as order / receive items which are part of the document content, which will be described later. Note that fax documents sent by the same company, organization, etc. are not limited to one format. Therefore, in the registered data management table, multiple formats (e.g., Company A-1, Company A-2, etc.) may be managed for the same sender identification information or sender number.

[0057] The address indicates the current address where the sender is registered, and the person in charge is given, for example, the name of the sender who sent the fax document. The number of orders is usually given, for example, the range or average number of orders for a specific product or item in the past month in a fax document given in a specific format.

[0058] 〇Format example〇 Fig. 9A is a diagram showing an example of a fax cover page. As described above, in Fig. 9A, an image of a fax cover page of Company A-1 managed in the format item of the registered data management table is registered. Note that the image may be further simplified, for example, so that only the information including the band with "Fax Cover Page" written on it, the underline, and the text frame is managed.

[0059] 〇Format example〇 Fig. 9B is a diagram showing an example of a fax cover page. As described above, Fig. 9B shows an image of a fax cover page for company A-2, which is different from company A-1 managed in the format item of the registered data management table. In other words, the formats in Fig. 9A and Fig. 9B are examples of transmission formats related to fax documents used by the same company A.

[0060] 〇Format example〇 Fig. 9C is a diagram showing an example of a fax cover page. As described above, in Fig. 9C, an image of a fax cover page of company B managed in the format item of the registered data management table is registered. Similarly, the image of the fax cover page of company B is managed with the same contents as Figs. 9A and 9B.

[0061] <<Functional configuration of the communication management device>> Next, each functional configuration of the communication management device 4 will be described in detail. The transmission / reception unit 41 of the communication management device 4 shown in Fig. 5 is mainly realized by the processing of the CPU 401 on the external device connection I / F 408 and the network I / F 409 shown in Fig. 4, and transmits and receives various data (or information) between the communication device 2, the data processing device 3, and the communication terminal 5 via the communication network 100. In this embodiment, the transmission / reception unit 41 functions as an example of at least one of a transmitting means and a receiving means.

[0062] The conversion and extraction unit 43 is mainly realized by the processing of the CPU 401 shown in Fig. 4, and converts image data related to a pre-transmission document transmitted by the communication device 2 and facsimile data including image data related to a received document transmitted by the data processing device 3 from image data into text information using OCR, which is one type of character recognition processing. After that, it extracts predetermined keywords (company name, address, name of person in charge, number of orders, number of received orders, etc.) from the converted text information. In this embodiment, the conversion and extraction unit 43 functions as an example of a conversion means. At this time, the conversion and extraction unit 43 starts an OCR application stored in the storage unit 4000 and converts the received image data into text information.

[0063] 4, and performs screen display control in various processes performed by the communication management device 4. In this embodiment, the display control unit 44 functions as an example of a display control means.

[0064] The comparison and judgment unit 45 is mainly realized by the processing of the CPU 401 shown in Fig. 4, and performs various judgments in the communication management device 4. Furthermore, the comparison and judgment unit 45 compares the pre-transmission document transmitted by the communication device 2 and the received document transmitted by the data processing device 3 with a pre-registered registered document (format) in the OCR processing performed on them, and judges the difference between the two. In this embodiment, the comparison and judgment unit 45 functions as an example of a judgment means.

[0065] 4, and performs authentication processing of the communication terminal 5 based on an authentication request made from the communication terminal 5. In the present embodiment, the authentication unit 46 functions as an example of an authentication means.

[0066] 4, and generates and provides various messages and screen data for the communication device 2, the data processing device 3, and the communication terminal 5. In this embodiment, the generation and provision unit 47 functions as an example of a generating means.

[0067] 4, and stores various data (or information) in the storage unit 4000 and reads various data (or information) from the storage unit 4000. In this embodiment, the storage unit 49 functions as an example of a storage and reading means.

[0068] <Functional configuration of communication terminal> As shown in Fig. 6, the communication terminal 5 has a transmission / reception unit 51, an operation reception unit 52, an application launch unit 53, a display control unit 54, an authentication unit 56, and a storage / readout unit 59. Each of these functional units is a function or means realized by operating any of the hardware resources shown in Fig. 4 by an instruction from the CPU 501 according to a program for the communication terminal 5 expanded from at least one of the ROM 502 and the HD 504 to the RAM 503. The communication terminal 5 also has a storage unit 5000 constructed by at least one of the ROM 502 and the HD 504 shown in Fig. 4. Furthermore, the storage unit 5000 stores communication programs (communication applications, FAX applications, etc.) for communicating with the data processing device 3 and the communication management device 4, respectively.

[0069] <<Functional configuration of communication terminal>> Next, each functional configuration of the communication terminal 5 will be described in detail. The transmission / reception unit 51 of the communication terminal 5 shown in Fig. 6 is mainly realized by the processing of the CPU 501 for the external device connection I / F 508 and the network I / F 509 shown in Fig. 4, and transmits and receives various data (or information) between the data processing device 3 and the communication management device 4 via the communication network 100. In this embodiment, the transmission / reception unit 51 functions as an example of at least one of a transmitting means and a receiving means.

[0070] The operation reception unit 52 is realized by the CPU 501 processing signals generated by various operations received by the keyboard 511 and the pointing device 512 shown in Fig. 4. In this embodiment, the operation reception unit 52 functions as an example of an operation reception means.

[0071] 4, and starts a communication application for communicating with the communication management device 4, and starts a FAX application for communicating with the data processing device 3. In this embodiment, the application launch unit 53 functions as an example of a launching means.

[0072] 4, and controls the display of various screens and information (data) in the communication terminal 5. In the present embodiment, the display control unit 54 functions as an example of a display control means.

[0073] 4, and performs, for example, an authentication request process for authenticating itself to the data processing device 3 or the communication management device 4. In this embodiment, the authentication unit 56 functions as an example of an authentication means.

[0074] 4, and stores various data (or information) in the storage unit 5000 and reads various data (or information) from the storage unit 5000. In this embodiment, the storage unit 59 functions as an example of a storage and reading means.

