A method and system for solving the archiving of electronic accounting file attachment files

Abstract

The application discloses a kind of methods and systems for solving electronic accounting archives attachment file archiving, comprising: determining the type of electronic accounting archives attachment file needing to be archived, determining the acquisition mode according to the type, and obtaining target attachment file needing to be archived based on the acquisition mode;According to the type of target attachment file, the key field for extracting key information is determined, and the key information is extracted from the target attachment file according to the key field, to obtain the first key information;According to the first key information, the matching of business document or accounting voucher is carried out, to obtain the business document or accounting voucher corresponding to the target attachment file;The target attachment file, corresponding business document or accounting voucher is associated, and the archiving of the target attachment file is completed.The present application can improve the efficiency of enterprise file collection, reduce the situation of file loss, reduce the cost of manual participation and file printing related cost.

Description

Technical Field

[0001] This invention relates to the field of document archiving technology, and more specifically, to a method and system for archiving attachments to electronic accounting records. Background Technology

[0002] Current regulations require that documents generated and existing in electronic form be archived in their original electronic format. Electronic archives that are reliable in origin, follow proper procedures, and meet compliant requirements have the same legal effect as archives in traditional media and can be used as evidence in electronic form.

[0003] Currently, most enterprises and institutions have digitized the generation and circulation of accounting records. However, in the archiving stage, they still use the traditional method of printing out paper documents for archiving. This method no longer meets the requirements of the National Archives Law and related regulations. For enterprises, this increases printing and management costs, and this traditional archiving method also does not conform to the national advocacy of green environmental protection. Among these electronic documents, those generated and circulated internally are relatively easy to archive in electronic form. However, how to conveniently archive and preserve materials obtained from external sources, such as bank receipts, bank acceptance bills, electronic customs payment receipts, and electronic invoices, is an urgent problem that enterprises and institutions need to solve. Furthermore, these external electronic original vouchers are often not available when the business occurs, but only after the accounting vouchers are generated. This necessitates a method to link these externally obtained documents with the corresponding accounting vouchers for archiving. Summary of the Invention

[0004] This invention proposes a method and system for archiving attachments to electronic accounting records, in order to solve the problem of archiving attachments to electronic accounting records.

[0005] To address the aforementioned problems, according to one aspect of the present invention, a method for archiving electronic accounting record attachments is provided, the method comprising:

[0006] Determine the types of electronic accounting record attachments that need to be archived, determine the acquisition method based on the types, and acquire the target attachments that need to be archived based on the acquisition method;

[0007] Based on the type of the target attachment file, determine the key fields for extracting key information, and extract key information from the target attachment file based on the key fields to obtain the first key information;

[0008] Based on the first key information, business documents or accounting vouchers are matched to obtain the business documents or accounting vouchers corresponding to the target attachment file;

[0009] The target attachment file is associated with the obtained business documents or accounting vouchers corresponding to the target attachment file to complete the archiving of the target attachment file.

[0010] Preferably, the process of determining the type of electronic accounting record attachment files to be archived, determining the acquisition method based on the type, and acquiring the target attachment files to be archived based on the acquisition method includes:

[0011] When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document;

[0012] When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document;

[0013] When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document;

[0014] When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

[0015] Preferably, the process of matching business documents or accounting vouchers based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file includes:

[0016] When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt.

[0017] When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice.

[0018] When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill.

[0019] When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

[0020] Preferably, the method further includes:

[0021] When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

[0022] Preferably, the method further includes:

[0023] When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

[0024] According to another aspect of the present invention, a system for resolving the archiving of electronic accounting record attachments is provided, the system comprising:

[0025] The target attachment file acquisition unit is used to determine the type of electronic accounting archive attachment file that needs to be archived, determine the acquisition method according to the type, and acquire the target attachment file that needs to be archived based on the acquisition method.

[0026] The first key information acquisition unit is used to determine the key fields for extracting key information based on the type of the target attachment file, and to extract the key information from the target attachment file based on the key fields to obtain the first key information;

[0027] The business document acquisition unit is used to match business documents or accounting vouchers based on the first key information and acquire the business documents or accounting vouchers corresponding to the target attachment file.

[0028] The archiving unit is used to associate the target attachment file with the obtained business documents or accounting vouchers corresponding to the target attachment file, thereby completing the archiving of the target attachment file.

