Intelligent registration system and method based on certificate borrowing and returning management

Abstract

The invention discloses an intelligent registration system based on certificate borrowing and returning management. The intelligent registration system comprises a mobile terminal, a management terminal, a background processing module and a database, the mobile terminal is used for a borrower to initiate a certificate borrowing application, carry out borrowing registration, return a certificate, complete identity verification and accept expiration reminding and overdue warning which are automatically triggered according to borrowing duration; the management end is used for managing personnel to input and maintain certificate information in batches, execute code scanning warehouse-in and warehouse-out registration, set a borrowing and returning approval process and query and count borrowing and returning records; the certificate borrowing and returning efficiency is improved, and human errors of paper recording are reduced; the whole borrowing and returning process is subjected to closed-loop management, operation traces are reserved, and traceability and check can be achieved; an overdue reminding and approval mechanism ensures compliant use of the certificate and avoids the risk of loss; the management end and the mobile end are linked synchronously, information is shared in real time, and multi-terminal collaborative management is supported; due to the modular design, the system has good expansibility and adaptability and can be popularized to borrowing scenes of keys, official seals, special equipment and the like.

Description

TECHNICAL FIELD

[0001] The present application relates to the technical field of lending and borrowing registration, in particular to an intelligent registration system and method based on certificate lending and borrowing management. BACKGROUND

[0002] Currently, various units, especially enterprises involving cadres, foreign or confidential positions, generally have management requirements for centralized custody of important certificates such as passports, Hong Kong and Macao travel permits, etc. However, with the increase in the number of management personnel, the frequent lending and borrowing of certificates, the traditional offline account management method gradually exposes many problems such as low management efficiency, non-closed-loop process, incomplete records, and unclear responsibilities, which can easily cause certificate loss, borrowing disputes, process loss, and other management risks.

[0003] The existing certificate management mostly adopts paper registration or Excel table method for lending and borrowing registration, which has the following main defects: 1. Manual entry of lending and borrowing information, update lag, and difficulty in finding; 2. No intelligent reminder and approval mechanism, overdue return often occurs; 3. Cannot realize quick registration by scanning code and responsibility tracing; 4. Lack of centralized, standardized, and intelligent certificate account management platform; 5. Cannot support multi-terminal synchronization and permission control. SUMMARY

[0004] The present application aims to provide an intelligent registration system and method based on certificate lending and borrowing management to solve the problems raised in the background.

[0005] To achieve the above-mentioned purpose, the present application provides the following technical solutions: An intelligent registration system based on certificate lending and borrowing management, comprising a mobile terminal, a management terminal, a background processing module, and a database; The mobile terminal is used for initiating certificate lending application, lending registration, returning the certificate, completing identity verification, and simultaneously receiving overdue reminder and overdue alarm triggered automatically according to the lending duration; The management terminal is used for batch input and maintenance of certificate information by management personnel, scanning code in and out of the warehouse registration, setting up lending and borrowing approval process, and querying and statistics of lending and borrowing records; The background processing module establishes the binding relationship between the certificate and the employee identity, analyzes the lending and borrowing data, provides risk early warning, and records the log; The database is used for storing certificate information, lending and borrowing records, borrower information, and operation log.

[0006] As a further scheme of the present application, the mobile terminal supports Android / iOS system mobile phones or tablets.

[0007] As a further scheme of the present application: the mobile terminal integrates a face recognition module or a fingerprint recognition module, the face recognition module is used for comparing a face library verified by a person when scanning a code for signing, and the fingerprint recognition module is used for comparing a fingerprint library verified by the person when scanning the code for signing, so as to realize identity confirmation.

[0008] As a further scheme of the present application: the mobile terminal supports a photograph uploading function in a certificate return process, a person needs to upload a certificate photo to record an appearance state at the time of return, and the appearance state information is stored in association with a return record in a database for later query.

[0009] As a further scheme of the present application: the management personnel of the management terminal batch enters and maintains certificate information, specifically: certificate type, number and storage location.