[0075] [Processing or Operation of the Embodiment] Next, each process or operation in the communication system according to the first embodiment will be described with reference to Fig. 10 to Fig. 18. Fig. 10 is a sequence diagram showing an example of communication establishment processing in a communication terminal.

[0076] <Application startup process and communication establishment process> First, the user of the communication terminal 5 performs an operation to start up a communication application running on the communication terminal 5. As a result, the application starting unit 53 of the communication terminal 5 starts up a communication application for communicating with the communication management device 4 and the data processing device 3, which are installed in advance in the storage unit 5000 (step S11).

[0077] After the communication app is launched by the app launch unit 53, the user performs a login process to the communication management device 4. Here, it is assumed that the login authentication by the user to the communication management device 4 is successful. Following the login process by the user, the transmitter / receiver 51 transmits a communication establishment request to the communication management device 4 (step S21). As a result, the transmitter / receiver 41 of the communication management device 4 receives the communication establishment request transmitted by the communication terminal 5. At this time, the communication establishment request includes the terminal identification information of the communication terminal 5, user identification information that identifies the user, and the terminal address of the communication terminal 5.

[0078] The storage / reading unit 49 of the communication management device 4 that has received the communication establishment request stores the received communication terminal information in the terminal information management DB 4001 (see FIG. 7B) (step S22). Here, the communication terminal information includes terminal identification information, user identification information, and terminal address, which are stored and registered in the terminal information management table in association with each other.

[0079] After executing the authentication process for the user and the communication terminal 5 used by the user, the transmitting / receiving unit 41 of the communication management device 4 transmits a communication establishment response to the communication terminal 5 indicating that communication with the communication management device 4 has been established (step S23). As a result, the transmitting / receiving unit 51 of the communication terminal 5 receives the communication establishment response transmitted by the communication management device 4.

[0080] Meanwhile, the user performs a login process to the data processing device 3. Here, it is assumed that the login authentication by the user to the data processing device 3 is successful. Following the login process by the user, the transmitter / receiver 51 transmits a communication establishment request to the data processing device 3 (step S31). As a result, the transmitter / receiver 31 of the data processing device 3 receives the communication establishment request transmitted by the communication terminal 5. At this time, the communication establishment request includes the terminal identification information of the communication terminal 5, user identification information that identifies the user, and the terminal address of the communication terminal 5.

[0081] The storage / reading unit 39 of the data processing device 3 that has received the communication establishment request stores the received communication terminal information in the terminal information management DB 3001 (see FIG. 7A) (step S32). Here, the communication terminal information includes terminal identification information, user identification information, and terminal address, which are stored and registered in the terminal information management table in association with each other.

[0082] After executing the authentication process for the user and the communication terminal 5 used by the user, the transmitting / receiving unit 31 of the data processing device 3 transmits a communication establishment response to the communication terminal 5 indicating that communication with the data processing device 3 has been established (step S33). As a result, the transmitting / receiving unit 51 of the communication terminal 5 receives the communication establishment response transmitted by the data processing device 3.

[0083] After receiving the communication establishment response, the user of the communication terminal 5 performs an operation to start up the FAX application running on the communication terminal 5. In response to this, the application starting unit 53 starts up the FAX application previously installed in the storage unit 4000 and waits for the next process (step S41). It should be noted that the above-mentioned processes of steps S21-S23 and steps S31-S33 are asynchronous with each other, and therefore either one may be executed first.

[0084] In the communication system according to this embodiment, for example, when the processes of steps S21 and S23 described above are executed, other devices may be present between the communication terminal 5 and the communication management device 4. In other words, each piece of information (data) transmitted and received between the communication terminal 5 and the communication management device 4 may be configured to be transmitted and received once via another device. The above-described configuration and processing method are also applicable to other processing steps between the communication terminal 5 and the communication management device 4.

[0085] Furthermore, in the communication system according to the present embodiment, for example, when the processes of steps S31 and S33 described above are executed, other devices may exist between the communication terminal 5 and the data processing device 3. In other words, each piece of information (data) transmitted and received between the communication terminal 5 and the data processing device 3 may be configured to be transmitted and received once via another device. The above-described configuration and processing method are also applicable to other processing steps between the communication terminal 5 and the data processing device 3.

[0086] <Format registration process> Here, a description will be given of a registration process when the communication management device 4 registers a FAX document format. In this embodiment, an example will be shown in which a user inputs a predetermined registration format using a UI screen of the data processing device 3, and the data processing device 3 transmits the input contents to the communication management device 4.

[0087] ●Example of screen display during setup● Fig. 23 is a diagram showing an example of a screen display of a registered format on the transmission side. As shown in Fig. 23, the display control unit 34 of the data processing device 3 displays a fax function screen 9102 on the panel display unit 340a of the operation panel 340, and displays, for example, a registered format display field 9113, a transmission destination input section 9201, a person in charge name input section 9202, an order minimum number registration section 9203, an order maximum number registration section 9204, a format name registration section 9205, a registration button 9211, and a cancel button 9212 on the screen. This allows the user to input, for example, the name of the fax destination, a predetermined quantity related to the number of orders, etc., at any timing before facsimile transmission.

[0088] ●Example of screen display during setup● Fig. 24 is a diagram showing an example of a screen display of a registration format on the receiving side. As shown in Fig. 24, the display control unit 34 of the data processing device 3 displays a fax function screen 9102 on the panel display unit 340a of the operation panel 340, and displays, for example, a registration format display field 9113, a sender input section 9221, a person in charge name input section 9222, a lower order limit registration section 9223, an upper order limit registration section 9224, a format name registration section 9225, a register button 9231, and a cancel button 9232 on the screen. This allows the user to input, for example, the name of the fax sender, a predetermined quantity related to the number of orders, etc., at any timing before receiving a facsimile.

[0089] It should be noted that the screen display examples of the registration format in FIG. 23 and FIG. 24 are merely examples, and the items to be displayed and entered (registered) are not limited to the information described above.

