Teleconference extended system

Abstract

To make it possible to shorten the time required for registration processing, restrain occurrence of operational errors, perform an editing work extremely efficiently, and allow participants to record displayed materials in a recording folder and then open and view them again later, thereby making review easy.SOLUTION: In a method for smoothly registering materials for a teleconference system into material folders on a category basis, when a teleconference material registration and editing folder is separately placed in an application to add new materials to respective folders, the new materials are registered in the material registration and editing folder by a mouse operation, and later the registered items are collectively transferred to the respective folders on a category basis, and during a teleconference, a conference facilitator selects each icon on a screen to display them on the screen and cause the teleconference participants to view. Furthermore, a material displayed on the screen is automatically recorded from a receiving screen to a recording folder, and a folder that allows the participants to open the recording folder later and view the material again.SELECTED DRAWING: Figure 5

Description

[Technical field]

[0001] In business, video conferencing systems using the Internet can be used for telework, remote work, sales meetings, etc., allowing instant communication over the Internet from remote locations around the world, which has the advantage of reducing travel time and costs. Also, online classes can be taken anywhere, regardless of location, so commuting time can be reduced and time can be used more effectively. The disadvantage is that the tension is somewhat reduced because the meeting is not face-to-face in person but through a video screen, but the advantages are still great and its effectiveness cannot be denied. In this way, video conferencing systems allow discussions to be held while seeing the other person's facial expressions, and by adding visual information such as text, graphs, and images rather than just voice communication, the feeling of realism is increased, increasing the sense of fulfillment of the video conference and making the content of the meeting feel more tense. [Background technology]

[0002] As mentioned above, with the spread of the Internet, many people around the world are doing business or taking online classes at school, and exchanging all kinds of information. It is effective to talk directly with the other party, and many video conference applications have been developed and used. It is effective to display not only video information but also various information on the screen to understand the purpose of the conference. In the prior art document below, Japanese Patent No. 7278450, an application that is an extension module linked to a video conference system that registers the materials to be provided in each dedicated folder by category before the start of the video conference and allows the conference participants to view the materials registered in each folder by clicking the corresponding icon when necessary during the video conference, but in this system, the method of registering in each dedicated folder when the conference facilitator registers in advance is complicated, and a simpler method of registration is established in this proposal. [Prior art documents] [Patent documents]

[0003] [Patent Document 1] Japanese Patent No. 7278450 [Patent Document 2] Summary of the Invention [Problem to be solved by the invention]

[0004] The video conference material data registration folder creation application of Japanese Patent No. 7278450 is currently available in many cases. When using various video conference systems generally used on the Internet, the video conference organizer and its participants display their profile images on the screen and display materials on the agenda of the video conference on the video conference screen for reference. However, in the above-mentioned Patent Document 1, the operation method for registering and processing materials in folders of each category is a laborious method and has some drawbacks. Therefore, if the registration processing method is further improved, a more convenient method for presenting materials in the video conference system can be established and the video conference system can be operated smoothly, so this application takes measures to improve the method. In addition, video conference participants can not only view the materials displayed on the screen, but also folders are arranged to record the presented materials and the main lectures of the video conference so that they can be viewed again later, so that a large-capacity external storage recording system that records the number of lectures and recordings over a long period of time and stores them for long periods of time can be completed and viewed again. In recent years, semiconductor technology has progressed, and large-capacity storage has become cheaper and easier to purchase, so it is not a big burden. Means for solving the problem

[0005] In the above-mentioned Patent Document 1, as a method for smoothly registering materials for a video conference system in material folders by category, in the method of the present application, a video conference material registration and editing folder is separately placed in the application and new materials are added to each folder. In this application, the materials are registered in the material registration and editing folder by mouse operation, and later the registered items are collectively transferred to folders by category, and the conference facilitator selects each icon on the screen during the video conference to display them on the screen for the video conference participants to view. In addition, since the materials displayed on the screen are automatically recorded in the recording folder from the receiving screen, a folder is placed in the application that allows the participants to open the recording folder later and view the materials again. In addition, when there are many participants on the video conference start screen, many profile images of the participants are displayed, making each image small and making it difficult to distinguish individuals, so a function is provided that when a specific individual image on the screen is clicked with the mouse, the individual image is enlarged and the specific person is easily distinguished, and this function can be used to have a chat between individuals. Effects of the invention

