File digital management method and system based on Internet of Things

Abstract

The invention relates to the technical field of archive management, in particular to an archive digital management method and system based on the Internet of Things. The system comprises an identity card, a plurality of passive RFID tags, a data acquisition module, a data analysis module and an alarm module, the identity card comprises an RFID scanner, and the identity card has identity information mapping a user; the RFID scanner scans a plurality of passive RFID tags with use permission of a user according to the identity information to obtain a scanning result, the data acquisition module binds the scanning result with the identity information according to the identity information, and the data analysis module analyzes the associated data after receiving the associated data and sends the analyzed associated data to the user. The borrowing module is used for determining a borrowing state of a file corresponding to the passive RFID tag, determining whether borrowing is normal or not according to the borrowing state, and sending an alarm signal to the alarm module when borrowing is abnormal; and after the alarm signal is received, the alarm signal is used for acquiring identity information and giving an alarm according to the identity information.

Description

Technical Field

[0001] The present application relates to the technical field of archive management, and in particular to a method and system for digital archive management based on the Internet of Things. Background Art

[0002] In the actual archive management process, due to the large amount of archives and the complex categories, archive staff often need to spend a lot of time on manual inventory and inspection. The application of Internet of Things (IoT) technology in various fields is gradually deepening, especially in archive management. The application of IoT can effectively improve the accuracy, automation and security of archive management.

[0003] However, there are problems in the existing archive management system, such as archive management. Especially when the amount of archives increases, it not only consumes a lot of manpower and material resources for inventory, but also seriously affects the security, integrity and traceability of the archives, greatly increasing the complexity of management and labor costs. Summary of the invention

[0004] The present application provides an Internet of Things-based digital archive management method and system to solve the above-mentioned problems.

[0005] In a first aspect, the present application provides an Internet of Things-based digital archive management system, including an identity card, a number of passive RFID tags, a data acquisition module, a data analysis module, and an alarm module;

[0006] The identity card is respectively connected to the plurality of passive RFID tags, the data acquisition module, and the alarm module, and the data acquisition module, the data analysis module, and the alarm module are connected in sequence;

[0007] The identity card includes an RFID scanner, and the identity card contains identity information of the user; the RFID scanner is used to scan a number of passive RFID tags that the user has the right to use according to the identity information, obtain a scanning result, and send the identity information of the scanning result set to the data acquisition module;

[0008] After receiving the scanning result, the data acquisition module is used to bind the scanning result with the identity information according to the identity information, and send the bound associated data to the data analysis module;

[0009] After receiving the associated data, the data analysis module is used to analyze the associated data, determine the borrowing status of the file corresponding to the passive RFID tag, determine whether the borrowing is normal according to the borrowing status, and send an alarm signal to the alarm module when the borrowing is abnormal;

[0010] The alarm signal is used to obtain the identity information after receiving the alarm signal, and to issue an alarm based on the identity information.

[0011] Through this solution, the identity card contains an RFID scanner and has the identity information of the user mapped. This ensures that each user has a unique identity, which is convenient for tracking and managing the use of archives. A passive RFID tag is attached to each archive, so that each archive can be uniquely identified and tracked. The data acquisition module receives the scan results of the identity card and binds the scan results with the user's identity information to ensure the accuracy and completeness of the data. The data analysis module analyzes the received related data, monitors the borrowing status of the archive in real time, and ensures the accuracy and timeliness of archive management. When the borrowing status of the archive is abnormal, the alarm module can detect and issue an alarm in time to remind the management personnel to take corresponding measures. Through automated and intelligent management, the time for manual inventory and inspection is reduced, and the efficiency of archive management is improved. Real-time monitoring and data analysis effectively prevent the loss, theft, and wrong taking of archives, and improve the security of archives. Automated and intelligent management reduces labor costs and reduces the overall cost of archive management.

[0012] Optionally, the identity card further includes an active RFID tag, and the space monitored by the digital archive management system includes a positioning base station. The positioning base station identifies the active RFID tag to determine the real-time location of the user and sends it to the data acquisition module.

[0013] Through this solution, active RFID tags can be read at a long distance, so that the real-time location and flow information of the archives can be automatically recorded, so as to monitor the location of archives and personnel in real time, ensure that archives are stored correctly, and promptly discover the abandonment or abnormal movement of archives. Ensure the correct operation of borrowing and returning archives to prevent the wrong taking or loss of archives.

[0014] Optionally, after receiving the real-time location, the data acquisition module is used to bind the real-time location with the associated data one by one according to the identity information to obtain unique data, and send the unique data to the data analysis module;

[0015] After receiving the unique data, the data analysis module performs strength analysis on the scanning result in the unique data, and determines the interval distance between the user and the file corresponding to the passive RFID tag according to the strength analysis result and the real-time position;

[0016] Determining whether the archive is likely to be abandoned based on the interval distance;

[0017] If so, an alarm signal is sent to the alarm module.

[0018] Through this solution, the location information of archive users and archives can be obtained in real time to ensure the timeliness and accuracy of data. The specific location of each archive is bound to the identity information of a specific user to form a unique data record. Ensure that the specific user and location of each archive can be tracked during the circulation and management of archives to avoid loss or misplacement of archives. Form structured and unique archive data to provide accurate and complete data input for the data analysis module, which is convenient for subsequent strength analysis and interval distance calculation. Analyze the signal strength of the RFID tag to determine the relative position between the archive and the user. Through signal strength analysis, the specific location and status of the archive can be more accurately determined, providing a basis for the calculation of the interval distance. Accurately calculate the actual distance between the user and the archive. Determine whether the archive is correctly stored or abandoned, providing important information for the safe management of the archive. By judging the interval distance, identify situations where the archive may be abandoned. Timely discover abnormal situations in archive management to avoid loss or omission of archives. When the system detects abnormal situations, it will issue an alarm in time. Remind managers to pay attention to the security status of the archive and take corresponding measures to intervene.

[0019] Optionally, the file includes two passive RFID tags, wherein one passive RFID tag is disposed on the surface of the file, and the other passive RFID tag is disposed on the bag tongue area of ​​the file;

[0020] The RFID scanner scans two passive RFID tags respectively to obtain the scanning result. After receiving the scanning result, the data analysis module is used to determine the distance between the two passive RFID tags according to the scanning result.

