Overall management method and system for offline activity implementation

Abstract

The invention provides an overall management method and system for offline activities, and the method comprises the steps: an activity management method: generating an activity project, setting each worker terminal in the project, and endowing workers with different permissions; according to the process synchronization method, a process is imported into an activity project, real-time updating and synchronization are supported in the process time according to a field link, and related workers are reminded; according to the information statistical method, data information is quickly classified, materials are quickly issued or recycled in cooperation with related equipment, and sign-in or material data are synchronously signed in real time. The souvenir printing method comprises the following steps: connecting with related equipment, and generating an individual or group electronic souvenir with activity characteristics through a system built-in template or a user-defined template; according to the site planning method, site arrangement is combined with predicted visitor flow and other data to simulate audience entering and exiting conditions, and the most reasonable site arrangement can be conveniently planned; according to the flow statistics method, data such as the flow, the concentration time and the staying duration of the activity visitors are recorded and counted and analyzed, and a report is generated. According to the text generation method, text contents such as a host manuscript and a news manuscript are generated according to an activity process, the host manuscript supports real-time updating according to field process changes, and the news manuscript can be combined with links to be inserted into photos. The workload of activity workers is reduced, and instant communication and global management are facilitated.

Description

Technical Field

[0001] This invention relates to the field of Internet technology, and specifically to a method and system for managing offline activities. Background Technology

[0002] In today's society, offline activities have become an indispensable part of government, businesses, schools, and other organizations, such as exhibitions, competitions, forums, roadshows, seminars, and carnivals. Corporate marketing activities need to leverage large-scale offline exhibitions or forums to amplify their reach, while government activities require large-scale offline forums or seminars to disseminate mainstream viewpoints and achieve precise connections. With economic development, the public's demand for offline activities is increasing daily. However, the complexity of event content and the likelihood of last-minute changes during the preparation and execution of offline events make overall coordination challenging. Traditional coordination methods typically involve organizing a team of dozens or even hundreds of people, assigning specific individuals to follow up in real-time at each stage, communicating via mobile phones or walkie-talkies. This approach places high demands on the number of staff and their execution and responsiveness; insufficient staff or their inadequate capabilities can significantly diminish the final effect of the event. Summary of the Invention

[0003] In view of this, this invention proposes a method and system for the overall management of offline activities, optimizing aspects such as activity management, process arrangement, venue layout, and personnel flow statistics, achieving real-time information synchronization, and facilitating overall management during the preparation and execution of activities. At the same time, it simplifies issues such as process changes, material collection and distribution, document writing, and venue planning during the activity process.

[0004] The event management method connects to the corresponding devices and generates corresponding projects for each event by manually importing basic event information. Each project includes terminals for various staff members, such as the host, volunteers, and material providers. Different information editing and browsing permissions are assigned to different staff terminals to allow staff in different positions to modify content in real time and synchronize it with other staff members immediately.

[0005] The process synchronization method supports importing process time, personnel configuration, and material configuration when setting up a process. Process time can be updated in real time based on on-site steps, allowing other staff to adjust their work arrangements according to the real-time progress. Personnel and material configurations allow setting the required personnel and materials, along with the time settings for each step. The system provides timely reminders via relevant devices at the set times, ensuring timely coordination of staff and materials.

[0006] The information statistics method connects with relevant equipment, allowing for rapid classification of data through text import or manual input. It works in conjunction with distribution equipment to quickly distribute or collect materials or personnel sign-in via barcode scanning or other methods, and synchronizes sign-in or material data in real time for easy information statistics.

[0007] The souvenir printing method connects to cameras, printers, or other devices to generate digital commemorative photos of individuals or groups with event characteristics through built-in or custom templates. It also supports printing digital commemorative photos or spraying them onto event-specific souvenirs, making it easy for organizers to provide guests with event-specific personal souvenirs.

