Management server and image forming apparatus

Abstract

The invention provides a management server and an image forming apparatus. The management server can manage various applications using a file created by a medium provided with an electronic device. According to an embodiment, a management server has a communication interface, a memory, and a processor. The communication interface communicates with an image forming apparatus including a printer that prints an image on a medium and a reader that writes data to an electronic device provided in the medium, and a reader that reads data from the electronic device. The memory stores file management information including job information indicating a job implemented using a file in which data is written by a reader / writer to an electronic device provided in a medium on which an image is printed by a printer in an image forming apparatus. The processor updates information indicating the job status of the task indicated by the task information in the file management information on the basis of read information of an electronic device included in the file read by the reader device.

Description

Technical Field

[0001] Embodiments of the present invention relate to a management server and an image forming apparatus. Background Art

[0002] Conventionally, a method of managing documents by attaching an RFID (Radio Frequency Identification) tag to a document has been proposed. A document to which an RFID tag is attached is produced by attaching an RFID tag to which data is separately written on a sheet of paper on which a document is printed.

[0003] However, in the existing documents with RFID tags, the printing of the written document on the paper and the writing of the data on the RFID tag are performed by different devices. Therefore, there is a problem that the wrong RFID tag may be attached to the printed matter. In addition, in the existing management method, the RFID tag attached to the document is only used for the purpose of identifying the document. Therefore, even if the document with the RFID tag attached is produced, there is still a problem of low convenience. Summary of the invention

[0004] Technical problem to be solved by the invention

[0005] In order to solve the above-mentioned technical problems, an object of the present invention is to provide a management server and an image forming apparatus, wherein the management server can manage various operations using files created on a medium having an electronic device.

[0006] Technical solutions for solving technical problems

[0007] According to an embodiment, a management server includes a communication interface, a memory, and a processor. The communication interface communicates with an image forming device including a printer for printing an image on a medium and a reader / writer for writing data to an electronic device on the medium, and a reader device for reading data from the electronic device. The memory stores file management information, which includes task information indicating a task to be performed using a file in which data is written by the reader / writer to an electronic device on a medium on which an image is printed by a printer in the image forming device. The processor updates information indicating a job status of a task indicated by the task information in the file management information based on read information of the electronic device on the file read by the reader device. BRIEF DESCRIPTION OF THE DRAWINGS

[0008] Figure 1 This is a diagram showing a configuration example of a file management system including a management server according to an embodiment and a digital multifunction peripheral as an image forming apparatus.

[0009] Figure 2It is an external view of a configuration example of a digital multifunction peripheral as an image forming apparatus according to an embodiment.

[0010] Figure 3 It is a cross-sectional view showing a configuration example of a digital multifunction peripheral as an image forming apparatus according to the embodiment.

[0011] Figure 4 This is a block diagram showing a configuration example of a control system in a digital multifunction peripheral as an image forming apparatus according to an embodiment.

[0012] Figure 5 This is a block diagram showing a configuration example of a control system in a management server according to an embodiment.

[0013] Figure 6 It is a diagram showing an example of file management information registered in a storage unit of a management server according to an embodiment.

[0014] Figure 7 It is a diagram for explaining the first application example as an operation example of the file management system according to the embodiment.

[0015] Figure 8 It is a diagram for explaining the second application example as an operation example of the file management system involved in the embodiment.

[0016] Fig. 9 It is a diagram for explaining the third application example as an operation example of the file management system according to the embodiment.

[0017] Fig.10 This is a flowchart for explaining an operation example of management processing of files with RFID tags by the management server according to the embodiment.