[0029] Preferably, the target attachment file acquisition unit determines the type of electronic accounting record attachment file to be archived, determines the acquisition method according to the type, and acquires the target attachment file to be archived based on the acquisition method, including:

[0030] When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document;

[0031] When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document;

[0032] When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document;

[0033] When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

[0034] Preferably, the archiving unit matches business documents or accounting vouchers based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file, including:

[0035] When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt.

[0036] When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice.

[0037] When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill.

[0038] When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

[0039] Preferably, the target attachment file acquisition unit further includes:

[0040] When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

[0041] Preferably, the target attachment file acquisition unit further includes:

[0042] When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

[0043] This invention provides a method and system for archiving electronic accounting archive attachments. By connecting to external systems or manually acquiring electronic files, analyzing their different characteristics, and extracting key information from each file, the system correlates and matches this information with corresponding information on business documents. This solves the problems of inability to archive and low archiving efficiency, improving the efficiency of document collection for enterprises, reducing missing documents, and ensuring more complete archive data. Simultaneously, the electronic management process significantly reduces the workload of financial personnel, improves work efficiency, and reduces manual intervention costs and document printing costs, thereby improving enterprise efficiency. Attached Figure Description

[0044] Exemplary embodiments of the present invention can be more fully understood by referring to the following figures:

[0045] Figure 1 A flowchart of a method 100 for archiving electronic accounting archive attachments according to an embodiment of the present invention;

[0046] Figure 2 This is a schematic diagram of the structure of a system 200 for solving the archiving of electronic accounting archive attachments according to an embodiment of the present invention. Detailed Implementation

[0047] Exemplary embodiments of the invention will now be described with reference to the accompanying drawings. However, the invention may be embodied in many different forms and is not limited to the embodiments described herein. These embodiments are provided to fully and completely disclose the invention and to fully convey its scope to those skilled in the art. The terminology used in the exemplary embodiments illustrated in the drawings is not intended to limit the invention. In the drawings, the same units / elements are referred to by the same reference numerals.

[0048] Unless otherwise stated, the terms used herein (including technical terms) have their common meaning as understood by one of ordinary skill in the art. Furthermore, it is understood that terms defined in commonly used dictionaries should be understood to have a meaning consistent with the context of their relevant field, and not to be interpreted as having an idealized or overly formal meaning.

[0049] Figure 1This is a flowchart of a method 100 for archiving electronic accounting archive attachments according to an embodiment of the present invention. Figure 1 As shown, the method 100 for archiving electronic accounting archive attachments provided by the embodiment of the present invention starts from step 101. In step 101, the type of electronic accounting archive attachments that need to be archived is determined, the acquisition method is determined according to the type, and the target attachments that need to be archived are acquired based on the acquisition method.

[0050] Preferably, the process involves determining the type of electronic accounting record attachments to be archived, determining the acquisition method based on the type, and acquiring the target attachments to be archived based on the acquisition method, including:

[0051] When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document;

[0052] When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document;

[0053] When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document;

[0054] When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

[0055] Preferably, the method further includes:

[0056] When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

[0057] Preferably, the method further includes:

[0058] When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

[0059] In step 102, the key fields for extracting key information are determined according to the type of the target attachment file, and the key information is extracted from the target attachment file according to the key fields to obtain the first key information.

[0060] In step 103, business documents or accounting vouchers are matched based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file.

[0061] In step 104, the target attachment file and the business documents or accounting vouchers corresponding to the target attachment file are associated to complete the archiving of the target attachment file.

[0062] Preferably, the process of matching business documents or accounting vouchers based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file includes:

[0063] When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt.

[0064] When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice.

[0065] When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill.

[0066] When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

[0067] In this invention, the archiving of attachment documents mainly includes: matching and archiving of bank receipts, matching and archiving of electronic invoices, matching and archiving of bank acceptance bills, and matching and archiving of customs electronic payment slips. Specifically, the four archiving schemes for attachment documents include:

[0068] Bank statement matching and archiving solution

[0069] (1) The enterprise financial accounting system is connected to the bank's cash management system (CBS). That is, after the payment transaction is completed, the bank payment receipt file is obtained in real time (near real time) through the CBS system interface and associated with the payment transaction documents. The payment documents and bank receipts are collected and archived in a timely manner.

[0070] (2) For bank receipts for payment, after batch acquisition of PDF files by connecting with the bank funds management system (CBS), the payer's name, payment amount, and payment time in the PDF file are read and matched with the relevant fields on the payment voucher to automatically complete the association between the voucher and the bank receipt. The voucher and the bank receipt are archived together.