[0008] The site planning method involves directly importing site maps into the system or measuring the site using surveying instruments to generate site maps in the system. Based on the site conditions and layout, and combined with the expected flow of people, the system simulates the entry and exit of the audience, alerting to risks such as fire and congestion. This facilitates the planning of the most reasonable site layout and reduces safety hazards caused by site layout during large-scale events.

[0009] Traffic statistics methods involve placing traffic counting devices in key areas to record data such as visitor flow, peak time, and dwell time. This data is used to analyze the popularity of each area, facilitating the generation of valuable event reports and enabling targeted analysis of event value points for further optimization.

[0010] The text generation method generates text content such as the host's script and press releases based on the event flow, using built-in templates or custom templates. The host's script can be updated in real time according to changes in the on-site flow, and the press releases can be combined with photos in the event, which helps to simplify the amount of text work during the event. Attached Figure Description

[0011] Figure 1 This is a schematic diagram of an activity management method according to an embodiment of the present invention; Figure 2 This is a schematic diagram of a process synchronization method according to an embodiment of the present invention; Figure 3 This is a schematic diagram of an information statistics method according to an embodiment of the present invention; Figure 4 This is a schematic diagram of a souvenir printing method according to an embodiment of the present invention; Figure 5 This is a schematic diagram of a site planning method according to an embodiment of the present invention; Figure 6 This is a schematic diagram of a traffic statistics method according to an embodiment of the present invention; Figure 7 This is a schematic diagram of a text generation method according to an embodiment of the present invention. Detailed Implementation

[0013] To make the objectives, technical solutions, and advantages of the embodiments of this application clearer, the technical solutions of the embodiments of this application will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of this application, not all embodiments. Based on the embodiments of this application, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of this application.

[0014] In addition, the terms "spectator," "contestant," "attendee," and "registerer" in this article refer to people who register to participate in different activities.

[0015] In today's society, the demand for offline activities such as seminars, forums, exchange meetings, competitions, and exhibitions is increasing across various sectors. However, the preparation and implementation of these offline events often rely heavily on the number and professional capabilities of staff due to factors such as poor communication among staff and cumbersome processes. This makes the organization of high-quality events quite challenging. To facilitate the organization of offline events, save manpower costs, and lower the preparation threshold, this invention provides a method for the overall management of offline events. The method simplifies the difficulties in event coordination by using a management system and necessary equipment. The specific operation method is as follows.

[0016] Activity management methods such as Figure 1 As shown: Step S101: In the event management system, users can create event projects. Each project can include various staff terminals such as the host terminal, stage terminal, and materials terminal. Each staff terminal can be configured with specific functions such as generating the host's script and creating the event flow. The system has some built-in templates and also supports user-defined templates.

[0017] Step S102: After creating an activity project, the user manually enters information such as the activity name and activity summary, selects necessary information such as the activity time, and sets the overall person in charge of the activity and the person in charge of each staff member's end.

[0018] Step S103: Assign relevant permissions to staff members based on their respective terminals. For example, the host can view the event flow and script, the stage staff can modify and download the event flow, and the volunteers can view the event flow.

[0019] In step S104, the person in charge of the staff imports their subordinate staff in batches and clearly assigns tasks to the staff. For example, on the host side, positions such as first half host, second half host, and host assistant are set up, and on the stage side, positions such as lighting operator, sound operator, and screen controller are set up.

[0020] Step S105: During the preparation and execution of the event, if a staff member edits information, it can be displayed synchronously in all relevant information. For example, the event flow settings can be modified and downloaded on the stage, and other positions can view them. The host script is generated in real time according to the event flow. When the stage staff modifies the event flow, the event flow seen by other positions is synchronized with the modified flow in real time. The host script is also changed accordingly in real time. After modification, the modifier, modification time, modification reason, etc. are displayed, and the modified parts of the flow are clearly marked.

[0021] Process synchronization methods such as Figure 2 As shown: Step S201 is the same as step S101 of the activity management method, and will not be described in detail here.

