Method and system for supervising task execution process

Abstract

The invention relates to the technical field of enterprise management and informatization construction, and provides a method and system for supervising a task execution process. According to the method and the system, the task ledger is subjected to detailed content division, and the tasks can be accurately classified and assigned according to the information in the task ledger, so that the task management efficiency is remarkably improved; the progress is evaluated based on the association degree between the tasks, so that the progress condition of the tasks can be clear at a glance, and the management efficiency and flexibility are improved; according to different types of tasks, the most suitable urging mode is selected, so that management can be performed in a more targeted manner; a special supervision strategy and a feedback mechanism are set for each type of task, so that the supervision work can be more detailed, and the provided feedback is ensured to be specific and targeted; and finally, the system records the whole task dispatching and execution process, so that the task execution process and result are visible to all related personnel, and the transparency and fairness of work are improved.

Description

Technical Field

[0001] The present invention relates to the technical field of enterprise management and information construction, and in particular to a method and system for realizing task execution process supervision. Background Art

[0002] The traditional supervision methods in existing enterprise management have problems such as heavy workload, low efficiency, difficult execution tracking, and weak process control. How to timely, accurately and efficiently supervise the progress of work is an urgent problem that enterprises need to solve. The emergence of the supervision system solves this problem. The supervision system aims to realize the supervision and management of assigned tasks, so that the progress of work can be seen at a glance. Enterprise managers can have a global grasp of the work situation and supervise and evaluate related work. However, the existing supervision system faces some challenges in practical application, mainly including the inability to monitor and track the execution status of tasks in real time, and the difficulty in obtaining relevant information of the supervised matters in a timely manner and providing effective feedback. Summary of the invention

[0003] In view of the problems in the prior art that in the process of enterprise management, the superior unit is unable to view and track the task execution status of the subordinate units in real time, and is unable to obtain the supervised matters and provide feedback in time, a method and system for supervising the task execution process are proposed. This method enables the superior unit to view the task execution status in real time, discover problems in time and supervise them in the process of enterprise management, which greatly improves the work efficiency and decision-making effect of enterprise managers.

[0004] A method for supervising a task execution process comprises the following steps:

[0005] S1. Creation of underlying table structure: Create underlying table structure in the database according to business needs; the underlying table structure includes task ledger, task execution table, and task inspection table;

[0006] S2. Account creation: The manager creates a task account of the underlying table structure in S1 according to the actual task requirements, and fills in the task account; the task account includes: classification, aspect, arrangement order, source, letter-receiving unit, letter-receiving time, undertaker, undertaking department, contact information, task creation time, planned completion time, and task content;

[0007] S3, query and edit task ledger: perform fuzzy query on the task ledger created in S2 according to the classification or aspect and view the ledger details; modify the task ledger's aspect, arrangement order, source, letter-receiving unit, letter-receiving time, organizer, undertaking department, contact information, time, planned completion time, and content data according to the ledger editing rules;

[0008] S4, task type selection and assignment: assign tasks to learning deployment, implementation plan, decision-making matters, and work progress types according to the task content; assign the task ledger created in S2 to the corresponding subordinate units according to the task content and task type, and create the corresponding task execution table and task inspection table;

[0009] S5, task execution: the corresponding subordinate unit executes the corresponding task according to the task content and task type in the task ledger assigned by S4, the corresponding task submission content is associated with the task progress in the task ledger, based on the progress of task submission, the task status is changed, and the task status notification is automatically sent to the corresponding supervision department at a regular time to start the task supervision process;

[0010] S6. Task query and update: Perform fuzzy search on tasks according to task classification and task type to check the task name and corresponding task progress; update the task content for tasks of different types that need to be executed continuously according to the task update rules;

[0011] S7, Task tracking and supervision: Based on the S6 task query results, the task execution status of each subordinate unit is tracked; in the task tracking process, first determine whether the task is completed. If not, choose different urging methods for different types of tasks; if completed, check the task content. If there is a problem with the content of the submitted task, initiate task supervision and put forward supervision opinions; if there is no problem with the content of the submitted task, the tasks that do not need to be updated are completed and closed, and the tasks that need to be updated continue to the next stage of tasks;