[0018] Description of Reference Numerals

[0019] S: file; 1: file management system; 2: management server; 3: digital multifunction machine (image forming device); 4: terminal device; 5 (5a, 5b, 5c, 5d): RFID reader; 12: scanner; 13: printer; 14: operation panel; 15: system control unit; 16: RFID device; 23: conveying system (conveying mechanism); 50: processor; 51: memory; 52: image memory; 53: image processing unit; 54: storage device; 55: communication interface; 71: processor; 72: system memory; 73: storage unit; 74: communication unit. DETAILED DESCRIPTION

[0020] Hereinafter, the present embodiment will be described with reference to the drawings. First, the configuration of a file management system 1 according to the embodiment will be described. Figure 11 is a diagram schematically showing a configuration example of a file management system 1 according to an embodiment of the present invention. Figure 1 As shown, the document management system 1 includes a management server 2, a digital multifunction peripheral (MFP; Multi-Functional Peripheral) 3 as an image forming apparatus, a terminal device 4, an RFID reader 5, and the like.

[0021] The management server 2 is constituted by a server computer, etc. The management server 2 is communicatively connected to the digital multifunction machine 3, the terminal device 4, and the RFID reader 5 via a network. The management server 2 manages information on files constituted by a medium having an RFID tag produced by the digital multifunction machine 3.

[0022] The management server 2 manages information related to tasks (processes) performed by using the files created by the digital multifunction machine 3. The management server 2 manages information indicating the implementation status of the tasks performed by using the files, based on the read information of the RFID tag of the files read by the RFID reader 5. In addition, the management server 2 notifies the user or manager who issued the files of information based on the status of the tasks performed by using the files and the deadline set for the files.

[0023] The digital multifunction machine 3 is an example of an image forming device placed in a workplace or the like. The digital multifunction machine 3 includes a printer for printing an image on a medium and an RFID reader / writer (RFID device) for writing data in an RFID tag which is an electronic device. The digital multifunction machine 3 prints an image on a medium having an RFID tag and writes data in the RFID tag of the medium on which the image is printed, thereby creating a document. The structure of the digital multifunction machine 3 will be described in detail later.

[0024] The terminal device 4 is an information processing device such as a personal computer (PC) or a portable terminal (tablet terminal, smart phone). The terminal device 4 communicates with the management server 2 via the network 6. In the file management system 1, a plurality of terminal devices 4 may be connected to the network 6. The terminal device 4 includes an information processing device for the user to instruct the digital multifunction machine 3 to create a file. The terminal device 4 may also include an information processing device connected to the RFID reader 5 described later.

[0025] The terminal device 4 has a control circuit including a processor and a memory, a communication interface, an operator, a display, and the like. The communication interface is a communication interface for communicating with a device such as the management server 2 via the network 6. The operator is a device such as a keyboard or a touch panel operated by a user. The display is a notifier that displays information notified from the management server 2. The control circuit executes various processes by executing a program stored in the memory through the processor. For example, the control circuit performs a process of sending information (file issuance information) indicating the creation content of a file input by the user using the operator to the management server 2 or the digital multifunction machine 3.

[0026] The RFID reader 5 is a device (reader device) that reads data from an RFID tag as an electronic device that is provided as a medium for creating a file by the digital multifunction machine 3. In addition, the RFID reader 5 may be composed of a reader / writer having a function of writing data to the RFID tag. The RFID reader 5 notifies the management server 2 of read information (reading results) including the data read from the RFID tag. There may be a plurality of RFID readers 5 in the network 6. The RFID reader 5 may also be a device connected to the terminal device 4. In addition, the RFID reader 5 may also be a handheld device connected to the terminal device 4.

[0027] The RFID reader 5 has a control circuit including a processor and a memory, a communicator for RFID, and a communication interface for network communication. The communicator for RFID is a device that communicates with an RFID tag as an electronic device possessed by a file (medium). The communicator for RFID in the RFID reader 5 can be any device that reads data from the RFID tag as an electronic device possessed by a file. The communication interface for network communication is an interface for communicating with a device such as the management server 2 via a network 6. The control circuit executes various processes by executing a program stored in the memory through the processor. For example, the control circuit performs a process of sending read information (read results) containing data read from the RFID tag to the management server 2.