[0021] The data analysis module is also used to retrieve the historical distance determined in a preset period, compare the historical distance with the distance, and determine whether there is a sudden change in the distance;

[0022] If so, an alarm signal is sent to the alarm module.

[0023] Through this solution, a passive RFID tag is placed on the surface of the file, which is convenient for daily use of RFID scanners to quickly identify and read the tag information. Due to the relatively exposed surface position, the tag is more easily captured by the scanner. Another passive RFID tag is set in the tongue area of ​​the file bag. The choice of this position takes into account the operating habits of the file when it is opened, ensuring that the tag can still be accurately read when the file is opened or closed. The RFID scanner scans the passive RFID tag placed on the surface of the file, obtains the tag information, determines the distance between the two passive RFID tags, and monitors the file in real time to ensure that the tag has not been illegally removed or tampered with or the file has not been stolen. The data analysis module will also retrieve the historical distance data within the preset period to compare the current distance and determine whether there is a mutation. If a distance mutation is detected, the data analysis module will send an alarm signal to the alarm module. Notify the administrator or security personnel in time so that appropriate measures can be taken to protect the safety of the file.

[0024] Optionally, when the data analysis module compares the historical distance with the distance to determine whether there is a mutation in the distance, it is used to:

[0025] Sending a permission acquisition signal to the data acquisition module according to the identity information;

[0026] and receiving the authority data of the user extracted according to the identity information after the data acquisition module receives the authority acquisition signal;

[0027] Analyze the permission data to determine the opening permission of the user;

[0028] Compare the historical distance with the distance, and if there is a deviation between the distance and the historical distance, analyze the opening authority to determine whether the user has the authority to open the file;

[0029] If there is authority, it is determined that there is no sudden change in the distance.

[0030] Through this solution, after the data acquisition module receives the permission acquisition signal, it retrieves and extracts the corresponding permission data from the database or other storage system based on the provided identity information. The extracted permission data is analyzed in detail to determine which specific files the user has the permission to open. Compare the user's current distance data with the distance data in the historical records to detect whether there are any significant deviations. If the user has the corresponding permission and no abnormal behavior is detected, the user will be allowed to open the file. In order to prevent sudden changes in distance due to some reason (such as system errors or malicious operations) after the permission is confirmed, the accuracy and security of the entire permission control process are ensured.

[0031] Optionally, the alarm module includes a lost reminder unit, which is connected to the data analysis module; when the alarm module determines whether the file is likely to be abandoned based on the interval distance, the lost reminder unit is used to: obtain and analyze the opening authority of the user received by the data analysis module, if the user has the authority to open the file, then when it is determined that the file is likely to be abandoned based on the interval distance, a lost reminder is sent to the user's device.

[0032] Through this solution, the data analysis module is responsible for processing and parsing the user's behavioral data, while the lost reminder unit performs subsequent reminder operations based on this data. By analyzing the obtained permission information, the lost reminder unit can determine whether the user has the authority to operate the archive. If the user does not have permission, the reminder process terminates here, because an unauthorized user cannot legally abandon the archive. By analyzing the distance between the user and the archive, it can be determined whether the archive is likely to be abandoned. If the user has the authority to open the archive and it is determined that the archive is likely to be abandoned, the lost reminder unit will execute the operation of sending a reminder.

[0033] Optionally, the archive digital management system further includes an archive transfer detection module, which includes a label scanner connected to the data acquisition module, and the label scanner is used to scan the RFID passive label on the surface of the archive and the identity card of the user, and send the label scanning result and the identity card scanning result to the archive transfer detection module through the data acquisition module;

[0034] The file transfer detection module is used to determine the user's use authority according to the identity card scanning result, and analyze the label scanning result according to the use authority to determine whether the user is allowed to remove the file from the warehouse.

[0035] Through this solution, according to the ID card scanning result, the file transfer detection module 207 determines the user's use authority. According to the use authority analysis tag scanning result, it is determined whether the user is allowed to remove the file from the warehouse.

[0036] Optionally, the digital archive management system further includes a cabinet scanning module, which is connected to the data acquisition module and is used to scan archive conditions in the archive cabinet and send the archive conditions to the data analysis module through the data acquisition module;

[0037] After receiving the file information, the data analysis module determines whether the user has taken the wrong item according to the file information and the scanning result of the RFID scanner.

[0038] Through this solution, the cabinet scanning module uses high-precision scanning equipment to scan the files in the filing cabinet in real time to obtain the location of the files. The information provided by the RFID scanner includes the RFID tag recognition results of the files. These data are compared with the cabinet scanning data to verify whether the actual location of the files is consistent with the system records. Through comprehensive analysis of the RFID data of the scanning results, it can be determined whether the user has taken the wrong file.

[0039] Optionally, when the data analysis module determines whether the user has taken the wrong item according to the file situation and the scanning result of the RFID scanner, the data acquisition module is used to obtain the temporary authority of the user and send it to the data analysis module.

[0040] After receiving the temporary authority, the data analysis module is used to analyze the file situation, determine the lost file, and match the lost file with the temporary authority;

[0041] If the lost file matches the temporary authority, it is determined that there is no mistake;

[0042] If they do not match, an alarm signal is sent to the alarm module.

[0043] Through this solution, the archive situation is analyzed to determine whether there are any lost archives, and the lost archives are matched with temporary permissions. When it is found that the user may have taken the wrong archive, an alarm signal is sent. It can effectively monitor and prevent the occurrence of wrong archives, ensuring efficient and safe archive management.

[0044] In a second aspect, the present application provides a digital archive management method based on the Internet of Things, comprising:

[0045] Acquire identity information, and scan a number of passive RFID tags that the user has permission to use based on the identity information to obtain scanning results;

[0046] Binding the scan result with the identity information according to the identity information to obtain associated data;

[0047] The associated data is analyzed to determine the borrowing status of the file corresponding to the passive RFID tag, and whether the borrowing is normal is determined based on the borrowing status. When the borrowing is abnormal, the identity information is obtained and an alarm is issued based on the identity information.