[0010] As a further scheme of the present application: the risk early warning of the background processing module includes: expiration reminder: according to the expiration time of the certificate borrowing time, the reminder is pushed to the borrower at a set time before the expiration; overdue alarm: if the certificate is overdue and not returned, an alarm is pushed to the borrower and the corresponding department administrator every fixed time until the certificate is returned; abnormal early warning: for the abnormal conditions of "overdue and not returned", "borrowing the same certificate more than the number of times", and "not approved to be taken out", an early warning report is automatically generated and pushed to the system administrator.

[0011] As a further scheme of the present application: further comprising an external interface module, the external interface module is used for connecting a code scanning gun, a face recognition device or a fingerprint recognition device; the code scanning gun is used for quickly reading a certificate two-dimensional code to realize warehouse in-out registration, and the face recognition device or the fingerprint recognition device is used for improving the accuracy of borrower identity verification.

[0012] An intelligent registration method based on important certificate borrowing and returning management, comprising the following steps: S1: a management personnel enters certificate basic information through a management terminal, the certificate basic information includes certificate ID, certificate type, storage location and validity period, and the information is stored in a database; S2: a borrower logs in a mobile terminal, selects a certificate type to be borrowed, fills in a borrowing application form and uploads a proof attachment, and generates a unique application number after submission; S3: a background processing module checks a post type of the borrower, if it is a preset approval post, the application is pushed to a management terminal or a mobile terminal of a corresponding approver; if no approval is required, the next step is directly entered; S4: After the approval, the manager scans the certificate QR code through the management terminal or an external scanning gun, and the borrower completes the identity verification through the mobile terminal. The background processing module records the borrowing information and updates the certificate state to "borrowed out"; S5: When the certificate is returned, the borrower scans the certificate QR code through the mobile terminal and uploads the certificate appearance photo. The manager completes the storage registration after confirming the certificate is in good condition. The background processing module updates the certificate state to "returned" and records the return time; S6: The background processing module records the whole process operation log. The manager queries and statistics the borrowing and returning records through the management terminal and exports the standardized report.

[0013] As a further scheme of the application: the pre-set approval post in step S3 includes a secret post and an external post.

[0014] As a further scheme of the application: it further includes step S7: the background processing module performs statistical analysis on the borrowing and returning data every day, generates a certificate use frequency report and an overdue rate report, generates a warning report for the abnormal situation of overdue or monthly borrowing exceeding the number of times, and pushes it to the system administrator.

[0015] Compared with the prior art, the application has the following advantages: 1. Improve the certificate borrowing efficiency and reduce the human error of paper record; 2. Borrowing and returning closed-loop management, operation leaves traces, and can be traced and checked; 3. Overdue reminder and approval mechanism guarantee the compliance use of the certificate, and avoid the risk of loss; 4. The management terminal and the mobile terminal are synchronized and linked, the information is shared in real time, and the multi-terminal collaborative management is supported; 5. Modular design, good expansibility and adaptability, can be popularized to key, seal, special equipment and other borrowing scenes. BRIEF DESCRIPTION OF DRAWINGS

[0016] Fig. 1 It is an architecture diagram of an intelligent registration system based on certificate borrowing management; Fig. 2 It is an architecture diagram of risk warning in an intelligent registration system based on certificate borrowing management; Fig. 3 It is a flowchart of an intelligent registration method based on certificate borrowing management. DETAILED DESCRIPTION