[0028] Next, the configuration of the digital multifunction peripheral 3 as the image forming apparatus according to the embodiment will be described. Figure 2 1 is a perspective view showing an example of the external structure of a digital multifunction machine 3 as an image forming apparatus according to the embodiment. Figure 3 2 is a cross-sectional view schematically showing a configuration example of a control system in a digital multifunction machine 3 as an image forming apparatus according to the embodiment. Figure 2 As shown in FIG. 1 , the digital multifunction machine 3 includes a scanner 12, a printer 13, and an operation panel 14. Figure 3 As shown, the digital multifunction peripheral 3 includes a system control unit 15 and an RFID device 16 in a housing.

[0029] The scanner 12 is disposed on the upper part of the main body of the digital multifunction machine 3. The scanner 12 is a device that optically reads the image of the original document. The scanner 12 has a document table glass on which the document to be scanned is placed. The scanner 12 has an image reading mechanism for scanning the document on the document table glass. The image reading mechanism of the scanner 12 is composed of a carriage disposed below the document table glass and a photoelectric conversion unit. In addition, the scanner 12 may also be equipped with an automatic document feeder (ADF: Auto Document Feeder).

[0030] The printer (image forming mechanism) 13 has paper feed boxes 21A, 21B, and 21C. These paper feed boxes 21A, 21B, and 21C store media such as paper to be processed. The media stored in the paper feed boxes 21A, 21B, and 21C can be any media that can be transported by the transport system described later. For example, each paper feed box 21A, 21B, and 21C can be loaded and unloaded at the lower part of the digital multifunction machine body. Each paper feed box 21A, 21B, and 21C has a paper feed roller 22A, 22B, and 22C, respectively. Each paper feed roller 22A, 22B, and 22C takes out paper from each paper feed box 21A, 21B, and 21C one by one. In the present embodiment, it is assumed that a medium having a plurality of RFID tags is stored in one of the paper feed boxes 21A, 21B, and 21C.

[0031] The transport system (transport mechanism) 23 transports the medium (hereinafter referred to as paper) in the printer 13 .

[0032] The conveying system 23 includes a plurality of conveying rollers 23 a to 23 d , a registration roller 24 , and the like.

[0033] The transport system 23 transports the paper taken out by the paper feed rollers 22A, 22B, and 22C to the registration rollers 24. The registration rollers 24 transport the paper to the transfer position at the timing of transferring the image.

[0034] A plurality of image forming units 25 (25Y, 25M, 25C, 25K) respectively form images of respective colors (yellow, magenta, cyan, black). An exposure device 26 forms an electrostatic latent image as an image developed in respective colors on respective image carriers of respective image forming units 25 (25Y, 25M, 25C, 25K). The exposure device 26 forms an electrostatic latent image on the image carrier by scanning the image carrier using light emitted according to image data. For example, the exposure device 26 performs scanning in the main scanning direction by rotating the light emitted by the light emitting unit through a multi-faceted reflector and irradiating the light onto a photosensitive drum serving as an image carrier. In addition, the irradiation position of the light from the exposure device 26 moves in the sub-scanning direction by the rotation of the photosensitive drum. The position and magnification of the image formed by the image forming unit 25 are adjusted by controlling the exposure device 26.

[0035] Each image forming unit 25 (25Y, 25M, 25C, 25K) develops the electrostatic latent image on each image carrier with a toner of each color (yellow, magenta, cyan, black). The intermediate transfer belt 27 is an intermediate transfer body. Each image forming unit 25 transfers (primary transfer) the toner image of each color developed by the toner of each color in each image carrier onto the intermediate transfer belt 27.

[0036] The intermediate transfer belt 27 holds the transferred toner image and conveys it to the secondary transfer position. The secondary transfer position is a position where the toner image on the intermediate transfer belt 27 is transferred to a sheet of paper. The secondary transfer position is a position where the support roller 28a and the secondary transfer roller 28b face each other. The support roller 28a and the secondary transfer roller 28b constitute the transfer unit 28. The registration roller 24 conveys the sheet of paper to the secondary transfer position in synchronization with the toner image on the intermediate transfer belt 27. The transfer unit 28 transfers the toner image held on the intermediate transfer belt 27 to the sheet of paper at the secondary transfer position.