[0090] <Document receiving process> Fig. 11 is a sequence diagram showing an example of a comparison process between a received document and registered contents. Fig. 11 illustrates a case where a confirmation process is performed on the receiving side (data processing device 3) when a fax document is transmitted from the communication device 2. Note that in the embodiment, it is assumed that a predetermined communication protocol is established in advance for facsimile communication between the communication device 2 and the data processing device 3.

[0091] First, in the communication device 2, a document to be transmitted as a fax document is generated (step S51). As an example of a specific procedure, an operation screen related to the facsimile function is displayed on the display 206 by the display control unit 24 of the communication device 2. When an operator of the communication device 2 operates a send button on this operation screen to select a destination and send a fax document, the operation reception unit 22 receives an input of a predetermined signal associated with the operation of the send button. After that, the scanner 216 reads the document, and the generation unit 27 generates a document file related to the read document.

[0092] After going through this series of processes, the transmitting / receiving unit 21 transmits the document file generated by the generating unit 27 to the data processing device 3 corresponding to the FAX number selected from among the destinations registered in the registration unit 26 (step S52). As a result, the transmitting / receiving unit 31 of the data processing device 3 receives the transmitted document transmitted by the communication device 2. At this time, the transmitted document includes sender identification information, sender number, and a file representing the fax document. For the sake of convenience, in this embodiment, a "received (or has been) document file or fax document file" is referred to as a "received document," and a "transmitted (or has been) document file or fax document file" is referred to as a "transmitted document."

[0093] After receiving the document transmitted by the communication device 2, the storage / reading unit 39 of the data processing device 3 stores and manages it in a predetermined area of ​​the storage unit 3000 (step S53).

[0094] Thereafter, the transmitting / receiving unit 31 of the data processing device 3 transfers the received document to the communication management device 4 (step S54). As a result, the transmitting / receiving unit 41 of the communication management device 4 receives the received document sent by the data processing device 3. At this time, the received document includes sender identification information, sender number, and a file representing the fax document. Here, among the fax document files representing the fax documents, for example, a format such as a fax transmission slip is treated as an example of an image of facsimile data. Note that in the embodiment, it is assumed that a state in which the data processing device 3 and the communication management device 4 are capable of communicating with each other using a predetermined communication protocol has been established in advance.

[0095] Next, the storage / reading unit 49 of the communication management device 4 stores and manages the received document in a predetermined area of ​​the storage unit 4000 (step S55).

[0096] After storing the received document, the comparison and judgment unit 45 performs a process of comparing information including the image of the facsimile data included in the received document file with the registered contents (information including the image in a predetermined registered format) that have been registered in advance (step S56). More specifically, this will be described in detail with reference to the flowchart shown in FIG.

[0097] <Comparison and confirmation process for received documents> Fig. 12 is a flow chart showing an example of a process for comparing a received document with registered contents. As shown in Fig. 12A, the conversion and extraction unit 43 reads out the received document stored and saved in a predetermined area of ​​the storage unit 4000, and converts the image data included in the received document into text data by the activated OCR application (step S56-1).

[0098] Next, the conversion and extraction unit 43 extracts information including the company name, address, name of the person in charge, and number of orders from the text data converted by the OCR process (step S56-2).

[0099] Next, the memory / reading unit 49 searches the registered data management DB 4002 (see FIG. 8) using the sender identification information or sender number contained in the received document as a search key to read out the corresponding format, address, person in charge name, and regular order quantity (step S56-3).

[0100] Next, the comparison and judgment unit 45 compares the contents written in the received document with the contents written in the registered format pre-registered in the memory unit 4000 (step S56-4), and determines whether the sender number included in the received document matches the registered sender number (step S56-5).

[0101] If the comparison and judgment unit 45 judges that the sender number included in the received document does not match the registered sender number (step S56-5; NO), the generation and provision unit 47 generates the first screen data and ends the process (step S56-5-1). The first screen data generated at this time is screen data showing that the sender number included in the received document does not match the registered sender number, and the format, type, content, etc. of the first screen data are not important.

[0102] On the other hand, if the comparison and judgment unit 45 determines that the content written in the received document matches the format information (step S56-5; YES), the comparison and judgment unit 45 determines whether there is one registered format that corresponds to the format of the received document (step S56-6).

[0103] When the comparison and judgment unit 45 judges that there is one registered format corresponding to the format of the received document (step S56-6; YES), the comparison and judgment unit 45 transitions to the process of circle A described later. The details of the process of circle A will be described in FIG. 12B.

[0104] On the other hand, if the comparison and judgment unit 45 judges that there is not one registered format corresponding to the format of the received document (step S56-6; NO), the comparison and judgment unit 45 transitions to the process of circle B described later. The details of the process of circle B will be described in FIG. 12C.

[0105] 12B shows the details of the process of circle A. In circle A, the comparison and judgment unit 45 further judges whether the contents of the received document match the registered contents (step S56-6-1). At this time, the comparison and judgment unit 45 can judge whether the contents of the received document match the registered contents by, for example, a pattern matching process including the use of AI, or by using an image matching degree below a predetermined threshold. Here, the predetermined threshold is treated as an example of a predetermined condition to be applied to the result of comparing the image of the received document (received facsimile data) with an image of a predetermined registered format registered in advance in the communication management device 4. If the comparison and judgment unit 45 judges that the contents of the received document match the registered contents (step S56-6-1; YES), the comparison and judgment unit 45 moves to normal reception processing and exits this flow (step S56-6-2).

[0106] On the other hand, if the comparison and judgment unit 45 judges that the contents of the received document do not match the registered contents (step S56-6-1; NO), the generation and provision unit 47 generates second screen data and exits this flow (step S56-6-3). The second screen data generated at this time is screen data showing that the contents described in the received document do not match the registered contents, and the format, type, content, etc. of the second screen data are not important. In the process of this step S56-6-3, in addition to generating the second screen data, the generation and provision unit 47 may generate notification information (data) that notifies the user of the difference by voice output, printing, etc.

[0107] 12C shows details of the process of circle B. In circle B, if the comparison and judgment unit 45 judges that there is not one registered format that corresponds to the format of the received document (step S56-6; NO), the comparison and judgment unit 45 further judges whether the format of the received document is the same as the registered format (step S56-6-11).