[0017] Please refer to Figs. 1-2 An intelligent registration system based on certificate borrowing management, comprising: a mobile terminal, a management terminal, a background processing module and a database; Mobile app: Used for borrowers to initiate document borrowing applications, register lending, return documents, and complete identity verification. It also receives automatic reminders and overdue alerts based on the borrowing duration. Mobile devices that support Android / iOS systems, such as phones or tablets; The mobile device integrates a face recognition module or a fingerprint recognition module. The face recognition module is used to compare the face database verified when the borrower scans the code to sign for the item, and the fingerprint recognition module is used to compare the fingerprint database verified when the borrower scans the code to sign for the item, thereby realizing identity verification. The mobile app supports photo upload during the document return process. Borrowers need to upload photos of their documents to record their appearance at the time of return. The appearance information is associated with the return record and stored in the database for later retrieval. Management console: Used for managers to batch input and maintain certificate information, perform barcode scanning for entry and exit registration, set up borrowing and returning approval processes, and query and analyze borrowing and returning records; The management personnel on the management side can batch enter and maintain document information, specifically: document type, number, and storage location; Backend processing module: Establishes the binding relationship between certificates and employee identities, performs statistical analysis of borrowing and returning data, provides risk warnings and log recording; Risk warnings for the backend processing module include: Expiration Reminder: Calculates the expiration date based on the duration of document borrowing and sends a reminder to the borrower at the set time before the expiration date; Overdue alert: If the document is not returned by the due date, an alert will be sent to the borrower and the corresponding department administrator at fixed intervals until the document is returned; Anomaly alerts: For anomalies such as "overdue return", "excessive number of times the same document is borrowed in a month", and "unapproved release", an alert report will be automatically generated and pushed to the system administrator; The backend processing module uses the RBAC model for permission management, with three levels of permissions set: Employee level: Only able to view personal borrowing and returning records, initiate borrowing applications, and receive reminders; Department administrator level: View department's certificate data, approve department's applications, and export department's reports; System administrator level: Configure approval processes, maintain system-wide document information, and manage user permissions; Database: Used to store document information, borrowing and returning records, borrower information, and operation logs; It also includes a peripheral interface module, which is used to connect to barcode scanners, facial recognition devices, or fingerprint recognition devices; barcode scanners are used to quickly read the QR codes on documents to realize entry and exit registration, and facial recognition devices or fingerprint recognition devices are used to improve the accuracy of borrower identity verification.

[0018] Please see Fig. 3An intelligent registration method based on important certificate lending management, comprising the following steps: S1: The manager enters the certificate basic information through the management end, the certificate basic information includes certificate ID, certificate type, storage location and validity period, and stores the information to the database; S2: The borrower logs in the mobile end, selects the type of certificate to be borrowed, fills out the borrowing application form and uploads the proof attachments, and generates a unique application number after submission; S3: The background processing module checks the post type of the borrower, if it is a pre-set approval post, the application is pushed to the management end or mobile end of the corresponding approver; if no approval is required, it will go to the next step directly; The pre-set approval post includes a confidential post and an external post; S4: After the approval, the manager scans the certificate QR code through the management end or external code scanning gun, and the borrower completes identity verification through the mobile end. The background processing module records the borrowing information and updates the certificate state to "borrowed out"; S5: When the certificate is returned, the borrower scans the certificate QR code through the mobile end and uploads the certificate appearance photo, the manager confirms the certificate is in good condition and completes the warehouse registration, the background processing module updates the certificate state to "returned" and records the return time; S6: The background processing module records the whole process operation log, and the manager queries and statistics the borrowing and returning records through the management end and exports standardized report; S7: The background processing module performs statistical analysis on the borrowing and returning data every day, generates certificate usage frequency report and overdue rate report, generates early warning report for abnormal situations such as overdue and over time, and pushes it to the system administrator;