[0037] For example, when forming a color image, each image forming unit 25Y, 25M, 25C, and 25K transfers the toner images developed with the toners of the respective colors (yellow, magenta, cyan, and black) to the intermediate transfer belt 27 in an overlapping manner. The intermediate transfer belt 27 holds a color image in which the toner images of the respective colors are superimposed. The transfer unit 28 transfers the color image formed by the toners of the plurality of colors on the intermediate transfer belt 27 to a sheet of paper at a secondary transfer position. The registration roller 24 conveys the sheet of paper to the secondary transfer position in synchronization with the toner images on the intermediate transfer belt 27. Thus, the color image is transferred to the sheet of paper.

[0038] The transfer section 28 supplies the paper to which the toner image is transferred to the fixing device 29. The fixing device 29 fixes the toner image to the paper. The fixing device 29 includes a heating section 29a, a heating roller 29b, and a pressure roller 29c. The heating section 29a heats the heating roller 29b. The heating roller 29b and the pressure roller 29c perform a fixing process of heating the paper to which the toner image is transferred by the transfer section 28 under a pressurized state. The heating roller 29b and the pressure roller 29c in the fixing device 29 convey the paper after the fixing process to the conveying roller 23d. The conveying roller 23d conveys the paper from the fixing device 29 to the paper discharge section.

[0039] The operation panel 14 is a user interface. The operation panel 14 displays guidance or receives input of operation buttons or icons. For example, the user inputs setting information on the operation panel 14. The operation panel 14 has a display unit (display) 42, a touch panel 43, and a plurality of operation buttons 44. For example, the touch panel 43 is provided on the display screen of the display unit 42. The touch panel 43 detects the part touched by the user on the display screen of the display unit 42.

[0040] The RFID device 16 communicates with an RFID tag as an electronic device provided on a medium as a document. The RFID device 16 is a reader / writer that writes data to an RFID tag or reads data written to an RFID tag. The RFID device 16 is provided in the housing of the digital multifunction machine 3 so as to communicate with an RFID tag provided on a medium transported by the transport system 23 in the printer 13.

[0041] The RFID device 16 writes data to the RFID tag of the medium at a predetermined writing position on the conveying path of the medium conveyed by the conveying system 23. The RFID device 16 reads the data written in the RFID tag of the medium after the medium passes the predetermined writing position in the conveying path. For example, the RFID device 16 sets the size of the communication range by controlling the intensity of the radio wave of the carrier wave output to the RFID tag.

[0042] It should be noted that in Figure 3 In the structural example shown, the RFID device 16 is configured to communicate with the RFID tag possessed by the medium after the image is printed on the medium. In addition, the RFID device 16 can be configured as long as it can write data to the RFID tag possessed by the medium transported by the conveying system 23. The data writing position of the RFID device 16 can be set at any position as long as it can write data to the RFID tag of the medium transported to the conveying system 23. For example, the data writing position of the RFID device 16 can be a position before the image is formed on the medium in the conveying path of the conveying system 23. In addition, the RFID device 16 can also be an external device that can be loaded and unloaded at an interface set in the digital multifunction machine 3.

[0043] Next, the configuration of the control system in the digital multifunction peripheral 3 configured as described above will be described. Figure 4 1 is a block diagram for explaining a configuration example of a control system in the digital multifunction peripheral 3. The digital multifunction peripheral 3 includes a system control unit 15 for controlling the entire device. The system control unit 15 is connected to the scanner 12, the printer 13, the operation panel 14, and the RFID device 16. Figure 3 In the illustrated configuration example, the system control unit 15 includes a processor 50 , a memory 51 , an image memory 52 , an image processing unit 53 , a storage device 54 , a communication interface (I / F) 55 , and the like.

