Ai-assisted file organization support system

Abstract

To solve the problems that work for manually classifying, organizing, and searching files in multiple formats is complicated and inefficient, misclassification and difficulty in searching are likely to occur particularly in documents with complex components, such as patent documents and technical documents, and there are lack of cross-organizational management and support for natural language.SOLUTION: This invention provides an AI-assisted file organization support system that comprises: processing means for using AI to analyze the contents of documents, images, audio, drawings, etc., and performing classification, tagging, and summarization according to context, structure, and purpose; a presentation mechanism using a link format; classification assistance through user tendency learning; patent structure identification; natural language input support; a visual UI; and a cloud coordination configuration.SELECTED DRAWING: None

Description

[Technical Field]

[0001] This invention relates to a file management technology that uses AI to analyze the content and context of various file data, including documents, images, audio, and drawings, and automatically classifies, tags, summarizes, and visually presents the data. In particular, it relates to an AI-assisted file organization support system that contributes to the efficient organization and search of specialized materials such as patent documents and business documents. [Background technology]

[0002] In conventional file management, users manually created classification folders and organized them based on names and storage locations. However, because document content was not understood when classifying, information search took time, and management was cumbersome and inefficient, especially for large amounts of business files and technical documents. In addition, specialized software and advanced operational knowledge were required to handle files of different formats (images, audio, drawings, etc.) across the board. [Prior art documents] [Patent documents]

[0003] [Patent Document 1] Patent No. 6557887 [Patent Document 2] Patent No. 6849338 Summary of the Invention [Problem to be solved by the invention]

[0004] There was a need for a system that could automatically organize and present files according to their content, context, structure, and purpose. It was necessary to solve issues such as the complexity of manual classification and the risk of misclassification, the cross-organization of files with different formats, the elemental management of patent documents, and search support using natural language. [Means for solving the problem]

[0005] This invention is an AI-assisted file organization support system that has processing means that automatically analyzes the contents of multiple types of file data and classifies, tags, summarizes, and presents the data according to its context, structure, and purpose.

[0006] When the file data includes multiple formats such as documents, images, audio, drawings, and metadata, the system is equipped with a link presentation mechanism that analyzes the content across the board, clusters the interrelated information, and presents it in link format.

[0007] It includes a classification assistance mechanism that learns the user's past classification tendencies, naming habits, reference frequency, etc., automatically assigns labels to files, and automatically sorts them into predetermined classification folders.

[0008] For patent-related documents, we provide a patent business support mode in which AI identifies and extracts components such as claims, specifications, drawings, and abstracts, and provides appropriate organization, display, and inference support for each.

[0009] Furthermore, the system is equipped with a search guidance support mechanism that automatically extracts and presents related file groups when the user inputs classification purposes and search intentions using natural language or verbal instructions.

[0010] The processing results are visually displayed in a list format, and the user interface allows filtering and sorting based on summary information, label, file type, save date and time, etc. [Effects of the Invention]

[0011] This invention dramatically improves automatic file classification and search accuracy, facilitating the integrated management of heterogeneous files and the elemental management of patent documents. It improves the efficiency of document organization work and eliminates dependency on individuals, providing high operability and versatility for a wide range of users. DETAILED DESCRIPTION OF THE INVENTION

[0012] The system is built on a cloud environment and can be accessed from PCs, tablets, smartphones, etc. The contents of each file are analyzed by AI, and keywords, paragraph structure, spoken content, drawing captions, etc. within the document are extracted and analyzed, and appropriate labels and associations are assigned.

[0013] When a user specifies a classification target using natural language, the system extracts the relevant files based on the user's intent and displays the results in a list on the dashboard. Customization of classification criteria and learning optimization based on history are also performed, improving the accuracy of personalization with repeated use.

Claims

1. This is an AI-assisted file organization support system that features processing means that automatically analyzes the contents of multiple types of file data and classifies, tags, summarizes, and presents the data according to its context, structure, and purpose.

2. The file organization support system of claim 1 is an AI-assisted file organization support system characterized by having a link presentation mechanism that, when the file data includes multiple formats such as documents, images, audio, drawings, and metadata, analyzes the content across the board, automatically clusters interrelated information, and presents it in link format.

3. The file organization support system according to claim 1 or 2 is an AI-assisted file organization support system characterized by being equipped with a classification assistance mechanism that learns the user's past classification tendencies, naming habits, reference frequency, etc., automatically assigns labels to files, and automatically sorts them into predetermined classification folders.

4. The file organization support system according to any one of claims 1 to 3 is an AI-assisted file organization support system characterized by having a patent business support mode that, when the file data is patent-related material, identifies components such as claims, specifications, drawings, and abstracts, and organizes, displays, and provides inference assistance by configuration.

5. The file organization support system according to any one of claims 1 to 4 is an AI-assisted file organization support system characterized by being equipped with a search guidance support mechanism that automatically extracts and presents a group of related files based on a user's instructions when the user inputs the content to be searched for or the purpose of classification using natural language or verbal instructions.

6. The file organization support system according to any one of claims 1 to 5 is an AI-assisted file organization support system characterized by having a user interface configuration that enables the processing results to be visually displayed in a list and allows sorting or filtering based on summary content, label information, file type, storage date and time, etc.