Archive management method, device, system, electronic equipment and computer storage medium

Abstract

Embodiments of the present application provide an archive management method, device, system, electronic equipment and computer storage medium, wherein the method comprises: receiving at least one file to be archived through a first data interface, wherein the at least one file to be archived comprises at least one file format; sending the at least one file to be archived to a format conversion module, and converting each file to be archived into a standard archived file in OFD format through the format conversion module; obtaining each standard archived file converted by the format conversion module; packaging each standard archived file into an xml archive file in xml format; and calling a second data interface to send the xml archive file to an archive management module. Embodiments of the present application can realize format conversion of the file to be archived, packaging of each standard archived file, and sending of the xml archive file, without the need for multiple manual interventions, thereby saving labor and avoiding human errors.

Description

Technical Field

[0001] This application relates to the field of data processing technology, and more specifically, to a method, apparatus, system, electronic device, and computer storage medium for managing records. Background Technology

[0002] Archives are historical records directly created by people in various social activities. They are important information resources and historical and cultural materials, and archive management plays a fundamental role in social activities. With the development of computer technology, the demand for information-based archive management is increasing, and using electronic archives for archive management has become a development trend.

[0003] Existing electronic records management systems can receive archived data and generate file covers, file directories, and personnel cards based on settings. However, the existing archiving model has some shortcomings. The archiving process is relatively rough, and too much manual intervention is required during the organization and transfer of records, which is prone to errors. Summary of the Invention

[0004] In view of this, embodiments of this application provide a file management method, apparatus, system, electronic device, and computer storage medium to at least partially solve the above-mentioned problems.

[0005] According to a first aspect of the embodiments of this application, a file management method is provided, comprising: receiving at least one file to be archived through a first data interface, wherein the at least one file to be archived includes at least one file format; sending the at least one file to be archived to a format conversion module, wherein the format conversion module converts each file to be archived into a standard archive file in OFD format; obtaining each of the standard archive files converted by the format conversion module; encapsulating each of the standard archive files into an XML archive file in XML format; and calling a second data interface to send the XML archive file to a file management module.

[0006] Optionally, in any embodiment of this application, before encapsulating each of the standard archive files into an XML archive file in XML format, the method further includes at least one of the following: performing file classification processing on the files to be archived; performing file merging processing on the files to be archived; performing file renaming processing on the standard archive files; and performing data backup processing on the standard archive files.

[0007] Optionally, in any embodiment of this application, the step of calling the second data interface to send the XML archive file to the archive management module includes: generating archive batch information corresponding to the XML archive file; calling the second data interface to send the archive batch information to the archive management module; after receiving a first confirmation message from the archive management module, generating a transfer list corresponding to the XML archive file, wherein the transfer list is used to identify each of the standard archive files; calling the second data interface to send the transfer list to the archive management module; after receiving a second confirmation message from the archive management module, calling the second data interface to send the XML archive file to the archive management module; and receiving a third confirmation message from the archive management module, wherein the third confirmation message is used to indicate that the XML archive file has been successfully archived.

[0008] Optionally, in any embodiment of this application, generating the handover list corresponding to the XML archive file includes: generating a first list file in PDF format, wherein the first list file is used to identify each of the standard archive files; sending the first list file to the format conversion module, and converting the first list file into a second list file in OFD format through the format conversion module; inserting an electronic seal into the second list file to generate the handover list, wherein the electronic seal is the authentication identifier of the user to whom the at least one file to be archived belongs.

[0009] Optionally, in any embodiment of this application, the file management method further includes: receiving a file preview request; obtaining an OFD format file to be previewed according to the file preview request; and previewing the OFD format file.

[0010] According to a second aspect of the embodiments of this application, an archive management device is provided, comprising: a receiving module for receiving at least one file to be archived, wherein the at least one file to be archived includes at least one file format; a sending module for sending the at least one file to be archived to a format conversion module; an acquiring module for acquiring a standard archive file in OFD format converted by the format conversion module based on each file to be archived; an encapsulation module for encapsulating each of the standard archive files into an XML archive file in XML format; and an archiving module for calling a second data interface to send the XML archive file to an archive management module.

