Expense Management System, Expense Management Method, and Expense Management Program

Abstract

To provide an expense management system, an expense management method, and an expense management program that enable applicants to use the pockets of time such as traveling time to temporarily store expenses before settlement, check the saved expenses, and make the settlement, thereby reducing the time associated with expense settlement and indirect work time.SOLUTION: In an expense management system 100, an expense information registration unit 102a registers, in a storage unit 106, expenses before settlement input by an employee's terminal as expense box data for each employee's identification information. A settlement information registration unit 102b refers to the expense box data of the employee's identification information registered in an employee terminal 400, applies for expense settlement, and registers the applied expense settlement as settlement data in the storage unit.SELECTED DRAWING: Figure 1

Description

Technical Field

[0001] The present invention relates to an expense management system, an expense management method, and an expense management program.

Background Art

[0002] In an expense settlement system, when performing expense settlement, it is common for the applicant to have to return to the company and then perform the settlement. As a conventional expense settlement system, for example, there is Patent Document 1.

Prior Art Documents

Patent Documents

[0003]

Patent Document 1

Summary of the Invention

Problems to be Solved by the Invention

[0004] However, Patent Document 1 does not describe anything regarding reducing the time associated with expense settlement by allowing the applicant to temporarily save the expenses before settlement using the spare time such as during movement and being able to confirm the saved expenses to perform the settlement.

[0005] The present invention has been made in view of the above, and an object of the present invention is to provide an expense management system, an expense management method, and an expense management program capable of reducing the time associated with expense settlement and reducing indirect working time by allowing the applicant to temporarily save the expenses before settlement using the spare time such as during movement and being able to confirm the saved expenses to perform the settlement.

Means for Solving the Problems

[0006] In order to solve the above-described problems and achieve the object, the present invention is an expense management system including a storage unit and a control unit, configured to be communicable with a terminal via a network, wherein the control unit includes: expense information registration means for registering, as expense box data for each employee identification information, the expenses before settlement input by the employee's terminal in the storage unit; and settlement information registration means for applying for expense settlement with reference to the expense box data of the registered employee identification information at the employee's terminal and registering the applied expense settlement as settlement data in the storage unit.

[0007] Further, according to an aspect of the present invention, the expenses may include travel expenses, transportation expenses, and entertainment expenses.

[0008] Further, according to an aspect of the present invention, the expense box data may include employee identification information, expense type, amount, the department to which the employee belongs, and analysis items.

[0009] Further, according to an aspect of the present invention, the control unit may further include confirmation means for outputting un-settled expense box data that meets specified extraction conditions with reference to the expense box data and settlement data.

[0010] Further, according to an aspect of the present invention, the control unit may further include analysis means for outputting an analysis result of expenses by analysis item with reference to the expense box data.

[0011] In order to solve the above-described problems and achieve the object, the present invention is an expense management method executed by an information processing apparatus including a storage unit and a control unit, configured to be communicable with a terminal via a network, including: an expense information registration step of registering, as expense box data for each employee identification information, the expenses before settlement input by the employee's terminal in the storage unit, which is executed in the control unit; and a settlement information registration step of applying for expense settlement with reference to the expense box data of the registered employee identification information at the employee's terminal and registering the applied expense settlement as settlement data in the storage unit.

[0012] In addition, in order to solve the above-described problems and achieve the object, the present invention is an expense management program for execution by an information processing apparatus including a storage unit and a control unit and configured to be communicable with a terminal via a network. In the control unit, an expense information registration step of registering, as expense box data for each identification information of an employee, the expenses before settlement input by the employee's terminal in the storage unit, and in the employee's terminal, referring to the expense box data of the registered identification information of the employee, applying for expense settlement, and registering the applied expense settlement as settlement data in the storage unit. It is characterized by being an expense management program for executing the settlement information registration step.

Effects of the Invention

[0013] According to the present invention, the applicant can temporarily save the expenses before settlement using the spare time such as during movement, and by being able to check the saved expenses and perform the settlement, it is possible to reduce the time associated with expense settlement and reduce the indirect working time, which has the effect of making this possible.

Brief Description of the Drawings

[0014]

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[0015] Embodiments of the present invention will be described in detail with reference to the drawings. Note that the present invention is not limited to the present embodiments.