[0048] Optionally, the method comprises:

[0049] The active RFID tag is identified to determine the real-time location of the user.

[0050] Optionally, the method comprises:

[0051] Binding the real-time location and the associated data one by one according to the identity information to obtain unique data;

[0052] Performing intensity analysis on the scan result in the unique data, and determining the interval distance between the user and the file corresponding to the passive RFID tag according to the intensity analysis result and the real-time position;

[0053] It is determined whether the file is likely to be abandoned based on the interval distance.

[0054] Optionally, the method comprises:

[0055] Scanning two passive RFID tags to obtain a scanning result, and after receiving the scanning result, the data analysis module is used to determine the distance between the two passive RFID tags according to the scanning result;

[0056] Retrieve the historical distance determined in a preset time period, compare the historical distance with the distance, and determine whether there is a sudden change in the distance.

[0057] Optionally, comparing the historical distance with the distance to determine whether there is a sudden change in the distance includes:

[0058] Sending a permission acquisition signal to the data acquisition module according to the identity information;

[0059] and receiving the authority data of the user extracted according to the identity information after the data acquisition module receives the authority acquisition signal;

[0060] Analyze the permission data to determine the opening permission of the user;

[0061] Compare the historical distance with the distance, and if there is a deviation between the distance and the historical distance, analyze the opening authority to determine whether the user has the authority to open the file;

[0062] If there is authority, it is determined that there is no sudden change in the distance.

[0063] Optionally, determining whether the file is likely to be abandoned based on the interval distance includes: obtaining and analyzing the opening authority of the user received by the data analysis module, and if the user has the authority to open the file, then when it is determined that the file is likely to be abandoned based on the interval distance, a lost reminder is sent to the user's device.

[0064] Optionally, the method includes: scanning the RFID passive tag on the surface of the file and the identity card of the user;

[0065] The use authority of the user is determined according to the scan result of the identity card, and the label scan result is analyzed according to the use authority to determine whether the user is allowed to remove the file from the warehouse.

[0066] Optionally, the method includes: scanning the files in the filing cabinet, and determining whether the user has taken the wrong files based on the files and the scanning results of the RFID scanner.

[0067] Optionally, when determining whether the user has taken the file by mistake based on the file situation and the scanning result of the RFID scanner, the user's temporary authority is obtained, the file situation is analyzed, the lost file is determined, and the lost file is matched with the temporary authority; if the lost file matches the temporary authority, it is determined that there is no mistake; if they do not match, an alarm signal is sent. BRIEF DESCRIPTION OF THE DRAWINGS

[0068] In order to more clearly illustrate the embodiments of the present application or the technical solutions in the prior art, a brief introduction will be given below to the drawings required for use in the embodiments or the description of the prior art. Obviously, the drawings described below are some embodiments of the present application. For ordinary technicians in this field, other drawings can be obtained based on these drawings without paying any creative labor.

[0069] Figure 1 A schematic diagram of an application scenario provided for an embodiment of the present application;

[0070] Figure 2 A schematic diagram of the structure of a digital archive management system based on the Internet of Things provided in one embodiment of the present application;

[0071] Figure 3 A flowchart of a digital archive management method based on the Internet of Things is provided in one embodiment of the present application. DETAILED DESCRIPTION

[0072] In order to make the purpose, technical scheme and advantages of the embodiments of the present application clearer, the technical scheme in the embodiments of the present application will be clearly and completely described below in conjunction with the drawings in the embodiments of the present application. Obviously, the described embodiments are part of the embodiments of the present application, not all of the embodiments. Based on the embodiments in the present application, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of this application.

[0073] In addition, the term "and / or" in this article is only a description of the association relationship of associated objects, indicating that there can be three relationships. For example, A and / or B can represent: A exists alone, A and B exist at the same time, and B exists alone. In addition, the character " / " in this article, unless otherwise specified, generally means that the associated objects before and after are in an "or" relationship.

[0074] The embodiments of the present application are further described in detail below in conjunction with the drawings in the specification.

[0075] In the actual archive management process, due to the large amount of archives and the complex categories, archive staff often need to spend a lot of time on manual inventory and inspection. The application of Internet of Things (IoT) technology in various fields is gradually deepening, especially in archive management. The application of IoT can effectively improve the accuracy, automation and security of archive management.

[0076] However, there are problems in the existing archive management system, such as archive management. Especially when the amount of archives increases, it not only consumes a lot of manpower and material resources for inventory, but also seriously affects the security, integrity and traceability of the archives, greatly increasing the complexity of management and labor costs.

[0077] Based on this, the present application provides a digital archive management method and system based on the Internet of Things, including an identity card, a plurality of passive RFID tags, a data acquisition module, a data analysis module, and an alarm module; the identity card is respectively connected to the plurality of passive RFID tags, the data acquisition module, and the alarm module, and the data acquisition module, the data analysis module, and the alarm module are connected in sequence; the identity card includes an RFID scanner, and the identity card has identity information mapped to the user; the RFID scanner is used to scan a plurality of passive RFID tags that the user has the right to use according to the identity information, obtain the scanning result, and send the identity information of the scanning result set to the data acquisition module; after receiving the scanning result, the data acquisition module is used to bind the scanning result with the identity information according to the identity information, and send the bound associated data to the data analysis module; after receiving the associated data, the data analysis module is used to analyze the associated data, determine the borrowing status of the archive corresponding to the passive RFID tag, determine whether the borrowing is normal according to the borrowing status, and send an alarm signal to the alarm module when the borrowing is abnormal; after receiving the alarm signal, the alarm signal is used to obtain the identity information and issue an alarm according to the identity information.

[0078] The ID card contains an RFID scanner and has the identity information of the user mapped to it. This ensures that each user has a unique identity, which facilitates tracking and management of the use of archives. A passive RFID tag is attached to each archive so that each archive can be uniquely identified and tracked. The data acquisition module receives the scan results of the ID card and binds the scan results with the user's identity information to ensure the accuracy and completeness of the data. The data analysis module analyzes the received related data, monitors the borrowing status of the archive in real time, and ensures the accuracy and timeliness of archive management. When the borrowing status of the archive is abnormal, the alarm module can detect and issue an alarm in time to remind the management personnel to take corresponding measures. Through automated and intelligent management, the time for manual inventory and inspection is reduced, and the efficiency of archive management is improved. Real-time monitoring and data analysis effectively prevent the loss, theft, and wrong taking of archives, and improve the security of archives. Automated and intelligent management reduces labor costs and reduces the overall cost of archive management.