[0044] The processor 50 is connected to the scanner 12, the processor 30 of the printer 13, the processor 40 of the operation panel 14, and the processor 60 of the RFID device 16 via an interface. The processor 50 implements various processing functions by executing programs stored in the memory 51 or the storage device 54. For example, the processor 50 outputs an operation instruction to each part or processes various information from each part by executing the program stored in the memory 51.

[0045] The memory 51 includes a RAM (random access memory), a ROM (read only memory), an NVM, and the like. The RAM functions as a working memory or a buffer memory. The ROM is a non-volatile memory that cannot be rewritten. The ROM functions as a program memory. The NVM is a rewritable non-volatile memory. The NVM stores setting data, etc. The image memory 52 stores image data. For example, the image memory 52 functions as a page memory for expanding image data to be processed.

[0046] The image processing unit 53 processes image data. The image processing unit 53 outputs image data after image processing such as correction, compression or decompression is performed on the input image data. In addition, the image processing unit 53 includes a processor for image processing. The operating frequency (operation speed) of the processor for image processing in the image processing unit 53 is variable. The image processing unit 53 changes the processing time required for image processing by changing the operating frequency of the processor. For example, the image processing unit 53 can set the processing time of image processing to be equivalent to 1.5 times or 2 times the processing speed by increasing the operating frequency clock of the processor.

[0047] The storage device 54 stores data such as control data, control programs, and setting information. The storage device 54 is composed of a rewritable nonvolatile memory. For example, the storage device 54 is composed of a storage device such as an HDD (hard disk drive) or an SSD (solid state drive).

[0048] In addition, the storage device 54 has a scan counter and a print counter. The scan counter counts the number of pages scanned by the scanner 12. In the digital multifunction machine 3 as the image reader device involved in this embodiment, the scan counter counts the number of pages scanned for each scan speed. The print counter counts the number of pages printed by the printer 13. In the digital multifunction machine 3 as the image forming device involved in this embodiment, the print counter counts the number of pages printed for each print speed.

[0049] The communication I / F55 is an interface for data communication with an external device. For example, the communication I / F55 is an interface for communicating with an external device as an output destination, and the output destination outputs an image scanned by a network scanning function. In addition, the communication I / F55 is an interface for receiving images for printing and printing instructions from an external device through a network printing function. In addition, the communication I / F55 includes an interface for sending FAX data generated based on the image scanned by the FAX function to a FAX sending destination. In addition, the communication I / F55 can also be an interface for communicating with an external device (server, etc.) that collects the values ​​of a scan counter and a print counter, etc.

[0050] Next, a configuration example of a control system in the printer 13 is described. Figure 4 As shown in FIG. 1 , the printer 13 includes a processor 30, a memory 31, a conveying system 23, an image forming unit 25, an exposure device 26, a transfer unit 28, a fixing unit 29, and the like. The processor 30 implements various processes by executing a program stored in the memory 31. For example, the processor 30 performs operation control of each part in the printer 13 and monitors the operation status of each part by executing the program. In addition, the processor 30 is connected to the processor 50 of the system control unit 15 via an interface. The processor 30 performs printing processing, etc. according to the operation instruction from the system control unit 15.

[0051] The memory 31 includes RAM (random access memory), ROM (read only memory), data memory, and other memories. RAM functions as a working memory or a buffer memory. ROM is a non-volatile memory that cannot be rewritten. ROM functions as a program memory. The data memory is a non-volatile memory that can be rewritten. The conveying system 23 conveys paper in the printer 13 under the control of the processor 30. That is, the conveying system 23 conveys paper by driving the conveying rollers of each part according to the action instructions from the processor 30.

[0052] The exposure device 26 irradiates light (laser) for forming an electrostatic latent image to each photosensitive drum of the image forming unit 25 according to an operation instruction from the processor 30. The processor 30 adjusts the printing position and magnification by controlling the laser irradiation position of the photosensitive drum by the exposure device 26. The processor 30 uses the printing reference described later as a starting point and performs image adjustment according to the printing range through operation control so as to achieve a desired printing range.