[0011] According to a third aspect of the embodiments of this application, a file management system is provided, comprising: a format conversion module and a file management device provided in the second aspect; the format conversion module is configured to receive at least one file to be archived from the file management device, convert each file to be archived into a standard archive file in OFD format, and send each standard archive file to the file management device.

[0012] Optionally, in any embodiment of this application, the format conversion module is used to receive a first list file from the file management device, convert the first list file into a second list file in OFD format, and send the second list file to the file management device.

[0013] According to a fourth aspect of the present application, an electronic device is provided, comprising: a processor, a memory, a communication interface, and a communication bus, wherein the processor, the memory, and the communication interface communicate with each other via the communication bus; the memory is used to store at least one executable instruction, wherein the executable instruction causes the processor to perform an operation corresponding to any of the above methods.

[0014] According to a fifth aspect of the embodiments of this application, a computer storage medium is provided, wherein a computer program is stored on the storage medium, and the program, when executed by a processor, implements any of the above-described methods.

[0015] In this embodiment, by uniformly converting the files to be archived into OFD format, the difficulty in reading files caused by inconsistent file formats can be solved. Furthermore, uniform conversion to OFD format facilitates the insertion of electronic signatures, electronic seals, and other credentials into the archive files to ensure their authenticity and integrity. Encapsulating each of the standard archive files into XML archive files makes the XML archive files easy to read and write in any application, facilitating their sending and storage. In addition to receiving and sending archive files, this embodiment also performs format conversion processing of the files to be archived and XML archive file encapsulation processing, providing more detailed processing of the archive files and reducing manual operations. Moreover, the format conversion of the files to be archived, the encapsulation of each standard archive file, and the sending of XML archive files can all be performed automatically by the computer without excessive manual intervention, saving manpower and avoiding human error. Attached Figure Description

[0016] To more clearly illustrate the technical solutions in the embodiments of this application or the prior art, the drawings used in the description of the embodiments or the prior art will be briefly introduced below. Obviously, the drawings described below are only some embodiments recorded in the embodiments of this application. For those skilled in the art, other drawings can be obtained based on these drawings.

[0017] Figure 1 This is a flowchart of a file management method according to an embodiment of this application;

[0018] Figure 2 This is a schematic diagram of a file management device according to an embodiment of this application;

[0019] Figure 3 This is a schematic diagram of a file management system according to an embodiment of this application;

[0020] Figure 4 This is a schematic diagram of the structure of an electronic device according to an embodiment of this application. Detailed Implementation

[0021] To enable those skilled in the art to better understand the technical solutions in the embodiments of this application, the technical solutions in the embodiments of this application will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of this application, and not all embodiments. Based on the embodiments of this application, all other embodiments obtained by those skilled in the art should fall within the protection scope of the embodiments of this application.

[0022] This invention aims to at least solve one of the technical problems existing in the prior art. To this end, this application provides a file management method to at least partially solve this problem. The file management method provided in this application receives at least one file to be archived through a first data interface, and uses a format conversion module to convert multiple files to be archived into standard archive files in OFD (OpenFixed-layout Document) format. Then, a file archiving module encapsulates each standard archive file into an XML file in XML format, and finally, a file transfer module sends the XML file to the file management module.

[0023] Compared to existing archiving management systems, the archiving management system provided in this application embodiment can automatically receive files to be archived, and convert and encapsulate them in a format, reducing unnecessary manual operations and avoiding errors that are prone to occur in manual operations.

[0024] The embodiments described with reference to the accompanying drawings are exemplary, and the embodiments of this application are described in detail below.

[0025] like Figure 1 As shown, the file management method provided in the embodiments of this application includes:

[0026] S101: Receive at least one file to be archived through a first data interface, wherein the at least one file to be archived includes at least one file format.

[0027] The first data interface can be directly connected to the information system of the user to whom the files to be archived belong. It can receive multiple files at once or in multiple batches; this application does not limit this. The first data interface can be a broad network interface, including: LAN interface, WAN interface, wireless network interface, and telecommunications network interface. It can also be other types of data interfaces, such as: USB (Universal Serial Bus) interface, parallel port, HDMI (High-Definition Multimedia Interface) interface, software interface, bus interface, or other circuits. The users of the files to be archived are generally enterprises, government agencies, social organizations, and other institutions that need to archive documents. The formats of the files to be archived generally include PDF, GIF, and DOC formats.

