RPA robot process automation financial value chain

Abstract

The invention discloses an RPA robot process automation financial value chain which is characterized by comprising an account payable module, an account receivable module, a fixed asset module, a travel and expense module, a cash management module, a general ledger module and a tax management module. The account payable module is used for managing the debt of the enterprise; the account receivable module is used for tracking receivable items of the company to the customer; the fixed asset module is used for managing long-term assets owned by a company; the business travel and expense module is used for managing expense expenditure related to business travel and business of the employees; the cash management module is used for managing cash flow of a company; the general ledger module is used for recording all financial transactions and accounts of the company; through modular design, automatic process execution and advanced technical support, intelligence, high efficiency and precision of financial management are realized, the efficiency of the financial process is improved, the cost and risk are reduced, and powerful decision support is provided for enterprises.

Description

Technical Field

[0001] The present invention relates to the technical field of financial management, specifically to the RPA robot process automation financial value chain. Background Art

[0002] The financial value chain refers to a complete value creation and value-added process formed by each link from capital raising, capital use to capital recovery in the process of enterprise financial management. It covers all aspects of enterprise financial activities and reflects the flow and value-added process of funds within the enterprise. The core goal of the financial value chain is to optimize resource allocation through effective financial management, improve the financial performance and overall value of the enterprise. The process financial value chain refers to managing and optimizing each link in financial management in a process-based manner to ensure that the flow and value-added process of funds within the enterprise are more efficient, transparent and controllable. The process financial value chain emphasizes improving the efficiency and quality of financial operations through standardized processes and systematic management, so as to create greater value for the enterprise.

[0003] In traditional financial processes, manual operations and semi-automated system operations are usually adopted. With the increasing complexity of enterprise financial processes and the amount of data, traditional manual operations and semi-automated systems can no longer meet the requirements of high efficiency, accuracy and real-time, resulting in slow data processing speed and low accuracy. Summary of the Invention

[0004] The purpose of the present invention is to provide an RPA robot process automation financial value chain to solve the problems raised in the above background art.

[0005] To achieve the above purpose, the RPA robot process automation financial value chain includes an accounts payable module, an accounts receivable module, a fixed assets module, a travel and expenses module, a cash management module, a general ledger module and a tax management module;

[0006] The accounts payable module is used to manage the liabilities of the enterprise;

[0007] The accounts receivable module is used to track the receivables of the company from customers;

[0008] The fixed assets module is used to manage the long-term assets owned by the company;

[0009] The travel and expenses module is used to manage the travel expenses and business-related expense expenditures of employees;

[0010] The cash management module is used to manage the cash flow of the company;

[0011] The general ledger module is used to record all financial transactions and accounts of the company;

[0012] The tax management module is used to assist enterprises in managing and calculating tax affairs.

[0013] Preferably, the process of the accounts payable module includes receiving invoices, approving invoices, paying invoices, preparing payment runs, reconciling with suppliers, expenditure analysis, and management inquiries. Specifically: The RPA robot automatically extracts invoice information from emails, the supplier side, or scanned documents, checks the consistency between the invoice and the purchase order or contract. For paper invoices, the robot uses optical character recognition technology to scan and extract the invoice content and automatically converts it into an editable format. The system automatically matches the invoice content with the relevant purchase order or contract, and checks whether the supplier name, invoice amount, goods or services, and quantity are consistent. If the invoice meets the requirements, the system automatically initiates the approval process, and the approver confirms and approves according to the preset permissions. If there are differences in the invoice, the system automatically initiates an exception handling process. After the approval is completed, the system sends a confirmation notice to the supplier and relevant financial personnel, informing that the invoice has been approved or is pending processing. The system checks the payment due date of the invoice, and according to the company's payment policy, automatically generates a list of invoices to be paid and payment instructions, and submits them to the bank system for payment. After the payment is completed, the system automatically obtains the payment confirmation from the bank. According to the cash flow situation and payment requirements, the financial personnel or the system set the payment plan in advance, determine the payment amount and payment date. The system automatically generates a payment run according to the payment plan and performs payment batch processing. After the payment run is generated, the system sends a notice to the financial manager or relevant approver for approval. After approval, the system executes the payment. The system obtains the supplier's statement regularly or as needed. The system automatically compares the company's accounts with the supplier's statement, identifies any differences, and automatically initiates a difference investigation process, submitting the abnormal accounts to the financial personnel for verification and handling. When the accounts are consistent, the system automatically confirms and records the reconciliation result. The system automatically extracts all payment data from the accounts payable module, classifies the expenditures according to different dimensions, and generates an analysis report, comparing the difference between the actual expenditure and the budget, and automatically issuing a warning to remind relevant personnel to adjust the budget or re-evaluate the expenditure plan. The system regularly generates a detailed expenditure report for the financial team and management for financial analysis and decision-making. Managers can query various accounts payable data through the financial system. The system provides a real-time monitoring function to help management view the current payment status, cash flow status, and timeliness of accounts payable. Financial managers can customize reports according to needs to help management make decisions.

