Information processing system and program

Abstract

To provide an information processing system and a program that can assign file names that conform to rules including information about the system to files generated by reading a document using a reading device and transmit the files to an external device.SOLUTION: An information processing system acquires rule information including rules for assigning file names to files generated by reading a document with a reading device, the rule information including rules for including at least information about the system itself in the file name, acquires information about the system itself that is specified to be included in the file name in the acquired rule information, assigns a file name in accordance with the acquired rule information to the file generated by reading a document with the reading device, and transmits the file to an external device.SELECTED DRAWING: Figure 1

Description

[Technical Field]

[0001] The present disclosure relates to an information processing system and a program. [Background technology]

[0002] Patent Document 1 describes a file management device that enables users to assign file names according to their preferences.

[0003] Patent Document 2 describes a document management system that enables efficient and accurate management of document data generated by scanning. [Prior art documents] [Patent documents]

[0004] [Patent Document 1] Japanese Patent Application Publication No. 2019-113987 [Patent Document 2] Japanese Patent Application Laid-Open No. 2008-131189 Summary of the Invention [Problem to be solved by the invention]

[0005] The object of the present disclosure is to provide an information processing system and program that can assign a file name that conforms to rules including information about the system to a file generated by reading a document using a reading device and send it to an external device. [Means for solving the problem]

[0006] The information processing system of the first embodiment includes a processor, which acquires rule information including rules for assigning file names to files generated by reading a document using a reading device, the rule information including rules for including at least information about the system itself in the file name, acquires information about the system itself that is specified to be included in the file name in the acquired rule information, assigns a file name to the file generated by reading a document using the reading device in accordance with the acquired rule information, and transmits the file to an external device.

[0007] In the information processing system of the second aspect, in the information processing system of the first aspect, the processor acquires rule information from the external device of the destination specified by the user, assigns a file name in accordance with the acquired rule information to the file generated by reading the original document with the reading device, and transmits the file to the external device.

[0008] An information processing system of a third aspect is the information processing system of the second aspect, wherein the rule information is provided by a file.

[0009] In the information processing system of the fourth aspect, in the information processing system of the second aspect, the rule information is provided by the name of a folder in which the file to be transmitted is to be saved.

[0010] In a fifth aspect of the information processing system, in the information processing system of the first aspect, the rule information includes a file name template, and the processor prohibits editing of at least a portion of the template when editing the file name of a file generated by reading a document using the reading device.

[0011] In a sixth aspect of the information processing system, in the information processing system of the first aspect, the rule information includes rules for assigning folder names to folders created in the external device to store files, and when sending a file to the external device, the processor creates a folder in the external device with a folder name that conforms to the acquired rule information, and sends the file to that folder.

[0012] In a seventh aspect of the information processing system, in the information processing system of the first aspect, the rule information includes processing information for processing a file generated by reading a document using the reading device, and the processor transmits the file processed in accordance with the processing information to the external device.

[0013] An information processing system of an eighth aspect is the information processing system of the seventh aspect, wherein the processing information includes at least a file division process.

[0014] In a ninth aspect of the information processing system, in the information processing system of the first aspect, the rule information includes character string candidates for inputting a file name, and the processor displays an operator for inputting the character string candidates when editing the file name of a file generated by reading a document using the reading device.

[0015] In a tenth aspect of the information processing system, in the information processing system of the first aspect, the rule information includes a file name template including an item for inputting a string of characters, and string candidates for inputting the content of the item, and when editing the file name of a file generated by reading a document with the reading device, if an item is selected in the file name being edited, the processor displays string candidates for inputting the content of the item.

[0016] The program of the eleventh aspect causes a computer to execute the following steps: acquiring rule information including rules for assigning file names to files generated by reading a document with a reading device, the rule information including rules for including at least information about the system in the file name; acquiring information about the system that is specified to be included in the file name in the acquired rule information; and assigning a file name in accordance with the acquired rule information to the file generated by reading a document with the reading device, and transmitting the file to an external device. [Effects of the Invention]

[0017] According to the information processing system of the first aspect, a file generated by reading a document using a reading device can be given a file name that conforms to rules including information about the system and sent to an external device.