[0012] S8, Supervision Feedback: After receiving the supervision opinions, the subordinate units need to make rectifications according to the supervision opinions put forward in S7 and provide feedback on specific rectification measures; after completing the feedback, the supervision status is updated to Feedback received;

[0013] S9, supervision tracking and inquiry: After obtaining the supervision feedback in S8, perform fuzzy query based on task type, task content, and supervision status, and check the rectification status reported by the subordinate units; if there are problems with the submitted feedback content, you can initiate supervision again for the rectification status; if there are no problems, tasks that do not need to be updated are completed and closed, and tasks that need to be updated will execute the next stage of tasks.

[0014] Preferably, the ledger details include basic information and content information; one basic information may correspond to multiple content information; the basic information includes: classification, aspect, receipt time, source, responsible department, letter-receiving unit, contact information, and person in charge; the content information includes: task creation time and task content.

[0015] Preferably, the editing ledger rules include: ledgers with unassigned tasks can be modified; ledgers with assigned tasks cannot be modified.

[0016] Preferably, the task content may correspond to a variety of task types; the task assignment may assign the same task ledger to a plurality of different subordinate units; after the assignment is completed, a to-do message is automatically sent to notify the corresponding subordinate unit to execute the task.

[0017] Preferably, the described execution of corresponding tasks according to task types includes: when the task type is learning deployment, it is necessary to associate the corresponding learning meeting when executing the task, and the task is judged to be completed after the association is completed; when the task type is implementation plan, it is necessary to submit the implementation plan attachment when executing the task, and the task is judged to be completed after the submission is completed; when the task type is decision-making matters, it is necessary to associate the corresponding decision-making meeting when executing the task, and the task is judged to be completed after the association is completed; when the task type is work progress, it is selected whether feedback is required when executing the task. If feedback is required, it is necessary to select the feedback cycle, and the feedback content includes: completion status, implementation status description, and attachment upload. The task is judged to be completed after the submission is completed.

[0018] Preferably, the task update rules include: if the task type is learning deployment, the method of updating the task is to add related meetings; if the task type is implementation plan, the submitted plan does not need to be updated; if the task type is a decision-making matter, the method of updating the task is to add related decision-making meetings; if the task type is work progress, tasks that require periodic feedback need to continuously update the task execution status according to the periodic requirements until the task is completed; tasks that do not require periodic feedback do not need to be updated.

[0019] Preferably, the task tracking can query all assigned tasks, and under each task, the corresponding task assignment unit and the task completion status of the subordinate units can be viewed; the supervision process requires the entry of supervision opinions and the selection of supervision matters; for unfinished tasks, only supervision opinions need to be entered when initiating reminders; for completed tasks, corresponding supervision matters need to be selected when initiating supervision.

[0020] Preferably, for the supervision feedback, if the task type is learning deployment or decision-making matters, it is necessary to fill in the feedback instructions; if the task type is implementation plan, it is necessary to adjust the plan content and re-upload it; if the task type is work progress, it is necessary to readjust the corresponding report content and submit it again.

[0021] Preferably, the re-initiating of supervision can re-initiate supervision of the supervised tasks, and historical supervision opinions can be queried.

[0022] A task execution process supervision system, comprising:

[0023] The ledger management module includes: a ledger entry unit and a ledger query unit; the functions of the ledger entry unit include creating a task ledger, filling in task ledger information, and submitting the created task ledger to the underlying database of the system; the ledger query unit is to view the task ledger and its details through fuzzy query;

[0024] Task management module: including: task assignment unit, task list unit, supervised items unit and task query unit; the task assignment unit assigns tasks to corresponding subordinate units according to the ledger classification or task type entered in the ledger; the task list is queried through the task list unit and the task completion content is executed and submitted; the supervised tasks are queried through the supervised items unit, and rectification and feedback are carried out; the task query unit retrieves tasks according to task type or task status, and checks the specific information in the task and the task progress;

[0025] Implementation tracking module: including a task tracking unit and a supervision tracking unit; the task tracking unit reads the assigned tasks to track the task progress; the supervision tracking unit reads the tasks with a supervision status of no feedback or feedback and supervises and inspects the feedback content;

[0026] Underlying database: stores and reads all task ledger data, task data, inspection data, and system data.