[0028] S102: Send at least one file to be archived to the format conversion module, and convert each file to be archived into a standard archive file in OFD format.

[0029] The format conversion module includes system units or programs with OFD conversion and viewing functions. OFD format is a national standard for document format in my country and is an independent format developed by China. Its use can solve the dilemma of inconsistent electronic document formats among various departments, and can facilitate the storage, reading and editing of electronic documents. Moreover, OFD format was independently developed by my country, which can avoid human-caused loopholes or backdoors and has a high level of security.

[0030] S103: Obtain the standard archive files converted by the format conversion module.

[0031] After the format conversion module converts the file to be archived into a standard archive file in OFD format, the standard archive file is obtained from the format conversion module.

[0032] S104: Encapsulate each standard archive file into an XML archive file in XML format.

[0033] When encapsulating standard archive files, all standard archive files can be encapsulated together into a single XML archive file, or each standard archive file can be encapsulated into multiple XML archive files. Optionally, after encapsulating each standard archive file into an XML archive file, its summary information can also be marked in the XML archive file. The summary information may include the number of standard archive files in the XML archive file, the business name, business number, business category, business handling department, business handling time, etc. of each standard archive file.

[0034] S105: Call the second data interface to send the XML archive file to the archive management module.

[0035] By calling the second data interface, XML archive files can be sent to the archive management module. The second data interface can be a broad network interface, including: LAN interface, WAN interface, wireless network interface, and telecommunications network interface. It can also be other types of data interfaces, such as: USB (Universal Serial Bus) interface, parallel port, HDMI (High-Definition Multimedia Interface) interface, software interface, bus interface, or other circuits. The archive management module can be used by information systems of institutions such as archives rooms, archives, libraries, or talent centers for archive storage and further management.

[0036] In this embodiment, by uniformly converting the files to be archived into OFD format, the difficulty in reading files caused by inconsistent file formats can be resolved. Each standard archive file is encapsulated into an XML archive file, eliminating the need for manual compression of each standard archive file. Furthermore, in addition to receiving and sending archive files, this embodiment also performs format conversion of the files to be archived and encapsulation of XML archive files, providing more detailed processing of the archive files and reducing manual operations. Moreover, the format conversion of the files to be archived, the encapsulation of each standard archive file, and the sending of the XML archive files can all be performed automatically by the computer, requiring minimal manual intervention and saving manpower while avoiding human error.

[0037] As a feasible implementation of this application, before encapsulating each standard archive file into an XML archive file in XML format, the archive management method further includes at least one of the following: classifying the files to be archived; merging the files to be archived; renaming the standard archive files; and backing up the standard archive files. This application does not limit the order of these processes.

[0038] In some alternative embodiments, the following operations may be performed before encapsulating each standard archive file into an XML archive file in XML format:

[0039] The received files to be archived are categorized to obtain individual first archive files. The categorization can be based on conventional criteria, such as the business department or category within the files, or it can be categorized by user-defined criteria.

[0040] Each first archive file is sent to the format conversion module, which merges files belonging to the same business from the first archive files into a second archive file, and converts each second archive file into a standard OFD format archive file.

[0041] Obtain the standard archive files converted by the format conversion module;

[0042] Rename each standard archive file. Specifically, the renaming can adopt the naming rule of "business category + business number" to highlight the content of the standard archive file, or other appropriate naming rules can be used.

[0043] The renamed standard archive files are backed up by storing them on a storage device, which can be local or cloud-based. Specifically, the storage device may include high-speed RAM and non-volatile memory, such as at least one disk drive. After the backup is complete, the storage path of the backed-up renamed standard archive files can be annotated as a summary in the XML archive file above.