[0018] According to the information processing system of the second aspect, the rule information can be acquired from the external device of the destination.

[0019] According to the information processing system of the third aspect, the rule information can be provided in the form of a file.

[0020] According to the information processing system of the fourth aspect, the rule information can be provided by the folder name.

[0021] According to the information processing system of the fifth aspect, it is possible to prevent a user from editing a file name to one that does not conform to the rules.

[0022] According to the information processing system of the sixth aspect, it is possible to save a file in a folder with a folder name that complies with the rules.

[0023] According to the information processing system of the seventh aspect, it is possible to transmit a file that has been processed in accordance with the rules.

[0024] According to the information processing system of the eighth aspect, a file generated by reading an original document with a reading device can be divided and transmitted.

[0025] According to the information processing system of the ninth aspect, it is possible to easily input a specific character string candidate.

[0026] According to the information processing system of the tenth aspect, it is possible to easily input the content of a specific item.

[0027] According to the program of the eleventh aspect, a file generated by reading a document using a reading device can be given a file name that conforms to rules including information about the system, and can be sent to an external device. [Brief explanation of the drawings]

[0028] [Figure 1] 1 is a diagram illustrating a system configuration of a file management system according to an embodiment of the present disclosure. [Figure 2] FIG. 2 is a block diagram showing a hardware configuration of an image forming apparatus in the file management system. [Figure 3] FIG. 10 is a diagram illustrating an example of a file name input screen displayed on a touch panel of the image forming apparatus. [Figure 4] FIG. 10 is a diagram illustrating an example of a file name input screen displayed on a touch panel of the image forming apparatus. [Figure 5] FIG. 10 is a diagram illustrating an example of a file name input screen displayed on a touch panel of the image forming apparatus. [Figure 6] 10 is a flowchart illustrating a process flow when scan auto is executed in the image forming apparatus. DETAILED DESCRIPTION OF THE INVENTION

[0029] DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present disclosure will now be described in detail with reference to the accompanying drawings, in which: Figure 1 is a diagram illustrating the system configuration of a file management system according to an embodiment of the present disclosure;

[0030] As shown in FIG. 1, the file management system of this embodiment is made up of a plurality of image forming apparatuses 10 and a plurality of management servers 20.

[0031] The image forming apparatus 10 is a so-called multifunction device having multiple functions such as a copy function, a print function, a fax function, and a scan function. The image forming apparatus 10 is connected to a management server 20 via the Internet 30. The image forming apparatus 10 is an example of an information processing system in the technology of the present disclosure.

[0032] The management server 20 is a server for managing files transmitted from the image forming apparatus 10. The management server 20 is an example of an external device in the technology of the present disclosure.

[0033] Next, a description will be given of the hardware configuration of the image forming apparatus 10 of this embodiment.

[0034] 2, the image forming apparatus 10 includes a control unit 11, a communication interface (abbreviated as IF) device 12, a user interface (abbreviated as UI) device 13 including a touch panel, physical buttons, etc., a print engine 14, and a scanner 15. These components are connected to each other via a control bus 16.

[0035] The control unit 11 includes a processor 11a, a memory 11b, and a storage unit 11c. The processor 11a executes predetermined processing based on a control program read from the storage unit 11c and loaded into the memory 11b. The storage unit 11c is configured, for example, with a read-only memory (ROM), a hard disk drive (HDD), or a solid state drive (SSD). The storage unit 11c stores the control program, required software, data, and the like. The storage unit 11c also stores processing information for print jobs received from the management server 20.

[0036] In the present embodiment, the processor 11a is described as reading and executing a program stored in the storage unit 11c, but this is not limited thereto. The program may be provided in a form recorded on a computer-readable recording medium. For example, the program may be provided in a form recorded on an optical disc such as a CD (Compact Disc)-ROM (Read Only Memory) or a DVD (Digital Versatile Disc)-ROM, or in a form recorded on a semiconductor memory such as a USB (Universal Serial Bus) memory or a memory card. The program may also be obtained from an external device via a communication line.