[0016] [1. Overview]

[0017] Recently, the reform of the working style of the whole society has been promoted (recently, the adjustment of going to the office due to the COVID-19 pandemic is also included), and there are trends such as (1) reduction of overtime hours and (2) increase of off-site work (such as working from home). On the other hand, since it is not desired to reduce sales and profits even if the working style (time and place) changes, there is an increasing demand to reduce indirect time, increase the time dedicated to the main business, manage expenses more strictly, and control expenses.

[0018] In the conventional expense settlement system, when performing expense settlement, the applicant has to return to the company and then perform the settlement. Therefore, although a general expense settlement system is equipped with a mechanism that allows expense settlement from a mobile terminal such as a smartphone while away from the company, in order to complete the settlement slip while away from the company, it is necessary to collect and input receipts or recall the settlement details, and ultimately, a certain amount of time and place are required. In addition, in order to simplify the input in a general expense settlement system, there are no items (such as projects and product numbers) linked to the business for analyzing the usage trend of expenses, and the settlement results cannot be analyzed.

[0019] As a countermeasure (1) in this case, it is conceivable to settle expenses frequently (transportation expenses) for short trips outside, etc. However, considering sales positions that go out daily, the number of vouchers approved by the approver increases, and the burden on the approver becomes large, which is not desirable. It is desirable to be able to approve in a certain unit such as weekly units.

[0020] As a countermeasure (2), it is conceivable to take notes and settle them collectively after returning to the company (business trip settlement). However, if the business trip period is long, there is a high risk of losing notes and receipts, and the settlement depends on memory, resulting in an increased risk of settlement omissions. It becomes a double effort as it involves re-entering the noted content.

[0021] As a countermeasure (3), it is conceivable to classify expenses from "freely entered content" such as reasons and purposes and analyze the expenses. Since it is "freely entered", the input content varies depending on the applicant's perception, so the labor for classification is large.

[0022] Therefore, in this embodiment, each time an expense is used, the content of the receipt and the reason for using the expense are classified into business-related content such as projects and production numbers and can be temporarily registered and saved. When settling expenses at the destination or after returning to the company, the trouble of recalling the settlement content or entering the content of the receipt is saved, and it can be easily settled and analyzed.

[0023] According to this embodiment, the applicant can use the spare time such as during movement to temporarily save the expenses before settlement, and by being able to check the saved expenses and perform settlement, the time associated with expense settlement can be reduced, indirect working hours can be cut, and the applicant can concentrate on business efficiency improvement and sales activities. Also, the accounting department can better analyze and control expenses.

[0024] The expense management system of this embodiment is applicable to all industries and sectors.

[0025] [2. Configuration] An example of the configuration of the expense management system according to this embodiment will be described with reference to the drawings.

[0026] FIG. 1 is a block diagram showing an example of the expense management system 100 according to the present embodiment. The expense management system 100 is a commercially available desktop personal computer. Note that the expense management system 100 is not limited to a stationary information processing device such as a desktop personal computer, and may be a portable information processing device such as a commercially available notebook personal computer, PDA (Personal Digital Assistants), smartphone, or tablet personal computer.

[0027] The expense management system 100 includes a control unit 102, a communication interface unit 104, a storage unit 106, and an input / output interface unit 108. Each unit included in the expense management system 100 is communicably connected via an arbitrary communication path.

[0028] The communication interface unit 104 communicably connects the expense management system 100 to the network 300 via a communication device such as a router and a wired or wireless communication line such as a dedicated line. The communication interface unit 104 has a function of communicating data with other devices via a communication line. Here, the network 300 has a function of communicably connecting the expense management system 100, the server 200, the employee terminal 400..., the administrator terminal 500..., the accounting department terminal 600... to each other, and is, for example, the Internet or a LAN (Local Area Network). Thus, the communication interface unit 104 is configured to be able to communicate data with the server 200, the employee terminal 400..., the administrator terminal 500..., the accounting department terminal 600... via the network 300.