[0053] The image forming unit 25 develops the electrostatic latent image formed on the photosensitive drum with toners of each color according to an operation instruction from the processor 30. In addition, the image forming unit 25 transfers the toner formed on the photosensitive drum to the intermediate transfer belt (primary transfer).

[0054] The transfer unit 28 transfers (secondary transfers) the toner image transferred to the intermediate transfer belt 27 to the paper according to the operation instruction from the processor 30. The fuser 29 drives the heating roller 29b and the pressure roller 29c according to the operation instruction from the processor 30. In addition, the heating unit 29a of the fuser 29 makes the surface temperature of the heating roller 29b become the desired fixing temperature according to the control of the processor 30. The fuser 29 fixes the toner image transferred to the paper to the paper in a state controlled to the fixing temperature.

[0055] Next, a configuration example of a control system in the operation panel 14 will be described. Figure 4 As shown, the operation panel 14 includes a processor 40, a memory 41, a display unit (display) 42, a touch panel 43, and operation buttons 44. The processor 40 implements various processes by executing a program stored in the memory 41. For example, the processor 40 controls the operation of each part of the operation panel 14 and monitors the operation status of each part by executing the program. In addition, the processor 40 is connected to the processor 50 of the system control unit 15 via an interface. For example, the processor 40 notifies the system control unit 15 of information input by the user.

[0056] The memory 41 includes memories such as RAM (random access memory), ROM (read only memory), and data memory. RAM functions as a working memory or a buffer memory. ROM is a non-volatile memory that cannot be rewritten. ROM functions as a program memory. The data memory is a non-volatile memory that can be rewritten.

[0057] The display unit 42 controls the display content according to the operation instruction from the processor 40. The touch panel 43 is provided on the display screen of the display unit 42, and detects the touched position on the display screen. For example, the processor 40 displays icons that can be selected by the touch panel 43 together with the operation guidance on the display screen of the display unit 42. The processor 40 determines the information input by the user according to the touch position detected by the touch panel 43. The operation button 44 is composed of hard keys such as a start key and a reset key.

[0058] Next, a configuration example of a control system in the RFID device 16 will be described. Figure 4 As shown, the RFID device 16 has a processor 60, a memory 61, a communication control circuit 62, and an antenna 63. The processor 60 implements various processes by executing a program stored in the memory 61. For example, the processor 60 controls the operation of each part in the RFID device 16 by executing the program. In addition, the processor 60 is connected to the processor 50 of the system control unit 15 via an interface. The processor 60 executes the sending of instructions to the RFID tag and the processing of the response, etc. according to the action instruction from the system control unit 15.

[0059] The memory 61 includes RAM (random access memory), ROM (read only memory), data memory and the like. RAM functions as a working memory or a buffer memory. ROM is a non-volatile memory that cannot be rewritten. ROM functions as a program memory. Data memory is a non-volatile memory that can be rewritten.

[0060] The communication control circuit 62 processes signals transmitted and received by the antenna 63. The communication control circuit 62 is connected to the processor 60 and the antenna 63. The communication control circuit 62 includes, for example, a modulation circuit, an amplifier circuit, an output setting circuit, and a demodulation circuit. The antenna 63 transmits and receives radio waves. The antenna 63 is connected to the communication control circuit 62.

[0061] The antenna 63 transmits the signal from the communication control circuit 62 as radio waves. In addition, the antenna 63 supplies the communication control circuit 62 with the signal received as radio waves.

[0062] For example, the communication control circuit 62 transmits the signal provided from the processor as an electric wave from the antenna 63. The communication control circuit 62 modulates the signal from the processor 60 through the modulation circuit, amplifies the modulated signal through the amplifier circuit, and then outputs it as an electric wave from the antenna 63. Thus, the processor 60 writes data to the RFID tag provided on the medium S at the writing position according to the output signal output from the communication control circuit 62 via the antenna 63.