[0014] Preferably, the process of the accounts receivable module includes processing sales orders, credit control, debtor management, and collection posting, specifically as follows: After a customer places an order with an enterprise, the sales team will enter the sales order and confirm the order details with the customer. The system will review the sales order to ensure that the order details conform to the contract, price, and the customer's credit limit. If there are any abnormalities in the order, the system will automatically issue a warning or require manual review; The system automatically allocates goods according to the inventory situation, confirms the available quantity, and generates a delivery note. If the inventory is insufficient, the system will prompt the need for replenishment or adjustment of the delivery time. After shipment, the system automatically generates a sales invoice and sends it to the customer; Before a customer places an order, an enterprise usually evaluates the customer's creditworthiness. Based on this evaluation, the enterprise sets a credit limit and payment terms for the customer. According to the customer's credit assessment results, the system automatically approves the order or requires manual review. If a customer exceeds the credit limit, the system will issue a warning to remind the sales team or the finance team to take appropriate actions. The system regularly tracks the customer's creditworthiness and adjusts the credit limit or payment terms as needed; The system regularly generates an accounts receivable aging analysis report, classifying and displaying the receivables in different aging segments. For overdue accounts, the system automatically generates a reminder notice or reminder and assigns the collection task to the corresponding collection staff. For accounts receivable that have not been paid for a long time, an enterprise can conduct debt restructuring or negotiation with the customer to adjust the payment plan; The customer makes payments to the enterprise according to the invoice and payment terms. The system automatically records each received payment. The system matches the customer payment amount with the accounts receivable. If the payment amount is consistent with the invoice amount, the system automatically confirms the collection; If there are any differences, the system initiates a manual review. After the collection is confirmed, the system posts the amount to the general ledger and updates the corresponding accounts receivable account. The collection information generates a financial voucher and automatically completes the posting operation. The system regularly generates a collection report showing the details of each collection.

[0015] Preferably, the process of the fixed asset module includes work order creation, asset changes, asset aging analysis, handling of assets only for recording, and period-end procedures, specifically: during procurement, construction or maintenance, the plan and implementation of assets are recorded through work orders; assets are recorded in the accounts after procurement is completed. When the location or department of an asset changes, system updates are required. When an asset reaches the end of its useful life or is scrapped, it needs to be removed from the fixed asset ledger and the disposal process is recorded; aging analysis is performed on existing fixed assets to check their useful life and depreciation status, ensuring that the accounting treatment of assets complies with accounting standards. According to the usage time and depreciation of assets, they are divided into different aging segments, and asset depreciation is calculated regularly to update the book value of assets; even if an asset is not put into use, it should be recorded in the accounts, marked as "awaiting use" status, and the usage status of these assets is tracked. Once put into use, the accounting treatment should be adjusted in a timely manner; physical inventory of fixed assets is carried out to confirm that the book and actual asset quantities are consistent. According to the usage of assets, depreciation expenses are adjusted to ensure compliance with accounting standards. If there are signs of asset impairment, impairment tests need to be carried out and the book value is adjusted. Relevant financial statements are prepared based on asset changes and depreciation.