[0029] The employee terminal 400... is a terminal device for employees and is mobile, such as a smartphone, mobile phone terminal, tablet, notebook PC, etc. The employee terminal 400... has a browser app installed for accessing the expense management system 100. Using this browser app, the employee terminal 400... can register expense box data, settlement data, etc. in the expense management system 100. That is, the applicant (employee) can register information on un-settled expenses used in the expense management system 100 using the browser app on the employee terminal 400.... Also, when using the railway, it may be configured such that information on the departure and arrival stations and the fare can be linked and registered from the route search system. By registering un-settled expenses, when the employee later settles the expenses using the employee terminal 400... etc., the applicant can complete the settlement operation simply by selecting from the expenses for which the data to be settled has been registered.

[0030] The administrator terminal 500... is a terminal for administrators and can access the expense management system 100 to check un-settled expense box data. Thereby, it is possible to urge employees with a large amount of un-settled expenses.

[0031] The accounting department terminal 600... is a terminal used in the accounting department and can access the expense management system 100 to analyze expenses by project or production number.

[0032] An input device 112 and an output device 114 are connected to the input / output interface unit 108. In addition to a monitor (including a home TV), a speaker or a printer can be used for the output device 114. In addition to a keyboard, a mouse, and a microphone, a monitor that collaborates with the mouse to realize the pointing device function can be used for the input device 112. In the following, the output device 114 may be described as the monitor 114, and the input device 112 may be described as the keyboard 112 or the mouse 112.

[0033] The storage unit 106 stores various databases, tables, files, etc. The storage unit 106 records a computer program for giving instructions to the CPU (Central Processing Unit) in cooperation with the OS (Operating System) to perform various processes. As the storage unit 106, for example, a memory device such as a RAM (Random Access Memory) or a ROM (Read Only Memory), a fixed disk device such as a hard disk, a flexible disk, and an optical disk can be used. Further, this storage unit 106 includes a data table 106a.

[0034] The data table 106a stores employee information, expense box data, and settlement data. The employee information is data for storing, for each employee, the department to which the employee belongs (for example, a business office, a department), the project in charge, the period of the project, etc. For example, it may include data such as a user ID which is employee identification information, a business office, a department, a project, and the period of the project. Here, the case where the assignment is made in units of projects is described, but the assignment may be made in units of production numbers, so a production number may be used instead of a project, or other units of assignment of the person in charge may be used.

[0035] The expense box data is data for temporarily registering un-settled expenses from the employee terminal 400, and may include data such as a user ID which is employee identification information, an expense Guid (Key), an expense type, a date, a transaction classification, a means of transportation, an amount, a summary, a business office, a department, a trip, a region, the number of nights, a unit price, a calculated amount, a purchase destination, and a project.

[0036] The actuarial data may be composed of travel expense head data and travel expense detail data. The travel expense head data may include data such as voucher number, voucher type, application date, and total voucher amount. The travel expense detail data may include data such as voucher number, line number, expense type, date, transaction category, means of transportation, amount, summary, business office, department, itinerary, region, number of nights, unit price, calculated amount, purchase destination, expense Guid (Key), and project.

[0037] The control unit 102 is a CPU or the like that comprehensively controls the expense management system 100. The control unit 102 has an internal memory for storing control programs such as the OS, programs defining various processing procedures, and required data, and executes various information processes based on these stored programs. Here, conceptually in terms of functions, the control unit 102 includes an expense information registration unit 102a, an actuarial information registration unit 102b, a confirmation unit 102c, and an analysis unit 102d.

[0038] The expense information registration unit 102a registers the expenses before actuarial calculation input from the employee terminal 400... as expense box data in the data table 106a for each piece of employee identification information. The expenses may include travel transportation expenses and hospitality and entertainment expenses, for example, they may include transportation expenses, accommodation expenses, taxi fares, and miscellaneous expenses. The expense box data may include employee identification information, expense type, amount, the department to which the employee belongs, and analysis items (for example, the project or production number the employee is in charge of).

[0039] The actuarial information registration unit 102b refers to the expense box data of the registered employee identification information on the employee terminal 400..., applies for expense actuarial calculation, and registers the applied expense actuarial calculation as actuarial data in the data table 106b.

[0040] The confirmation unit 102c outputs (for example, displays on the display screen or prints out) the unactuarial expense box data that meets the specified extraction conditions by referring to the expense box data and actuarial data in response to access from, for example, the administrator terminal 500....

[0041] The analysis unit 102d refers to expense box data and outputs (for example, displays or prints on a display screen) analysis results of expenses by analysis items (for example, projects or production numbers) in response to access from, for example, the accounting department terminal 600...

