Intelligent file storage system

Abstract

The utility model discloses an intelligent file storage system which comprises a scanning cabinet and a file storage cabinet. The front side of a cabinet body of the scanning cabinet is open; a code scanning camera is mounted at the top of the inner side of the cabinet body; the front side of a cabinet body of the file storage cabinet is open, a plurality of partition plates are detachably arranged in the cabinet body at intervals, the interior of the cabinet body is divided into a plurality of storage positions capable of storing files through the partition plates, and correlation sensors used for detecting whether the files are stored in the corresponding storage positions or not are arranged at the bottoms of the partition plates of the storage positions. Indicating lamps corresponding to the storage positions are further arranged at the front ends of the partition plates. A controller connected with the correlation sensor, the indicating lamp and the code scanning camera is further arranged, a transmitter used for network transmission is installed on the controller, and the controller can receive image signals of the code scanning camera and sensing signals of the correlation sensor and send the image signals and the sensing signals to a server through the transmitter. According to the utility model, the file storage condition can be automatically sensed and intuitively indicated, so that the checking of files is more convenient, and the working efficiency and accuracy are improved.

Description

Technical Field

[0001] This utility model relates to the field of file cabinet technology, specifically an intelligent file storage system. Background Technology

[0002] A filing cabinet is a type of cabinet used to store documents and materials. Many enterprises, institutions, and courier companies need to handle the receipt, distribution, and archiving of large quantities of written documents or thin parcels. Therefore, filing cabinets are typically used for unified inbound and outbound management of these documents to meet the needs of internal personnel for storing, accessing, retrieving, and returning various documents. Appropriate management personnel are also assigned to conduct regular manual inventory checks. Documents are usually packaged in outer packaging such as bags or file boxes, forming document parcels. These parcels are labeled with document information including name and category, and can also have barcodes or QR codes. Information is obtained by scanning the barcodes or QR codes of each document using a PDA (Personal Digital Assistant) or other barcode reading devices. When documents are stored, each document parcel is scanned and its relevant information is registered before being placed in the filing cabinet. When retrieving a document, the location is determined based on the previously registered information, the corresponding document is located in the filing cabinet, and the retrieval is recorded. The aforementioned storage, retrieval, and inventory work mainly relies on manual labor. However, since enterprises and institutions often need to store a wide variety of documents in large quantities, and there are usually some document packages with similar specifications or information, it takes time to distinguish and confirm them. Therefore, when there are a large number of document packages, it is difficult for managers to grasp the storage status of each document in the filing cabinet at the first time, making it inconvenient to search and verify at any time. This often requires multiple inventory and recording tasks, which not only increases the amount of repetitive work, high workload, and long time consumption, but also reduces efficiency. Furthermore, it is easy to make mistakes and omissions during the inventory process due to negligence, resulting in the wrong document being taken when entering or leaving the warehouse, or multiple documents being placed in the same cabinet. These errors will further interfere with subsequent document inventory work. Utility Model Content

[0003] The purpose of this invention is to provide an intelligent file storage system that can automatically sense and intuitively indicate the file storage status, making file inventory more convenient and improving work efficiency and accuracy.

[0004] The intelligent document storage system of this utility model includes a scanning cabinet and a document storage cabinet. The front of the scanning cabinet is open, and a barcode scanner is installed on the top of the inner side of the cabinet. The front of the document storage cabinet is also open, and multiple detachable partitions are installed inside the cabinet to divide the interior into multiple document storage slots. Each slot has a photoelectric sensor at the bottom of its partition to detect whether a document is stored in the corresponding slot, and an indicator light corresponding to the slot is installed at the front of the partition. A controller is connected to the photoelectric sensor, indicator light, and barcode scanner. The controller is equipped with a transmitter for network transmission. The controller can receive the image signal from the barcode scanner and the sensing signal from the photoelectric sensor and send them to the server through the transmitter.