[0044] Through the above process, this embodiment of the application can perform more detailed processing on the files to be archived. Classifying the received files to be archived makes the standard archive files in the XML archive file clearly categorized, facilitating classified archiving. Merging files belonging to the same business from various first archive files into a single second archive file ensures the integrity of each standard archive file in the XML archive file, avoiding data errors and omissions. Renaming each standard archive file using a naming rule of "business category + business number" clearly and concisely indicates the business scope of each standard archive file. Storing the renamed standard archive files on a storage device for backup adds an extra layer of protection to prevent data loss. All of the above processes reduce the workload of manual processing and improve the efficiency of file management.

[0045] In some embodiments of this application, calling the second data interface to send the XML archive file to the archive management module includes:

[0046] Generate batch information for the corresponding XML archive files; the batch information can be calculated based on the number of XML archive files transferred within a period of time such as one year or one month, to determine the batch of the XML archive files transferred this time.

[0047] Call the second data interface to send batch file information to the file management module;

[0048] After receiving the first confirmation message from the archive management module, a transfer list corresponding to the XML archive file is generated. The first confirmation message is used to indicate that the archive management module agrees to accept the batch of XML archive files, and the transfer list is used to identify each standard archive file to show the items and quantity of standard archive files in the XML archive file.

[0049] Call the second data interface to send the handover list to the file management module;

[0050] After receiving the second confirmation information from the archive management module, the second data interface is called to send an XML archive file to the archive management module. The second confirmation information is used to instruct the archive management module to confirm receipt of the standard archive file to be transferred.

[0051] Receive a third confirmation message from the archive management module, which indicates that the XML archive file has been successfully archived.

[0052] The file management method provided in this application can perform multi-level confirmation of the XML file transferred to the file management module through a three-stage confirmation process, which can avoid errors or omissions in the XML file.

[0053] In some embodiments of this application, when generating the transfer list corresponding to the XML archive file, a first list file in PDF format can be generated first, whereby the first list file is used to identify each standard archive file; the first list file is then sent to a format conversion module, which converts it into a second list file in OFD format; an electronic seal is inserted into the second list file to generate the transfer list, wherein the electronic seal is an authentication identifier for at least one user to whom the archived file belongs. The electronic seal inserted into the second list file can serve as proof of archive transfer, demonstrating the authenticity and usability of the file.

[0054] In some embodiments of this application, the file management method provided in this application further includes: receiving a file preview request, which is received through a first data interface or a second data interface, i.e., the preview request may come from the user to whom the file to be archived belongs, or it may come from the file management module; obtaining an OFD format file to be previewed according to the file preview request, wherein the OFD format file may be an OFD format file being archived, an OFD format file stored in the file management module, or other OFD format files unrelated to archiving; then calling a format conversion module to parse the obtained OFD format file, and previewing the OFD format file through the preview interface of the format conversion module, the preview interface providing an OFD format file display interface. Through the file management method provided in this application, the content of the OFD format file can be viewed, thereby obtaining information from the OFD format file.

[0055] According to a second aspect of this application, this application provides a file management device, such as... Figure 2 As shown, the file management device 210 includes: a receiving module 211, a sending module 212, an acquisition module 213, a packaging module 214, and an archiving module 215.

[0056] The receiving module 211 is used to receive at least one file to be archived, wherein the at least one file to be archived includes at least one file format; the sending module 212 is used to send at least one file to be archived to the format conversion module 220; the obtaining module 213 is used to obtain the standard archive file in OFD format converted by the format conversion module 220 based on each file to be archived; the encapsulation module 214 is used to encapsulate each standard archive file into an XML archive file in XML format; and the archiving module 215 is used to call the second data interface to send the XML archive file to the archive management module 230.

[0057] In this embodiment, the acquisition module 213 can acquire standard archive files in OFD format converted from each file to be archived, facilitating the insertion of electronic signatures, electronic seals, and other credentials into the standard archive files to ensure their authenticity and integrity. The encapsulation module 214 encapsulates each standard archive file into an XML archive file, making the XML archive file easily readable and writable in any application, and facilitating its sending and storage. Furthermore, the operations performed by each module can be automatically executed by the computer, requiring minimal manual intervention, thus saving manpower and avoiding human error.