[0079] Figure 1 A schematic diagram of an application scenario provided by the present application is used to monitor in real time in the digital management of archives to prevent problems such as loss, theft, and wrong taking of archives. Specifically, the method provided by the present application is applied to any server, and the server interacts with an identity card and several passive RFID tags. The identity card includes an RFID scanner and has the identity information of the user mapped, which is convenient for tracking and managing the use of archives. A passive RFID tag is attached to each archive so that each archive can be uniquely identified and tracked. The data acquisition module receives the scan result of the identity card and binds the scan result with the identity information of the user to ensure the accuracy and integrity of the data. The data analysis module analyzes the received associated data, monitors the borrowing status of the archive in real time, and ensures the accuracy and timeliness of archive management. When the borrowing status of the archive is abnormal, the alarm module can detect and issue an alarm in time to remind the management personnel to take corresponding measures. Through automated and intelligent management, the time for manual inventory and inspection is reduced, and the efficiency of archive management is improved. Real-time monitoring and data analysis effectively prevent the loss, theft, and wrong taking of archives, and improve the security of archives. Automated and intelligent management reduces labor costs and the overall cost of file management. The specific implementation method can refer to the following embodiments.

[0080] Figure 2 A schematic diagram of a digital archive management system based on the Internet of Things is provided in accordance with an embodiment of the present application, as shown in FIG. Figure 2As shown, the digital archive management system 200 based on the Internet of Things of this embodiment includes: an identity card 201, a plurality of passive RFID tags 202, a data acquisition module 203, a data analysis module 204, and an alarm module 205; the identity card 201 is respectively connected to the plurality of passive RFID tags 202, the data acquisition module 203, and the alarm module 205, and the data acquisition module 203, the data analysis module 204, and the alarm module 205 are connected in sequence; the identity card 201 includes an RFID scanner 2012, and the identity card 201 has the identity information of the user mapped; the RFID scanner 2012 is used to scan a plurality of passive RFID tags that the user has the right to use according to the identity information. ID tag 202, obtains the scanning result, and sends the identity information of the scanning result set to the data acquisition module 203; after receiving the scanning result, the data acquisition module 203 is used to bind the scanning result with the identity information according to the identity information, and sends the bound associated data to the data analysis module 204; after receiving the associated data, the data analysis module 204 is used to analyze the associated data, determine the borrowing status of the file corresponding to the passive RFID tag, determine whether the borrowing is normal according to the borrowing status, and send an alarm signal 205 to the alarm module when the borrowing is abnormal; after receiving the alarm signal, the alarm signal 205 is used to obtain the identity information and issue an alarm according to the identity information.

[0081] Identity information can be various information used to prove personal identity. Scanning results can be data or images obtained by scanning an object or document through a scanning device.

[0082] The borrowing status can be the actual performance of the archive during the borrowing process. For example, after the passive RFID tag is bound to the identity card, the interactive signal strength between the passive RFID tag and the identity card weakens or even becomes unbound before leaving the archives, which may indicate that the archive was abandoned during the process of being carried by the user.

[0083] Specifically, due to manual operation, the traditional file management method often has problems such as file loss, wrong taking, and unauthorized opening, which not only consumes a lot of human and material resources for inventory, but also seriously affects the security, integrity and traceability of the files. In order to solve these problems, the Internet of Things technology is introduced into the file management system. However, there are currently many technical difficulties such as how to accurately track the real-time status of the files, how to promptly discover the loss or abnormality of the files, how to effectively prevent the files from being unauthorized, and how to ensure the security and accuracy of the files during the circulation process. Therefore, in this solution, the RFID scanner 2012 in the identity card 201 is calibrated to ensure that it can accurately scan and identify the RFID tag 202. A number of passive RFID tags 202 are attached to each file, and the tags contain unique identification codes. The identity information of the user is stored in the ID card 201. Users with different authority levels are preset in the system, such as file managers, ordinary employees, etc., and different RFID tag usage permissions are assigned to users with different authority levels. The file borrowing application of the internal network of the enterprise can also be used to determine the file actually borrowed by the user, and the RFID of the corresponding file is stored in the ID card 201, so that during the borrowing process, the ID card 201 can be used to determine whether the passive RFID tag 202 of the file taken in real time matches, thereby avoiding the situation of taking the wrong file. The user scans the passive RFID tag 202 on the file to be operated through the RFID scanner 2012 of the ID card 201. The RFID scanner 2012 verifies whether the user has the authority to operate the file. If the verification is passed, the next step is continued. The data acquisition module 203 receives the scanning result sent by the RFID scanner 2012 and binds the scanning result with the identity information of the user. This means that the user has picked up and carried the file. Due to the non-power consumption characteristics of passive RFID, it is impossible to locate the file in real time in the file management. Through the real-time interaction between the RFID scanner 2012 and the passive RFID tag 202, the real-time location of the file can be determined, thereby avoiding the situation that the file is not returned to the original position or lost. The bound associated data is sent to the data analysis module 204 through the internal network of the system or wirelessly. The data analysis module 204 processes the received associated data, and the system determines whether the borrowing is normal according to the borrowing status of the file. For example, in many real situations, there is a need to borrow multiple files at the same time. The user will walk around in different file storage cabinets and take away the files. In this process, it is difficult to determine whether the user has missed the file and whether there is an incorrect file that is not returned normally. Therefore, the data analysis module 204 is used to analyze the borrowing status of the file. If an abnormal situation (such as the file is not returned to the original position, lost, etc.) is found, the data analysis module 204 will trigger an alarm signal. The alarm module 205 receives the alarm signal and obtains relevant identity information.According to the identity information, the alarm module 205 performs corresponding alarm operations, such as sending a text message or email to notify the administrator, or issuing an audible or visual alarm on site.

