Intelligent document management and information retrieval device for scientific and technological innovation enterprises

Abstract

The invention provides an intelligent document management and information retrieval device for scientific and technological innovation enterprises, and belongs to the technical field of document management and retrieval. Comprising a company department framework and department function automatic acquisition unit, a file consulting and outgoing supervision unit, a corresponding department specific file automatic analysis and generation unit, a database unit, a format compatible conversion and analysis unit and a data automatic retrieval unit. A research and development data real-time recording and latest dynamic feedback unit; and a business department customer real-time analysis and recommendation unit. By setting a document automatic generation mode, corresponding files are automatically generated according to use habits and file standards of each department, the situation that each department needs to look up the files from mass data is reduced, meanwhile, research and development automatic follow-up and automatic retrieval are set, the innovation degree of the research and development department is automatically analyzed, and the research and development efficiency is improved. And a better contribution is made for subsequent property right layout protection.

Description

Technical Field

[0001] The present invention relates to the field of document management and retrieval technology, and in particular to an intelligent document management and information retrieval device for scientific and technological innovation enterprises. Background Art

[0002] With the increasing level of informatization in enterprises, the number of work documents has increased dramatically, and the types and content of work documents have become more diverse and complex. When browsing corporate documents, employees first need to download the documents to their local computers, and then use the corresponding office software to open and browse the documents. The company will set up shared folders on the server, and employees can access these folders through the network to view and edit documents. To manage corporate documents, enterprises deploy document management systems, and employees can search, browse, and download the required documents through the system interface, or use document online preview technology, which allows employees to preview documents in various formats directly in the browser without downloading the documents. Although the above-mentioned existing technologies for employees to browse corporate documents have improved work efficiency and the convenience of document management to a certain extent, there are still some shortcomings. Although document management systems and cloud storage platforms provide various security measures, such as permission management and encrypted transmission, there is still a risk of data leakage and illegal access.

[0003] At the same time, for R&D innovation enterprises, it is impossible to automatically grasp the degree of innovation of the enterprise's R&D technology in real time, and it is impossible to provide R&D personnel with a simpler information retrieval method. Therefore, it is necessary to design intelligent document management and information retrieval devices for scientific and technological innovation enterprises. Summary of the Invention

[0004] The purpose of the present invention is to provide an intelligent document management and information retrieval device for scientific and technological innovation enterprises, to solve the risks of easy leakage and illegal access of existing enterprise document data, and to solve the technical problems at the same time.

[0005] In order to achieve the above object, the technical solution adopted by the present invention is as follows:

[0006] An intelligent document management and information retrieval device for scientific and technological innovation enterprises, including a unit for automatically acquiring a company department framework and department functions, a unit for document review and outbound supervision, a unit for automatically analyzing and generating specific documents of corresponding departments, a database unit, a unit for format compatibility conversion and analysis, a unit for automatically retrieving data, a unit for real-time recording of R&D data and feedback on the latest dynamics, and a unit for real-time analysis and recommendation of customers of business departments. The unit for automatically acquiring a company department framework and department functions, the unit for document review and outbound supervision, a unit for automatically analyzing and generating specific documents of corresponding departments, a unit for format compatibility conversion and analysis, a unit for automatically retrieving data, a unit for real-time recording of R&D data and feedback on the latest dynamics, and a unit for real-time analysis and recommendation of customers of business departments are all connected to the database unit;

[0007] The company's department framework and department function automatic acquisition unit is used to obtain the company's department framework composition data and the responsibilities and content of each company department. The file review and external supervision unit is used to supervise the company's internal data and files. The corresponding department-specific file automatic analysis and generation unit is used to generate external files or external data into files or data formats corresponding to the corresponding departments based on the responsibilities and content of each department. The database unit is used to cache external temporary data and permanent data within the company. The format compatibility conversion and analysis unit is used to be compatible with files of all formats and to identify and parse files. The data automatic retrieval unit is used to automatically retrieve the required data from external websites at regular intervals according to demand. The R&D data real-time recording and latest dynamic feedback unit is used to record the R&D content of the R&D department in real time, and at the same time retrieve the innovativeness of the R&D content through the data automatic retrieval unit and feedback to the R&D department. The business department customer real-time analysis and recommendation unit is used to track customers in real time, automatically develop potential customers, and then feedback to the business department.