[0108] If it is determined that the format of the received document is the same as the registered format (step S56-6-11; YES), the comparison and judgment unit 45 further determines whether the number of orders included in the received document is within the registered range (step S56-6-12).If the comparison and judgment unit 45 determines that the number of orders included in the received document is within the registered range (step S56-6-12; YES), the comparison and judgment unit 45 proceeds to normal reception processing and exits this flow (step S56-6-13).

[0109] On the other hand, if the comparison and judgment unit 45 judges that the number of orders included in the received document is not within the registered range (step S56-6-12; NO), the generation and provision unit 47 generates third screen data and exits this flow (step S56-6-14). The third screen data generated at this time is screen data showing that the number of orders included in the received document is not within the registered range, and its format, type, content, etc. are not important. In the process of this step S56-6-14, the generation and provision unit 47 may generate notification information (data) to notify the user of the discrepancy by voice output, printing, etc., in addition to generating the third screen data, as in the case of the process of step S56-6-3.

[0110] If the comparison and judgment unit 45 determines that the format of the received document is not the same as the registered format (step S56-6-11; NO), it further judges whether the contents of the received document match the registered contents (step S56-6-15).If the comparison and judgment unit 45 determines that the contents of the received document match the registered contents (step S56-6-15; YES), it moves to normal reception processing and exits this flow (step S56-6-16).

[0111] On the other hand, if the comparison and judgment unit 45 determines that the contents of the received document do not match the registered contents (step S56-6-15; NO), the comparison and judgment unit 45 transitions to processing of step S56-6-14, and the generation and provision unit 47 generates the third screen data and exits this flow (step S56-6-14).

[0112] <Transmission and display process of comparison results of received documents> <<Notification to communication devices>> Fig. 13 is a sequence diagram showing an example of the transmission and display process of the comparison result of the received document. As shown in Fig. 13, first, when there is a difference between the received fax document (facsimile data) in the comparison process of the received document with the registered contents performed in step S56, the transmission / reception unit 41 of the communication management device 4 transmits the comparison result to the communication terminal 5 (step S61). As a result, the transmission / reception unit 51 of the communication terminal 5 receives the comparison result transmitted by the communication management device 4. At this time, the comparison result includes information including the difference between the received facsimile data and the registered data registered in advance.

[0113] Next, the display control unit 54 of the communication terminal 5 displays the received comparison result on the display 506 (step S62).

[0114] ●Screen display example● Fig. 14 is a diagram showing an example of a screen display of a communication terminal that displays differences (difference contents) between a received document and registered contents. As shown in Fig. 14, the display control unit 54 of the communication terminal 5 displays the comparison result between the received document sent by the communication management device 4 and the registered contents on a FAX reception notification screen 5101 of the display 506. On the FAX reception notification screen 5101, a difference display field 5111 and a "Close" button 5121 are displayed by the display control unit 54. In the difference display field 5111, a message that a fax document has been received and a message that there is a difference between the received fax document and the registered contents are displayed.

[0115] Furthermore, the display control unit 54 displays, as differences, in a difference display field 5111, differences that arise in a comparison between a registered format, which is an example of registered content, and a fax document (fax image), and in a comparison between the registered format and the following information included in the facsimile image. The displayed differences are, for example, various pieces of information including the sender number, address, name of person in charge, and number of orders. Furthermore, when the number of orders is outside a predetermined range of the number of orders included in the facsimile data received in the registered format, the display control unit 54 displays, as differences, a message indicating that the number is outside the predetermined range in the difference display field 5111.

[0116] The user of the communication terminal 5 is, for example, a person associated with the destination of the fax document transmitted to the data processing device 3, and can transition to the next screen by checking the above-mentioned fax reception notification screen 5101 and operating (pressing, tapping, etc.) the "Close" button 5121. At this time, the display control unit 54 may provide the user with a message, screen, etc., prompting some other processing at the time the "Close" button 5121 is operated. This allows the user of the communication terminal 5 to take measures such as contacting the sender of the fax document received by the data processing device 3, even when away from home, if the user knows the contact information of the communication device 2, which is the sender, regarding the contents of the fax document. In addition, even if the contact information of the communication device 2, which is the sender, is unknown, the user of the communication terminal 5 may communicate with the data processing device 3 and remotely operate the next processing of the received fax document.

[0117] Returning to FIG. 13, the transmitting / receiving unit 51 of the communication terminal 5 transmits an inquiry to the data processing device 3 as necessary (step S63). The content of the inquiry transmitted at this time includes a confirmation message for the difference. As a result, the transmitting / receiving unit 31 of the data processing device 3 receives the inquiry transmitted by the communication terminal 5. That is, after the user of the communication terminal 5 checks the FAX reception notification screen 5101, the user may contact another person capable of operating the data processing device 3 with the inquiry as necessary. In this way, the comparison result between the received document and the registered contents is displayed on the communication terminal 5, so that detailed information can be provided concretely and quickly when a difference occurs in the comparison result.

[0118] <<Notification to data processing devices>> Furthermore, the transmitting / receiving unit 41 of the communication management device 4 transmits the comparison result to the data processing device 3 when there is a difference between the received fax document (facsimile data) (step S71). As a result, the transmitting / receiving unit 31 of the data processing device 3 receives the comparison result transmitted by the communication management device 4. In the process of step S71, the transmitting / receiving unit 41 of the communication management device 4 transmits the comparison result to the data processing device 3 when the result of comparing the image of the received facsimile data with an image of a predetermined registered format preregistered in the communication management device 4 satisfies a predetermined condition. This comparison result includes difference information as a comparison result indicating that the image of the facsimile data and the image of the predetermined registered format are different. In other words, the difference information includes information including the difference between the facsimile image related to the received facsimile data and the registered format.

[0119] After receiving the facsimile image related to the facsimile data, the registration format including the registration data, and the difference information including the differences, the display control unit 34 of the data processing device 3 displays the facsimile image related to the received facsimile data, the registration format including the registration data, and the information including the differences on the panel display unit 340a of the operation panel 340 (step S72).