[0027] Beneficial effects:

[0028] The present invention proposes a method and system for supervising the task execution process, which realizes that the task execution status can be viewed in real time during the enterprise management process, problems can be discovered and supervised in a timely manner, and the work efficiency and decision-making effect of enterprise managers can be greatly improved. The present invention can accurately classify and assign tasks according to the information therein by performing detailed content division on the task ledger, thereby significantly improving the efficiency of task management. The system can view the task execution status in real time, and discover and supervise in a timely manner, realize real-time tracking of tasks, and effectively improve work efficiency; at the same time, the system will remind users during the task assignment completion and supervision process, which can help users obtain important information in a timely manner and improve work efficiency; finally, the system will record the entire process of task assignment and execution, so that the process and results of task execution are visible to all relevant personnel, increasing the transparency and fairness of the work.

[0029] By evaluating the progress based on the degree of correlation between tasks, the progress of tasks can be more clearly seen. In addition, this correlation also makes it easier for supervisors to adjust or point to corresponding supervision tasks at any time as needed, thereby improving management efficiency and flexibility. According to the different types of tasks, choose the most appropriate urging method, so that management can be more targeted. Avoid using a unified method, which may lead to the inability to accurately convey supervision opinions. At the same time, setting up special supervision strategies and feedback mechanisms for each type of task makes supervision work more meticulous and ensures that the feedback provided is both specific and targeted. This method not only improves work efficiency, but also enhances the effectiveness of communication. BRIEF DESCRIPTION OF THE DRAWINGS

[0030] Figure 1 A flow chart of a method for supervising the task execution process.

[0031] Figure 2 Flowchart from task log creation to task completion.

[0032] Figure 3 A system framework diagram for implementing task execution process supervision.

[0033] Figure 4 Schematic diagram of ledger entry.

[0034] Figure 5 Task allocation diagram. DETAILED DESCRIPTION

[0035] The present invention will be further described below in conjunction with the accompanying drawings and embodiments.

[0036] like Figure 1 As shown, a method for supervising the task execution process includes:

[0037] S1. Creation of underlying table structure: Create underlying table structure in the database according to business needs; the underlying table structure includes task ledger, task execution table, and task inspection table;

[0038] S2. Account creation: The manager creates a task account with the underlying table structure in S1 according to the actual task requirements, and fills in the task account; the task account includes: classification, aspect, arrangement order, source, letter source, letter receiving time, organizer, organizing department, contact information, task creation time, planned completion time, and task content; the specific account entry diagram is as follows Figure 4 As shown;

[0039] S3, query and edit task ledger: perform fuzzy query on the task ledger created in S2 according to the classification or aspect and view the ledger details; modify the task ledger's aspect, arrangement order, source, letter-receiving unit, letter-receiving time, organizer, undertaking department, contact information, time, planned completion time, and content data according to the ledger editing rules;

[0040] S4, task type selection and assignment: according to the task content, the tasks are assigned to the types of learning deployment, implementation plan, decision-making matters, and work progress; according to the task content and task type, the task ledger created in S2 is assigned to the corresponding subordinate units, and the corresponding task execution table and task inspection table are created; the specific task assignment diagram is as follows Figure 5 As shown;

[0041] S5, task execution: the corresponding subordinate unit executes the corresponding task according to the task content and task type in the task ledger assigned by S4, the corresponding task submission content is associated with the task progress in the task ledger, based on the progress of task submission, the task status is changed, and the task status notification is automatically sent to the corresponding supervision department at a regular time to start the task supervision process;