[0042] [3. Specific Example] A specific example of the processing of the control unit 102 of the expense management system 100 according to the present embodiment will be described with reference to FIGS. 1 to 10. FIG. 2 is a diagram for explaining the outline of the overall processing of the control unit 102 of the expense management system 100.

[0043] (Overall Processing) With reference to FIG. 2, the outline of the overall processing of the control unit 102 of the expense management system 100 will be described. In FIG. 2, the expense information registration unit 102a executes an expense registration process (step S1). Specifically, in the expense registration process, the expense information registration unit 102a registers the pre-settlement expenses input by the employee terminal 400... as expense box data in the data table 106a for each employee identification information. The expenses may include transportation expenses, accommodation expenses, taxi fares, and miscellaneous expenses, etc. The expense box data may include employee identification information, expense type, amount, the department to which the employee belongs, and the project the employee is in charge of.

[0044] The settlement information registration unit 102b executes a settlement process (step S2). Specifically, in the settlement process, the settlement information registration unit 102b refers to the expense box data of the registered employee identification information on the employee terminal 400... to apply for expense settlement, and the settlement information registration unit 102b registers the applied expense settlement as settlement data in the data table 106b.

[0045] The confirmation unit 102c executes a confirmation process (step S3). Specifically, in the confirmation process, the confirmation unit 102c outputs (for example, displays or prints on a display screen) the un-settled expense box data that meets the specified extraction conditions by referring to the expense box data and the settlement data in response to access from, for example, the administrator terminal 500...

[0046] The analysis unit 102d executes an analysis process (step S4). Specifically, for example, in response to an access from the accounting department terminal 600 ···, the analysis unit 102d refers to the expense box data and outputs an analysis result of the expenses for each project (for example, displays and outputs on a display screen or prints and outputs).

[0047] (Sample data) With reference to FIGS. 3 to 10, a specific example of the processing of the control unit 102 of the expense management system 100 will be described. It is a diagram showing sample data for explaining a specific example of the processing of the control unit 102 of the expense management system 100.

[0048] For example, on the employee terminal 400 ···, when the browser application is launched, a login screen is displayed. When a UserID is entered on the login screen, the control unit 102 of the expense management system 100 refers to the employee information, performs user authentication, and when the authentication is successful, a menu screen is displayed. By selecting expense registration, expense box confirmation, settlement application, etc. from the menu screen, the selected screen is displayed.

[0049] With reference to FIG. 3, an example of expense registration (input) on the employee terminal 400 ··· will be described. FIG. 3(A) is a diagram showing an example of a screen for registering transportation expenses (example of a taxi). In the example shown in the figure, (1) the case of registering when using expenses at the destination will be described. On the screen shown in FIG. 3(A), the date, means of transportation, itinerary, amount, summary, business office, department, and project are input. The date may be automatically displayed. For the business office and department, the business office and department associated with the user ID of the employee information registered in the data table 106a of the expense management system 100 may be acquired and automatically displayed. The same applies to other screens for automatic display.

[0050] Also, for a project, a list of projects associated with the user ID of the employee information registered in the data table 106a of the expense management system 100 can be obtained and displayed by a predetermined operation (see Fig. 3(E)), and can be selected and input from the list. The same applies to other screens. When the registration button is pressed, the expense information input on the screen is sent to the expense management system 100 and registered in the expense box data of the data table 106a by the expense information registration unit 102a. The same applies to registration on other screens.

[0051] Fig. 3(B) is a diagram showing an example of a screen for registering transportation expenses (train). In the example shown in this figure, an example of registering transportation expenses by route search when taking the train in (2) will be described. On the screen shown in Fig. 3(B), the date, the section where the route was searched, the fare, and the project are input.

[0052] Fig. 3(C) is a diagram showing an example of a screen for registering accommodation expenses. In the example shown in this figure, an example of registering accommodation expenses when staying at a hotel in (3) will be described. On the screen shown in Fig. 3(C), the date, the number of nights, the region, the unit price, the settlement amount, the accommodation amount, the summary, the business office, the department, and the project are input.

[0053] Fig. 3(D) is a diagram showing an example of a screen for registering other expenses (souvenirs). In the example shown in this figure, an example of registering souvenir expenses when buying souvenirs in (4) will be described. On the screen shown in Fig. 3(D), the date, the transaction category, the purchase destination, the amount, the summary, the business office, the department, and the project are input.