[0019] Case 1; Borrowing application and approval; The confidential post employee Zhang with employee number 20250826 logs in the mobile end App to initiate an application because of "going to Hong Kong to attend a confidential technical exchange meeting": Select certificate type: Hong Kong and Macao travel permit; Fill in the borrowing duration: 2025-08-27 to 2025-09-01; Upload attachments: scanned copy of "Confidential Task Approval Form"; Submit the application and generate the number SQ-202508-027; The system pushes the approval notification to the mobile end of Li, the direct supervisor of Zhang: Li checks the application details and attachments, confirms the task is real, clicks "pass", and the application is transferred to Wang, the department director; Wang checks the application through the management end, checks the matching degree of the secret level and the task, clicks "pass", and the application is transferred to the security officer Zhao; Zhao checks the secret mark of the "Secret Task Approval Form" and confirms that it meets the control requirements. Click "pass" and the system pushes the "approval passed" notification to Zhang and administrative officer Sun; Certificate delivery and signing; Zhang goes to the certificate storage department, and administrative officer Sun scans the Hong Kong and Macao travel permit QR code with a code scanner. The management end automatically associates the application number SQ-202509-001 and displays Zhang's borrowing information; Sun starts the face recognition camera, and Zhang completes face verification in front of the camera; After verification, the management end displays "delivery success", and the system records the delivery time and administrator Sun's information; Zhang's mobile end receives the "take-out success" notification, which includes: certificate ID, expected return time, and expiration reminder time; Certificate return and storage; On September 1, 2025, Zhang returns the certificate and initiates a return application by scanning the certificate QR code with the mobile end. Upload the front and back photos of the certificate; Sun checks the certificate and confirms that it is in good condition. Click "confirm storage" on the management end and scan the certificate QR code again with the code scanner; The system updates the certificate status to "returned", records the return time as September 1, 2025, 2:20:18 pm, and Zhang's mobile end receives the "return success" notification; Monthly statistics and audit; On September 1, 2025, Sun generates the "September Hong Kong and Macao Travel Permit Borrowing Report" through the "report statistics" module on the management end, showing Zhang's borrowing record "no overdue" and the compliance rate of secret post certificate borrowing and returning 100%; The audit department of the unit needs to check the management of secret certificates. Sun exports the "Secret Certificate Operation Log (September 2025)" and provides Zhang's application, three-level approval, and full-link records of delivery / storage. The audit personnel confirm that there is no irregular operation, and the audit process is successfully completed; Case 2; A provincial government agency has 20 functional departments, manages more than 500 cadres at the department level and above, and needs to centrally store more than 800 cadres' passports and Hong Kong and Macao travel permits; Hardware deployment within the agency: use the agency's intranet physical server, configure 2 ThinkSystem SR860 servers with 20TB of storage capacity; The certificate storage department is equipped with 3 special terminals, connected with NLS-HR22 code scanners and Hikvision DS-K1T671M face recognition terminals; Software adaptation within the agency: Mobile: integrate the function into the "something" mini program inside the organization, avoid external app data leakage risk; Management: deployed in the government network platform, only allows access to government computers, hides sensitive information such as certificate number on the page; Data docking: connected with the government personnel system and OA system, automatically synchronized with the identity and business trip task information of cadres, without the need for repeated input; Approval rules;

[0020] Lend a certificate: Because of "going to Beijing to attend a foreign policy seminar", Wang, a cadre at the department level, logs in to the "government affairs" mini program and enters the "certificate lending" module: The system automatically synchronizes the "approval sheet" information in the OA system; Select the certificate type "passport", confirm the lending duration (2025-08-10 to 2025-08-15), and submit the application to generate a number "ZW-JZ-202508-056"; Approval by levels: Li, the head of the department, logs in to the internal network management terminal and checks Wang's business trip approval sheet and certificate lending application, confirms that the task is in compliance, clicks "pass", and the application is transferred to the office; Zhang, the office clerk, checks Wang's job level and foreign task qualifications, confirms that there is no error, and "passes", and the application is transferred to the foreign affairs office; Zhao, the foreign affairs officer, checks the foreign record file of the seminar, clicks "pass", and the system automatically pushes the "approval passed" notice to Wang and certificate custodian Sun; Code scanning and identity verification: Wang carries a public service card to the certificate storage department, and Sun scans the passport QR code (certificate ID: GZ-HZ-2025-138) with a code scanning gun. The management terminal automatically associates the application number and displays "cadre foreign business trip, 3-level approval has passed"; Wang completes identity verification at the face recognition terminal, and the system records the out-of-stock time (2025-08-09 09:15:22). The passport status is updated to "lent out", and Wang's "government affairs" receives a notice to pick up the certificate.