[0084] Through this solution, the identity card 201 includes an RFID scanner 2012 and has the identity information of the mapped user. This ensures that each user has a unique identity, which is convenient for tracking and managing the use of archives. A passive RFID tag 202 is attached to each archive, so that each archive can be uniquely identified and tracked. The data acquisition module 203 receives the scan result of the identity card 201 and binds the scan result with the user's identity information to ensure the accuracy and completeness of the data. The data analysis module 204 analyzes the received associated data, monitors the borrowing status of the archive in real time, and ensures the accuracy and timeliness of archive management. When the borrowing status of the archive is abnormal, the alarm module 205 can detect and issue an alarm in time to remind the management personnel to take corresponding measures. Through automated and intelligent management, the time for manual inventory and inspection is reduced, and the efficiency of archive management is improved. Real-time monitoring and data analysis effectively prevent the loss, theft, and wrong taking of archives, and improve the security of archives. Automated and intelligent management reduces labor costs and reduces the overall cost of archive management.

[0085] In some embodiments, the ID card 201 further includes an active RFID tag 2012 , and the space monitored by the digital archive management system 200 includes a positioning base station 206 . The positioning base station 206 identifies the active RFID tag 2012 to determine the real-time location of the user and sends it to the data acquisition module 203 .

[0086] The real-time location may be the exact spatial location of the user at a specific moment in the monitored space.

[0087] Specifically, an active RFID tag 2012 is installed in each ID card 201, and a positioning base station 206 is installed in the monitoring space of the digital archive management system 200. These base stations are used to receive and identify the signals sent by the RFID tags. A data acquisition module 203 is set to receive the location information sent by the positioning base station 206. When a user enters the monitoring space with an ID card, the positioning base station 206 identifies the active RFID tag 2012 carried by the user. The real-time location of the user is calculated using the signal of the positioning base station 206, and the location information is sent to the data acquisition module 203. The specific location of the archive is indirectly tracked through the signal of the active RFID tag 2012.

[0088] Through this solution, active RFID tags can be read at a long distance, so that the real-time location and flow information of the archives can be automatically recorded, so as to monitor the location of archives and personnel in real time, ensure that archives are stored correctly, and promptly discover the abandonment or abnormal movement of archives. Ensure the correct operation of borrowing and returning archives to prevent the wrong taking or loss of archives.

[0089] In some embodiments, after receiving the real-time location, the data acquisition module 203 is used to bind the real-time location with the associated data one by one according to the identity information to obtain unique data, and send the unique data to the data analysis module 204; after receiving the unique data, the data analysis module 204 performs an intensity analysis on the scanning result in the unique data, and determines the interval distance between the user and the file corresponding to the passive RFID tag based on the intensity analysis result and the real-time location; based on the interval distance, determines whether the file is likely to be abandoned; if so, sends an alarm signal to the alarm module 205.

[0090] Strength analysis may be a process of evaluating the signal strength between the ID card and the passive RFID tag, etc. Separation distance may be a spatial distance between the ID card and the passive RFID tag.

[0091] Specifically, after receiving the real-time location information, the data acquisition module 203 obtains the identity information of the user through the identity recognition device. The identity information of the user is bound to the real-time location information to ensure the uniqueness of the data. The bound data is sent to the data analysis module 204. The data analysis module 204 processes the received data to ensure that the location information of each file and the identity information of the user are accurate. The data analysis module 204 performs an intensity analysis on the RFID scanning results to determine the distance between the RFID tag and the scanner. Combined with the signal strength of the RFID tag, the precise distance between the user and the file is calculated. Based on the calculated distance, analyze whether the file is stored correctly or whether there is a possibility of abandonment. If the analysis result shows that the file may be abandoned, the data analysis module 204 will send an alarm signal to the alarm module 205.

[0092] Through this solution, the location information of archive users and archives can be obtained in real time to ensure the timeliness and accuracy of data. The specific location of each archive is bound to the identity information of a specific user to form a unique data record. Ensure that the specific user and location of each archive can be tracked during the circulation and management of archives to avoid loss or misplacement of archives. Form structured and unique archive data to provide accurate and complete data input for the data analysis module, which is convenient for subsequent strength analysis and interval distance calculation. Analyze the signal strength of the RFID tag to determine the relative position between the archive and the user. Through signal strength analysis, the specific location and status of the archive can be more accurately determined, providing a basis for the calculation of the interval distance. Accurately calculate the actual distance between the user and the archive. Determine whether the archive is correctly stored or abandoned, providing important information for the safe management of the archive. By judging the interval distance, identify situations where the archive may be abandoned. Timely discover abnormal situations in archive management to avoid loss or omission of archives. When the system detects abnormal situations, it will issue an alarm in time. Remind managers to pay attention to the security status of the archive and take corresponding measures to intervene.

[0093] In some embodiments, the file includes two passive RFID tags 202, one of which is set on the surface of the file, and the other is set on the tongue area of ​​the file; the RFID scanner 2012 scans the two passive RFID tags 202 respectively to obtain the scanning result of this time, and after receiving the scanning result of this time, the data analysis module is used to determine the distance between the two passive RFID tags according to the scanning result of this time; the data analysis module 204 is also used to retrieve the historical distance determined in a preset time period, compare the historical distance with the distance, and determine whether there is a sudden change in the distance; if so, send an alarm signal to the alarm module 205.

[0094] The mutation phenomenon may be a phenomenon in which the distance between two passive RFID tags changes from the historical distance in a preset period of time.