[0042] S6. Task query and update: Perform fuzzy search on tasks according to task classification and task type to check the task name and corresponding task progress; update the task content for tasks of different types that need to be executed continuously according to the task update rules;

[0043] S7, Task tracking and supervision: Based on the S6 task query results, the task execution status of each subordinate unit is tracked; in the task tracking process, first determine whether the task is completed. If not, choose different urging methods for different types of tasks; if completed, check the task content. If there is a problem with the content of the submitted task, initiate task supervision and put forward supervision opinions; if there is no problem with the content of the submitted task, the tasks that do not need to be updated are completed and closed, and the tasks that need to be updated continue to the next stage of tasks;

[0044] S8, Supervision Feedback: After receiving the supervision opinions, the subordinate units need to make rectifications according to the supervision opinions put forward in S7 and provide feedback on specific rectification measures; after completing the feedback, the supervision status is updated to Feedback received;

[0045] S9, supervision tracking and inquiry: After obtaining the supervision feedback in S8, perform fuzzy query based on task type, task content, and supervision status, and check the rectification status reported by the subordinate units; if there are problems with the submitted feedback content, you can initiate supervision again for the rectification status; if there are no problems, tasks that do not need to be updated are completed and closed, and tasks that need to be updated will execute the next stage of tasks.

[0046] like Figure 2 The figure shows a flow chart of the process from creating a task record to completing the task in S2-S9.

[0047] Specifically, the ledger details include basic information and content information; the basic information includes: classification, aspect, receipt time, source, responsible department, letter-receiving unit, contact information, person in charge, etc.; the content information includes: time, task content, etc.; one basic information can correspond to multiple content information.

[0048] Specifically, the rules for editing the ledger include: the ledger to which tasks have not been assigned can be modified; the ledger to which tasks have been assigned cannot be modified.

[0049] Specifically, the task types include: learning deployment, implementation plan, decision-making matters, and work progress; the task assignment can assign the same task to multiple different subordinate units;

[0050] Specifically, the said execution of corresponding task contents according to task types includes: when the task type is learning deployment, it is necessary to associate the corresponding learning meeting when executing the task, and the task of the learning deployment type is considered to be completed after the association is completed; when the task type is implementation plan, it is necessary to submit the implementation plan attachment when executing the task, and the task of the implementation plan type is considered to be completed after the submission is completed; when the task type is decision-making matters, it is necessary to associate the corresponding decision-making meeting when executing the task, and the task of the decision-making matter is considered to be completed after the association is completed; when the task type is work progress, it is selected whether feedback is required when executing the task. If feedback is required, it is necessary to select the feedback cycle. The feedback content includes: completion status, description of implementation status, and attachment upload. After the submission is completed, the task of the work progress is considered to be completed;

[0051] Specifically, the task update rules include: if the task type is learning deployment, the method of updating the task is to add related meetings; if the task type is implementation plan, the submitted plan does not need to be updated; if the task type is a decision-making matter, the method of updating the task is to add related decision-making meetings; if the task type is work progress, tasks that require periodic feedback need to continuously update the task execution status according to the periodic requirements until the task is completed; tasks that do not require periodic feedback do not need to be updated.

[0052] Specifically, the task tracking can query all assigned tasks, and under each task, the corresponding task assignment unit and the task completion status of the subordinate units can be viewed; the supervision includes: supervision opinions and supervision item selection. For unfinished tasks, only the supervision opinions need to be entered when initiating the follow-up. For completed tasks, the corresponding supervision items need to be selected when initiating the supervision.

[0053] Specifically, for the supervision feedback, if the task type is learning deployment or decision-making matters, you need to fill in the feedback instructions; if the task type is implementation plan, you need to adjust the plan content and re-upload it; if the task type is work progress, you need to readjust the corresponding report content and submit it again.

[0054] Specifically, the re-initiating of supervision can re-initiate supervision of the supervised tasks, and historical supervision opinions can be queried.