[0054] Fig. 4 is a diagram for explaining the expense box. Fig. 4(A) is a diagram showing an example of the screen of the expense box on the terminal. When the expense box screen is activated, a list of expense box data associated with the user ID registered in the data table 106a of the expense management system 100 is obtained and displayed. The example shown in Fig. 4(A) shows the expense box data of the user ID "User01".

[0055] FIG. 4(B) is a diagram showing an example of expense box data stored in the data table 106a of the expense management system 100. In the example shown in this figure, the first row shows the user ID "User01", the expense Guid (Key) "00000000-0000-0000-000000000001", the expense type "2: Accommodation", the date "2020 / 12 / 14", the transaction category "7021: Accommodation fee", the means of transportation "-", the amount "4,000", the summary "For training", the office "000: Tokyo Head Office", the department "1: Sales Department", the itinerary "-", the region "1: Osaka", the number of nights "2", the unit price "8,000", the calculated amount "16,000", the purchase destination "-", and the project "A01: XX Company YY PJ".

[0056] With reference to FIGS. 5 to 7, the settlement at the employee terminal 400... will be described. FIG. 5 is a diagram showing a display example of a business trip settlement screen displayed on the terminal. On the screen shown in FIG. 5, when the period and the project are input, as shown in FIG. 6, the corresponding data of the expense box data is acquired and its list is displayed using the user ID, the specified period, and the project as keys. The object to be settled can be selected from the list. In the example shown in FIG. 6, the train fare, taxi fare, and accommodation fee are selected. FIG. 7 shows an example of a settlement screen for the selected items. On the screen shown in FIG. 7, the selected items, the total amount aggregated from them, the company payment amount, and the total slip amount are displayed. When the application button is pressed, the settlement application information on this screen is transmitted to the expense management system 100 and registered in the settlement data of the data table 106a by the expense information registration unit 102a.

[0057] Also, FIG. 7 is a diagram showing an example of settlement data registered in the data table 106a of the storage unit 106 of the expense management system 100. In the example shown in this figure, the travel expense head data has a voucher number of "1000000001", a voucher type of "1: unpaid", an application date of "2020 / 12 / 21", and a total voucher amount of "￥15187". Also, for the travel expense detail data, the first row has a voucher number of "1000000001", a line number of "1", an expense type of "4: transportation fee", a date of "2020 / 12 / 14", a transaction category of "7020: transportation fee", a transportation means of "1: train", an amount of "￥157", a business office of "000: Tokyo Head Office", a department of "1: Sales Department", a route of "Tokyo - Ueno", an expense Guid (Key) of "00000000-0000-0000-000000000002", and a project of "A01: XX Company YY PJ".

[0058] FIG. 8 is a diagram showing an example of the display of the menu screen of the employee terminal 400 ···. As shown in this figure, it may be possible to display the number of expenses that have not been settled on the menu screen to prevent the applicant from omitting settlement. In the example shown in this figure, the number of unsettled items is displayed in the expense box, and the number of unapproved items is displayed in the unapproved list.

[0059] FIG. 9 is a diagram for explaining the case where the administrator terminal 500 ··· checks the expense box confirmation list and urges the applicant. FIG. 9(A) is a diagram showing an example of the expense box confirmation screen. On the expense box confirmation screen, the date, business office, department, user, expense type, and extraction conditions for unsettled or settled are specified. The confirmation unit 102c extracts the data corresponding to the specified extraction conditions by referring to the expense box data and the settlement data, and displays it in the expense confirmation list. The determination of unsettled or settled can be made using the expense Guid. The accounting box data that does not match the expense Guid of the settlement data can be determined as unsettled.

[0060] In the example shown in the figure, with the date "2020 / 12 / 14 - 2020 / 12 / 20", offices "000: Tokyo Head Office" to "001: Osaka Head Office", departments "1: Sales Department" to "2: Manufacturing Department", and outstanding amounts specified, an expense confirmation list as shown in Fig. 9(B) is displayed. In the example shown in the figure, expense box data is shown in the middle section and outstanding amount data is shown in the lower section.