[0095] Specifically, ensure that the two passive RFID tags 202 have been properly installed on the surface and the tongue area of ​​the archive. The RFID scanner 2012 sends a wireless signal to the two passive RFID tags 202, activating the tags and sending the information stored therein. The RFID scanner 2012 receives the signal returned from the passive RFID tags and records the unique identifier of each tag and the signal strength. The scanner 2012 sends the collected tag information to the data analysis module 204. The data analysis module 204 records the date and time of this scan, as well as the signal strength of each tag. The data analysis module 204 estimates the distance between the two tags by using the signal strength being inversely proportional to the distance. The data analysis module 204 retrieves the historical distance data within a preset time period. The distance measured this time is compared with the historical data to analyze whether there is a significant mutation. In this process, the distance between the fold of the file bag and the passive RFID tag attached to the surface of the file bag is L, and the distance between the fold of the file bag and the passive RFID tag attached to the tongue of the file bag is d. Therefore, when the file bag is not opened, the distance between the two passive RFID tags can be considered to be Ld, and when the file bag is opened, the distance between the two passive RFID tags can be considered to be L+d. If a significant mutation in the distance is detected, the data analysis module 204 will determine it as an abnormal situation. Module 204 sends an alarm signal to the alarm module 205, and the alarm module 205 notifies relevant personnel according to preset rules and methods (such as sound, text message, email, etc.).

[0096] Through this solution, a passive RFID tag is placed on the surface of the file, which is convenient for daily use of RFID scanners to quickly identify and read the tag information. Due to the relatively exposed surface position, the tag is more easily captured by the scanner. Another passive RFID tag is set in the tongue area of ​​the file bag. The selection of this position takes into account the operating habits of the file when it is opened, ensuring that the tag can still be accurately read when the file is opened or closed. The RFID scanner 2012 scans the passive RFID tag placed on the surface of the file to obtain the tag information. At the same time, the RFID scanner 2012 also scans another passive RFID tag placed in the tongue area of ​​the bag. After receiving the results of the two scans, the data analysis module 204 will use these data to determine the distance between the two passive RFID tags, and conduct comprehensive monitoring of the file in real time to ensure that the tag has not been illegally removed or tampered with or the file has not been stolen, that is, after the file bag is opened, some pages are taken away, and it cannot be identified and recorded at this time. The data analysis module will also retrieve the historical distance data within a preset period of time, compare the current distance, and determine whether there is a mutation phenomenon. If a mutation is found, such as a sudden increase or decrease in distance, this usually means that the file may have been illegally operated or damaged. If a sudden change in distance is detected, the data analysis module will send an alarm signal to the alarm module 205. The effect of this step is to notify the administrator or security personnel in time so that appropriate measures can be taken to protect the safety of the archives.

[0097] In some embodiments, a permission acquisition signal is sent to a data acquisition module based on the identity information; and after the data acquisition module receives the permission acquisition signal, the permission data of the user is extracted based on the identity information; the permission data is analyzed to determine the user's opening permission; the historical distance is compared with the distance, and if there is a deviation between the distance and the historical distance, the opening permission is analyzed to determine whether the user has the permission to open the file; if the user has the permission, it is determined that there is no sudden change in the distance.

[0098] Specifically, according to the identity information, the data acquisition module sends a permission acquisition signal. After receiving the permission acquisition signal, the data acquisition module extracts the permission data of the user according to the identity information. Parse the permission data to determine the user's opening permission. Analyze the logic that may be involved in conditional judgment, permission level comparison, etc. Obtain historical distance data, compare the current distance with the historical distance, and check whether there is a deviation. If there is a deviation between the distance and the historical distance, further analyze the opening permission to determine whether the user has the permission to open the file. If there is permission and the distance change is within a reasonable range, it is considered that there is no sudden change in the distance.

[0099] Through this solution, after the data acquisition module receives the permission acquisition signal, it retrieves and extracts the corresponding permission data from the database or other storage system based on the provided identity information. The extracted permission data is analyzed in detail to determine which specific files the user has the permission to open. Compare the user's current distance data with the distance data in the historical records to detect whether there are any significant deviations. If the user has the corresponding permission and no abnormal behavior is detected, the user will be allowed to open the file. In order to prevent sudden changes in distance due to some reason (such as system errors or malicious operations) after the permission is confirmed, the accuracy and security of the entire permission control process are ensured.

[0100] In some embodiments, the alarm module 205 includes a lost reminder unit 2051, which is connected to the data analysis module 204; when the alarm module 205 determines whether the file is likely to be abandoned based on the interval distance, the lost reminder unit 2051 is used to: obtain and analyze the opening authority of the user received by the data analysis module 204, if the user has the authority to open the file, then when it is determined that the file is likely to be abandoned based on the interval distance, a lost reminder is sent to the user's device.

[0101] Specifically, the data analysis module 204 starts to receive the user's permission data, which may include user ID, permission level, operation log, etc. The lost reminder unit 2051 obtains the permission data from the data analysis module 204. The data analysis module 204 verifies the obtained permission data to confirm whether the user has the permission to open a specific file. The alarm module 205 monitors the distance between the user and the file through the RFID scanner 2012. The alarm module 205 determines whether the file is likely to be abandoned according to a preset rule or algorithm. For example, if the distance exceeds a set threshold, it is considered that the file may be abandoned. If the user has the permission to open the file, and the alarm module 205 determines that the file is likely to be abandoned, the lost reminder unit 2051 will trigger the reminder mechanism. The lost reminder unit 2051 sends a lost reminder to the user's device (such as a mobile phone, tablet, etc.) through an API call or a direct message.

[0102] Through this solution, the data analysis module 204 is responsible for processing and parsing the user's behavior data, and the lost reminder unit 2051 performs subsequent reminder operations based on these data. By analyzing the obtained permission information, the lost reminder unit 2051 can determine whether the user has the authority to operate the archive. If the user does not have permission, the reminder process terminates here, because an unauthorized user cannot legally abandon the archive. By analyzing the distance between the user and the archive, it can be determined whether the archive is likely to be abandoned. If the user has the authority to open the archive and it is determined that the archive is likely to be abandoned, the lost reminder unit 2051 will perform the operation of sending a reminder.

[0103] In some embodiments, the archive digital management system 200 also includes an archive transfer detection module 207, which includes a label scanner 2071 and is connected to the data acquisition module 203. The label scanner 2071 is used to scan the RFID passive tag 202 on the surface of the archive and the identity card 201 of the user, and send the label scanning result and the identity card scanning result to the archive transfer detection module 207 through the data acquisition module 203; the archive transfer detection module 207 is used to determine the user's usage authority based on the identity card scanning result, and analyze the label scanning result based on the usage authority to determine whether the user is allowed to take the archive out of the warehouse.