[0021] Intelligent reminders and returns: On the day before the expiration date, 2025-08-14, the system sends an expiration reminder to Wang through the "government affairs" mini program and SMS; On 2025-08-15, Wang returns the passport and initiates a return application by scanning the passport QR code through the mini program. The system automatically associates his return information (synchronized with the OA system); Sun checked the passport and found no damage. He clicked "Confirm Storage" and the system recorded the return time (2025-08-15 16:30:45). The passport status was updated to "Returned".

[0022] Audit traceability: In August 2025, the discipline inspection department conducted a "special audit of cadre document management." Through the system, they directly accessed Wang's borrowing and returning records, checked the approval nodes, storage and retrieval times, and face verification records, and confirmed that there were no irregular operations. The audit process was completed within 1 hour. Efficiency significantly improved: The entire process of borrowing and returning documents took an average of 4 hours, down from the traditional 3 days. Emergency borrowing could be completed within 2 hours. The annual approval workload was reduced by 70%, and the number of document storage specialists was reduced from 3 to 1.

[0023] Compliance risk reduced: The overdue rate of documents decreased from 18% to less than 2%, and there were no cases of lost or delayed documents in 2023-2024.

[0024] Audit costs decreased: The time for disciplinary audits was reduced from 1 day per audit to 1 hour per audit. There was no need for manual sorting of paper records, and the accuracy of audit data was 100%.

[0025] Case 3 A multinational automobile manufacturing enterprise has 3000 employees, including 200 foreign technical experts. They need to centrally store more than 1200 passports, Hong Kong and Macao travel documents, and foreign work permits. Previously, they used an Excel table and email approval mode. Enterprise internal hardware deployment: "Aliyun International Station Cloud + Domestic Local Server" dual architecture, domestic factory data stored in local server, overseas branch access to cloud system through VPN; Certificate storage department equipped with Zebra DS2200 code gun, Zhongkong ZK9500 fingerprint identification instrument; Enterprise internal software deployment: Mobile terminal: Supports bilingual interface, develops independent App and enterprise WeChat plug-in, employees can choose to log in; Management terminal: Added "Regional Manager" role, responsible for initial review of documents in each branch, and the headquarters manager is responsible for final review and global statistics; Data connection: Connect with enterprise HR system and travel system, automatically check "document validity period ≥ travel duration"; Customized functions: Batch borrowing function: For overseas projects, support "one person initiates, multiple people are associated" batch application, administrators can review 5 people's documents at a time to avoid repeated operations; Special management of foreign documents: Validity warning: 3 months before the expiration of the work permit and visa, reminders are automatically pushed to foreign employees, HR, and administrators, and renewal pending tasks are generated simultaneously. Certificate association: The passport of a foreign employee is bound to the work permit, and both certificates need to be verified when borrowed.

[0026] Resource optimization module: Add "Certificate Usage Efficiency Analysis" function, classify certificates by "Average Annual Borrowing Frequency" and "Single Borrowing Duration", such as high-frequency certificates with an average annual borrowing frequency of ≥5 times and low-frequency certificates with an average annual borrowing frequency of ≤1 time, support transferring low-frequency certificates to regional centers for storage, and reduce the inventory pressure of headquarters; Batch certificate borrowing application: Liu, the project leader of the domestic R&D center, needs to lead 4 engineers to Thailand factory for equipment commissioning. Login to the enterprise WeChat plugin to initiate a batch application: Select the batch certificate borrowing mode and add information of 4 team members; Select the certificate type passport, fill in the common borrowing reason "Thailand factory equipment commissioning", and fill in the unified borrowing duration (2024-09-01 to 2024-09-15); Submit the application to generate a serial number QY-PL-202409-088, and the system automatically pushes the approval notification to regional administrator Chen.