[0120] ●Screen display example● FIG. 15 is a diagram showing an example of a screen display that displays the difference between the received document and the registered contents. As shown in FIG. 15, the display control unit 34 displays a fax function screen 3101 on the panel display unit 340a of the operation panel 340, and displays a received document format display field 3111, a registered format display field 3112, a difference display field 3113, and a "close" button 3161 on the screen. The display control unit 34 further displays a "continue" button 3151 and a "cancel" button 3152 in the difference display field 3113. In the example of FIG. 15, the received document format display field 3111 displays the format related to fax transmission and reception of the A company-1 shown in FIG. 9A. That is, the received document was sent from the A company, and was sent using one of the fax cover sheets. Similarly, the registered format display field 3112 displays the format related to fax transmission and reception of the A company-1. That is, the display control unit 34 reads out the format of Company A-1 corresponding to the sender number from the registered data management DB 40002 (see FIG. 8) managed by the communication management device 4, and displays the comparison result on the panel display unit 340a of the operation panel 340 together with the format of Company A-1 managed in the registered data management table. At this time, the format of Company A-1 is a predetermined receiving format used in facsimile communication, and is an example of a registered format managed by the communication management device 4. The display control unit 34 also displays a message in the difference display field 3113 indicating that there is a difference between the received fax document and the registered contents.

[0121] Furthermore, the display control unit 34 displays, as differences, differences that arise in a comparison between a registered format, which is an example of registered content, and a fax document (fax image), and in a comparison between the registered format and the following information included in the facsimile image, in a difference display field 3113. The displayed differences are, for example, various pieces of information including the sender number, address, name of person in charge, and number of orders. Furthermore, when the number of orders is outside a predetermined range of the number of orders included in the facsimile data received in the registered format, the display control unit 34 displays, as differences, a message in the difference display field 3113 indicating that it is outside the predetermined range.

[0122] When the user of the data processing device 3 checks the difference display field 3113 described above, the user can operate (press, tap, etc.) the “Continue” button 3151 or the “Cancel” button 3152 to transition to, for example, the next screen and perform new processing on the transitioned screen.

[0123] At this time, when the operation reception unit 32 receives that the “Continue” button 3151 or the “Cancel” button 3152 has been operated by the user (step S73), the operation reception unit 32 cooperates with the judgment unit 35 to judge whether or not to continue processing the received fax document (step S74).

[0124] For example, when the determination unit 35 determines that the "Cancel" button 3152 has been operated by the user (step S74; NO), the transmitting / receiving unit 31 transmits an inquiry to the communication device 2 (step S75). As a result, the transmitting / receiving unit 21 of the communication device 2 receives the inquiry transmitted by the data processing device 3. The content of the inquiry transmitted at this time includes a confirmation message for the difference, etc.

[0125] On the other hand, if the determination unit 35 determines that the "Continue" button 3151 has been operated by the user (step S74; YES), the processing unit 38 performs normal processing on the received document (step S76).

[0126] As described in steps S74-S76 above, when the “Continue” button is selected and operated, the processing unit 38 executes processing for the received facsimile data, and when the “Cancel” button is selected and operated, the processing unit 38 stops processing for the received facsimile data and queries the communication device 2 that sent the facsimile data.

[0127] It should be noted that the above-mentioned "Continue" button 3151 and "Cancel" button 3152 may be operated by switching the functions assigned to these buttons. That is, when the "Continue" button 3151 is operated, the processing unit 38 may transition to a state in which an inquiry is sent to the communication device 2. On the other hand, when the "Cancel" button 3152 is operated, the processing unit 38 may transition to a state in which normal processing of the received document is performed, with the meaning of canceling the display of the difference portion itself.

[0128] ●Screen display example● FIG. 16 is a diagram showing an example of a screen display that displays the difference between the received document and the registered contents. As shown in FIG. 16, the display control unit 34 displays a fax function screen 3102 on the panel display unit 340a of the operation panel 340, and displays a received document format display field 3114, a difference display field 3115, and a "close" button 3162 on the screen. The display control unit 34 further displays a "continue" button 3153 and a "cancel" button 3154 in the difference display field 3115. The functions of each screen and each button are as described in FIG. 15, so detailed description will be omitted, but in the example of FIG. 16, the display in the registered format display field is omitted. This is a case in which the display control unit 34 omits the display of the registered format on the fax function screen 3102 because the received document format and the registered format are the same. By providing such a UI (User Interface), the user of the data processing device 3 can concentrate on checking the format of the received document and the difference.

[0129] ●Screen display example● FIG. 17 is a diagram showing an example of a screen display that displays the difference between the received document and the registered contents. As shown in FIG. 17, the display control unit 34 displays a fax function screen 3103 on the panel display unit 340a of the operation panel 340, and displays a received document format display field 3116, a registered format display field 3117, a difference display field 3118, and a "close" button 3163 on the screen. The display control unit 34 further displays a "continue" button 3155 and a "cancel" button 3156 in the difference display field 3118. The functions of each screen and each button are as described in FIG. 15, so detailed description will be omitted, but the example of FIG. 17 shows a case where there is a difference between the received document format and the registration. This is a case where the display control unit 34 displays different formats on the fax function screen 3102 because the received document format and the registered format are different. By providing such a UI (User Interface), the user of the data processing device 3 can visually recognize that there is a difference between the received document format and the registered format. Furthermore, the user can check the differences in the received order contents, assuming that the fax document format is different, and select the appropriate processing as necessary.