[0006] In the method of Patent Document 1, materials are registered in each registration folder and the materials are presented on the screen as needed during the video conference so that the video conference participants can view the materials, which is similar to the present invention. However, in the method of the present application, when materials to be registered in each folder are found on the Internet before registering the materials in each registration folder, they are not registered directly in each registration folder. Instead, an editing folder created separately within the app has an option to register reference materials for the topic of the video conference agenda that are found by searching the Internet or materials created with Office software, etc., in the editing folder, which is created by right-clicking with the mouse, and when this option is selected, the materials are automatically registered in the editing folder, and later, before the start of the video conference, the materials registered in the editing folder are all rearranged into folders of each category, and an editing folder has been added in which the materials to be displayed on the screen during the video conference can be displayed to the participants by selecting and clicking the corresponding icon. Registering materials in an editing folder first and then selecting and registering them in each folder reduces the time required for the registration process and reduces the occurrence of operational errors, allowing for extremely efficient editing work. Participants can also record the displayed materials in a recording folder and open them again later to view them, making review easy. [Brief description of the drawings]

[0007] [Figure 1] Video conferencing app start screen [Diagram 2] Video conference editing folder document registration display screen [Diagram 3] Video conference recording list [Figure 4] Video conference recording schedule [Diagram 5] Video conference participant profile display screen [Figure 6] Document registration list [Figure 7] Document registration and publication order list [Figure 8] Video conference questioner profile display screen [Figure 9] Video conference participant profile enlarged screen [Figure 10] Right click on the recording icon [Figure 11] Diagram of the application BEST MODE FOR CARRYING OUT THEINVENTION

[0008] In implementing the present application, the application is based on the video conference material data registration folder creation application of Cited Document 1 and has the function of collecting various materials found by searching on the Internet in an editing folder, and also classifying and transcribing other materials into various classification folders, as well as the feature of aiming to promote understanding of the conference agenda by displaying various materials on the screen at appropriate times during the conference to the video conference participants.Furthermore, it is configured with a function to enlarge the profile images of the conference participants and a function to send chat messages to the profile images of the conference participants, and has a function of registering video materials of the conference proceedings in a recording folder and storing them so that they can be re-displayed later for review. Example 1

[0009] To explain an embodiment of the present application, the application of the present application is created so that it can be matched with any of the various video conference systems generally used on the market, so that by installing a module that is the application of the present application on a PC or the like on which a video conference system program is installed, it is possible to use the application in conjunction with the PC or the like, making it a compatible application.

[0010] When a person in charge of a conference using a videoconferencing system finds reference materials for the videoconferencing minutes on a web page on the Internet, they can right-click on the relevant web page on their PC and select the registration item "Register in videoconferencing edit folder" in the wizard that opens, and the materials will be automatically registered in the edit folder. Other reference materials created with Office software should also be registered in the edit folder, and before the videoconference begins, each material registered in the edit folder must be transferred to a folder for each category. When the videoconferencing system in Figure 1 is started and the edit icon at the bottom of the screen is left-clicked, the screen shown in Figure 2 will be displayed, and as mentioned above, by right-clicking on the screen on the Internet, a list of the various materials registered in the edit folder will be displayed, and the materials for each category can be checked.

[0011] Examine the contents of each document registered in the edit folder, consider which category to classify it into, and which registration folder to transcribe it into, then left-click the mouse on the item to be transcribed in the edit folder, and if it is a document document, move the mouse to the D icon at the bottom of the screen while left-clicking, and release the left click on the D icon to move it from the edit folder to the D document folder. In this way, you can sequentially sort each item registered in the edit folder, and if it is a document created with a spreadsheet application, move the mouse to the SP icon to transcribing and register it, and if it is a presentation document, move the mouse to the SL slide icon to transcribing. Also, if it is a video document, move the mouse to the V video icon to transcribing, and if you have any questions, you can click the Q icon to ask the conference facilitator directly during the conference. As shown in Figure 8, the profile images of the video conference facilitator and the questioner are enlarged and the situation of the dialogue is displayed.

[0012] When the video conference system of the present application is in operation, the conference facilitator clicks on the corresponding icon from among the materials on the start-up screen when necessary during the lecture, and the operation method for displaying the materials on the video conference screen for the participants to understand the lecture content is the same as that of Patent Document 1, and the operation method is followed. However, a function for collecting, registering and editing materials has been added, and a system has been additionally established that allows conference participants to record the video conference lecture content, etc., and play it back at a later date to review it.

[0013] If you left-click the recording icon on the screen while a video conference is in progress, the video conference will start recording from that point on the specified storage device and will be recorded until the video conference ends. Also, if you right-click the recording icon, a wizard will open, which will display the recorded data items of past video conferences and the recording reservation items as shown in Figure 10. If you click on the recording record item, a screen like Figure 4 will open, and if you click on the item for the specified recorded date, the recorded video conference of the recorded item will be played, so you can rewatch past recordings. Next, if you click on the recording reservation in Figure 10, a screen like Figure 3 will open, and if you enter the start time of the video conference on the date and time when the next video conference is scheduled to start, recording will be automatically performed on that date and time on the scheduled day of the video conference.