[0061] Fig. 10 is a diagram for explaining the case of performing expense analysis on the accounting department terminal 600 ···. Fig. 10(A) is a diagram showing an example of an expense analysis screen. On the expense analysis screen, extraction conditions for date, office, and department are specified. The analysis unit 102d refers to the expense box data, calculates the expenses for each project corresponding to the specified extraction conditions, and outputs them to the screen.

[0062] In the example shown in Fig. 10(A), with the conditions of date "2020 / 12 / 14 - 2020 / 12 / 20", offices "000: Tokyo Head Office" to "001: Osaka Head Office", and departments "1: Sales Department" to "2: Manufacturing Department" specified, a screen showing the analysis results of expenses for each project as shown in Fig. 10(B) is output. Here, expenses may be analyzed by production number instead of by project.

[0063] Note that on the employee terminal 400 ···, it may be possible to input (save) expense data in cooperation with electronic payment services such as IC cards and corporate cards, or input (save) the content read from receipts by OCR as expense data.

[0064] As described above, according to the present embodiment, an expense information registration unit 102a that registers, as expense box data for each employee identification information, the expenses before settlement input on the employee's terminal in the storage unit 106, and on the employee's terminal, refers to the expense box data of the registered employee identification information, applies for expense settlement, and registers the applied expense settlement as settlement data in the storage unit 106. Since the applicant can temporarily save the expenses before settlement using the spare time such as moving, and can check the saved expenses and perform the settlement, it is possible to reduce the time associated with expense settlement and reduce the indirect work time.

[0065] [4. Contribution to the Sustainable Development Goals (SDGs) Led by the United Nations] According to the present embodiment, since it can contribute to improving business efficiency and making appropriate business judgments of the company, it is possible to contribute to Goals 8 and 9 of the SDGs.

[0066] Also, according to the present embodiment, since it can contribute to reducing waste loss and promoting paperless and digitization, it is possible to contribute to Goals 7, 12, 13, and 15 of the SDGs.

[0067] Also, according to the present embodiment, since it can contribute to strengthening control and governance, it is possible to contribute to Goals 16 and 17 of the SDGs.

[0068] [5. Other Embodiments] The present invention may be implemented in various different embodiments within the scope of the technical idea described in the claims, in addition to the above-described embodiments.

[0069] For example, among the processes described in the embodiment, all or part of the processes described as being automatically performed can be manually performed, or all or part of the processes described as being manually performed can be automatically performed by a known method.

[0070] In addition, regarding the processing procedures, control procedures, specific names, information including parameters such as registered data and search conditions for each process, screen examples, and database configurations shown in this specification and the drawings, they can be arbitrarily changed unless otherwise specified.

[0071] Regarding the expense management system 100, each illustrated component is a functional concept and does not necessarily have to be physically configured as shown in the figure.

[0072] For example, regarding the processing functions provided by the expense management system 100, especially each processing function performed by the control unit 102, all or any part of it may be realized by a CPU and a program interpreted and executed by the CPU, or may also be realized as hardware by wired logic. Note that the program is recorded on a non-transitory computer-readable recording medium including programmed instructions for causing an information processing apparatus to execute the processing described in this embodiment, and is mechanically read by the expense management system 100 as needed. That is, in a storage unit 106 such as a ROM or an HDD (Hard Disk Drive), a computer program for giving instructions to the CPU in cooperation with the OS and performing various processes is recorded. This computer program is executed by being loaded into the RAM and constitutes the control unit 102 in cooperation with the CPU.

[0073] In addition, this computer program may be stored in an application program server connected to the expense management system 100 via an arbitrary network, and all or part of it can be downloaded as needed.

[0074] Further, a program for executing the processes described in this embodiment may be stored in a non-transitory computer-readable recording medium, or may be configured as a program product. Here, this "recording medium" includes any "portable physical medium" such as a memory card, a USB (Universal Serial Bus) memory, an SD (Secure Digital) card, a flexible disk, a magneto-optical disk, a ROM, an EPROM (Erasable Programmable Read Only Memory), an EEPROM (registered trademark) (Electrically Erasable and Programmable Read Only Memory), a CD-ROM (Compact Disk Read Only Memory), an MO (Magneto-Optical disk), a DVD (Digital Versatile Disk), and a Blu-ray (registered trademark) Disc.