[0016] Preferably, the business trip and expense module process includes general expense processing, special expense processing, creating purchase orders, and managing business trip and expense reports, specifically as follows: Employees fill out expense reimbursement forms according to company regulations and submit relevant expense vouchers. The relevant department managers or supervisors review the reimbursement applications to ensure that the expenses comply with company policies and budget standards. The expenses approved through the review are processed for payment by the finance department, and the finance department records the reimbursed expenses into the company's accounting system; For expenses outside the budget and of a special nature, employees need to apply in advance and obtain approval from their superiors or relevant departments. Employees fill out expense reimbursement forms according to company regulations and submit relevant expense vouchers. The relevant department managers or supervisors review the reimbursement applications to ensure that the expenses comply with company policies and budget standards. The expenses approved through the review are processed for payment by the finance department; Employees confirm the items or services to be purchased based on business trip, business needs, or company procurement needs, clarify the quantity, specifications, and budget, and create purchase orders through the procurement system. Purchase orders usually require approval from the superior supervisor or the finance department to ensure the rationality of the procurement and budget control. Once the purchase order is approved and the supplier is determined, the supplier will receive the order and deliver the goods or services. After the delivery, the finance department will pay the expenses according to the purchase order; Before going on a business trip, employees need to submit a business trip application. Only after being approved by the supervisor can the business trip begin. During the business trip, employees record all the expenses incurred. After the business trip ends, employees fill out a business trip report according to the actual expense situation, attach all vouchers, and submit it to the supervisor for preliminary review. After the business trip report is submitted, the finance department reviews all the expenses according to the business trip report and verifies the authenticity of the vouchers. If all the expenses comply with company policies, the finance department will make the payment. The finance department regularly summarizes and analyzes the business trip expenses, identifies the trends in business trip expenses and potential opportunities for savings, and reports the analysis results to the management.

[0017] Preferably, the cash management module process includes managing prepayments, cash receipt entry, cash management, and managing expense reimbursements, specifically as follows: Before an enterprise makes a prepayment, a strict approval process is carried out. After the approval, the finance department makes the prepayment according to the actual situation. The finance department will conduct accounting treatment based on the amount of the prepayment made to ensure that the accounting records reflect the accurate prepayment balance and make corresponding write-offs or settlements in subsequent accounting treatments; When an enterprise receives cash, it strictly reviews the relevant contracts or vouchers. After the finance department receives the cash, it needs to record it in the account in a timely manner according to regulations and reflect the cash income in the financial system; Regularly forecast and monitor the cash flow situation, evaluate the balance between cash inflows and outflows, promptly identify potential cash shortages or surpluses, and take corresponding adjustment measures.

[0018] Preferably, the general ledger module process includes accounting entries, preparation and review of trial balance, account reconciliation, affiliated party accounting, audit or standard adjustment, period-end affiliation, financial statement analysis, statutory and management reports, specifically as follows: The financial management system automatically generates entries according to preset rules. After the accounting entries are completed, the system will automatically generate a trial balance to check whether the debits and credits are equal. After the preparation, the financial staff needs to review it, check whether the balance of each accounting subject is correct, and make adjustments as needed. Reconciliation is carried out regularly. Affiliated party transactions need to be disclosed in detail in the financial statements and independent audits are required. During the audit process, the auditors will check the company's financial records and make adjustments to the problems found. At the end of the period, all accounting records need to be closed for account settlement. Uncompleted affiliated party transactions or other matters must be liquidated at the end of the period and appropriate accounting treatments should be carried out. Based on the general ledger data, the finance department will prepare various financial statements of the company. According to the regulatory requirements of the country or region, the company must prepare and submit statutory reports on time.

[0019] Preferably, the tax management module includes tax return preparation and automated filing, acquisition and maintenance of offline data, tax accounting difference reconciliation, VAT invoice issuance, input invoice certification, tax-related accounting entry and adjustment, withholding tax, preparation and management of filing documents, and tax-related data verification and validation.

[0020] Preferably, the method for constructing the RPA robot process automation financial value chain includes the following steps:

[0021] Step 1: Build an RPA platform compatible with the existing financial system, use process modeling tools to identify automation opportunities in financial processes, and design automation scripts;

[0022] Step 2: Through machine learning algorithms, analyze historical financial data, predict financial trends or automatically identify abnormal data, and use AI models to automatically classify financial documents and extract data from them;

[0023] Step 3: Integrate the API interface with the enterprise resource planning system. RPA can aggregate data from different systems through the API and automatically generate comprehensive financial statements;

[0024] Step 4: Store financial data on the cloud platform. By deploying RPA robots and AI analysis models on the cloud platform, large-scale financial automation tasks are supported;

[0025] Step 5: Integrate advanced identity authentication technologies to ensure that only authorized users can access sensitive financial data, encrypt the stored and transmitted financial data, and use automated tools to regularly check financial processes.