[0037] The communication IF device 12 transmits and receives data to and from external devices, etc. The UI device 13 accepts instruction input from a user. The print engine 14 prints an image on a recording medium such as printing paper through processes such as charging, exposure, development, transfer, and fixing. The scanner 15 reads an original document loaded into the image forming apparatus 10 as image data. The scanner 15 is an example of a reading device in the technology of the present disclosure.

[0038] In the file management system, the image forming device 10 has a function called Scan Auto, which allows a user to simply place a document and press the start button, and send an optimally configured scanned document (i.e., a file) by email or the like.

[0039] In the file management system, for example, reports from each department of an organization can be sent to a specific management server 20 using the scan auto function of the image forming device 10 installed in each department. This allows the management server 20 to centrally manage the report files sent from each department.

[0040] At this time, it is desirable that the files sent from each department have file names that comply with a unified rule.

[0041] The file name is, for example, "Report_<Department Name>_User Name_YYYYMMDD (year, month, day)". Here, "Department Name" is the name of the department in which the image forming device 10 used for transmission is installed. Also, "User Name" is the name of the user logged in to the image forming device 10. In other words, the "Department Name" and "User Name" are information related to the image forming device 10.

[0042] In this way, it is desirable that the file name include information about the image forming apparatus 10 and conform to a unified rule.

[0043] In order to meet the above demands, the control unit 11 in the image forming device 10 of this embodiment acquires rule information that includes rules for assigning file names to files generated by reading a document with the scanner 15, rules that stipulate that at least information about the device itself should be included in the file name, acquires information about the device itself that is specified to be included in the file name in the acquired rule information, assigns a file name in accordance with the acquired rule information to the file generated by reading a document with the scanner 15, and transmits the file to the management server 20.

[0044] Here, "information about the own device" refers to, for example, information about the main body of the image forming device 10, or information about the user logged in to the image forming device 10. Information about the main body of the image forming device 10 refers to, for example, the model name of the main body, the name of the department where it is installed, the installation location, etc. Furthermore, information about the user logged in to the image forming device 10 refers to, for example, the user name, user ID, organization name, department name, etc.

[0045] In the image forming device 10 of this embodiment, the control unit 11 acquires rule information from the management server 20, which is the destination specified by the user, and assigns a file name in accordance with the acquired rule information to the file generated by reading the original document with the scanner 15, and transmits the file to the management server 20.

[0046] Specifically, the control unit 11 connects to the destination management server 20 and acquires a list of files stored in the management server 20. The file list also includes information about folders stored in the management server 20. The control unit 11 determines and uses rule information from the acquired list.

[0047] Here, the rule information provided by the management server 20 may be provided as a file. The rule information may be, for example, "Report_<<Department name>>_<User name>_ <yyyymmdd>It can be set as "」 etc. Here, " <···> " indicates a tag and means to describe the information of the content defined within <>. Also, " <<···>> " means to describe the information of the content defined within <> with <>. Note that the method of defining the rule information is not limited to the above and can be in any form.

[0048] When providing rule information in a file, it may be provided by a file defined with a special extension with the file name as the rule information. For example, "Report_<<sys:Department Name>>_<UserName>_ <yyyymmdd>In this file, the file name is used as rule information, so the contents of the file can be anything.

[0049] Alternatively, the rule information may be included in the file contents, such as "NAME.xml," and provided as a file with an extension indicating the rule information.

[0050] Furthermore, the rule information provided by the management server 20 may be provided in the form of the name of the folder in which the transmitted file is to be saved.

[0051] Here, a method for inputting a file name using rule information will be described. Fig. 3 is a diagram showing an example of a file name input screen displayed on a touch panel.

[0052] As shown in FIG. 3, the file name input screen 40 includes a file name display section 41, a character string candidate display section 42, a “keyboard” button 43, an “automatic setting” button 44, and an “OK” button 45.

[0053] The file name display section 41 is an area that displays the currently input file name.

[0054] The character string candidate display area 42 is an area that displays candidates for character strings to be entered into the file name. The display area for each candidate is a button, and by touching the button, the character string displayed on the button can be entered.

[0055] The "keyboard" button 43 is a button for displaying a software keyboard for inputting characters.