[0014] The D icon on the video conference startup screen stands for D for document, and is a folder in which document materials created with word processing software are stored in the order in which they will be displayed. Each time the video conference host clicks the icon once with the mouse, the materials are displayed on the screen in the order in which they will be displayed. Right-clicking on the D icon opens a screen like the one in Figure 7, where a wizard opens with a list of the materials registered in the folder, and to change the display order or redisplay them, simply click on the corresponding material to display it on the screen.

[0015] The SP icon to the right of D is a folder icon in which spreadsheet documents are stored. Spreadsheet documents are registered in a dedicated folder, and with a single left click of the mouse, they can be displayed on the screen in order, just like the D icon above. Also, if you right-click, a list of registered documents will be displayed, and you can display the specified document on the screen again.

[0016] Next, the SL icon is a dedicated folder in which presentation materials created with Slides are stored and registered. As with the previous icon, by left-clicking, the materials can be displayed on the screen in the order they were registered, allowing participants to see them and improve their understanding of the agenda. Right-clicking will display a list of presentation materials, and by selecting the desired presentation material, it is possible to display it again.

[0017] The V icon to the right of the SL icon is a dedicated folder for video materials such as footage, and the materials are registered in the order of release. By left-clicking on them, they will be played on the screen in order, and by right-clicking on them, a wizard will open with a list, just like with other folders, allowing you to select and play the materials.

[0018] The W icon has a URL for a web page registered, and URLs for materials related to the agenda of the video conference are registered in a dedicated folder. When necessary, the video conference host can click on the relevant material to display it on the screen as reference material, thereby increasing understanding of the agenda.

[0019] If a participant in a video conference has a question during the video conference, they can click on the Q icon, write down the question, and submit it. The conference moderator can then read the question and explain the key points of the question during the conference, providing an answer to the question.

[0020] When a question is received by the video conference moderator and a Q&A session begins, the profile images of the moderator and the questioner are enlarged and displayed in the upper right corner of the conference screen, as shown in Figure 8, making them easier for other video conference participants to see.

[0021] In a screen like Figure 5, when there are many participants in a video conference and the profile images of each person are small and it is difficult to distinguish the faces of the participants, if you click on the image at the top right of the screen in Figure 5, the image will be enlarged as shown in Figure 9, and you can check whether it matches the person you thought it was. Also, if you have something to communicate to that person, you can click on the Chat function, write the message, and click on the other person's profile image, and the message will be sent to the other person and recorded, so you can check the content later.

[0022] In recent years, advances in semiconductor manufacturing technology have resulted in inexpensive devices with large storage capacities being sold, making them easy to purchase and use by connecting them to a computer, etc. They can also record for years, making it easy to record for long periods of time, and therefore easy to deploy.

[0023] The icons related to documents, settings, recording, etc. displayed on the screen can be displayed not only at the bottom, but also at the right corner, left corner, top corner, or bottom corner by selecting the icon display position in the settings. [Industrial Applicability]

[0024] Videoconferencing systems are extremely useful devices that allow videoconferencing regardless of distance, as long as there is an Internet connection and you can connect to a PC or other device from anywhere in the world at the same time. When you consider the cost and effectiveness of the system, its utility is enormous, and the progress of Internet technology is astonishing. This application aims to further improve the technology and make it more convenient. It can be used in business, medical, diplomatic, academic, and all kinds of negotiations. [Explanation of symbols]

[0025] 1 Document registration folder 2 Spreadsheet Registration Folder 3 Slide registration folder 4. Video Registration Folder 5 Web URL Registration Folder 6. Question Posting Section 7 Chat Posts 8. Other 9. Settings

Claims

[Claim 1] In a method of collecting materials to be used in a video conference to diversify information for a video conference system program using an Internet line, reference material data found on the Internet is automatically transferred and registered in the editing folder by left-clicking on "Register to video conference editing folder" in a wizard that is opened by right-clicking on a Web screen with the mouse, and other materials registered in the editing folder are sorted and transferred to folders with icons according to category, and materials for each item are displayed on the startup screen of the video conference system as necessary during the video conference so that the video conference participants can view them and understand the theme of the proceedings. Also, a video conference expansion module having a function of recording the entire flow of the conference, reserving the next scheduled video conference, and recording materials to be displayed when playing back past recordings by clicking on a recording icon on the screen, a function of enlarging the profile images of participants, and a function of sending a chat.

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