[0130] ●Screen display example● FIG. 18 is a diagram showing an example of a screen display that displays the difference between the received document and the registered contents. As shown in FIG. 18, the display control unit 34 displays a fax function screen 3104 on the panel display unit 340a of the operation panel 340, and displays a received document format display field 3119, a difference display field 3120, and a "close" button 3164 on the screen. The display control unit 34 further displays a "continue" button 3157 and a "cancel" button 3158 in the difference display field 3120. The functions of each screen and each button are as described in FIG. 15, so detailed description will be omitted, but in the example of FIG. 18, display in the registered format display field is omitted. However, unlike the case of FIG. 16, this case shows a case where there is no registered format that can be compared with the received document format. In other words, it shows a state where a format associated with the sender identification information or sender number described in the received document is not registered and managed in the format item of the registered data management DB 4002 (see FIG. 8) managed by the communication management device 4. In other words, this indicates that the data processing device 3 is either receiving a received document for the first time from the communication device 2 as the sender, or the sender is known but the first FAX cover sheet (transmission format) is used. In such a case, the storage / reading unit 49 of the communication management device 4 may register the newly received document reception format in the registered data management DB 4002 (see FIG. 8) in association with the sender identification information or the sender number after the process of step S71 described above. Then, the display control unit 34 may display a message in the difference display field 3120 indicating that there is no registered format, and prompt the user to operate either the "Continue" button 3157 or the "Cancel" button 3158.

[0131] The above-mentioned "Continue" buttons 3151, 3153, 3155, and 3157, and "Cancel" buttons 3152, 3154, 3156, and 3158 function as an example of a continuation necessity selection means that allows the selection of continuing or canceling the processing of the received facsimile data.

[0132] In this way, the display control unit 34 of the data processing device 3 can display various variations on the panel display unit 340a of the operation panel 340 according to the format of the received fax document and the received contents. This allows the user to visually grasp the differences between the registered format and the registered contents, making it possible to minimize differences in judgment (individual differences) due to differences in experience in ordering and receiving processing using fax documents.

[0133] In the communication system according to the present embodiment, for example, when the processes of steps S52 and S75 described above are executed, other devices may exist between the communication device 2 and the data processing device 3. In other words, each piece of information (data) transmitted and received between the communication device 2 and the data processing device 3 may be configured to be transmitted and received once via another device. The above-described configuration and processing method are also applicable to other processing steps between the communication device 2 and the data processing device 3.

[0134] Furthermore, in the communication system according to this embodiment, for example, when the processes of steps S54 and S71 described above are executed, other devices may be present between the data processing device 3 and the communication management device 4. In other words, each piece of information (data) transmitted and received between the data processing device 3 and the communication management device 4 may be configured to be transmitted and received once via another device. The above-described configuration and processing method are also applicable to other processing steps between the data processing device 3 and the communication management device 4.

[0135] Note that the screen display examples shown in Figures 14, 15 to 18 are just examples, and the display control unit 34 can display each of the above-mentioned display fields in any arrangement on the panel display unit 340a of the operation panel 340 of the data processing device 3.

[0136] [Major Effects of the First Embodiment] As described above, according to this embodiment, the communication management device 4 of the received data management system 8 receives facsimile data transmitted by the data processing device 3 (step S54), and when the result of comparing the image of the received facsimile data with an image of a predetermined registered format preregistered in the communication management device 4 satisfies a predetermined condition, transmits difference information indicating that the image of the facsimile data differs from the image of the predetermined registered format to the data processing device 3 (step S71). After that, based on the difference information transmitted by the communication management device 4, the data processing device 3 displays on the panel display unit 340a of the operation panel 340 that the format of the received facsimile data differs (step S72). This provides the effect of making it possible to inform the user of the difference in format even for documents to which information for identifying the format has not been added in advance.

[0137] Second Embodiment Next, the second embodiment will be described with reference to Fig. 19 to Fig. 22. However, since the system configuration, hardware configuration, and system functions of the communication system in the second embodiment are similar to those in the first embodiment, the description thereof will be omitted.

[0138] <Document confirmation process before sending> In the second embodiment, a confirmation process before a fax document is transmitted by the communication device 2 will be described. Fig. 19 is a sequence diagram showing an example of a process of comparing a document to be transmitted with registered contents. In the embodiment, it is assumed that a predetermined communication protocol is established in advance for facsimile communication between the communication device 2 and the data processing device 3.

[0139] As shown in FIG. 19, in the communication device 2, the display control unit 24 displays an operation screen related to the facsimile function on the display 206. When an operator who operates the communication device 2 operates a send button on this operation screen to select a destination and send a fax document, the operation acceptance unit 22 accepts the operation on the send button. Thereafter, the scanner 216 reads the document, and the generation unit 27 generates a document file related to the read document (step S81). After going through this series of processes, the transmission / reception unit 21 becomes able to transmit the document file generated by the generation unit 27 to the data processing device 3 corresponding to the FAX number selected from the destinations registered in the registration unit 26. However, here, the transmission / reception unit 21 of the communication device 2 transfers the fax document to be sent to the communication management device 4, not to the data processing device 3 (step S82). As a result, the transmission / reception unit 41 of the communication management device 4 receives the document file transmitted by the communication device 2. At this time, the document file includes the sender identification information, the sender number, and the fax document which is the document before transmission.

[0140] The storage / reading unit 49 of the communication management device 4 that has received the document file stores and saves the received document in a predetermined area of ​​the storage unit 4000 (step S83).

[0141] Next, the comparison and judgment unit 45 performs a process of comparing the information included in the received document file with the registered contents that have been registered in advance (step S84). Specifically, this process will be described in detail with reference to the flowchart shown in FIG.

[0142] <Comparison and confirmation process for documents before sending> Fig. 20 is a flow chart showing an example of a process for comparing a pre-transmission document with registered contents. As shown in Fig. 20, the conversion and extraction unit 43 reads out the pre-transmission document stored and saved in a predetermined area of ​​the storage unit 4000, and converts the image data included in the pre-transmission document into text data by the activated OCR application (step S84-1).

[0143] Next, the conversion and extraction unit 43 extracts information including the company name, address, name of the person in charge, and number of orders from the text data converted by the OCR process (step S84-2).

[0144] Next, the memory / reading unit 49 searches the registered data management DB 4002 (see FIG. 8) using the sender identification information or sender number contained in the pre-transmission document as a search key to read out the corresponding format, address, person in charge name, and regular order quantity (step S84-3).