[0022] Step S202: Import the event flow into the event project, including the start and end times of each segment, the location and staff for each segment, the location of each segment, the guests for each segment, and the materials required for each segment. Set reminders for relevant staff before the start of each segment, such as reminding staff to be in place and prepare materials 15 minutes before the opening ceremony. Set delay reminders for each segment, such as setting a 10-minute delay reminder, which will be displayed when the total end time of the preceding segments reaches 10 minutes.

[0023] Step S203: Associate each step with the corresponding staff member so that reminders can be sent to the right person.

[0024] Step S204: During the activity, if a certain segment ends early or is delayed, the activity flow can be adjusted in real time, and a delay reminder can be provided. Before each segment begins, relevant staff can be accurately reminded in advance through notifications, vibrations, or other means to ensure they can prepare accordingly and avoid problems caused by staff negligence that could affect the progress of the segment.

[0025] Information statistics methods such as Figure 3 As shown: Step S301 is the same as step S101 of the activity management method, and will not be described in detail here.

[0026] Step S302: Statistically label the materials on site and import material information in batches into the activity project, such as material category, material name, material code information, etc.

[0027] Step S303: During the material warehousing and outbound process, connect a barcode scanner or other similar device to scan the barcode when materials are received and when they are issued, so as to facilitate the statistics of material storage, issuance and recycling.

[0028] In step S304, during the actual event preparation process, staff can generate their own unique QR codes or other codes. When receiving and returning high-value materials such as work tablets, work headsets, and work computers, staff can scan the staff code and material code to quickly record distribution and warehousing status. During the event execution, participants can generate their own unique QR codes or other codes. When receiving competition equipment such as bicycles and race shirts, they can directly scan the participant's QR code and material code to quickly receive and bind information. This not only facilitates the receipt and return of materials but also quickly binds material information to participant information, making it convenient to calculate participant scores during the competition.

[0029] Souvenir printing methods are as follows Figure 4 As shown: Step S401 is the same as step S101 of the activity management method, and will not be described in detail here.

[0030] Step S402: Select a souvenir printing template from the activity list and set the printing type, such as image or text. Set the template according to the printing type, such as the activity logo in the upper left corner of the photo, a watermark for the photo's time, and the text layout. Set the souvenir type, such as photos, stickers, or water cups. Set the printing method, such as inkjet printing or laser engraving.

[0031] Step S403: Connect the printer or engraving machine and adjust the equipment until it can print normally.

[0032] In step S404, during the event check-in or souvenir distribution process, attendees can enter their name, position, and company name to print their attendee badge, take a personal photo to print a commemorative photo, and obtain a variety of special souvenirs with event characteristics on-site.

[0033] Site planning methods such as Figure 5 As shown: Step S501 is the same as step S101 of the activity management method, and will not be described in detail here.

[0034] Step S502: Select the activity site map upload method in the activity project, and directly upload drawings or on-site measurements of the site.

[0035] In step S503, if you choose to upload drawings, you can directly upload the site map; if you choose to measure the site on-site, you can connect to the corresponding measuring equipment, set up the equipment on-site at the event site, measure and generate the site map, and then upload it.

[0036] Step S504: In the uploaded site map, select the event venue, such as the entrance, corridor, and conference hall, and set up venues related to the event, such as security checkpoint, registration area, main venue, and signage.

[0037] Step S505: Configure the parameters of the venue, such as the expected number of participants, the check-in time, the check-in time for each person, and the elevator capacity.

[0038] Step S506: Based on the event venue and signage setup, simulate the flow of attendees after entry to avoid attendees getting lost due to unclear signage. Based on the security checkpoint, registration area, and other venue setups, combined with parameters such as the estimated number of attendees, registration time, individual registration duration, and elevator capacity, simulate attendee entry during that time period. Provide special reminders for sections and times with potential congestion risks and issue warnings for areas with potential fire hazards. This facilitates the planning of the most reasonable venue setup for each segment, preventing congestion and stampedes caused by excessive crowds.