[0075] Also, the "program" is a data processing method described in any language or description method, and is not limited to a form such as source code or binary code. Note that the "program" is not necessarily limited to being configured as a single entity, and also includes those that are distributed as a plurality of modules or libraries, or those that achieve their functions in cooperation with another program represented by an OS. Regarding the specific configuration, reading procedure, and installation procedure after reading for reading the recording medium in each device shown in the embodiment, well-known configurations and procedures can be used.

[0076] The various databases and the like stored in the storage unit 106 are storage means such as a memory device such as a RAM or a ROM, a fixed disk device such as a hard disk, a flexible disk, and an optical disk, and store various programs, tables, databases, and web page files used for various processes and website provision.

[0077] Further, the expense management system 100 may be configured as an information processing device such as a known personal computer or workstation, or may be configured as the information processing device to which any peripheral device is connected. Further, the expense management system 100 may be realized by installing software (including programs or data, etc.) for realizing the processing described in this embodiment in the information processing device.

[0078] Furthermore, the specific forms of distribution and integration of the devices are not limited to those illustrated, and all or part of them can be functionally or physically distributed and integrated in arbitrary units according to various additions or function additions. That is, the above-described embodiments may be arbitrarily combined and implemented, or the embodiments may be selectively implemented.

Description of Reference Numerals

[0079] 100 Expense management system 102 Control unit 102a Expense information registration unit 102b Settlement information registration unit 102c Confirmation unit 102d Analysis unit 104 Communication interface unit 106 Storage unit 106a Data table 108 Input / output interface unit 112 Input device 114 Output device 300 Network 400 Employee terminal 500 Administrator terminal 600 Accounting department terminal

Claims

1. An expense management system comprising a memory unit and a control unit, configured to be communicable with a terminal via a network, wherein the control unit expense information registration means for registering, for each piece of employee identification information, the expenses before settlement input by the employee's terminal as expense box data including analysis items including the employee's identification information, expense type, amount, the department to which the employee belongs, project or production number in the memory unit; In the employee's terminal, a list of expense boxes corresponding to the specified extraction conditions among the expense box data of the registered employee identification information is displayed, and the applicant, who is an employee, selects the target for settlement from the list, thereby applying the settlement data including the slip number, selected item, amount of the selected item, and total slip amount as expense settlement to the memory unit. Settlement information registration means for registering; An expense management system characterized by comprising the above.

2. The expense management system according to claim 1, wherein the expenses include travel expenses, transportation expenses, and entertainment expenses.

3. The control unit further The expense management system according to claim 1 or 2, characterized by comprising confirmation means for outputting un-settled expense box data corresponding to the specified extraction conditions by referring to the expense box data and settlement data.

4. The control unit further The expense management system according to any one of claims 1 to 3, characterized by comprising analysis means for outputting an analysis result of expenses by analysis item by referring to the expense box data.

5. An expense management method executed by an information processing apparatus comprising a memory unit and a control unit, configured to be communicable with a terminal via a network, wherein executed in the control unit expense information registration means for registering, for each piece of employee identification information, the expenses before settlement input by the employee's terminal as expense box data including analysis items including the employee's identification information, expense type, amount, the department to which the employee belongs, project or production number in the memory unit; In the employee's terminal, a list of expense boxes corresponding to the specified extraction conditions among the expense box data of the registered employee identification information is displayed, and the applicant, who is an employee, selects the target for settlement from the list, thereby applying the settlement data including the slip number, selected item, amount of the selected item, and total slip amount as expense settlement to the memory unit. Settlement information registration means for registering; An expense management method characterized by including the above.

6. An expense management program for causing an information processing apparatus including a memory unit and a control unit and configured to communicate with a terminal via a network to execute, wherein the control unit, expense information registration means for registering, in the memory unit, as expense box data including analysis items including the identification information of the employee, the type of expense, the amount, the department to which the employee belongs, the project or the production number, for each piece of identification information of the employee, the expenses before settlement input on the terminal of the employee; extraction condition specifying means for displaying, on the terminal of the employee, a list of expense boxes corresponding to the specified extraction conditions among the expense box data of the identification information of the registered employee, and an applicant who is an employee selects an object to be settled from the list, and applies for the settlement data including the slip number, the selected item, the amount of the selected item, and the total slip amount as expense settlement, and registers it in the memory unit; An expense management program for causing the above to execute.

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