[0056] The "Auto Setting" button 44 is a button for switching between enabling and disabling automatic file name setting in accordance with the rule information. The initial value of automatic setting is set to enabled. When automatic setting is set to enabled, the control unit 11 displays a file name in accordance with the acquired rule information on the file name display unit 41 without the user having to perform any special operation. At this time, the control unit 11 acquires information on the contents of tags included in the rule information and displays a file name that reflects the acquired information.

[0057] For example, if you change the rule information to "Report_<<Department name>>_<User name>_ <yyyymmdd>". In this case, the control unit 11 inputs the department name registered in advance in the image forming apparatus 10 as the "department name." Furthermore, the control unit 11 inputs the name of the user who is logged in to the image forming apparatus 10 as the "user name." Furthermore, the control unit 11 inputs the current date as "YYYYMMDD" with four digits for the year, two digits for the month, and two digits for the day. As a result, the file name display unit 41 displays the file name as, for example, "Report_<Yokohama Office>_User A_20240305."

[0058] It should be noted that on the file name input screen 40, it is also possible to edit the file name entered using the "automatic setting" button 44, such as by adding or deleting any character string.

[0059] The “OK” button 45 is a button for confirming the file name currently displayed in the file name display section 41 as the file name of the file to be created.

[0060] In addition, the rule information includes a file name template, and the control unit 11 may prohibit editing of at least part of the template when editing the file name of a file generated by reading a document using the scanner 15.

[0061] For example, "Report_<<Department name>>_<User name>_ <yyyymmdd>" is specified, the string in the template portion may be prohibited from being edited, and only the addition of strings may be allowed, for example, "Report_<Yokohama Office>_User A_20240305_Revised Version".

[0062] In addition, the rule information includes rules for assigning folder names to folders created in the management server 20 to store files, and when sending a file to the management server 20, the control unit 11 may create a folder in the management server 20 with a folder name that conforms to the acquired rule information, and send the file to that folder.

[0063] In addition, the rule information may include processing information for processing a file generated by reading a document using the scanner 15, and the control unit 11 may transmit the file processed in accordance with the processing information to the management server 20.

[0064] In this case, the processing information may include at least file division processing.

[0065] In addition, the rule information may include character string candidates for inputting a file name, and the control unit 11 may display an operator for inputting character string candidates when editing the file name of a file generated by reading a document with the scanner 15.

[0066] Specifically, as shown in Fig. 4, buttons for inputting character string candidates included in the rule information may be displayed in the character string candidate display section 42. Here, the buttons for inputting character string candidates included in the rule information are displayed in gray.

[0067] The rule information may also include a file name template including an item for inputting a string, and candidate strings for inputting the content of the item, and when editing the file name of a file generated by scanning a document with the scanner 15, if an item is selected in the file name being edited, the control unit 11 may display candidate strings for inputting the content of the item.

[0068] Specifically, as shown in FIG. 5, when a specific tag is selected in the file name display section 41, a selection section 46 for selecting character string candidates for inputting the content of the tag may be displayed.

[0069] Next, the flow of processing when the image forming apparatus 10 executes scan auto will be described with reference to the flowchart of FIG.

[0070] First, in step S01, the control unit 11 of the image forming apparatus 10 receives a destination designation from the user.

[0071] Next, in step S02, the control unit 11 connects to the management server 20 of the transmission destination and acquires a list of files stored in the management server 20.

[0072] Next, in step S03, the control unit 11 determines whether or not rule information is included in the acquired file list.

[0073] If it is determined in step S03 that rule information is not included, the control unit 11 acquires a default definition of the file name in step S06.

[0074] Next, in step S07, the control unit 11 displays the file name on the file name display unit 41.

[0075] If it is determined in step S03 that the rule information is included, the control unit 11 determines in step S04 whether or not the rule information includes a tag for inputting the own device information.

[0076] If it is determined in step S04 that a tag for inputting the own device information is included, control unit 11 acquires the own device information in step S05.

[0077] Next, in step S07, the control unit 11 displays the file name in the file name display unit 41 in accordance with the rule information.