[0071] (3) If an enterprise cannot connect with the bank's cash management system (CBS), it can manually download electronic bank statement files in batches from the bank on a regular basis, name them with the unique voucher number (or a combination number, such as the record number-year-month-voucher number), and archive the bank statement files with the vouchers in the electronic accounting archive system or ERP and other information systems.

[0072] Electronic Invoice Matching and Archiving Solution

[0073] (1) For expense reimbursement electronic invoices, business personnel submit invoices in the invoice collection system, such as the invoice pool system, reimbursement system, etc. After the reimbursement process is completed and the accounting is approved, the relevant systems collect electronic invoices, reimbursement forms and accounting voucher data for centralized archiving.

[0074] (2) For electronic invoices for purchases, electronic invoice files are collected regularly and centrally. In the ERP system or archive system, each invoice file is identified to obtain the structured information on the invoice, including the seller's name, seller's tax number, amount, invoice date or (invoice code, invoice number). This information is then compared and matched with the relevant information on the payment documents, and the electronic invoice files are linked and archived with the documents.

[0075] (3) For enterprise sales electronic invoices, the enterprise ERP system is connected to the invoicing system. The ERP system submits the invoicing application, and after the invoicing system issues the invoice, it returns the electronic invoice template file to the ERP system. The association between the invoicing application form and the electronic invoice is completed in the ERP system and centrally archived. When the enterprise ERP system cannot be connected to the invoicing system, all the enterprise's sales invoices are manually uploaded to the ERP system or electronic archive system. The system then identifies the electronic invoice files one by one, obtains the structured information on the invoice, including the seller's name, seller's tax number, amount, invoicing time or (invoice code, invoice number), and compares and matches it with the relevant information on the invoice application form or receipt, and then associates and archives the electronic invoice files with the documents.

[0076] Bank acceptance bill matching and filing scheme

[0077] (1) Connect with the relevant systems of the bank to obtain electronic documents of bank acceptance bills and other negotiable instruments, extract the bill number information from the documents, use this bill number information to associate and match with the bill number on the documents in the enterprise ERP, and archive them centrally.

[0078] (2) Unable to connect with the bank's relevant system, the electronic files of bank acceptance bills and other negotiable instruments are downloaded from the bank's system on a regular basis, and the negotiable instrument files are uploaded to the ERP system or electronic archive system. The bill number information is obtained from the file name, and this bill number information is used to associate and match with the bill number on the document, and then archived in a centralized manner.

[0079] Customs electronic payment receipt matching and archiving solution

[0080] (1) Connect with the relevant customs system to obtain the electronic payment slip, extract the ticket number information from the file, and use this ticket number information to match the ticket number on the document in the enterprise ERP and archive it centrally.

[0081] (2) Since it is impossible to connect with the relevant customs system, the electronic payment slips are downloaded from the customs system on a regular basis and uploaded to the ERP system or electronic archive system. The ticket number information is obtained from the file name and matched with the ticket number on the document. The documents are then archived in a centralized manner.

[0082] Since original documents such as bank receipts, electronic invoices, and bank acceptance drafts are obtained from external sources, the timing, methods, and procedures for acquisition vary. According to the latest laws and regulations, the original electronic files should be preserved during archiving. Therefore, this invention obtains electronic files through external systems or manual methods, analyzes the different characteristics of the files, extracts different key information from each file, and correlates and matches it with corresponding information on business documents, thus solving the problems of inability to archive and low archiving efficiency.

[0083] The method of this invention provides a way to obtain various original vouchers from external systems, which meets the requirements of national archives laws and regulations, and realizes a complete closed-loop management of archives from collection to utilization and destruction. By obtaining original vouchers from external systems, the efficiency of enterprises in collecting documents can be improved, the situation of missing documents can be reduced, and the completeness of archive data can be ensured. At the same time, the electronic management process greatly reduces the workload of financial personnel, improves work efficiency, reduces the cost of manual participation and document printing, thereby improving enterprise benefits.

[0084] Figure 2 This is a schematic diagram of the structure of a system 200 for archiving electronic accounting archive attachments according to an embodiment of the present invention. Figure 2 As shown, the system 200 provided by the implementer of the present invention for solving the archiving of electronic accounting archive attachments includes: a target attachment document acquisition unit 201, a first key information acquisition unit 202, a business document acquisition unit 203, and an archiving unit 204.