[0055] like Figure 3 As shown, a system for supervising the task execution process includes:

[0056] The ledger management module includes: a ledger entry unit and a ledger query unit; the functions of the ledger entry unit include creating a task ledger, filling in task ledger information, and submitting the created task ledger to the underlying database of the system; the ledger query unit is to view the ledger and its content through fuzzy query;

[0057] Task management module: including: task assignment unit, task list unit, supervised items unit and task query unit; the task assignment unit assigns tasks to corresponding subordinate units according to the ledger classification or task type entered in the ledger; the task list is queried through the task list unit and the task completion content is executed and submitted; the supervised tasks are queried through the supervised items unit, and rectification and feedback are carried out; the task query unit retrieves tasks according to task type or task status, and checks the specific information in the task and the task progress;

[0058] Implementation tracking module: including a task tracking unit and a supervision tracking unit; the task tracking unit reads the assigned tasks to track the task progress; the supervision tracking unit reads the tasks with a supervision status of no feedback or feedback and supervises and inspects the feedback content;

[0059] Underlying database: stores and reads all task ledger data, task data, inspection data, and system data.

[0060] It should be noted that the above-described specific implementations can enable those skilled in the art to more fully understand the invention, but do not limit the invention in any way. Therefore, although this specification has described the invention in detail with reference to the drawings and embodiments, those skilled in the art should understand that the invention can still be modified or replaced by equivalents. In short, all technical solutions and improvements that do not deviate from the spirit and scope of the invention should be included in the protection scope of the patent for the invention.

Claims

1. A method for supervising the task execution process, characterized in that: The following steps are involved: S1. Creation of underlying table structure: Create underlying table structure in the database according to business needs; the underlying table structure includes task ledger, task execution table, and task inspection table; S2. Account creation: The manager creates a task account of the underlying table structure in S1 according to the actual task requirements, and fills in the task account; the task account includes: classification, aspect, arrangement order, source, letter-receiving unit, letter-receiving time, undertaker, undertaking department, contact information, task creation time, planned completion time, and task content; S3, query and edit task ledger: perform fuzzy query on the task ledger created in S2 according to the classification or aspect and view the ledger details; modify the task ledger's aspect, arrangement order, source, letter-receiving unit, letter-receiving time, organizer, undertaking department, contact information, time, planned completion time, and content data according to the ledger editing rules; S4, task type selection and assignment: assign tasks to learning deployment, implementation plan, decision-making matters, and work progress types according to the task content; assign the task ledger created in S2 to the corresponding subordinate units according to the task content and task type, and create the corresponding task execution table and task inspection table; S5, task execution: the corresponding subordinate unit executes the corresponding task according to the task content and task type in the task ledger assigned by S4, the corresponding task submission content is associated with the task progress in the task ledger, based on the progress of task submission, the task status is changed, and the task status notification is automatically sent to the corresponding supervision department at a regular time to start the task supervision process; S6. Task query and update: Perform fuzzy search on tasks according to task classification and task type to check the task name and corresponding task progress; update the task content for tasks of different types that need to be executed continuously according to the task update rules; S7, Task tracking and supervision: Based on the S6 task query results, the task execution status of each subordinate unit is tracked; in the task tracking process, first determine whether the task is completed. If not, choose different urging methods for different types of tasks; if completed, check the task content. If there is a problem with the content of the submitted task, initiate task supervision and put forward supervision opinions; if there is no problem with the content of the submitted task, the tasks that do not need to be updated are completed and closed, and the tasks that need to be updated continue to the next stage of tasks; S8, Supervision Feedback: After receiving the supervision opinions, the subordinate units need to make rectifications according to the supervision opinions put forward in S7 and provide feedback on specific rectification measures; after completing the feedback, the supervision status is updated to Feedback received; S9, supervision tracking and inquiry: After obtaining the supervision feedback in S8, perform fuzzy query based on task type, task content, and supervision status, and check the rectification status reported by the subordinate units; if there are problems with the submitted feedback content, you can initiate supervision again for the rectification status; if there are no problems, tasks that do not need to be updated are completed and closed, and tasks that need to be updated will execute the next stage of tasks.