[0008] Furthermore, the company department framework and department function automatic acquisition unit includes a company department framework acquisition module, a department intelligent analysis module, a department real-time key analysis module and a department real-time file template dynamic update module. The company department framework acquisition module is used to obtain the company's internal department structure and composition. The department intelligent analysis module is connected to the company department framework acquisition module. The department intelligent analysis module is used to perform intelligent analysis on each department of the company, and then the company's leadership will supplement and modify the responsibilities of each department to obtain the responsibilities of each department. The department real-time key analysis module is used to obtain the content of the key work that each department is responsible for at each stage in real time, and pass the real-time key work content to the department real-time file template dynamic update module. The department real-time file template dynamic update module is used to generate corresponding template files according to the changes in the key work content of each department at each time.

[0009] Furthermore, the format compatibility conversion and analysis unit includes a format compatibility module, an automated analysis module and a knowledge spectrum construction module. The format compatibility module is used to be compatible with all document formats obtained from the external Internet. The automated analysis module is used to automatically analyze and parse the obtained document content to obtain standardized document content. The parsed documents include tables, pictures, text and voice. The knowledge spectrum construction module is used to construct a connection structure for the retrieved external data content to form a knowledge graph.

[0010] Furthermore, the file review and outbound supervision unit includes a file outbound monitoring module, a confidential file path tracking module and a cross-departmental file call management module. The file outbound monitoring module is used to monitor the outbound transmission of internal company data and record the data sent out. At the same time, if it is found that data with a confidentiality level is sent out, an alarm will be issued. The confidential file path tracking module is used to track the paths, review locations and times of confidential files in the company. The cross-departmental file call management module is used to cache files that need to be called between different departments and provide them for approval by managers of corresponding departments.

[0011] Furthermore, the database unit includes an external department automatic retrieval information cache module, a corresponding department data storage module and a data storage module. The external department automatic retrieval information cache module is used to cache the data automatically retrieved by each department, and the corresponding department data storage module is used to store the data and real-time production data needed by each department. The data storage module is used to store the data of the entire company and is set to allow only corresponding managers to have access rights.

[0012] Furthermore, the data automatic retrieval unit includes a corresponding department-associated website link storage module, a keyword analysis module and a search formula automatic generation module. The corresponding department-associated website link storage module is used to store the link of the desired website. At the same time, after the user enters the keyword of the corresponding competing company or legal person, it automatically generates and searches for relevant network data, including published papers, patent applications and published standard documents. The keyword analysis module is used to perform keyword analysis on the content entered by the user, obtain the relevant content that the user wants to retrieve, and send it to the user for confirmation. The search formula automatic generation module generates a corresponding search formula based on the user's keyword content to achieve a more comprehensive search.

[0013] Furthermore, the corresponding department-specific file automatic analysis and generation unit includes a corresponding department keyword analysis module, a file semantic analysis module and a corresponding notification and file automatic generation module. The corresponding department keyword analysis module is used to analyze keywords associated with the corresponding department, the file semantic analysis module is used to analyze external files or data, and the corresponding notification and file automatic generation module is used to generate corresponding file data from external data and files according to the template files of each department.

[0014] Furthermore, the R&D data real-time recording and latest dynamic feedback unit includes an R&D data real-time recording module, an R&D innovation automatic retrieval module, a competitor automatic analysis module and a technology trend prediction and market analysis module. The R&D data real-time recording module is used to record the R&D data of the R&D department in real time and set data access permissions. The R&D innovation automatic retrieval module is used to analyze the R&D progress data of the R&D department, and then analyze the keywords, generate elements from the keywords, and pass the retrieval request to the data automatic retrieval unit. The competitor automatic analysis module is used to analyze the competitor's published data to obtain the competitor's R&D progress and market direction. The market analysis module analyzes the matching direction of R&D products and market demand in real time, and automatically analyzes the market revenue data of R&D.