[0085] Preferably, the target attachment file acquisition unit 201 is used to determine the type of electronic accounting archive attachment file that needs to be archived, determine the acquisition method according to the type, and acquire the target attachment file that needs to be archived based on the acquisition method.

[0086] Preferably, the target attachment file acquisition unit 201 determines the type of electronic accounting archive attachment file to be archived, determines the acquisition method according to the type, and acquires the target attachment file to be archived based on the acquisition method, including:

[0087] When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document;

[0088] When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document;

[0089] When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document;

[0090] When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

[0091] Preferably, the target attachment file acquisition unit 201 further includes:

[0092] When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

[0093] Preferably, the target attachment file acquisition unit further includes:

[0094] When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

[0095] Preferably, the first key information acquisition unit 202 is used to determine the key fields for extracting key information according to the type of the target attachment file, and to extract the key information from the target attachment file according to the key fields to obtain the first key information.

[0096] Preferably, the business document acquisition unit 203 is used to match business documents or accounting vouchers based on the first key information to acquire the business document or accounting voucher corresponding to the target attachment file.

[0097] Preferably, the archiving unit 204 is used to associate the target attachment file with the obtained business documents or accounting vouchers corresponding to the target attachment file to complete the archiving of the target attachment file.

[0098] Preferably, the archiving unit 204 matches business documents or accounting vouchers based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file, including:

[0099] When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt.

[0100] When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice.

[0101] When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill.

[0102] When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

[0103] The system 200 for archiving electronic accounting archive attachments according to an embodiment of the present invention corresponds to the method 100 for archiving electronic accounting archive attachments according to another embodiment of the present invention, and will not be described again here.

[0104] The invention has been described with reference to a few embodiments. However, as will be known to those skilled in the art, and as defined in the appended claims, other embodiments besides those disclosed above fall equivalently within the scope of the invention.

[0105] Generally, all terms used in the claims are to be interpreted according to their ordinary meaning in the art, unless otherwise expressly defined herein. All references to “a / the / the [device, component, etc.]” ​​are openly interpreted as at least one instance of said device, component, etc., unless otherwise expressly stated. The steps of any method disclosed herein need not be performed in the exact order disclosed unless explicitly stated otherwise.

[0106] Those skilled in the art will understand that embodiments of this application can be provided as methods, systems, or computer program products. Therefore, this application can take the form of a completely hardware embodiment, a completely software embodiment, or an embodiment combining software and hardware aspects. Furthermore, this application can take the form of a computer program product embodied on one or more computer-usable storage media (including but not limited to disk storage, CD-ROM, optical storage, etc.) containing computer-usable program code.

[0107] This application is described with reference to flowchart illustrations and / or block diagrams of methods, apparatus (systems), and computer program products according to embodiments of this application. It will be understood that each block of the flowchart illustrations and / or block diagrams, and combinations of blocks in the flowchart illustrations and / or block diagrams, can be implemented by computer program instructions. These computer program instructions can be provided to a processor of a general-purpose computer, special-purpose computer, embedded processor, or other programmable data processing apparatus to produce a machine, such that the instructions, which execute via the processor of the computer or other programmable data processing apparatus, generate instructions for implementing the flowchart... Figure 1 One or more processes and / or boxes Figure 1 A device that provides the functions specified in one or more boxes.

[0108] These computer program instructions may also be stored in a computer-readable storage medium that can direct a computer or other programmable data processing device to function in a particular manner, such that the instructions stored in the computer-readable storage medium produce an article of manufacture including instruction means, which are implemented in a process Figure 1 One or more processes and / or boxes Figure 1 The function specified in one or more boxes.

[0109] These computer program instructions may also be loaded onto a computer or other programmable data processing equipment to cause a series of operational steps to be performed on the computer or other programmable equipment to produce a computer-implemented process, thereby providing instructions that execute on the computer or other programmable equipment for implementing the process. Figure 1 One or more processes and / or boxes Figure 1 The steps of the function specified in one or more boxes.

[0110] Finally, it should be noted that the above embodiments are only used to illustrate the technical solutions of the present invention and not to limit it. Although the present invention has been described in detail with reference to the above embodiments, those skilled in the art should understand that modifications or equivalent substitutions can still be made to the specific implementation of the present invention. Any modifications or equivalent substitutions that do not depart from the spirit and scope of the present invention should be covered within the scope of protection of the claims of the present invention.