[0058] It should be noted that the file management device provided in this application embodiment is based on the same inventive concept as the aforementioned file management method embodiment. The specific implementation process can be found in the description in the aforementioned file management method embodiment, and will not be repeated here.

[0059] According to a third aspect of this application, this application provides a file management system, referring to... Figure 3 The system includes: a file management device 210 and a format conversion module 220, which are part of the second aspect of this application.

[0060] The format conversion module 220 receives at least one file to be archived from the archive management device, converts each file to a standard OFD format archive file, and sends each standard archive file to the archive management device 210. The archive management system 200 provided in this embodiment includes the aforementioned archive management device 210, achieving the same effects as the archive management device 210. Furthermore, by converting each file to be archived into a standard OFD format archive file, the format of each file to be archived can be standardized, thus solving the problem of file reading difficulties caused by inconsistent file formats.

[0061] In some optional embodiments, the format conversion module 220 is further configured to receive a first list file from the record management device 210, convert the first list file into a second list file in OFD format, and send the second list file to the record management device 210. It is evident that the format conversion module can obtain a second list file with the same format as the standard archive file (OFD format) in the XML record file, thus meeting the requirement of unified file format and facilitating record management.

[0062] According to a fourth aspect of this application, this application provides an electronic device. Figure 4 This is a schematic diagram of the structure of the electronic device. The specific embodiments of this application do not limit the specific implementation of the electronic device.

[0063] like Figure 4 As shown, the electronic device 400 may include: a processor 402, a communications interface 404, a memory 402, and a communications bus 408.

[0064] in:

[0065] The processor 402, communication interface 404, and memory 406 communicate with each other via communication bus 408.

[0066] Communication interface 404 is used to communicate with other electronic devices or servers.

[0067] The processor 402 is used to execute program 410, specifically the relevant steps in the above method embodiments.

[0068] Specifically, program 410 may include program code that includes computer operation instructions.

[0069] Processor 402 may be a CPU, an application-specific integrated circuit (ASIC), or one or more integrated circuits configured to implement the embodiments of this application. The smart device may include one or more processors of the same type, such as one or more CPUs; or it may include processors of different types, such as one or more CPUs and one or more ASICs.

[0070] Memory 406 is used to store program 410. Memory 406 may include high-speed RAM memory, and may also include non-volatile memory, such as at least one disk storage device.

[0071] Specifically, program 410 can be used to cause processor 402 to perform the operation corresponding to the method described in any of the foregoing multiple method embodiments.

[0072] The specific implementation of each step in procedure 410 can be found in the corresponding descriptions of the steps and modules in the above method embodiments, and has corresponding beneficial effects, which will not be repeated here. Those skilled in the art will clearly understand that, for the sake of convenience and brevity, the specific working process of the devices and modules described above can be referred to the corresponding process descriptions in the foregoing method embodiments, and will not be repeated here.

[0073] According to a fifth aspect of this application, a computer storage medium is provided that stores a computer program thereon, which, when executed by a processor, implements the operation corresponding to any of the methods in the above-described plurality of method embodiments.

[0074] It should be noted that, depending on the implementation needs, the various components / steps described in the embodiments of this application can be broken down into more components / steps, or two or more components / steps or parts of the operation of components / steps can be combined into new components / steps to achieve the purpose of the embodiments of this application.

[0075] Those skilled in the art will recognize that the units and method steps of the various examples described in conjunction with the embodiments disclosed herein can be implemented in electronic hardware, or a combination of computer software and electronic hardware. Whether these functions are implemented in hardware or software depends on the specific application and design constraints of the technical solution. Those skilled in the art can use different methods to implement the described functions for each specific application, but such implementation should not be considered beyond the scope of the embodiments of this application.

[0076] The above embodiments are only used to illustrate the embodiments of this application, and are not intended to limit the embodiments of this application. Those skilled in the art can make various changes and modifications without departing from the spirit and scope of the embodiments of this application. Therefore, all equivalent technical solutions also fall within the scope of the embodiments of this application, and the patent protection scope of the embodiments of this application should be defined by the claims.