[0104] Specifically, the tag scanner 2071 is connected to the data acquisition module 203 to ensure the stability and accuracy of data transmission. The tag scanner 2071 is calibrated to ensure that the RFID passive tag 202 and the identity card 201 can be accurately scanned. The user places the file within the reading range of the tag scanner 2071. The tag scanner 2071 activates and scans the RFID passive tag 202 on the surface of the file, and scans the user's identity card 201 at the same time. The tag scanner 2071 transmits the scanned RFID tag information and identity card information to the file transfer detection module 207 through the data acquisition module 203. The data acquisition module 203 performs preliminary processing on the transmitted data, such as data verification and formatting. After receiving the data, the file transfer detection module 207 first verifies the identity of the user according to the identity card scanning result. The system queries the user's authority level through the database to determine whether he is qualified to operate the file. According to the user's authority level, the file transfer detection module 207 analyzes the tag scanning result. The analysis includes checking the archive's access rights and borrowing period. If the archive meets the access rights, it can be released.

[0105] Through this solution, according to the ID card scanning result, the file transfer detection module 207 determines the user's use authority. According to the use authority analysis tag scanning result, it is determined whether the user is allowed to remove the file from the warehouse.

[0106] In some embodiments, the digital archive management system 200 also includes a cabinet scanning module 208, which is connected to the data acquisition module 203, and is used to scan the archive status in the archive cabinet, and send the archive status to the data analysis module 204 through the data acquisition module 203; after receiving the archive status, the data analysis module 204 determines whether the user has taken the wrong file based on the archive status and the scanning results of the RFID scanner.

[0107] Specifically, the operator triggers the cabinet scanning module 208 to start scanning through the control interface. The cabinet scanning module 208 uses an RFID reading device to capture the RFID data inside the filing cabinet. The data acquisition module 203 sends the data to the data analysis module 204. The data analysis module 204 receives the tag data scanned by the RFID from the cabinet scanning module 208. The data analysis module 204 determines whether there is a mistake in taking according to the identity authority comparison result.

[0108] Through this solution, the cabinet scanning module uses high-precision scanning equipment to scan the files in the filing cabinet in real time to obtain the location of the files. The information provided by the RFID scanner includes the RFID tag recognition results of the files. These data are compared with the cabinet scanning data to verify whether the actual location of the files is consistent with the system records. Through comprehensive analysis of the RFID data of the scanning results, it can be determined whether the user has taken the wrong file.

[0109] In some embodiments, when the data analysis module determines whether the user has taken the wrong file based on the file situation and the scanning results of the RFID scanner 2012, the data acquisition module 203 is used to obtain the temporary authority of the user and send it to the data analysis module 204. After receiving the temporary authority, the data analysis module 204 is used to analyze the file situation, determine the lost file, and match the lost file with the temporary authority; if the lost file matches the temporary authority, it is determined that there is no wrong taking; if they do not match, an alarm signal is sent to the alarm module 205.

[0110] Lost files may be files that are within the authority of non-users that are missing from the filing cabinet after the user has passed through the cabinet.

[0111] Specifically, the data acquisition module is started and a connection is established with the RFID scanner 2012. When the user approaches the RFID scanner, the scanner is activated and reads the RFID tag information carried by the user. The data acquisition module 203 obtains the temporary authority information of the user through the preset authority management system according to the RFID tag information. The data acquisition module 203 sends the obtained temporary authority information to the data analysis module 204. The scanning result of the RFID scanner 2012 is compared with the file status in the database to identify any file marked as "lost", that is, the user may have taken a file that should not be taken. The identified lost file is matched with the temporary authority of the user. If the lost file matches the temporary authority, it is considered that the user has the right to handle the file and there is no wrong taking; if it does not match, it is considered an abnormal situation. When the data analysis module 204 finds that the file does not match the temporary authority, it sends an alarm signal to the alarm module 205.

[0112] Through this solution, the archive situation is analyzed to determine whether there are any lost archives, and the lost archives are matched with temporary permissions. When it is found that the user may have taken the wrong archive, an alarm signal is sent. It can effectively monitor and prevent the occurrence of wrong archives, ensuring efficient and safe archive management.

[0113] Figure 3 This is a flowchart of a digital archive management method based on the Internet of Things provided in one embodiment of the present application. The method of this embodiment can be applied to the server in the above scenario. Figure 3 As shown, the method includes:

[0114] S301, obtaining identity information, and scanning a number of passive RFID tags that the user has the right to use according to the identity information to obtain a scanning result;

[0115] S302, binding the scan result with the identity information according to the identity information to obtain associated data;

[0116] S303, analyzing the associated data, determining the borrowing status of the file corresponding to the passive RFID tag, determining whether the borrowing is normal according to the borrowing status, and obtaining the identity information when the borrowing is abnormal, and issuing an alarm according to the identity information.

[0117] Optionally, the method includes: identifying an active RFID tag to determine the real-time location of the user.

[0118] Optionally, the method includes: binding the real-time location and associated data one by one according to the identity information to obtain unique data; performing intensity analysis on the scanning results in the unique data, and determining the interval distance between the user and the file corresponding to the passive RFID tag according to the intensity analysis results and the real-time location; and determining whether the file is likely to be abandoned based on the interval distance.

[0119] Optionally, the method includes: scanning two passive RFID tags to obtain the scanning result, and after receiving the scanning result, the data analysis module is used to determine the distance between the two passive RFID tags according to the scanning result; calling the historical distance determined in a preset time period, and comparing the historical distance with the distance;

[0120] Determine whether there is a sudden change in distance.

[0121] Optionally, the historical distance is compared with the distance to determine whether there is a mutation in the distance, including: sending an authority acquisition signal to the data acquisition module based on the identity information; and after the data acquisition module receives the authority acquisition signal, extracting the authority data of the user based on the identity information; analyzing the authority data to determine the user's opening authority; comparing the historical distance with the distance, if there is a deviation between the distance and the historical distance, analyzing the opening authority to determine whether the user has the authority to open the file; if the user has the authority, determining that there is no mutation in the distance.