Claims

1. A method for archiving attachments to electronic accounting records, characterized in that, The method includes: Determine the types of electronic accounting record attachments that need to be archived, determine the acquisition method based on the types, and acquire the target attachments that need to be archived based on the acquisition method; Based on the type of the target attachment file, determine the key fields for extracting key information, and extract key information from the target attachment file based on the key fields to obtain the first key information; Based on the first key information, business documents or accounting vouchers are matched to obtain the business documents or accounting vouchers corresponding to the target attachment file; Associate the target attachment file with the obtained business documents or accounting vouchers corresponding to the target attachment file to complete the archiving of the target attachment file; The step of matching business documents or accounting vouchers based on the first key information to obtain the business documents or accounting vouchers corresponding to the target attachment file includes: When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt. When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice. When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill. When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

2. The method according to claim 1, characterized in that, The process of determining the type of electronic accounting record attachment files that need to be archived, determining the acquisition method based on the type, and acquiring the target attachment files that need to be archived based on the acquisition method includes: When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document; When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document; When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document; When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

3. The method according to claim 1, characterized in that, The method further includes: When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

4. The method according to claim 3, characterized in that, The method further includes: When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

5. A system for archiving attachments to electronic accounting records, characterized in that, The system includes: The target attachment file acquisition unit is used to determine the type of electronic accounting archive attachment file that needs to be archived, determine the acquisition method according to the type, and acquire the target attachment file that needs to be archived based on the acquisition method. The first key information acquisition unit is used to determine the key fields for extracting key information based on the type of the target attachment file, and to extract the key information from the target attachment file based on the key fields to obtain the first key information; The business document acquisition unit is used to match business documents or accounting vouchers based on the first key information and acquire the business documents or accounting vouchers corresponding to the target attachment file. The archiving unit is used to associate the target attachment file with the business documents or accounting vouchers obtained corresponding to the target attachment file, thereby completing the archiving of the target attachment file; The archiving unit, based on the first key information, matches business documents or accounting vouchers to obtain the business documents or accounting vouchers corresponding to the target attachment file, including: When the type of the attached document is a bank receipt, the payment document is obtained according to the business number in the bank payment receipt document, and / or the payment voucher is determined according to the payer's name, payment amount and payment time in the bank receipt. When the attached document is an electronic invoice, the reimbursement form and accounting voucher data are obtained based on the reimbursement electronic invoice, the payment document is obtained from the enterprise ERP system or archive system based on the information on the purchase electronic invoice, and / or the invoice application form is obtained from the enterprise ERP system based on the information on the enterprise sales electronic invoice. When the attached document is a bank acceptance bill, the corresponding bill is obtained from the enterprise ERP system based on the bill number information in the bank acceptance bill. When the attached document is a customs electronic payment voucher, the corresponding invoice is retrieved from the enterprise ERP system based on the invoice number information of the customs electronic payment voucher.

6. The system according to claim 5, characterized in that, The target attachment file acquisition unit determines the type of electronic accounting archive attachment file to be archived, determines the acquisition method based on the type, and acquires the target attachment file to be archived based on the acquisition method, including: When the type of the attached document is a bank receipt, the enterprise's financial accounting system connects with the bank's fund management system to obtain the bank payment receipt document in real time or obtain the bank collection receipt for the collection in batches after the payment transaction is completed, and use the bank payment receipt document or bank collection receipt as the target attached document; When the type of the attached document is an electronic invoice, the electronic invoice for expense reimbursement, electronic invoice for purchase, and / or electronic invoice for enterprise sales are obtained through the enterprise ERP system as the target attached document; When the type of the attached document is a bank acceptance bill, it is connected to the relevant bank system to obtain the bank acceptance bill as the target attached document; When the type of the attached document is a customs electronic payment voucher, it is connected to the relevant customs system to obtain the electronic payment voucher as the target attached document.

7. The system according to claim 5, characterized in that, The target attachment file acquisition unit further includes: When enterprises are unable to connect with the bank's fund management system, invoicing system, bank-related systems, or customs-related systems, they can manually upload bank receipts, electronic invoices, bank acceptance bills, or customs electronic payment documents to obtain the target attachment files.

8. The system according to claim 7, characterized in that, The target attachment file acquisition unit further includes: When bank receipts are obtained manually, the file is named using the unique voucher number; the format of the unique voucher number is: record number-month-year-voucher number.

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