[0005] The intelligent document storage system described in this utility model includes a scanning cabinet and several document storage cabinets. The internal space of each document storage cabinet is divided into multiple storage locations by partitions. Each storage location corresponds to a single document. Each storage location is equipped with a through-beam sensor, which can automatically detect whether a document is stored in the corresponding storage location and transmit the sensing signal to the controller. The controller sends the detection signal to the server through a transmitter, enabling the server to obtain the current document storage status of all storage locations and indicate its status through the corresponding indicator light on each storage location. The document packages stored are equipped with barcodes or QR codes containing document information, which can be obtained by scanning the barcodes or QR codes with a barcode scanner. When storing documents, the documents are placed inside the scanning cabinet, aligning the barcode or QR code on their surface with the scanning camera. The camera scans the code and transmits the scanned image to the controller. The controller then transmits the image signal to the server via a transmitter. The server uses its preset program or various algorithms to recognize the received scanned image, registers and stores the document information, and then places the document into one of the empty storage slots. This triggers the photoelectric sensor in that slot, causing the corresponding indicator light to change its status, indicating to the user that the document has been successfully stored. The server then matches and stores the corresponding storage slot location for that document. When a document needs to be retrieved, the server receives the required document information from the user's stored document information and determines the storage slot location for that document. The controller then controls the indicator light on the corresponding storage slot to change its status, visually prompting the user to retrieve the document. The server adjusts its registered document storage status accordingly.

[0006] Therefore, the aforementioned intelligent document storage system utilizes photoelectric sensors to detect document storage status. It has a simple structure and is easy to operate, enabling managers to accurately and quickly inventory documents. This facilitates document retrieval and verification at any time, thereby reducing repetitive work, lowering workload, and significantly reducing errors caused by negligence during the inventory process, thus effectively improving work efficiency and accuracy.

[0007] Furthermore, the partition is a circuit board structure, with through-beam sensors and indicator lights mounted on the circuit board, and each circuit board is connected to the controller.

[0008] Furthermore, a protective cover is also provided on the surface of the partition.

[0009] Furthermore, the inner side of the file storage cabinet is provided with slots that are compatible with the partitions along the installation direction of the partitions. The partitions are installed in the slots, and the slots and the cabinet are connected and removed by threads.

[0010] Furthermore, each partition has a notch at its front end.

[0011] Furthermore, each storage location has multiple through-beam sensors spaced at intervals at the bottom of its partition.

[0012] Furthermore, a control display screen is installed inside the scanning cabinet to input control commands to the controller.

[0013] Furthermore, a sensor is installed on the front side of the scanning cabinet to detect whether a document has entered the cabinet. Attached Figure Description

[0014] Figure 1 This is a schematic diagram of the structure of an intelligent file storage system in this embodiment.

[0015] Figure 2 This is a schematic diagram of the partition structure in this embodiment.

[0016] Figure 3 This is a schematic diagram of the cabinet structure of the scanning cabinet in this embodiment.

[0017] In the diagram: 1-Scanning cabinet; 12-Barcode scanner; 13-Control display screen; 14-Sensing device; 2-File storage cabinet; 21-Partition; 211-Notch; 22-Through-beam sensor; 23-Indicator light; 24-Slot; 200-Storage location; 3-File package. Detailed Implementation

[0018] The technical solutions of the embodiments of this utility model will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only a part of the embodiments of this utility model, and not all of them. Based on the embodiments of this utility model, all other embodiments obtained by those of ordinary skill in the art without creative effort are within the protection scope of this utility model.

[0019] It should be noted that if any directional indication (such as up, down, left, right, front, back, top, bottom, inside, outside, vertical, horizontal, longitudinal, counterclockwise, clockwise, circumferential, radial, axial, etc.) is involved in the embodiments of this utility model, the directional indication is only used to explain the relative positional relationship and movement of each component in a certain specific posture (as shown in the figure). If the specific posture changes, the directional indication will also change accordingly.