2. A method for supervising the task execution process according to claim 1, characterized in that: The account details include basic information and content information; One basic information can correspond to multiple content information; Basic information includes: classification, affiliation, receipt time, source, responsible department, source unit, contact information, and organizer; content information includes: task creation time and task content.

3. A method for supervising the task execution process according to claim 1, characterized in that: The rules for editing the ledger include: the ledger with unassigned tasks can be modified; the ledger with assigned tasks cannot be modified.

4. A method for supervising the task execution process according to claim 1, characterized in that: The task content may correspond to a variety of task types; the task assignment may assign the same task log to a plurality of different subordinate units; after the assignment is completed, a to-do message is automatically sent to notify the corresponding subordinate unit to execute the task.

5. A method for supervising the task execution process according to claim 1, characterized in that: The described execution of corresponding tasks according to task types includes: when the task type is learning deployment, it is necessary to associate the corresponding learning meeting when executing the task, and the task is judged to be completed after the association is completed; when the task type is implementation plan, it is necessary to submit the implementation plan attachment when executing the task, and the task is judged to be completed after the submission is completed; when the task type is decision-making matters, it is necessary to associate the corresponding decision-making meeting when executing the task, and the task is judged to be completed after the association is completed; when the task type is work progress, choose whether feedback is needed when executing the task. If feedback is needed, it is necessary to select the feedback cycle. The feedback content includes: completion status, implementation status description, and attachment upload. The task is judged to be completed after the submission is completed.

6. A method for supervising the task execution process according to claim 1, characterized in that: The task update rules include: if the task type is learning deployment, the method of updating the task is to add related meetings; if the task type is implementation plan, the submitted plan does not need to be updated; if the task type is a decision-making matter, the method of updating the task is to add related decision-making meetings; if the task type is work progress, tasks that require periodic feedback need to continuously update the task execution status according to the periodic requirements until the task is completed; tasks that do not require periodic feedback do not need to be updated.

7. A method for supervising the task execution process according to claim 1, characterized in that: The task tracking can query all assigned tasks, and under each task, the corresponding task assignment unit and the task completion status of the subordinate units can be viewed; the supervision process requires entering supervision opinions and selecting supervision items; for unfinished tasks, only supervision opinions need to be entered when initiating reminders; for completed tasks, corresponding supervision items need to be selected when initiating supervision.

8. A method for supervising the task execution process according to claim 1, characterized in that: For the supervision feedback mentioned above, if the task type is learning deployment or decision-making matters, you need to fill in the feedback opinion description; if the task type is implementation plan, you need to adjust the plan content and re-upload it; if the task type is work progress, you need to readjust the corresponding report content and submit it again.

9. A method for supervising the task execution process according to claim 1, characterized in that: The re-initiating of supervision can re-initiate supervision of the supervised tasks, and historical supervision opinions can be queried.

10. A task execution process supervision system formed based on any of the methods described in claims 1-9, characterized in that: include: The ledger management module includes: a ledger entry unit and a ledger query unit; the functions of the ledger entry unit include creating a task ledger, filling in task ledger information, and submitting the created task ledger to the underlying database of the system; the ledger query unit is to view the task ledger and its details through fuzzy query; Task management module: including: task assignment unit, task list unit, supervised items unit and task query unit; the task assignment unit assigns tasks to corresponding subordinate units according to the ledger classification or task type entered in the ledger; the task list is queried through the task list unit and the task completion content is executed and submitted; the supervised tasks are queried through the supervised items unit, and rectification and feedback are carried out; the task query unit retrieves tasks according to task type or task status, and checks the specific information in the task and the task progress; Implementation tracking module: including a task tracking unit and a supervision tracking unit; the task tracking unit reads the assigned tasks to track the task progress; the supervision tracking unit reads the tasks with a supervision status of no feedback or feedback and supervises and inspects the feedback content; Underlying database: stores and reads all task ledger data, task data, inspection data, and system data.

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