[0039] Traffic statistics methods such as Figure 6 As shown: Step S601: In the event management system, create a visitor flow statistics project and set the data to be counted, such as the number of exhibition visitors, the number of visitors at each booth, and the average dwell time of visitors at each booth. Configure relevant parameters, such as counting a visitor as a visitor if they stay in or within 1 meter of a booth for more than 5 seconds. Upload the site map and divide the area into zones, such as assigning a zone to a specific booth.

[0040] Step S602: Connect to a camera or other device to facilitate identification of the distribution and dwell time of the audience on site.

[0041] Step S603: Deploy the identification devices in necessary locations such as around the booth and at the entrances and exits of the venue to facilitate data collection.

[0042] Step S604: During the event, the device identifies visitors and collects visitor data and booth visitor dwell time data according to user needs.

[0043] Step S605: Based on the collected data, the system can analyze data such as the time period with the highest foot traffic, the booth with the longest visitor dwell time, the booth with the highest visitor traffic, total foot traffic, and foot traffic at each booth, and generate corresponding analysis reports. This facilitates further data analysis by the user.

[0044] Text generation methods such as Figure 7 As shown: Step S701 is the same as step S101 of the activity management method, and will not be described in detail here.

[0045] Step S702: Select the activity type in the activity project, such as forum, competition, seminar, etc., and import the activity process, including activity time, activity location, activity session settings, etc.

[0046] Step S703: Select the document type, such as a host's script or a press release, and choose a text style template. In the host's script, you can select the hosting time range, such as morning or afternoon sessions, and add key information not included in previous steps, such as the guest's organization, position, name, and gender. In the press release, add necessary information such as the attending leader's position, name, and gender.

[0047] Step S704: Generate the script, press release, and other documents based on the event flow. If the event flow changes, the script will be updated in real time and marked with the changes, the person making the changes, and the reason for the changes. When generating the press release, photos taken during that segment can be inserted into the corresponding content.

Claims

1. An activity management method, characterized in that: Each activity can be generated based on different activity information, and staff members in the activity can be granted browsing, modification, and download permissions. Staff members can be added to an event, and specific staff members can be reminded via pop-up notifications, device vibrations, and alert sounds during the subsequent event.

2. A process synchronization method, characterized in that: During the event setup process, it supports setting the staff and material managers required for each stage; It can also make timely adjustments based on the progress of the event and remind and notify relevant staff before the start of each segment.

3. An information statistics method, characterized in that: It categorizes and processes material and personnel information, and supports batch import of information; It can be used with devices including but not limited to computers, tablets, mobile phones or barcode scanners to support real-time updates of material distribution, material inventory and check-in information during the event; It supports matching personnel information with the material information received by that personnel.

4. A method for printing souvenirs, characterized in that: Using the system's built-in templates or custom templates, participants can take photos or enter content at the event site and print them out. Printed items include, but are not limited to, stickers, photos, water cups, handicrafts, and other souvenirs.

5. A site planning method, characterized in that: You can upload a site map, or measure the site and generate a site map to upload; It can read the venue map and allows users to select event venues by drawing boxes; Set up the venue according to the built-in templates or custom layouts, such as the registration area, security checkpoint, conference room, exhibition area, and exchange area; By combining the site and relevant parameters, the flow of people on site is simulated, and congestion and fire risks are analyzed and highlighted.

6. A method for traffic flow statistics, characterized in that: Identify event participants using equipment; Use relevant equipment to read data on the number of people visiting a certain location, the time they gather, and the duration of their stay at the event site, for use in analyzing the event's effectiveness.

7. A text generation method, characterized in that: Generate the host's script and press release based on the event schedule; The document supports real-time updates and notifications as the process changes, and photos of each activity segment can be inserted into the text content.

Images