[0122] Optionally, determining whether the file is likely to be abandoned based on the interval distance includes: obtaining and analyzing the opening authority of the user received by the data analysis module, and if the user has the authority to open the file, sending a lost reminder to the user's device when it is determined that the file is likely to be abandoned based on the interval distance.

[0123] Optionally, the method includes: scanning the RFID passive tag on the surface of the file and the identity card of the user; determining the user's access authority based on the identity card scanning result, and analyzing the tag scanning result based on the access authority to determine whether the user is allowed to take the file out of the warehouse.

[0124] Optionally, the method includes: scanning the files in the filing cabinet, and determining whether the user has taken the wrong file based on the files and the scanning results of the RFID scanner.

[0125] Optionally, when determining whether the user has taken the wrong file based on the file situation and the scanning results of the RFID scanner, the user's temporary authority is obtained, the file situation is analyzed, the lost file is determined, and the lost file is matched with the temporary authority; if the lost file matches the temporary authority, it is determined that there is no wrong file; if they do not match, an alarm signal is sent.

[0126] The method of this embodiment can be applied to the system of any of the above embodiments. Its implementation principle and technical effects are similar and will not be described in detail here.

Claims

1. A digital archive management system based on the Internet of Things, characterized in that: It includes an identity card, several passive RFID tags, a data acquisition module, a data analysis module, and an alarm module; The identity card is respectively connected to the plurality of passive RFID tags, the data acquisition module, and the alarm module, and the data acquisition module, the data analysis module, and the alarm module are connected in sequence; The identity card includes an RFID scanner, and the identity card contains identity information of the user; the RFID scanner is used to scan a number of passive RFID tags that the user has the right to use according to the identity information, obtain a scanning result, and send the identity information of the scanning result set to the data acquisition module; After receiving the scanning result, the data acquisition module is used to bind the scanning result with the identity information according to the identity information, and send the bound associated data to the data analysis module; After receiving the associated data, the data analysis module is used to analyze the associated data, determine the borrowing status of the file corresponding to the passive RFID tag, determine whether the borrowing is normal according to the borrowing status, and send an alarm signal to the alarm module when the borrowing is abnormal; The alarm signal is used to obtain the identity information after receiving the alarm signal, and to issue an alarm based on the identity information.

2. The system according to claim 1, characterized in that The identity card also includes an active RFID tag. The space monitored by the digital archive management system includes a positioning base station. The positioning base station identifies the active RFID tag to determine the real-time location of the user and sends it to the data acquisition module.

3. The system according to claim 2, characterized in that After receiving the real-time location, the data acquisition module is used to bind the real-time location with the associated data one by one according to the identity information to obtain unique data, and send the unique data to the data analysis module; After receiving the unique data, the data analysis module performs strength analysis on the scanning result in the unique data, and determines the interval distance between the user and the file corresponding to the passive RFID tag according to the strength analysis result and the real-time position; Determining whether the archive is likely to be abandoned based on the interval distance; If so, an alarm signal is sent to the alarm module.

4. The system according to claim 3, characterized in that The file includes two passive RFID tags, one of which is disposed on the surface of the file, and the other is disposed on the bag tongue area of ​​the file; The RFID scanner scans two passive RFID tags respectively to obtain the scanning result. After receiving the scanning result, the data analysis module is used to determine the distance between the two passive RFID tags according to the scanning result. The data analysis module is also used to retrieve the historical distance determined in a preset period, compare the historical distance with the distance, and determine whether there is a sudden change in the distance; If so, an alarm signal is sent to the alarm module.

5. The system according to claim 4, characterized in that When the data analysis module compares the historical distance with the distance to determine whether there is a mutation in the distance, it is used to: Sending a permission acquisition signal to the data acquisition module according to the identity information; and receiving the authority data of the user extracted according to the identity information after the data acquisition module receives the authority acquisition signal; Analyze the permission data to determine the opening permission of the user; Compare the historical distance with the distance, and if there is a deviation between the distance and the historical distance, analyze the opening authority to determine whether the user has the authority to open the file; If there is authority, it is determined that there is no sudden change in the distance.

6. The system according to claim 5, characterized in that The alarm module includes a lost reminder unit, which is connected to the data analysis module; when the alarm module determines whether the file is likely to be abandoned based on the interval distance, the lost reminder unit is used to: obtain and analyze the opening authority of the user received by the data analysis module, and if the user has the authority to open the file, then when it is determined that the file is likely to be abandoned based on the interval distance, a lost reminder is sent to the user's device.

7. The system according to claim 1, characterized in that The archive digital management system also includes an archive transfer detection module, which includes a label scanner connected to the data acquisition module. The label scanner is used to scan the RFID passive label on the surface of the archive and the ID card of the user, and send the label scanning result and the ID card scanning result to the archive transfer detection module through the data acquisition module; The file transfer detection module is used to determine the user's use authority according to the identity card scanning result, and analyze the label scanning result according to the use authority to determine whether the user is allowed to remove the file from the warehouse.

8. The system according to claim 5, characterized in that The digital archive management system also includes a cabinet scanning module, which is connected to the data acquisition module and is used to scan the archive conditions in the archive cabinet and send the archive conditions to the data analysis module through the data acquisition module; After receiving the file information, the data analysis module determines whether the user has taken the wrong item according to the file information and the scanning result of the RFID scanner.

9. The system according to claim 8, characterized in that When the data analysis module determines whether the user has taken the wrong item according to the file situation and the scanning result of the RFID scanner, the data acquisition module is used to obtain the temporary authority of the user and send it to the data analysis module. After receiving the temporary authority, the data analysis module is used to analyze the file situation, determine the lost file, and match the lost file with the temporary authority; If the lost file matches the temporary authority, it is determined that there is no mistake; If they do not match, an alarm signal is sent to the alarm module.

10. A digital archive management method based on the Internet of Things, characterized in that: include: Acquire identity information, and scan a number of passive RFID tags that the user has permission to use based on the identity information to obtain scanning results; Binding the scan result with the identity information according to the identity information to obtain associated data; The associated data is analyzed to determine the borrowing status of the file corresponding to the passive RFID tag, and whether the borrowing is normal is determined based on the borrowing status. When the borrowing is abnormal, the identity information is obtained and an alarm is issued based on the identity information.

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