[0020] If the embodiments of this utility model involve descriptions such as "first" or "second," such descriptions are for descriptive purposes only and should not be construed as indicating or implying their relative importance or implicitly specifying the number of technical features indicated. Therefore, features defined with "first" or "second" may explicitly or implicitly include at least one of those features. Furthermore, the technical features of each embodiment can be combined arbitrarily. For the sake of brevity, not all possible combinations of the technical features in the embodiments are described; however, as long as these combinations of technical features do not contradict each other, they should all be considered within the scope of this specification.

[0021] like Figure 1 , Figure 2 As shown, an embodiment of this utility model provides an intelligent document storage system, including a scanning cabinet 1 and a document storage cabinet 2. The front of the scanning cabinet 1 is open, and a barcode scanner 12 is installed on the top of the inner side of the cabinet. The front of the document storage cabinet 2 is also open, and multiple partitions 21 are detachably installed at intervals inside the cabinet. Each partition 21 divides the interior of the document storage cabinet 2 into multiple document storage slots 200. Each slot 200 has a photoelectric sensor 22 at the bottom of its partition 21 for detecting whether a document is stored in the corresponding slot 200. An indicator light 23 corresponding to the slot 200 is also installed at the front of the partition 21. A controller is connected to the photoelectric sensor 22, the indicator light 23, and the barcode scanner 12. The controller is equipped with a transmitter for network transmission. The controller can receive the image signal from the barcode scanner 12 and the sensing signal from the photoelectric sensor 22 and send them to the server through the transmitter. The aforementioned file storage cabinet 2 has a standard external data interface to enable connection with other information systems and achieve real-time or asynchronous data synchronization.

[0022] The aforementioned intelligent document storage system includes a scanning cabinet 1 and several document storage cabinets 2. The number and location of the document storage cabinets 2 are not limited to the example given in the attached diagram. There can be two or more document storage cabinets 2. Each document storage cabinet 2 can correspond to different document categories. The internal space of each document storage cabinet 2 is divided into multiple storage locations 200 by partitions 21, with each storage location 200 corresponding to a single document. The partitions 21 can be configured with commonly used partition structures in this field, and a circuit board with components such as a beam sensor 22 and indicator lights 23 is mounted on the partitions 21, allowing the circuit board to be assembled together with the partitions 21. Figure 2 As shown, partition 21 can also directly adopt a circuit board structure, with the through-beam sensor 22 and indicator light 23 mounted on the circuit board. Each circuit board is connected to the controller, which simplifies the overall structure of the file storage cabinet 2 and facilitates disassembly and repair in case of malfunction. During disassembly, the circuit board can be directly removed for repair or replacement, reducing additional disassembly work and making operation convenient. In addition, a protective cover can be provided on the surface of partition 21. The protective cover can be made of plastic sheet or similar material, with a certain thickness, and can be fixed to partition 21 by threaded connection, clips, or other fixing methods. This is suitable for cases where partition 21 adopts a circuit board structure, preventing documents in storage space 200 from directly causing wear and damage to the components on the circuit board surface.

[0023] Reference Figure 2 As shown, slots 24 adapted to partitions 21 are provided on the inner side of the file storage cabinet 2 along the installation direction of the partitions 21. The partitions 21 are installed in the slots 24. Multiple fixing screw holes can be provided on the inner side of the file storage cabinet 2 along its length. The slots 24 are provided with positioning holes adapted to the fixing screw holes. After the positioning holes on the slots 24 are matched and connected with the fixing screw holes on the cabinet body of the file storage cabinet 2, they are fixed by bolts, screws or other threaded connections. This allows the slots 24 and the cabinet body of the file storage cabinet 2 to be detachably connected by threads. Its structure is simple, which makes the installation and adjustment of the partitions 21 more convenient. It is also convenient to change the number and size of the storage spaces 200 formed by the partitions 21 in the cabinet body of the file storage cabinet 2 by adjusting the number and position of the slots 24, so as to adapt to the placement of different types and specifications of documents.