[0078] If it is determined in step S04 that a tag for inputting the device information is not included, control unit 11 displays the file name in file name display unit 41 in accordance with the rule information in step S07.

[0079] Thereafter, when a command to start scanning is input by the user, the control unit 11 starts scanning in step S08.

[0080] Finally, in step S09, the control unit 11 assigns a file name to the file generated by the scan, transmits it to the management server 20, and ends the process.

[0081] [Variations] The file management system according to one embodiment of the present disclosure has been described above, but the technology of the present disclosure is not limited to the above embodiment and can be modified as appropriate.

[0082] For example, the acquisition of rule information is not limited to the mode in which the rule information is acquired from the management server 20 of the destination designated by the user. The rule information may be acquired, for example, by being recorded in advance in each image forming apparatus 10. Also, the rule information may be acquired from an external device other than the management server 20 of the destination. Also, any mode other than the above may be used.

[0083] In each of the above embodiments, the term "processor" refers to a processor in a broad sense, and includes general-purpose processors (e.g., CPU: Central Processing Unit, etc.) and dedicated processors (e.g., GPU: Graphics Processing Unit, ASIC: Application Specific Integrated Circuit, FPGA: Field Programmable Gate Array, programmable logic device, etc.).

[0084] Furthermore, the operations of the processors in the above embodiments may not only be performed by a single processor, but may also be performed by multiple processors located at physically separate locations working together. Furthermore, the order of the operations of the processors is not limited to the order described in the above embodiments, and may be changed as appropriate.

[0085] Furthermore, in the technology of the present disclosure, a system includes both a system made up of multiple devices and a system made up of a single device.

[0086] The techniques of the present disclosure can also be applied to programs and program products.

[0087] [Note] The following additional notes are provided regarding the above-described embodiment.

[0088] (((1))) a processor; The processor: acquiring rule information for assigning a file name to a file generated by reading an original document using a reading device, the rule including a rule for including at least information about the system in the file name; In the acquired rule information, information about the system that is specified to be included in the file name is acquired, A file name is assigned to the file generated by reading the document with the reading device in accordance with the acquired rule information, and the file is transmitted to an external device. Information processing system.

[0089] (((2))) The processor: acquires rule information from the external device designated by the user as a destination; A file name is assigned to the file generated by reading the document using the reading device in accordance with the acquired rule information, and the file is transmitted to the external device. The information processing system according to (((1))).

[0090] (((3))) The rule information is provided by a file The information processing system according to (((2))).

[0091] (((4))) The rule information is provided by the folder name where the file to be sent will be saved. The information processing system according to (((2))).

[0092] (((5))) The rule information includes a file name template; The processor: When editing the file name of the file generated by reading the document by the reading device, editing of at least a part of the template is prohibited. 1. An information processing system according to any one of ((1))) to (((4))).

[0093] (((6))) The rule information includes a rule for assigning a folder name to a folder created in the external device for saving a file, The processor: When transmitting a file to the external device, a folder with a folder name conforming to the acquired rule information is created in the external device, and the file is transmitted to the folder. 1. An information processing system according to any one of ((1))) to (((5))).

[0094] (((7))) the rule information includes processing information for processing a file generated by reading a document with the reading device; The processor: The file processed in accordance with the processing information is transmitted to the external device. 1. An information processing system according to any one of ((1))) to (((6))).

[0095] (((8))) The processing information includes at least file division processing. The information processing system according to (((7))).

[0096] (((9))) The rule information includes character string candidates for inputting a file name, The processor: When editing the file name of a file generated by reading a document by the reading device, an operator for inputting a character string candidate is displayed. 1. An information processing system according to any one of ((1))) to (((8))).

[0097] (((10))) The rule information includes a file name template including an item for inputting a character string, and character string candidates for inputting the content of the item, The processor: When editing the file name of a file generated by reading a document with the reading device, if an item is selected in the file name being edited, character string candidates for inputting the content of the item are displayed. 1. An information processing system according to any one of ((1))) to (((9))).