[0063] In addition, the communication control circuit 62 processes the radio waves received by the antenna 63 and provides them to the processor 60. The communication control circuit 62 amplifies the radio wave signal received by the antenna 63 through the amplifier circuit, demodulates it through the demodulation circuit, and provides the demodulated signal to the processor 60. Thus, the processor 60 uses the communication control circuit 62 and the antenna 63 to confirm the reading of the data written in the RFID tag of the medium S that has passed the writing position.

[0064] Next, the configuration of a control system in the management server 2 of the file management system 1 according to the embodiment will be described. Figure 5 1 is a block diagram for explaining a configuration example of a control system in the management server 2 according to the embodiment. The management server 2 includes a processor 71, a system memory 72, a storage unit 73, a communication unit 74, and the like.

[0065] The processor 71 is connected to the system memory 72, the storage unit 73, and the communication unit 74. The processor 71 implements various processing functions by executing programs stored in the system memory 72 or the storage unit 73. For example, the processor 71 outputs an operation instruction to each part or processes various information from each part by executing the program stored in the system memory 72.

[0066] The system memory 72 includes RAM (random access memory), ROM (read only memory), NVM and other memories. RAM functions as a working memory or a buffer memory. ROM is a non-volatile memory that cannot be rewritten. ROM functions as a program memory. NVM is a rewritable non-volatile memory. NVM stores setting data and the like.

[0067] The storage unit 73 stores data such as control data, control programs, and setting information. The storage unit 73 is composed of a rewritable nonvolatile memory. For example, the storage unit 73 is composed of a storage device such as an HDD (hard disk drive) or an SSD (solid state drive).

[0068] The storage unit 73 is a memory for storing file management information for files created by the digital multifunction peripheral 3. The storage unit 73 records information related to the files and information related to tasks (processes) performed using the files in the file management information. The storage unit 73 updates information indicating the job status of the job or process that is a task using the file in the file management information.

[0069] The communication unit 74 is a communication interface for data communication with an external device. For example, the communication unit 74 is a communication interface for network communication. In the file management system 1, the communication unit 74 communicates with the digital multifunction machine 3, the terminal device 4, and the RFID reader 5 via the network 6. In addition, the communication unit 74 may also include an interface for serial connection with the digital multifunction machine 3.

[0070] It should be noted that the file management system 1 involved in the embodiment may also be configured such that the digital multifunction machine 3 includes the above-mentioned management server 2. For example, the system control unit 15 of the digital multifunction machine 3 may act as the above-mentioned management server 2 in addition to controlling the functions of the various parts of the above-mentioned digital multifunction machine 3. In the case where the system control unit 15 acts as the management server 2, Figure 4 The processor 50, memory 51, storage device 54 and communication I / F 55 are shown as Figure 5 The processor 71, system memory 72, storage unit 73, and communication unit 74 shown may just operate.

[0071] Next, the management of files as media with RFID tags in the file management system 1 according to the embodiment will be described. In the file management system 1 according to the embodiment, the digital multifunction machine 3 creates files using media with RFID tags. For example, the user inputs information recorded in the file created by the digital multifunction machine 3 and file issuance information indicating the contents of a series of tasks (jobs or processes) performed using the file into the terminal device 4. In addition, the user can also select and specify a task corresponding to the created file from various tasks registered in the management server 2.

[0072] The document issuance information includes, for example, print data, RFID data, one or more task (process) information, and delivery date, etc. The print data indicates an image printed on the medium S with an RFID tag created as a document.

[0073] The RFID data refers to data written in an RFID tag provided on a medium S created as a file. Alternatively, the RFID data may be data assigned to a file created by the management server 2 or the digital multifunction peripheral 3 .

[0074] The operation (process) information is information indicating the operation or processing to be performed using the document. There may be multiple task information. The order of implementation may also be specified for multiple task information. Each task information includes information indicating the content of the operation (process), information indicating the reader (corresponding reader) that reads the RFID tag of the document when performing the operation, and the operation (processing) time. The delivery date is information indicating the deadline until all the tasks (processes) to be performed using the document are completed.