[0015] Furthermore, the business department's customer real-time analysis and recommendation unit includes an existing customer dynamic analysis module, a new potential customer automatic development module, and an existing product and production acquisition module. The existing customer dynamic analysis module is used to pay real-time attention to the dynamics of existing customers, including customer bidding, demand and market trends. The new potential customer automatic development module is used to retrieve and analyze in real time the user data on the Internet that is concerned about the company's products or is interested, and return it to the business department for analysis. The existing product and production acquisition module analyzes the company's produced product data and the company's real-time production capacity data in real time to provide assistance to the business department in business negotiations.

[0016] The present invention has the following beneficial effects due to the adoption of the above technical solution:

[0017] The present invention sets up an automatic document generation mode to automatically generate corresponding files according to the usage habits and file standards of each department, reducing the need for each department to consult files from massive data. At the same time, it sets up automatic R&D follow-up and automatic retrieval to automatically analyze the innovation of the R&D department, making better contributions to the subsequent layout and protection of intellectual property rights. In addition, in order to provide customer analysis and customer dynamic analysis to the business department in real time, the business department can better develop and maintain customers. The automatic retrieval mode can automatically find out the data that the company may need in advance, reduce the user's search volume, and achieve more efficient document management and information retrieval. BRIEF DESCRIPTION OF THE DRAWINGS

[0018] Figure 1 It is a principle block diagram of the device of the present invention;

[0019] Figure 2 This is a block diagram of the company department framework and department function automatic acquisition unit module of the present invention;

[0020] Figure 3 This is a block diagram of the format-compatible conversion and analysis unit module of the present invention;

[0021] Figure 4This is a block diagram of the document review and outbound supervision unit module of the present invention;

[0022] Figure 5 It is a block diagram of the database unit module of the present invention;

[0023] Figure 6 This is a block diagram of the data automatic retrieval unit module of the present invention;

[0024] Figure 7 This is a block diagram of the module of the automatic analysis and generation unit of specific documents for the corresponding department of the present invention;

[0025] Figure 8 This is a block diagram of the module of the real-time recording and latest dynamic feedback unit of the research and development data of the present invention;

[0026] Figure 9 This is a module block diagram of the business department customer real-time analysis and recommendation unit of the present invention. DETAILED DESCRIPTION

[0027] To make the objectives, technical solutions, and advantages of the present invention more clearly understood, the present invention is further described in detail below with reference to the accompanying drawings and by way of preferred embodiments. However, it should be noted that many of the details listed in this specification are merely provided to help the reader gain a thorough understanding of one or more aspects of the present invention, and these aspects of the present invention can be practiced even without these specific details.

[0028] like Figure 1 As shown, the intelligent document management and information retrieval device for scientific and technological innovation enterprises includes a company department framework and department function automatic acquisition unit, a document review and outbound supervision unit, a corresponding department-specific document automatic analysis and generation unit, a database unit, a format compatibility conversion and analysis unit, a data automatic retrieval unit, a R&D data real-time recording and latest dynamic feedback unit, and a business department customer real-time analysis and recommendation unit. The company department framework and department function automatic acquisition unit, the document review and outbound supervision unit, the corresponding department-specific document automatic analysis and generation unit, the format compatibility conversion and analysis unit, the data automatic retrieval unit, the R&D data real-time recording and latest dynamic feedback unit, and the business department customer real-time analysis and recommendation unit are all connected to the database unit. The company department framework and department function automatic acquisition unit is user-input and can be updated in real time later. The overall framework and overall function data can be increased or decreased to adapt to changes within the company.

[0029] The device mainly realizes the management of the entire company's internal data while being able to automatically retrieve it, providing company colleagues with better data updates and market dynamics analysis.