[0145] Next, the comparison and judgment unit 45 compares the contents written in the pre-transmission document with the contents written in the registered format pre-registered in the memory unit 4000 (step S84-4), and determines whether or not they match the format information written in the registered format (step S84-5).

[0146] If the comparison and judgment unit 45 judges that the contents described in the pre-transmission document match the format information (step S84-5; YES), the generation and provision unit 47 generates the fourth screen data and exits this flow (step S84-6). The fourth screen data generated at this time is screen data showing that the contents described in the pre-transmission document match the format information, and its format, type, content, etc. are not important.

[0147] On the other hand, if the comparison and judgment unit 45 judges that the contents described in the pre-transmission document do not match the format information (step S84-5; NO), the generation and provision unit 47 generates the fifth screen data and exits this flow (step S84-7). The fifth screen data generated at this time is screen data showing that the contents described in the pre-transmission document do not match the format information, for example, screen data as shown in Fig. 22 described later.

[0148] Returning to FIG. 19, the transmitting / receiving unit 41 of the communication management device 4 transmits the comparison result to the communication device 2 when there is a difference between the pre-registered registration data and the received pre-transmission facsimile data (step S85). As a result, the transmitting / receiving unit 21 of the communication device 2 receives the comparison result transmitted by the communication management device 4. In the process of step S85, the transmitting / receiving unit 41 of the communication management device 4 transmits the comparison result to the data processing device 3 when the result of comparing the image of the received pre-transmission document with an image of a predetermined registration format pre-registered in the communication management device 4 satisfies a predetermined condition. This comparison result includes difference information as a comparison result indicating that the image of the pre-transmission document and the image of the predetermined registration format are different. In other words, the difference information includes information including the difference between the pre-transmission facsimile image of the received pre-transmission document and the registration format.

[0149] ●Screen display example● Next, the display control unit 24 of the communication device 2 displays on the display 206 the pre-transmission facsimile image related to the received pre-transmission facsimile data, the registered format including the registered data, and information including the differences (step S86). Here, a display example of the comparison result executed in the above-mentioned step S84 is shown. Figures 21 and 22 are diagrams showing examples of screen displays showing the differences between the pre-transmission document and the registered contents.

[0150] As shown in Fig. 21, the display control unit 24 displays a fax pre-transmission screen 2101 on the display 206. The fax pre-transmission screen 2101 includes a pre-transmission document display area 2111, a difference display area 2112, and a "Close" button 2161. The difference display area 2112 further includes a "Continue" button 2151 and a "Cancel" button 2152, and the difference between the document to be sent (pre-transmission document) and a registered format registered in advance is displayed in bullet points or the like together with a predetermined message. The example of Fig. 21 shows that the registered content of the number of orders for a predetermined product or commodity registered in the same fax cover sheet as the fax cover sheet used in the pre-transmission document is 1-10 in the most recent month, whereas the number of orders stated in the pre-transmission document is 80. In response to this display content, an operator who plans to send a pre-sent document can choose to continue or stop sending the pre-sent document by operating (pressing or tapping, etc.) either the ``Continue'' button 2151 or the ``Cancel'' button 2152.

[0151] ●Screen display example● As shown in FIG. 22, the display control unit 24 displays a fax pre-transmission screen 2102 on the display 206. The fax pre-transmission screen 2102 includes a pre-transmission document display area 2113, a registered format display area 2114, a difference display area 2115, and a "Close" button 2162. The difference display area 2115 further includes a "Continue" button 2153 and a "Cancel" button 2154, and displays a message indicating that the document to be sent (the document to be sent) is different from the registered format registered in advance. In the example of FIG. 22, a question is asked as to whether or not there is a problem with the document being registered in a fax cover page different from the document to be sent. The operator who is to send the document to be sent can select to continue or stop sending the document to be sent by operating (pressing or tapping, etc.) either the "Continue" button 2153 or the "Cancel" button 2154.

[0152] The meanings of the "Continue" button and the "Cancel" button shown in Figures 21 and 22 may be replaced with the above-mentioned functions. In other words, in the example of Figure 21, when the "Continue" button 2151 is operated while the difference is displayed, it may be set to mean canceling the transmission instead of continuing the transmission. Conversely, when the "Cancel" button 2152 is operated, it may be set to mean continuing the transmission instead of canceling the transmission. Such an extension of the definition of the functions for the various setting buttons can be similarly applied to Figure 22.

[0153] 19, the operation reception unit 22 receives an operation based on the confirmation result by the operator as the right or wrong of the confirmation result (step S87). If the operator judges the result to be OK (step S57; YES), that is, if the operator operates the "Continue" button 2151 or 2153, the transmission / reception unit 21 transmits the document file to the data processing device 3 (step S88). As a result, the transmission / reception unit 31 of the data processing device 3 receives the document file transmitted by the communication device 2. At this time, the document file includes the sender identification information, the sender number, and the body of the fax document.

[0154] After receiving the document file, the storage / reading unit 39 of the data processing device 3 stores and saves the received document in a predetermined area of ​​the storage unit 3000 (step S89).

[0155] On the other hand, if the operator judges the result to be NG (step S57; NO), that is, if the operator operates the "Cancel" button 2152 or 2154, the display control unit 24 displays an abnormality notification on the display 206, and the transmission / reception unit 21 cancels the transmission of the pre-send document (step S90).

[0156] In the communication system according to this embodiment, for example, when the processes of steps S82 and S85 described above are executed, other devices may exist between the communication device 2 and the communication management device 4. In other words, each piece of information (data) transmitted and received between the communication device 2 and the communication management device 4 may be configured to be transmitted and received once via another device. The above-described configuration and processing method are also applicable to other processing steps between the communication device 2 and the communication management device 4.

[0157] [Major Effects of the Second Embodiment] As described above, according to this embodiment, when there is a difference between pre-registered registration data and the received pre-transmission facsimile data, the transmitting / receiving unit 41 of the communication management device 4 transmits the comparison result to the communication device 2 (step S85). Next, the display control unit 24 of the communication device 2 displays on the display 206 a pre-transmission facsimile image related to the received pre-transmission facsimile data, a registration format including the registration data, and information including the difference (step S86). This provides the effect of the first embodiment, and also provides the effect of making it possible to check the facsimile data before transmission, thereby preventing the transmission of facsimile data that may be an erroneous order.