[0026] Compared with the prior art, the beneficial effects of the present invention are as follows:

[0027] 1. The RPA robot of the present invention can work continuously for a long time and automatically execute repetitive and highly regular tasks. The automation system can process data in real time, quickly generate reports and payment instructions, improve the response speed of the finance department. Through the automated process, the manual operations of finance personnel are reduced, human resources are released, enabling them to focus on higher-value tasks.

[0028] 2. The automated process of the present invention avoids input errors, omissions or calculation errors in manual operations, ensures the accuracy of financial data. The automated process optimizes the use of funds and budget management, reduces unnecessary expenditures. Through efficient process management and error reduction, the overall cost of financial operations is reduced.

[0029] 3. The RPA system of the present invention can monitor the status of financial processes in real time, provide visual dashboards and reports, facilitating management to keep abreast of the financial situation at any time. Through the automated system, the cash flow situation is monitored and predicted in real time, helping the enterprise to better plan the use of funds. Automating accounts receivable and accounts payable management ensures the timely recovery and payment of funds, optimizes cash flow. Through efficient inventory management and accounts receivable collection, the occupation of funds is reduced, and the capital turnover rate is increased.

[0030] 4. The automated system of the present invention can generate financial reports and analysis in real time, providing accurate decision-making support for management. The system automatically compares actual expenditures with the budget and generates variance reports to help management adjust strategies in a timely manner. Through AI and machine learning algorithms, historical data is analyzed to predict future financial trends and risks.

[0031] 5. The tax management module of the present invention can automatically calculate taxes and generate declaration documents to ensure tax compliance. The system can automatically adjust the process according to the latest financial and tax regulations to ensure that the enterprise always complies with relevant laws and regulations. The automated system generates detailed audit trail records for easy external audit and internal inspection. BRIEF DESCRIPTION OF THE DRAWINGS

[0032] Figure 1 It is a financial value chain diagram of the RPA robot process automation of the present invention. DETAILED DESCRIPTION OF THE INVENTION

[0033] Next, the technical solutions in the embodiments of the present invention will be clearly and completely described in conjunction with the accompanying drawings in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those of ordinary skill in the art without creative efforts shall fall within the protection scope of the present invention.

[0034] Please refer to Figure 1 , the present invention provides a technical solution: an RPA robot process automation financial value chain, including an accounts payable module, an accounts receivable module, a fixed assets module, a travel and expenses module, a cash management module, a general ledger module, and a tax management module.

[0035] It should be noted that when performing an automated process execution, the RPA robot first extracts financial data from emails, scanned documents, ERP systems, or other data sources, uses a rule engine and AI algorithms to verify the accuracy and consistency of the data, and executes tasks according to preset rules. When an exception occurs in the data or process, the system automatically triggers an exception handling process and notifies relevant personnel. All operations are recorded and a real-time report is generated.

[0036] The accounts payable module is used to manage the liabilities of an enterprise. The processes of the accounts payable module include receiving invoices, approving invoices, paying invoices, preparing payment runs, vendor reconciliations, expenditure analysis, and management inquiries.

[0037] It should be noted that the working process of the accounts payable module is as follows: The RPA robot automatically extracts invoice information from emails, the supplier side, or scanned documents, and checks the consistency between the invoice and the purchase order or contract. For paper invoices, the robot uses optical character recognition technology to scan and extract the invoice content, and automatically converts it into an editable format. The system automatically matches the invoice content with the relevant purchase order or contract, and checks whether the supplier name, invoice amount, goods or services, and quantity are consistent. If the invoice meets the requirements, the system automatically starts the approval process, and the approver confirms and approves according to the preset permissions. If there are differences in the invoice, the system automatically initiates an exception handling process. After the approval is completed, the system sends a confirmation notice to the supplier and relevant financial personnel, informing that the invoice has been approved or is pending processing. The system checks the payment due date of the invoice, and according to the company's payment policy, automatically generates a list of invoices to be paid and payment instructions, and submits them to the bank system for payment. After the payment is completed, the system automatically obtains the bank's payment confirmation. According to the cash flow situation and payment requirements, the financial personnel or the system set the payment plan in advance, determine the payment amount and payment date. The system automatically generates a payment run according to the payment plan and conducts payment batch processing. After the payment run is generated, the system sends a notice to the financial manager or relevant approver for approval. After being approved, the system executes the payment. The system regularly or as needed obtains the supplier's statement, automatically compares the company's accounts with the supplier's statement, identifies any differences, and automatically initiates a difference investigation process, submitting the abnormal accounts to the financial personnel for verification and processing. When the accounts are consistent, the system automatically confirms and records the reconciliation result. The system automatically extracts all payment data from the accounts payable module, classifies the expenditures according to different dimensions, and generates an analysis report, comparing the difference between the actual expenditure and the budget, and automatically issuing a warning to remind the relevant personnel to adjust the budget or re-evaluate the expenditure plan. The system regularly generates a detailed expenditure report for the financial team and management for financial analysis and decision-making. Managers can query various accounts payable data through the financial system. The system provides a real-time monitoring function to help management view the current payment status, cash flow status, and timeliness of accounts payable. Financial managers can customize reports according to needs to help management make decisions.

