Examination and approval method with preset conditions

Abstract

The invention discloses an approval method with preset conditions, which comprises the following steps: S1, an initiator initiates document approval, a system pushes document information to multiple approvers in a process at the same time, and the multiple approvers have document reading conditions at the same time; s2, except the first approver, all subsequent approvers set approval conditions according to the document review conditions and work needs of themselves; and S3, after the current approver approves the document, the system carries out processing according to the approval conditions set by the subsequent approvers, after the current approver rejects the document, the document approval is immediately terminated, and after the initiator modifies and perfects the document information, the initiator re-initiates the approval and enters the S1 until the approval is completed. According to the method, the document information is pushed to the multiple approvers at the same time, so that the multiple approvers have the document reading conditions at the same time, the system automatically processes the current approval work according to the current preset approval conditions and the approval conditions of the previous approvers, and the document approval timeliness is greatly improved.

Description

Technical Field

[0001] The present invention relates to the technical field of intelligent office, and in particular to an approval method with preset conditions. Background Art

[0002] At present, the approval of various types of documents within an enterprise, including the approval of demand plans, procurement applications, contracts, vacations, etc., has mostly been transformed from paper-based offline approval to online approval by a computer system (hereinafter referred to as the system), which can better implement the concept of green office. However, when approving work documents in the system, the documents are transferred to each approver in sequence according to the approval process. As Figure 2 shown, it is a flowchart of the approval method in the prior art. The subsequent approvers can only see the document information after the previous approver has completed the approval. When the previous approver has not completed the approval, the document information is invisible to the current and subsequent approvers. The approval documents are transferred sequentially on the system, and it is impossible to achieve simultaneous reading by multiple approvers and automatic processing by the system. The approval takes a long time and the work efficiency is low. Compared with offline approval, the approval time limit of the documents has not been improved. Therefore, there is an urgent need to develop an approval method with preset conditions to solve the above technical problems.

[0003] In view of this, the present invention is specifically proposed. Summary of the Invention

[0004] The purpose of the present invention is to provide an approval method with preset conditions. By simultaneously pushing document information to multiple approvers, multiple approvers are simultaneously provided with the condition to read the document. At the same time, all subsequent approvers except the first approver can set approval conditions according to their own review of the document and work needs. The system automatically processes the current approval work according to the current preset approval conditions and the approval situation of the previous approver, so that the approval time limit of the document is greatly improved, and it has a broad application prospect and is conducive to popularization and application.

[0005] To achieve the above purpose, an approval method with preset conditions provided by the present invention includes the following steps: S1: The initiator initiates document approval, and the system simultaneously pushes the document information to multiple approvers in the process, and multiple approvers simultaneously have the condition to read the document; S2: Except for the first approver, all subsequent approvers set approval conditions according to their own review of the document and work needs, and the approval conditions are individual approval conditions or combined approval conditions; S3: After the previous approver approves the document, the system processes it according to the approval conditions set by the subsequent approvers. When the previous approver rejects the document, the approval of the document immediately terminates. The initiator modifies and improves the document information and then initiates the approval again to enter S1 until the approval is completed.

[0006] Preferably, in S1, the multiple approvers are all approvers or some approvers in the approval process, which can be adjusted according to work requirements.

[0007] Preferably, in S2, the individual approval conditions include: (1) Reject directly with comments; (2) If the previous approver approves, approve with comments; (3) If the previous approver approves, approve without comments; (4) If all previous approvers approve without comments, approve without comments; (5) If there is a previous approver who approves with comments, the current approver needs to review and manually approve.

[0008] Preferably, in S2, the combined approval condition is: If all previous approvers approve without comments, approve without comments; If there is a previous approver who approves with comments, the current approver needs to review and manually approve.

[0009] An approval method with preset conditions provided by the present invention has the following beneficial effects.

[0010] 1. After the bill approval is initiated in the present invention, the system simultaneously pushes the bill information to multiple approvers, enabling multiple approvers to have the condition of reading the bill at the same time. The system simultaneously pushes the bill information to multiple approvers, enabling multiple approvers to have the condition of reading the bill at the same time, greatly shortening the time span of bill reading and laying a solid foundation for improving the approval efficiency.

[0011] 2. Except for the first approver, other subsequent approvers can set approval conditions according to their own review of the bill and work needs, enabling the system to automatically process the bill approval work and providing strong support for improving the approval efficiency.

[0012] 3. In the present invention, the system automatically processes the current approval work according to the current preset approval conditions and the approval situation of the previous approver. When all approvers have no comments, it is possible to complete the approval of all links with the time consumption of one approver approving the bill in the prior art, making it possible for the bill to instantaneously pass through all link approvals and greatly improving the bill approval timeliness. BRIEF DESCRIPTION OF THE DRAWINGS

[0013] Figure 1 It is a flowchart of Embodiment 1 of an approval method with preset conditions provided by the present invention; Figure 2 It is a flowchart of the approval method in the prior art. DETAILED DESCRIPTION OF THE INVENTION

[0014] The following further describes the present invention with specific embodiments and drawings to help understand the content of the present invention.

[0015] An approval method with preset conditions provided by the present invention includes the following steps: S1: The initiator initiates the approval of a document. The system simultaneously pushes the document information to multiple approvers in the process, and all the multiple approvers have the condition to read the document at the same time. The multiple approvers are all the approvers in the approval process or some of the approvers in the approval process, which can be adjusted according to work requirements.