[0027] Classification approval and certificate verification: Regional administrator Chen logs in to the management end and checks the travel orders of the project group of 5 people, confirms the authenticity of the certificate borrowing demand, clicks "initial approval", and the application is transferred to headquarters certificate administrator Zhou; When Zhou audits, the system automatically checks the validity period of the 5 passports (all ≥2025-03, meeting the "≥6 months from the date of return" requirement), clicks "final approval", and pushes the notification to Liu and Zhou; Cross-regional out-of-stock and handover: Zhou scans the 2D codes of the 5 passports in batches at the headquarters through the code gun, marking them for handover to the regional center; After receiving the passports, regional center storage specialist Wang confirms "storage" through the management end and notifies the project group members to pick up the passports at the regional center; Engineer Zhang goes to the regional center and completes identity verification through fingerprint recognition, picks up the passport, and the system records the pick-up time (2024-08-30 14:20:11); Foreign certificate renewal reminder: Foreign technical expert Mike's work permit is valid until 2024-11-10, and on 2024-08-10 (3 months before expiration), the system automatically pushes reminders to Mike, HR specialist Li, and administrator Zhou; Li according to the reminder to initiate the renewal process, the system synchronously records the "renewal in progress" state, avoiding Mike's borrowing of the visa being blocked due to visa problems; Resource optimization analysis: By the end of September 2024, Zhou found through the "certificate use efficiency analysis" module that 30 passports were used only once on average per year, and the employees belonging to them were mostly in domestic positions. Zhou transferred the 30 passports to the regional center for storage, reducing the headquarters inventory from 800 to 770, saving 15% of storage space and reducing management costs by 12%. Cross-regional collaboration efficiency is improved: the branch's borrowing process is shortened from 3-5 days to 1 day, and the review time for batch borrowing is reduced from 2 hours to 15 minutes. In 2024, there was no delay in borrowing passports for overseas projects.

[0028] Foreign certificate risk is controllable: the expiration rate of work permits and visas is reduced from 15% to 0, and there has been no foreign employee retention event; Resource allocation optimization: through the transfer of low-frequency certificates, the headquarters' storage cost is reduced by 12%, and the efficiency of certificate use is improved by 25%.

[0029] The management efficiency of the present application is greatly improved: digital input replaces manual recording, the input time of borrowing and returning information is shortened from 5 minutes per time to 30 seconds per time, the information retrieval efficiency is improved by more than 90%; multi-terminal synchronous data avoids cross-departmental manual transfer of account books, reducing communication costs; the borrowing and returning process is controllable: a standardized link of "application-approval-delivery-return-storage" is established, each link has identity verification and operation record, and the responsible subject can be traced within 10 minutes when the certificate is lost, completely solving the problem of "ambiguous responsibility"; compliance risk is significantly reduced: intelligent expiration reminder and overdue alarm function reduces the certificate expiration rate from the existing technology of 15% to less than 3%; the hierarchical approval mechanism eliminates "unapproved borrowing" and meets the compliance requirements of classified post certificate management; data security and audit are convenient: RBAC permission model and OAuth2.0 authentication ensure that data is not leaked; non-tamperable operation logs and standardized reports improve the supervision and audit efficiency by 80% without the need for manual sorting of scattered data; strong scene expansion: modular design supports rapid expansion to key, seal, special equipment and other item management, one set of system meets the borrowing and returning needs of multiple types of important items, reducing enterprise information construction cost.

[0030] The above is only the preferred specific implementation of the present application, but the protection scope of the present application is not limited thereto, any person skilled in the art can make equivalent replacement or change according to the technical solution and the inventive concept of the present application within the technical range disclosed by the present application, which should be covered within the protection scope of the present application.

Claims

1. An intelligent registration system based on certificate lending and borrowing management, characterized by, Comprise: Mobile terminal, management terminal, background processing module and database; Mobile terminal: used for initiating certificate borrowing application, lending registration, returning certificate, completing identity verification by borrower, and receiving automatic expiration reminder and overdue alarm according to borrowing duration; Management terminal: used for batch input and maintenance of certificate information by management personnel, performing code scanning in and out of warehouse registration, setting borrowing and returning approval process, and querying and statistics of borrowing and returning records; Background processing module: establishing certificate and employee identity binding relationship, borrowing and returning data statistics analysis, risk early warning and log recording; Database: used for storing certificate information, borrowing and returning records, borrower information and operation log.