[0038] The accounts receivable module is used to track the company's receivables from customers. The processes of the accounts receivable module include processing sales orders, credit control, debtor management, and posting receipts.

[0039] It should be noted that the accounts receivable workflow is as follows: After a customer places an order with the enterprise, the sales team will enter the sales order and confirm the order details with the customer. The system will review the sales order to ensure that the order details are consistent with the contract, price, and the customer's credit limit. If there are any abnormalities in the order, the system will automatically issue a warning or require manual review. The system will automatically allocate goods based on the inventory situation, confirm the available quantity, and generate a shipping note. If the inventory is insufficient, the system will prompt the need for replenishment or adjustment of the delivery time. After shipment, the system will automatically generate a sales invoice and send it to the customer. Before a customer places an order, the enterprise usually assesses the customer's creditworthiness. Based on this assessment, the enterprise will set a credit limit and payment terms for the customer. According to the customer's credit assessment result, the system will automatically approve the order or require manual review. If the customer exceeds the credit limit, the system will issue a warning to remind the sales team or the finance team to take appropriate actions. The system will regularly track the customer's credit status and adjust the credit limit or payment terms as needed. The system will regularly generate an accounts receivable aging analysis report, classifying and showing the receivables in different aging periods. For overdue accounts, the system will automatically generate a reminder notice or reminder and assign the collection task to the corresponding collection staff. For accounts receivable that have not been paid for a long time, the enterprise can conduct debt restructuring or negotiation with the customer to adjust the payment plan. The customer makes payments to the enterprise according to the invoice and payment terms. The system will automatically record each received payment. The system will match the customer payment amount with the accounts receivable. If the payment amount is consistent with the invoice amount, the system will automatically confirm the receipt. If there is a difference, the system will initiate a manual review. After the receipt is confirmed, the system will record the payment in the general ledger and update the corresponding accounts receivable account. The receipt information will generate a financial voucher and automatically complete the posting operation. The system will regularly generate a receipt report showing the details of each receipt.

[0040] The fixed assets module is used to manage the long-term assets owned by the company. The processes of the fixed assets module include work order creation, asset changes, asset aging analysis, handling of assets with only posting, and end-of-period procedures.

[0041] It should be noted that the specific workflow of the fixed asset module is as follows: During the procurement, construction or maintenance process, the plans and implementation of assets are recorded through work orders; Assets are recorded in the accounts after the procurement is completed. When the location or department of the assets changes, the system needs to be updated. When the assets reach the end of their useful life or are scrapped, they need to be removed from the fixed asset ledger, and the disposal process is recorded; Aging analysis is performed on the existing fixed assets to check their useful life and depreciation situation, ensuring that the accounting treatment of the assets complies with accounting standards. According to the usage time and depreciation situation of the assets, they are divided into different aging segments, and the asset depreciation is calculated regularly to update the book value of the assets; Even if the assets are not put into use, they should be recorded in the accounts, marked as "awaiting use" status, and the usage status of these assets is tracked. Once they are put into use, the accounting treatment should be adjusted in a timely manner; Physical inventory of fixed assets is carried out to confirm that the book and actual asset quantities are consistent. According to the usage situation of the assets, the depreciation expenses are adjusted to ensure compliance with accounting standards. If there are signs of asset impairment, impairment tests need to be carried out and the book value is adjusted. Relevant financial statements are prepared based on asset changes and depreciation situations.

[0042] The travel and expense module is used to manage employees' travel and business-related expense expenditures. The processes of the travel and expense module include general expense processing, special expense processing, creating purchase orders, and managing travel and expense reports.