[0158] [Supplementary description of the embodiment] Each function of the above-mentioned embodiment can be realized by one or more processing circuits. Here, the term "processing circuit" in this specification includes a device programmed to execute each function by software, such as a processor implemented by an electronic circuit. This device refers to, for example, a processor, an ASIC (Application Specific Integrated Circuit), a DSP (digital signal processor), an FPGA (field programmable gate array), a SOC (System on a chip), a GPU (Graphics Processing Unit), and a conventional circuit module designed to execute each function described above.

[0159] Furthermore, the text information and various table data converted by using the OCR in the above-mentioned embodiment may be generated by the learning effect of machine learning, and by classifying the data of each associated item by machine learning, it is not necessary to use OCR or tables. Here, machine learning is a technology for making a computer acquire human-like learning ability, and refers to a technology in which a computer autonomously generates an algorithm required for judgment such as data identification from learning data that is previously loaded, and applies this to new data to make predictions. The learning method for machine learning may be any of supervised learning, unsupervised learning, semi-supervised learning, reinforcement learning, and deep learning, and further, the learning method for machine learning may be a combination of these learning methods, and the learning method for machine learning is not limited.

[0160] So far, we have described the received data management system, transmitted data management system, communication management device, communication management method, and program according to one embodiment of the present invention, but the present invention is not limited to the above-described embodiment, and can be modified within the scope of what a person skilled in the art can imagine, such as adding, changing, or deleting other embodiments, and as long as the functions and effects of the present invention are achieved in any form, it is included in the scope of the present invention. [Explanation of symbols]

[0161] 1. Communication Systems 2. Communications equipment 3 Data Processing Device 4 Communication management device 5. Communication terminals 7 Transmission Data Management System 8. Receiving Data Management System 31 Transmitting / receiving unit (an example of a receiving means, an example of a transmitting means) 33 Conversion unit (an example of a conversion means) 34 Display control unit (an example of a display control means) 38 Processing section (an example of a processing means) 3151 Continue button (an example of a means to select whether to continue or not) 3153 Continue button (an example of a means to select whether to continue or not) 3155 Continue button (an example of a means to select whether to continue or not) 3157 Continue button (an example of a means to select whether to continue or not) 3152 Cancel button (an example of a means of selecting whether to continue or not) 3154 Cancel button (an example of a means of selecting whether to continue or not) 3156 Cancel button (an example of a means to select whether to continue or not) 3158 Cancel button (an example of a means to select whether to continue or not) 41 Transmitting / receiving unit (an example of a receiving means, an example of a transmitting means) [Prior art documents] [Patent documents]

[0162] [Patent Document 1] JP 2000-99574 A

Claims

1. A received data management system including a data processing device that receives facsimile data, and a communication management device that manages the facsimile data received by the data processing device, The communication management device includes: a receiving means for receiving the facsimile data transmitted by the data processing device that has received the facsimile data; a transmitting means for transmitting, when a result of comparing an image of the facsimile data received by the receiving means with an image of a predetermined registered format preregistered in the communication management device satisfies a predetermined condition, to the data processing device, difference information indicating that the image of the facsimile data differs from the image of the predetermined registered format; having The data processing device includes: a display control means for displaying on a display means a message indicating that the format of the received facsimile data is different based on the difference information transmitted by the communication management device; having The display control means a predetermined reception format used in facsimile communication is displayed on the display means as the predetermined registration format; displaying, on the display means, any differences that arise in comparing the predetermined receiving format with the image of the facsimile data, and in comparing the predetermined receiving format with each piece of information included in the image of the facsimile data, including the sender number, the address, the name of the person in charge, and the number of orders, as the difference information; A reception data management system comprising:

2. The display control means When the number of received orders is outside a predetermined range of the number of received orders included in the facsimile data received in the predetermined receiving format, a message indicating that the number of received orders is outside the predetermined range is displayed on the display means as the discrepancy information.

2. The received data management system according to claim 1,

3. 3. The reception data management system according to claim 1, The data processing device further comprises: a continuation necessity selection means for selecting whether to continue or stop processing the received facsimile data; a processing means for executing the processing on the facsimile data when continuation of the processing on the facsimile data is selected by the continuation necessity selection means, and for canceling the processing on the facsimile data when cancellation of the processing on the facsimile data is selected, and for making an inquiry to a communication device that has transmitted the facsimile data; A reception data management system comprising:

4. The transmitting means is If the difference information exists, the difference information is transmitted to a communication terminal capable of communicating with the data processing device and the communication management device.

4. The reception data management system according to claim 1, wherein the reception data management system is a data receiving system.

5. A transmission data management system including a communication device that transmits facsimile data to a data processing device, and a communication management device that can communicate with the communication device, The communication management device includes: a receiving means for receiving pre-transmission facsimile data before being transmitted to said data processing device; a transmitting means for transmitting, when a result of comparing an image of the facsimile data received by the receiving means with an image of a predetermined registered format preregistered in the communication management device satisfies a predetermined condition, to the communication device, difference information indicating that the image of the facsimile data differs from the image of the predetermined registered format; having The communication device includes: a display control means for displaying on a display means a message indicating that the format of the received facsimile data is different based on the difference information transmitted by the communication management device; The display control means a predetermined reception format used in facsimile communication is displayed on the display means as the predetermined registration format; displaying, on the display means, any differences that arise in comparing the predetermined receiving format with the image of the facsimile data, and in comparing the predetermined receiving format with each piece of information included in the image of the facsimile data, including the sender number, the address, the name of the person in charge, and the number of orders, as the difference information; A transmission data management system comprising:

6. The display control means and displaying, as the difference information, information on the difference between the predetermined registered format and information on the number of orders included in the pre-transmission facsimile data on the display means.

6. The transmission data management system according to claim 5,

Images