[0024] Each file storage cabinet 2 has an open front. This structure is suitable for the needs of enterprises, institutions, and courier companies for managing and inventorying large quantities of documents and packages. It allows users, primarily internal staff, to easily access documents, ensuring work efficiency. Of course, the structure of each file storage cabinet 2 can be adjusted according to different usage environments. For example, when placed in a public area, a cabinet door can be added to the open front; in humid environments, multiple ventilation holes can be installed on the cabinet. To facilitate document retrieval from the file storage cabinet 2, each partition 21 has a notch 211 at its front end. The shape of the notch 211 is not limited to the style shown in the figure; it can be arc-shaped or other common styles, depending on actual needs.

[0025] Each storage location 200 is equipped with a through-beam sensor 22. A through-beam sensor (photoelectric sensor) is a sensor that uses optical principles to detect the presence, absence, or mismatch of objects at two or more locations. Based on the photoelectric effect, it transmits a light beam from a transmitter to a receiver. When an object passes through the space between two locations, the light signal is blocked or reflected, triggering the sensor to respond accordingly. It boasts high accuracy, fast response speed, and reliable operation. It can automatically sense whether a document is stored in the corresponding storage location 200 and transmit the sensing signal to the controller. The controller then transmits this detection signal to the server via a transmitter, allowing the server to obtain the current document storage status of each storage location 200. The status can be indicated by indicator lights 23 on each storage location 200. Specifically, as... Figure 2 As shown, each storage location 200 has multiple through-beam sensors 22 spaced apart at the bottom of its partition 21, so that the multiple through-beam sensors 22 correspond to different depths in the storage location 200, ensuring that documents of different sizes can be detected by the through-beam sensors 22 in the storage location 200, and avoiding detection omissions caused by documents being placed at different depths in the storage location 200.

[0026] The document package 3 to be stored in this utility model is equipped with a barcode or QR code containing document information. The barcode scanner 12 installed on the scanning cabinet 1 can be used to scan and identify the barcode or QR code on the surface of the document, and the document information can be obtained by scanning the barcode or QR code. The barcode scanner 12 can also be replaced with other common barcode reading devices. Figure 3The scanning cabinet 1 is also equipped with a control display screen 13 that can input control commands to the controller. This display screen shows the storage status of each location 200 in each document storage cabinet 2, as well as the scanning information of the documents by the scanning cabinet 1. It also provides a user interface for interacting with the intelligent document storage system, such as corresponding "in" or "out" operation buttons for easier operation. Of course, the control display screen 13 can also be located in other locations, or a separate operating cabinet with the control display screen 13 can be installed, depending on actual needs.

[0027] When storing files, the user can select the "Installation" button on the control display screen 13 to enter the file installation operation interface. The controller will then illuminate the corresponding indicator lights 23 on all currently empty storage slots 200 to clearly indicate the current file inventory status of all file storage cabinets 2. Subsequently, the file package 3 is placed inside the scanning cabinet 1, aligning the barcode or QR code on its surface with the barcode scanner 12. The barcode scanner 12 scans the barcode and transmits the scanned image to the controller. The controller then transmits the image signal to the server via a transmitter. The server can identify the received scanned image using its preset program or various algorithms, and perform processes such as registration, storage, transfer, or error reporting on the identified file information, displaying the corresponding information on the control display screen 13. Then, according to the prompts on the control display screen 13, the file package 3 is placed into one of the empty storage slots 200, triggering the photoelectric sensor 22 in that storage slot 200. The corresponding indicator light 23 changes its working status accordingly, indicating to the user that the file has been successfully stored. The server then matches and stores the storage slot location corresponding to the file package 3.