[0043] It should be noted that the workflow of the business travel and expenses module is as follows: Employees fill out expense reimbursement forms according to company regulations, submit relevant expense vouchers, and the relevant department managers or supervisors review the reimbursement applications to ensure that the expenses comply with company policies and budget standards. The expenses approved through the review are processed for payment by the finance department, and the finance department records the reimbursed expenses in the company's accounting system; For expenses outside the budget and of a special nature, employees need to apply in advance and obtain approval from their superiors or relevant departments. Employees fill out expense reimbursement forms according to company regulations, submit relevant expense vouchers, and the relevant department managers or supervisors review the reimbursement applications to ensure that the expenses comply with company policies and budget standards. The expenses approved through the review are processed for payment by the finance department; Employees confirm the items or services to be purchased based on business travel, business needs, or company procurement needs, clarify the quantity, specifications, and budget, create a purchase order through the procurement system. The purchase order usually requires approval from the superior supervisor or the finance department to ensure the rationality of the procurement and budget control. Once the purchase order is approved and the supplier is determined, the supplier will receive the order and deliver the goods or services. After the delivery, the finance department will pay the expenses according to the purchase order; Before going on a business trip, employees need to submit a business travel application. Only after it is approved by the supervisor can the business trip begin. During the business trip, employees record all the expenses incurred. After the business trip ends, employees fill out a business travel report according to the actual expense situation, attach all vouchers, and submit it to the supervisor for preliminary review. After the business travel report is submitted, the finance department reviews all the expenses according to the business travel report and verifies the authenticity of the vouchers. If all the expenses comply with company policies, the finance will make the payment. The finance department regularly summarizes and analyzes the business travel expenses, identifies the trends in business travel expenses and potential opportunities for savings, and reports the analysis results to the management.

[0044] The cash management module is used to manage the company's cash flow. The cash management module process includes managing prepayments, cash receipts, cash management, and managing expense reimbursements.

[0045] It should be noted that the workflow of the cash management module is as follows: Before the enterprise pays the prepayment, a strict approval process is carried out. After the approval, the finance department pays the prepayment according to the actual situation. The finance department will conduct accounting treatment based on the amount of the prepayment paid to ensure that the accounting records reflect the accurate prepayment balance and make corresponding write-offs or settlements in subsequent accounting treatments; When the enterprise receives cash, it strictly reviews the relevant contracts or vouchers. After the finance department receives the cash, it needs to record it in the account in a timely manner according to the regulations and reflect the cash receipts in the financial system; Regularly predict and monitor the cash flow situation, evaluate the balance between cash inflows and outflows, promptly discover potential cash shortages or surpluses, and take corresponding adjustment measures.

[0046] The general ledger module is used to record all financial transactions and accounts of the company. The processes of the general ledger module include accounting entries, preparation and review of trial balance sheets, reconciliation, recording of related party transactions, audit or standard adjustments, end-of-period reconciliation, financial statement analysis, statutory and management reports.

[0047] It should be noted that the specific workflow of the general ledger module is as follows: The financial management system automatically generates entries according to preset rules. After the accounting entries are completed, the system will automatically generate a trial balance sheet to check whether the debits and credits are equal. After preparation, financial personnel need to review it to check whether the balance of each accounting item is correct and make adjustments as needed. Reconciliation is carried out regularly. Related party transactions need to be disclosed in detail in the financial statements and independent audits need to be conducted. During the audit process, the auditors will check the company's financial records and make adjustments to the problems found. At the end of the period, all accounting records need to be closed for account settlement. Uncompleted related party transactions or other matters must be liquidated at the end of the period and appropriate accounting treatments should be carried out. Based on the general ledger data, the finance department will prepare various financial statements of the company. According to the regulatory requirements of the country or region, the company must prepare and submit statutory reports on time.

[0048] The tax management module is used to help enterprises manage and calculate tax affairs. The tax management module includes tax return preparation and automated filing, acquisition and maintenance of offline data, tax accounting difference reconciliation, issuance of VAT invoices, authentication of input invoices, tax-related accounting entry and adjustment, withholding of taxes, preparation and management of filing documents, and verification and validation of tax-related data.

[0049] It should be noted that the workflow of the tax management module is as follows: The RPA robot automatically calculates the payable taxes according to tax laws and regulations, and the system automatically generates tax declaration documents and submits them to the tax authorities.