[0016] S2: Except for the first approver, all subsequent approvers set approval conditions according to their own review of the document and work needs. The approval conditions are individual approval conditions or combined approval conditions. Individual approval conditions include: (1) Reject directly with comments; (2) If the previous approver approves, approve with comments; (3) If the previous approver approves, approve without comments; (4) If all previous approvers approve without comments, approve without comments; (5) If there is a previous approver who approves with comments, the current approver needs to review and manually approve. The combined approval condition is: If all previous approvers approve without comments, approve without comments; If there is a previous approver who approves with comments, the current approver needs to review and manually approve. (The above are only some examples of approval conditions and do not represent all the approval condition logics of the technical solution of the present invention) S3: After the previous approver approves the document, the system processes according to the approval conditions set by each subsequent approver. After the previous approver rejects the document, the approval of the document immediately terminates. The initiator modifies and improves the document information and then initiates the approval again to enter S1 until the approval is completed.

[0017] As Figure 1 shown, it is the flowchart of Embodiment 1 of an approval method with preset conditions provided by the present invention. The approval method with preset conditions includes the following steps: S1: The initiator initiates the approval of a document. The system simultaneously pushes the document information to multiple approvers in the process. Here, it is described with the background of pushing to all approvers. All the multiple approvers have the condition to read the document at the same time.

[0018] S2: Except for the first approver, all subsequent approvers set approval conditions according to their own review of the document and work needs. Assume that for a certain approval document, all subsequent approvers agree to the application after reading the document information, and set the combined approval condition: If all previous approvers approve without comments, approve without comments; If there is a previous approver who approves with comments, the current approver needs to review and manually approve.

[0019] S3: After the first approver rejects the document, the approval of the document terminates, and the initiator needs to modify and improve the document information and then initiate the approval again to enter S1; when the first approver passes with comments, the system processes according to the approval conditions set by each subsequent approver. For the assumed approval document here, each subsequent approver sets the approval condition of S2, and each approver needs to review and manually approve it; when the first approver passes without comments, since all subsequent approvers agree to the application and the approval condition of S2 is set, the system automatically seals and passes for all subsequent approvers. In the ideal state (all approvers pass without comments), the overall approval time of this document theoretically will not exceed the single-person approval time ( Figure 1 is 0.5 days), which greatly improves the approval efficiency.

[0020] Simulate and calculate the approval efficiency of the document in the ideal state (all approvers pass without comments). For the approval of documents with different process lengths at this time, the efficiency improvement of the technical solution of the present invention compared with the prior art solution is shown in Table 1. In the technical solution of the present invention, in the ideal state of document approval, the approval process length has no influence on the approval time. Therefore, the longer the process length, the more obvious the improvement of the approval efficiency of the technical solution of the present invention compared with the prior art solution. In the approval process of 10 approvers, the approval efficiency can be increased by up to 90%.

[0021] Table 1 Calculation of efficiency improvement of the technical solution of the present invention Serial number Approval process length Approval time of the prior art solution / day Approval time of the technical solution of the present invention / day Improvement of approval efficiency Remarks 1 4 reviewers 2 0.5 75.00% 2 5 reviewers 2.5 0.5 80.00% 3 6 reviewers 3 0.5 83.33% 4 8 reviewers 4 0.5 87.50% 5 10 reviewers 5 0.5 90.00% …… After the present invention initiates the document approval, the system simultaneously pushes the document information to multiple approvers, enabling multiple approvers to have the condition to read the document at the same time. The system simultaneously pushes the document information to multiple approvers, enabling multiple approvers to have the condition to read the document at the same time, which greatly shortens the time span of document reading and lays a solid foundation for improving the approval efficiency. Except for the first approver, other subsequent approvers of the present invention can set approval conditions according to their own review of the document and work needs, enabling the system to automatically process the document approval work and providing strong support for improving the approval efficiency. The present invention automatically processes the current approval work by the system according to the current preset approval conditions and the approval situation of the previous approver. When all approvers have no comments, it is possible to complete the approval of all links with the time consumption of a single approver approving a document in the prior art, making it possible for the document to instantaneously pass through all link approvals and greatly improving the document approval efficiency.

[0022] Specific examples are used in this article to elaborate on the inventive concept in detail. The description of the above embodiments is only used to help understand the core idea of the present invention. It should be noted that for those of ordinary skill in the art, any obvious modifications, equivalent replacements, or other improvements made without departing from the inventive concept should be included in the protection scope of the present invention.

Claims

1. An approval method with preset conditions, characterized in that, It includes the following steps: S1: The initiator initiates the document approval, and the system simultaneously pushes the document information to multiple approvers in the process. All multiple approvers have the condition to read the document at the same time; S2: Except for the first approver, all subsequent approvers set approval conditions according to their own review of the document and work needs. The approval conditions are individual approval conditions or combined approval conditions; S3: After the current approver approves the document, the system processes it according to the approval conditions set by each subsequent approver. After the current approver rejects the document, the document approval immediately terminates. The initiator modifies and improves the document information and then initiates the approval again to enter S1 until the approval is completed.

2. The approval method with preset conditions according to claim 1, wherein In S1, the multiple approvers are all approvers in the approval process or some approvers in the approval process, which is adjusted according to work requirements.

3. The approval method with preset conditions according to claim 1, characterized in that In S2, the individual approval conditions include: (1) Reject directly with comments; (2) If the previous approver approves, approve with comments; (3) If the previous approver approves, approve without comments; (4) If all previous approvers approve without comments, approve without comments; (5) If there is a previous approver who approves with comments, the current approver needs to review and manually approve.

4. The approval method with preset conditions according to claim 1, wherein, In S2, the combined approval condition is: If all previous approvers approve without comments, approve without comments; If there is a previous approver who approves with comments, the current approver needs to review and manually approve.

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