[0098] (((11))) a step of acquiring rule information that is a rule for assigning a file name to a file generated by reading a document with a reading device, the rule including a rule that at least information about the system itself should be included in the file name; acquiring information about the system itself that is specified to be included in the file name in the acquired rule information; a step of assigning a file name according to the acquired rule information to a file generated by reading the document by the reading device and transmitting the file to an external device; A program that causes a computer to execute the following.

[0099] The effects of the configuration described above will be described below.

[0100] According to the information processing system (((1))), a file generated by reading a document using a reading device can be given a file name that conforms to rules including information about the system itself, and can be sent to an external device.

[0101] According to the information processing system of (((2))), the rule information can be acquired from the external device of the transmission destination.

[0102] According to the information processing system of (((3))), the rule information can be provided in the form of a file.

[0103] According to the information processing system of (((4))), rule information can be provided by folder names.

[0104] According to the information processing system (((5))), it is possible to prevent a user from editing a file name to one that does not conform to the rules.

[0105] According to the information processing system (((6))), files can be saved in folders with folder names that comply with the rules.

[0106] According to the information processing system (((7))), it is possible to transmit files that have been processed in accordance with the rules.

[0107] According to the information processing system (((8))), a file generated by reading an original document using a reading device can be divided and transmitted.

[0108] According to the information processing system (((9))), it is possible to easily input specific character string candidates.

[0109] According to the information processing system (((10))), it is possible to easily input the contents of specific items.

[0110] According to the program (((11))), a file generated by reading an original document using a reading device can be given a file name that conforms to rules including information about the system, and can be sent to an external device. [Explanation of symbols]

[0111] 10 Image forming device 11 Control section 11a processor 11b memory 11c storage section 12 Communication interface device 13 User Interface Device 14 Print Engine 15. Scanner 16 Control Bus 20 Management Server 30 Internet 40 File name input screen< / yyyymmdd> < / yyyymmdd> < / yyyymmdd> < / yyyymmdd>

Claims

1. a processor; The processor: acquiring rule information for naming files generated by scanning an original document using a scanning device, the rule including a rule for including at least information about the system in the file name; In the acquired rule information, information about the system that is specified to be included in the file name is acquired, A file name is assigned to the file generated by reading the document with the reading device in accordance with the acquired rule information, and the file is transmitted to an external device. Information processing system.

2. The processor: acquires rule information from the external device designated by the user as a destination; A file name is assigned to the file generated by reading the document using the reading device in accordance with the acquired rule information, and the file is transmitted to the external device. The information processing system according to claim 1 .

3. The rule information is provided by a file The information processing system according to claim 2 .

4. The rule information is provided by the folder name where the file to be sent will be saved. The information processing system according to claim 2 .

5. The rule information includes a file name template; The processor: When editing the file name of the file generated by reading the document by the reading device, editing of at least a part of the template is prohibited. The information processing system according to claim 1 .

6. The rule information includes a rule for assigning a folder name to a folder created in the external device for saving a file, The processor: When transmitting a file to the external device, a folder with a folder name conforming to the acquired rule information is created in the external device, and the file is transmitted to the folder. The information processing system according to claim 1 .

7. the rule information includes processing information for processing a file generated by reading a document with the reading device; The processor: The file processed in accordance with the processing information is transmitted to the external device. The information processing system according to claim 1 .

8. The processing information includes at least file division processing. The information processing system according to claim 7 .

9. The rule information includes character string candidates for inputting a file name, The processor: When editing the file name of a file generated by reading a document by the reading device, an operator for inputting a character string candidate is displayed. The information processing system according to claim 1 .

10. The rule information includes a file name template including an item for inputting a character string, and character string candidates for inputting the content of the item, The processor: When editing the file name of a file generated by reading a document with the reading device, if an item is selected in the file name being edited, character string candidates for inputting the content of the item are displayed. The information processing system according to claim 1 .

11. a step of acquiring rule information that is a rule for assigning a file name to a file generated by reading a document with a reading device, the rule including a rule that at least information about the system itself should be included in the file name; acquiring information about the system itself that is specified to be included in the file name in the acquired rule information; a step of assigning a file name according to the acquired rule information to a file generated by reading the document by the reading device and transmitting the file to an external device; A program that causes a computer to execute the following.

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