[0050] The construction method of the RPA robot process automation financial value chain includes the following steps:

[0051] Step 1: Build an RPA platform compatible with the existing financial system, use process modeling tools to identify automation opportunities in financial processes, and design automation scripts;

[0052] Step 2: Analyze historical financial data through machine learning algorithms, predict financial trends or automatically identify abnormal data, and use AI models to automatically classify financial documents and extract data from them;

[0053] Step 3: Integrate the API interface with the enterprise resource planning system. RPA can aggregate data from different systems through the API and automatically generate comprehensive financial statements;

[0054] Step 4: Store financial data on the cloud platform. By deploying RPA robots and AI analysis models on the cloud platform, large-scale financial automation tasks are supported;

[0055] Step 5: Integrate advanced identity authentication technologies to ensure that only authorized users can access sensitive financial data, encrypt the financial data during storage and transmission, and use automated tools to regularly check the financial processes.

[0056] In summary, the RPA robot process automation financial value chain of the present invention realizes the intelligentization, high efficiency and precision of financial management through modular design, automated process execution and advanced technology support. It not only improves the efficiency of financial processes, but also reduces costs and risks, providing strong decision-making support for enterprises.

[0057] Although the embodiments of the present invention have been shown and described, it will be understood by those of ordinary skill in the art that various changes, modifications, substitutions and variations can be made to these embodiments without departing from the principles and spirit of the present invention, and the scope of the present invention is defined by the appended claims and their equivalents.

Claims

1. The RPA robot process automation financial value chain is characterized in that It includes an accounts payable module, an accounts receivable module, a fixed assets module, a travel and expenses module, a cash management module, a general ledger module, and a tax management module; The accounts payable module is used to manage the liabilities of an enterprise; The accounts receivable module is used to track the receivables of the company from customers; The fixed assets module is used to manage the long-term assets owned by the company; The travel and expenses module is used to manage the expenses related to employees' business trips and operations; The cash management module is used to manage the cash flow of the company; The general ledger module is used to record all financial transactions and accounts of the company; The tax management module is used to assist the enterprise in managing and calculating tax matters.

2. The RPA robot process automation financial value chain according to claim 1, wherein The processes of the accounts payable module include invoice receipt, invoice approval, invoice payment, preparation for payment run, supplier reconciliation, expense analysis, and management inquiries.

3. The RPA robot process automation financial value chain according to claim 1, wherein The processes of the accounts receivable module include sales order processing, credit control, debtor management, and collection posting.

4. The RPA robot process automation financial value chain according to claim 1, wherein The processes of the fixed assets module include work order creation, asset changes, asset aging analysis, processing of assets with only posting, and period-end procedures.

5. The RPA robot process automation financial value chain according to claim 1, characterized in that, The processes of the travel and expenses module include general expense processing, special expense processing, purchase order creation, and management of travel and expense reports.

6. The RPA robot process automation financial value chain according to claim 1, wherein The processes of the cash management module include management of prepayments, cash posting, cash management, and management of expense reimbursements.

7. The RPA robot process automation financial value chain according to claim 1, wherein The processes of the general ledger module include accounting entries, preparation and review of trial balances, reconciliation, posting of related parties, audit or standard adjustments, period-end linkages, financial statement analysis, statutory and management reports.

8. The RPA robot process automation financial value chain according to claim 1, characterized in that, The tax management module includes tax return preparation and automated filing, acquisition and maintenance of offline data, verification of tax accounting differences, issuance of VAT invoices, authentication of input invoices, posting and adjustment of tax-related accounting entries, withholding of taxes, preparation and management of filing documents, and verification and validation of tax-related data.

9. The RPA robot process automation financial value chain according to claim 1, wherein The method for constructing an RPA robot process automation financial value chain includes the following steps: Step 1: Build an RPA platform compatible with the existing financial system, use process modeling tools to identify automation opportunities in financial processes, and design automation scripts; Step 2: Analyze historical financial data through machine learning algorithms, predict financial trends or automatically identify abnormal data, and use an AI model to automatically classify financial documents and extract data from them; Step 3: Integrate the API interface with the enterprise resource planning system. RPA can aggregate data from different systems through the API and automatically generate comprehensive financial statements; Step 4: Store financial data on a cloud platform. By deploying RPA robots and AI analysis models on the cloud platform, it supports large-scale financial automation tasks; Step 5: Integrate advanced identity authentication technologies to ensure that only authorized users can access sensitive financial data, encrypt the stored and transmitted financial data, and use automated tools to regularly check financial processes.

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