Claims

1. A method for managing archives, characterized in that, include: At least one file to be archived is received through a first data interface, wherein the at least one file to be archived includes at least one file format; The at least one file to be archived is sent to the format conversion module, which converts each file to be archived into a standard archive file in OFD format. Obtain the standard archive files converted by the format conversion module; rename each standard archive file using the naming rule of "business category + business number"; Each of the aforementioned standard archive files is encapsulated into an XML archive file in XML format; The second data interface is invoked to send the XML file to the file management module; The step of calling the second data interface to send the XML archive file to the archive management module includes: generating archive batch information corresponding to the XML archive file; calling the second data interface to send the archive batch information to the archive management module; and generating a transfer list corresponding to the XML archive file after receiving first confirmation information from the archive management module, wherein the transfer list is used to identify each of the standard archive files. The process of generating the transfer list corresponding to the XML archive file includes: generating a first list file in PDF format, wherein the first list file is used to identify each of the standard archive files; sending the first list file to the format conversion module, and converting the first list file into a second list file in OFD format through the format conversion module; inserting an electronic seal into the second list file to generate the transfer list, wherein the electronic seal is the authentication identifier of the user to whom the at least one file to be archived belongs; calling the second data interface to send the transfer list to the archive management module; after receiving a second confirmation message from the archive management module, calling the second data interface to send the XML archive file to the archive management module; and receiving a third confirmation message from the archive management module, wherein the third confirmation message is used to indicate that the XML archive file has been successfully archived.

2. The method according to claim 1, characterized in that, Before encapsulating each of the standard archive files into an XML archive file in XML format, the method further includes at least one of the following: The files to be archived are classified and processed. Perform file merging on the files to be archived; The standard archive files are renamed. Perform data backup processing on the standard archive files.

3. The method according to any one of claims 1-2, characterized in that, The method further includes: Receive file preview request; Based on the file preview request, obtain the OFD format file that needs to be previewed; Preview the OFD format file.

4. A file management device, characterized in that, include: A receiving module is configured to receive at least one file to be archived, wherein the at least one file to be archived includes at least one file format; A sending module is used to send the at least one file to be archived to a format conversion module; The acquisition module is used to acquire the standard archive files in OFD format converted by the format conversion module based on each file to be archived; and to rename each standard archive file using the naming rule of "business category + business number". The encapsulation module is used to encapsulate each of the standard archive files into an XML archive file in XML format; The archiving module is used to call the second data interface to send the XML archive file to the archive management module; specifically, it is used to generate archive batch information corresponding to the XML archive file; call the second data interface to send the archive batch information to the archive management module; after receiving the first confirmation information from the archive management module, it generates a transfer list corresponding to the XML archive file, wherein the transfer list is used to identify each of the standard archive files; generating the transfer list corresponding to the XML archive file includes: generating a first list file in PDF format, wherein the first list file is used to identify each of the standard archive files; sending the first list file to the format conversion module, and converting the first list file into a second list file in OFD format through the format conversion module; inserting an electronic seal into the second list file to generate the transfer list, wherein the electronic seal is the authentication identifier of the user to whom the at least one file to be archived belongs; calling the second data interface to send the transfer list to the archive management module; after receiving the second confirmation information from the archive management module, calling the second data interface to send the XML archive file to the archive management module; receiving the third confirmation information from the archive management module, wherein the third confirmation information is used to indicate that the XML archive file has been successfully archived.

5. A record management system, characterized in that, include: The format conversion module and the file management device as described in claim 4; The format conversion module is used to receive at least one file to be archived from the archive management device, convert each file to be archived into a standard archive file in OFD format, and send each standard archive file to the archive management device.

6. The system according to claim 5, characterized in that, The format conversion module is used to receive a first list file from the archive management device, convert the first list file into a second list file in OFD format, and send the second list file to the archive management device.

7. An electronic device, characterized in that, include: The processor, memory, communication interface, and communication bus are provided, wherein the processor, memory, and communication interface communicate with each other via the communication bus. The memory is used to store at least one executable instruction that causes the processor to perform the operation corresponding to the method as described in any one of claims 1-3.

8. A computer storage medium, characterized in that, The storage medium stores a computer program that, when executed by a processor, implements the method as described in any one of claims 1-3.

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