[0030] The company's department framework and department function automatic acquisition unit is used to obtain the company's department framework composition data and the responsibilities and content of each company department. The file review and external supervision unit is used to supervise the company's internal data and files. The corresponding department-specific file automatic analysis and generation unit is used to generate external files or external data into files or data formats corresponding to the corresponding departments based on the responsibilities and content of each department. The database unit is used to cache external temporary data and permanent data within the company. The format compatibility conversion and analysis unit is used to be compatible with files of all formats and to identify and parse files. The data automatic retrieval unit is used to automatically retrieve the required data from external websites at regular intervals according to demand. The R&D data real-time recording and latest dynamic feedback unit is used to record the R&D content of the R&D department in real time, and at the same time retrieve the innovativeness of the R&D content through the data automatic retrieval unit and feedback to the R&D department. The business department customer real-time analysis and recommendation unit is used to track customers in real time, automatically develop potential customers, and then feedback to the business department.

[0031] In the embodiment of the present invention, Figure 2 As shown, the company department framework and department function automatic acquisition unit includes a company department framework acquisition module, a department intelligent analysis module, a department real-time key analysis module and a department real-time file template dynamic update module. The company department framework acquisition module is used to obtain the company's internal department structure and composition. The department intelligent analysis module is connected to the company department framework acquisition module. The department intelligent analysis module is used to perform intelligent analysis on each department of the company, and then the company's leadership will supplement and modify the responsibilities of each department to obtain the responsibilities of each department. The department real-time key analysis module is used to obtain the content of the key work that each department is responsible for at each stage in real time, and pass the real-time key work content to the department real-time file template dynamic update module. The department real-time file template dynamic update module is used to generate corresponding template files according to the changes in the key work content of each department at each time.

[0032] In the embodiment of the present invention, Figure 3 As shown, the format compatibility conversion and analysis unit includes a format compatibility module, an automated analysis module and a knowledge spectrum construction module. The format compatibility module is used to be compatible with all document formats obtained from the external Internet. The automated analysis module is used to automatically analyze and parse the obtained document content to obtain standardized document content. The parsed documents include tables, pictures, text and voice. The knowledge spectrum construction module is used to construct a connection structure for the retrieved external data content to form a knowledge graph.

[0033] In the embodiment of the present invention, Figure 4As shown, the file review and outbound supervision unit includes a file outbound monitoring module, a confidential file path tracking module and a cross-departmental file call management module. The file outbound monitoring module is used to monitor the outbound transmission of internal company data and record the data sent out. At the same time, if it is found that data with a confidentiality level is sent out, an alarm prompt will be issued. The confidential file path tracking module is used to track the paths, review locations and times of confidential files in the company. The cross-departmental file call management module is used to cache files that need to be called between different departments and provide them for approval by managers of corresponding departments.

[0034] In the embodiment of the present invention, Figure 5 As shown, the database unit includes a department external automatic retrieval information cache module, a corresponding department data storage module and a data storage module. The department external automatic retrieval information cache module is used to cache the data automatically retrieved by each department, and the corresponding department data storage module is used to store the data and real-time production data that each department needs to use. The data storage module is used to store the data of the entire company and is set to have access rights only for corresponding managers.

[0035] In the embodiment of the present invention, Figure 6 As shown, the data automatic retrieval unit includes a corresponding department-related website link storage module, a keyword analysis module and a search formula automatic generation module. The corresponding department-related website link storage module is used to store the link of the desired website. At the same time, after the user enters the keyword of the corresponding competing company or legal person, it automatically generates and searches for relevant network data, including published papers, patent applications and published standard documents. The keyword analysis module is used to perform keyword analysis on the content entered by the user, obtain the relevant content that the user wants to retrieve, and send it to the user for confirmation. The search formula automatic generation module generates a corresponding search formula based on the user's keyword content to achieve a more comprehensive search.

[0036] In the embodiment of the present invention, Figure 7 As shown, the corresponding department-specific file automatic analysis and generation unit includes a corresponding department keyword analysis module, a file semantic analysis module, and a corresponding notification and file automatic generation module. The corresponding department keyword analysis module is used to analyze keywords associated with the corresponding department, the file semantic analysis module is used to analyze external files or data, and the corresponding notification and file automatic generation module is used to generate corresponding file data from external data and files based on the template files of each department. For example, if the Market Supervision Bureau issues a policy document, the corresponding department-specific file automatic analysis and generation unit will extract the oil pipeline financial content in the policy based on the responsibilities of the related department, such as the Finance Department, and generate an internal document based on the template to facilitate the Finance Department's review, while attaching the source file as an attachment.