2. The smart registration system based on the management of lending and borrowing of certificates according to claim 1, characterized in that, The mobile terminal supports Android / iOS system mobile phone or tablet.

3. The smart registration system based on the management of lending and borrowing of certificates according to claim 1, characterized in that, The mobile terminal integrates face recognition module or fingerprint recognition module, the face recognition module is used for comparing face library verified by borrower during code scanning and signing, and the fingerprint recognition module is used for comparing fingerprint library verified by borrower during code scanning and signing, so as to realize identity confirmation.

4. The smart registration system based on the management of lending and borrowing of certificates according to claim 1, characterized in that, The mobile terminal supports photo uploading function in the certificate returning process, and the borrower needs to upload the certificate photo to record the appearance state at the time of returning, the appearance state information is stored in association with the returning record in the database, and is used for later query.

5. The smart registration system based on the management of lending and borrowing of certificates as claimed in claim 1, wherein, The batch input and maintenance of certificate information by management personnel of the management terminal specifically includes: certificate type, number and storage location.

6. The smart registration system based on the management of lending and borrowing of certificates according to claim 1, characterized in that, The risk early warning of the background processing module includes: Expiration reminder: the expiration time is calculated according to the certificate borrowing duration, and the reminder is pushed to the borrower at the set time before the expiration; Overdue alarm: if the certificate is not returned after the expiration, the alarm is pushed to the borrower and the corresponding department administrator every fixed time until the certificate is returned; Abnormal early warning: for the abnormal conditions of "overdue and over period without returning", "borrowing the same certificate more than the number of times", "not approved to take out of warehouse", an early warning report is automatically generated and pushed to the system administrator.

7. The smart registration system based on the management of lending and borrowing of certificates as claimed in claim 1, wherein, Further comprising a peripheral interface module, the peripheral interface module is used for connecting a code scanning gun, a face recognition device or a fingerprint recognition device; the code scanning gun is used for quickly reading the certificate two-dimensional code to realize in and out of warehouse registration, and the face recognition device or the fingerprint recognition device is used for improving the accuracy of borrower identity verification.

8. An intelligent registration method based on the lending and borrowing management of important documents, based on the system of any one of claims 1-7, characterized in that, The steps include: S1: the management personnel inputs the certificate basic information through the management terminal, the certificate basic information includes certificate ID, certificate type, storage location and validity period, and stores the information in the database; S2: the borrower logs in the mobile terminal, selects the certificate type to be borrowed, fills in the borrowing application form and uploads the proof attachment, and generates a unique application number after submission; S3: the background processing module checks the post type of the borrower, if it is a preset approval post, the application is pushed to the management terminal or mobile terminal of the corresponding approver; if no approval is required, the next step is directly entered; S4: after the approval, the management personnel scans the certificate two-dimensional code through the management terminal or the external code scanning gun, the borrower completes the identity verification through the mobile terminal, and the background processing module records the borrowing information and updates the certificate state to "lent out"; S5: When the certificate is returned, the borrower scans the certificate QR code through the mobile terminal and uploads the appearance photo of the certificate. The manager confirms the certificate is in good condition and completes the warehouse registration. The background processing module updates the certificate status to "returned" and records the return time; S6: The background processing module records the whole process operation log. The manager queries and statistics the borrowing and returning records through the management terminal and exports the standardized report.

9. The smart registration method based on the lending and borrowing management of important certificates according to claim 8, characterized in that, The pre-set approval-required post in step S3 includes a confidential post and an external post.

10. The smart registration method based on the lending and borrowing management of important documents according to claim 8, characterized in that, It also includes step S7: The background processing module analyzes the borrowing and returning data daily, generates a certificate usage frequency report and an overdue rate report, generates a warning report for abnormal situations such as overdue or monthly borrowing exceeding the number of times, and pushes it to the system administrator.

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