[0028] When a file needs to be retrieved, the user can input the required file information on the operation interface of the control display screen 13. The server can determine the location of the file in storage location 200 based on the stored file information. The controller will control the indicator light 23 on the corresponding storage location 200 to change its working status, so as to intuitively prompt the user to retrieve the file package 3 from the corresponding storage location 200. The server will adjust the storage status of the registered files accordingly.

[0029] In addition, refer to Figure 3As shown, a sensor 14 is installed on the front side of the scanning cabinet 1 to detect whether a document has entered the cabinet. In use, the sensor 14 can be connected to the barcode scanner 12 inside the cabinet and control its operation. The barcode scanner 12 is normally in standby mode. When document scanning is required, the document is placed inside the cabinet. This triggers the sensor 14 on the front side of the cabinet, allowing it to detect the document and send a scanning start signal to the barcode scanner 12, activating it for scanning. With this structure, the barcode scanner 12 only needs to be activated when there is a document in the cabinet, making it convenient to operate, reducing unnecessary energy consumption, saving energy and extending its lifespan. The sensor 14 can use common sensing devices such as through-beam sensors or infrared gratings, ensuring it covers the document placement area to avoid detection omissions; details are omitted here.

[0030] In summary, the intelligent document storage system of this utility model utilizes a through-beam sensor to sense the document storage status. It has a simple structure and is easy to operate, enabling managers to accurately and quickly inventory documents, facilitating document retrieval and verification at any time. This reduces repetitive work, lowers workload, and significantly reduces errors caused by negligence during the inventory process, thereby effectively improving work efficiency and accuracy.

[0031] The above description is only a preferred embodiment of the present utility model and does not limit the patent scope of the present utility model. All equivalent structural transformations made under the concept of the present utility model and using the contents of the present utility model specification and drawings, or direct / indirect applications in other related technical fields, are included in the patent protection scope of the present utility model.

Claims

1. An intelligent file storage system, characterized in that, The system includes a scanning cabinet (1) and a document storage cabinet (2); the front of the scanning cabinet (1) is open, and a barcode camera (12) is installed on the top of the inside of the cabinet; the front of the document storage cabinet (2) is open, and multiple partitions (21) are installed in the cabinet, which can be detached and installed. Each partition (21) divides the inside of the cabinet into multiple storage slots (200) for storing documents. Each storage slot (200) has a photoelectric sensor (22) at the bottom of its partition (21) for detecting whether there is a document stored in the corresponding storage slot (200). An indicator light (23) corresponding to the storage slot (200) is also installed at the front of the partition (21); there is also a controller connected to the photoelectric sensor (22), the indicator light (23), and the barcode camera (12). The controller is equipped with a transmitter for network transmission. The controller can receive the image signal from the barcode camera and the sensing signal from the photoelectric sensor and send them to the server through the transmitter.

2. The intelligent file storage system according to claim 1, characterized in that, The partition (21) is a circuit board structure, and the through-beam sensor (22) and indicator light (23) are set on the circuit board. Each circuit board is connected to the controller.

3. The intelligent file storage system according to claim 2, characterized in that, The surface of the partition (21) is also provided with a protective cover.

4. The intelligent file storage system according to any one of claims 1-3, characterized in that, The inner side of the file storage cabinet (2) is provided with a slot (24) that is compatible with the partition (21) along the installation direction of the partition (21). The partition (21) is installed in the slot (24), and the slot (24) and the cabinet are connected by threads.

5. The intelligent file storage system according to any one of claims 1-3, characterized in that, Each partition (21) has a notch (211) at its front end.

6. The intelligent file storage system according to any one of claims 1-3, characterized in that, Each storage location (200) has multiple through-beam sensors (22) spaced apart at the bottom of its partition (21).

7. The intelligent file storage system according to any one of claims 1-3, characterized in that, The scanning cabinet (1) is also equipped with a control display screen (13) that can input control commands to the controller.

8. The intelligent file storage system according to any one of claims 1-3, characterized in that, A sensing device (14) is installed on the front side of the scanning cabinet (1) to sense whether a document has entered the cabinet.

Images