[0037] In the embodiment of the present invention, Figure 8As shown, the R&D data real-time recording and latest dynamic feedback unit includes an R&D data real-time recording module, an R&D innovation automatic retrieval module, a competitor automatic analysis module, and a technology trend prediction and market analysis module. The R&D data real-time recording module is used to record the R&D data of the R&D department in real time and set data access permissions. The R&D innovation automatic retrieval module is used to analyze the R&D progress data of the R&D department, and then analyze the keywords, generate elements from the keywords, and pass the retrieval request to the data automatic retrieval unit. The competitor automatic analysis module is used to analyze the competitor's published data to obtain the competitor's R&D progress and market direction. The market analysis module analyzes the matching direction of R&D products and market demand in real time, and automatically analyzes the market revenue data of R&D.

[0038] In the embodiment of the present invention, Figure 9 As shown, the business department's customer real-time analysis and recommendation unit includes an existing customer dynamic analysis module, a new potential customer automatic development module, and an existing product and production acquisition module. The existing customer dynamic analysis module is used to pay attention to the dynamics of existing customers in real time, including customer bidding, demand and market trends. The new potential customer automatic development module is used to retrieve and analyze user data on the Internet that is concerned about the company's products or is interested in real time, and return it to the business department for analysis. The existing product and production acquisition module analyzes the company's produced product data and the company's real-time production capacity data in real time to provide assistance to the business department in business negotiations.

[0039] Set up the automatic document generation mode to automatically generate corresponding files based on the usage habits and file standards of each department, reducing the need for each department to consult files from massive data. At the same time, set up automatic R&D follow-up and automatic retrieval to automatically analyze the innovation level of the R&D department, and better contribute to the subsequent layout and protection of intellectual property rights.

[0040] Matters not covered by the present invention are known technologies.

[0041] The above is only a preferred embodiment of the present invention. It should be pointed out that for ordinary technicians in this technical field, several improvements and modifications can be made without departing from the principles of the present invention. These improvements and modifications should also be regarded as within the scope of protection of the present invention.

Claims

1. An intelligent document management and information retrieval device for technological innovation enterprises, characterized by: It includes a company department framework and department function automatic acquisition unit, a document review and outbound supervision unit, a corresponding department specific document automatic analysis and generation unit, a database unit, a format compatibility conversion and analysis unit, a data automatic retrieval unit, a R&D data real-time recording and latest dynamic feedback unit, and a business department customer real-time analysis and recommendation unit. The company department framework and department function automatic acquisition unit, the document review and outbound supervision unit, the corresponding department specific document automatic analysis and generation unit, the format compatibility conversion and analysis unit, the data automatic retrieval unit, the R&D data real-time recording and latest dynamic feedback unit, and the business department customer real-time analysis and recommendation unit are all connected to the database unit; The company's department framework and department function automatic acquisition unit is used to obtain the company's department framework composition data and the responsibilities and content of each company department. The file review and external supervision unit is used to supervise the company's internal data and files. The corresponding department-specific file automatic analysis and generation unit is used to generate external files or external data into files or data formats corresponding to the corresponding departments based on the responsibilities and content of each department. The database unit is used to cache external temporary data and permanent data within the company. The format compatibility conversion and analysis unit is used to be compatible with files of all formats and to identify and parse files. The data automatic retrieval unit is used to automatically retrieve the required data from external websites at regular intervals according to demand. The R&D data real-time recording and latest dynamic feedback unit is used to record the R&D content of the R&D department in real time, and at the same time retrieve the innovativeness of the R&D content through the data automatic retrieval unit and feedback to the R&D department. The business department customer real-time analysis and recommendation unit is used to track customers in real time, automatically develop potential customers, and then feedback to the business department.

2. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The company department framework and department function automatic acquisition unit includes the company department framework acquisition module, the department intelligent analysis module, the department real-time key analysis module and the department real-time file template dynamic update module. The company department framework acquisition module is used to obtain the company's internal department structure and composition. The department intelligent analysis module is connected to the company department framework acquisition module. The department intelligent analysis module is used to perform intelligent analysis on each department of the company, and then the company's leadership will supplement and modify the responsibilities of each department to obtain the responsibilities of each department. The department real-time key analysis module is used to obtain the content of the key work that each department is responsible for at each stage in real time, and pass the real-time key work content to the department real-time file template dynamic update module. The department real-time file template dynamic update module is used to generate corresponding template files according to the changes in the key work content of each department at each time.

3. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The format compatibility conversion and analysis unit includes a format compatibility module, an automated analysis module and a knowledge spectrum construction module. The format compatibility module is used to be compatible with all document formats obtained from the external Internet. The automated analysis module is used to automatically analyze and parse the obtained document content to obtain standardized document content. The parsed documents include tables, pictures, text and voice. The knowledge spectrum construction module is used to construct a connection structure for the retrieved external data content to form a knowledge graph.

4. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The file review and outbound supervision unit includes a file outbound monitoring module, a confidential file path tracking module and a cross-departmental file call management module. The file outbound monitoring module is used to monitor the outbound transmission of internal company data and record the data sent out. At the same time, if it is found that data with a confidentiality level is sent out, an alarm will be issued. The confidential file path tracking module is used to track the paths, review locations and times of confidential files in the company. The cross-departmental file call management module is used to cache files that need to be called between different departments and provide them for approval by managers of corresponding departments.

5. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The database unit includes an external department automatic retrieval information cache module, a corresponding department data storage module and a data storage module. The external department automatic retrieval information cache module is used to cache the data automatically retrieved by each department. The corresponding department data storage module is used to store the data needed by each department and real-time production data. The data storage module is used to store the data of the entire company and is set to have access rights only for corresponding managers.

6. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The data automatic retrieval unit includes a corresponding department-related website link storage module, a keyword analysis module and a search formula automatic generation module. The corresponding department-related website link storage module is used to store the link of the desired website. At the same time, after the user enters the keyword of the corresponding competing company or legal person, it automatically generates and searches for relevant network data, including published papers, patent applications and published standard documents. The keyword analysis module is used to perform keyword analysis on the content entered by the user, obtain the relevant content that the user wants to retrieve, and send it to the user for confirmation. The search formula automatic generation module generates a corresponding search formula based on the user's keyword content to achieve a more comprehensive search.

7. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The corresponding department-specific file automatic analysis and generation unit includes a corresponding department keyword analysis module, a file semantic analysis module and a corresponding notification and file automatic generation module. The corresponding department keyword analysis module is used to analyze keywords associated with the corresponding department, the file semantic analysis module is used to analyze external files or data, and the corresponding notification and file automatic generation module is used to generate corresponding file data from external data and files according to the template files of each department.

8. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The R&D data real-time recording and latest dynamic feedback unit includes an R&D data real-time recording module, an R&D innovation automatic retrieval module, a competitor automatic analysis module, and a technology trend prediction and market analysis module. The R&D data real-time recording module is used to record the R&D data of the R&D department in real time and set data access permissions. The R&D innovation automatic retrieval module is used to analyze the R&D progress data of the R&D department, and then analyze the keywords, generate elements from the keywords, and pass the retrieval request to the data automatic retrieval unit. The competitor automatic analysis module is used to analyze the competitor's published data to obtain the competitor's R&D progress and market direction. The market analysis module analyzes the matching direction of R&D products and market demand in real time, and automatically analyzes the market revenue data of R&D.

9. The intelligent document management and information retrieval device for technological innovation enterprises according to claim 1 is characterized by: The business department's customer real-time analysis and recommendation unit includes an existing customer dynamic analysis module, a new potential customer automatic development module, and an existing product and production acquisition module. The existing customer dynamic analysis module is used to pay real-time attention to the dynamics of existing customers, including customer bidding, demand and market trends. The new potential customer automatic development module is used to retrieve and analyze in real time the user data on the Internet that is concerned about the company's products or is interested, and return it to the business department for analysis. The existing product and production acquisition module analyzes the company's produced product data and the company's real-time production capacity data in real time to provide assistance to the business department in business negotiations.

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