[0075] The terminal device 4 sends a file issuance request to the management server 2, which requests the creation and management of a file based on the file issuance information input by the user. The management server 2 receives the file issuance request from the terminal device 4 via the network 6. The management server 2 generates file management information based on the file issuance request from the terminal device 4, and stores (registers) the generated file management information in the storage unit 73.

[0076] Figure 6 FIG. 2 is a diagram showing an example of file management information registered in the storage unit 73 by the management server 2 according to the embodiment. Figure 6 In the example shown, the management server 2 registers a plurality of file management information for each management number. The management server 2 assigns a management number to the file management information of each file produced, and stores it in the storage unit 73. Each file management information includes printing data, RFID data, printing date and time, one or more task (first, second, and third process) information, and a delivery date. In addition, as file management information, Figure 6In addition to the information shown, information indicating a notification destination (predetermined notification destination) for notifying a user who issued the document or a terminal device used by a manager and the like of information related to the management of the document is also registered.

[0077] The print data in the file management information is data for printing a written image as a document produced by the digital multifunction machine 3 in accordance with the file issuance request from the terminal device 4 onto a medium. The RFID data in the file management information is data written into the RFID tag of the medium S produced as a document by the digital multifunction machine 3 in accordance with the file issuance request from the terminal device 4. The RFID data may be data specified by the file production request or data automatically assigned (generated) by the management server 2 (or the digital multifunction machine 3) in accordance with a prescribed rule.

[0078] The creation date and time in the file management information is information indicating the date and time of the file to be managed, which is created in response to the file issuance request from the terminal device 4. The management server 2 obtains information indicating the date and time when the creation of the file is completed from the digital multifunction machine 3. The management server 2 registers the date and time when the creation of the file obtained from the digital multifunction machine 3 as the creation date and time in the file management information.

[0079] The task (process) information in the file management information is information indicating the content and implementation status of the work (or processing) to be performed using the file. There can be multiple task information for one file. In addition, the implementation order can be specified for multiple task information. Multiple task information with specified implementation order is registered as task (process) information of implementation order. Figure 6 In the example shown, three tasks (processes) are registered as a first process, a second process, and a third process.

[0080] In addition, Figure 6 In the example shown, as each task information (information of each process) in the file management information, information such as a corresponding reader, job content, processing time, and passing date and time are registered. The corresponding reader of each process is information indicating an RFID reader that reads the RFID tag of the file when the task (process) is executed. For example, the corresponding reader of the first process is information indicating an RFID reader set up at the place where the work of the first process is performed. In addition, the RFID reader as the corresponding reader may also be a handheld reader connected to the user terminal of the operator who performs the task.

[0081] In addition, as the corresponding reader, a reader for reading the RFID tag of the file before performing the task (process) and a reader for reading the RFID tag after performing the task can also be set. Figures 7 to 9In the case of the application example shown, the RFID reader 5a can also be registered as a reader (a reader at the start) that reads the RFID tag of the file S at the start of the first process (when goods are received at the first process). Figures 7 to 9 The RFID reader 5b shown may also be registered as a reader (reader at the end) that reads the RFID tag of the document S when the first process is completed (shipped from the first process).

[0082] The job content of each process is information indicating the content of the job or processing to be performed as a task (process). For example, as the job content, it can also be information indicating a job that is given a mark (mark or signature, etc.) indicating that the designated authorizer (operator) has authorized (confirmed) the file. It should be noted that as the job content, it can also include information indicating the operator (user terminal of the operator) who notifies the job content. In this case, the management server 2 can also notify the user terminal of the operator of a certain process of the guidance of the job content when the corresponding reader of the process reads the RFID tag of the file.

[0083] The processing time of each process is information indicating the time required for the operation of a task (process). The processing time may be a time indicating the execution deadline of the operation of the task. When the processing time is registered as the execution deadline, the management server 2 notifies the user or manager of information indicating that the operation has not been implemented when the execution deadline indicated by the processing time has passed. In addition, the processing time may also be the time (execution time) required from the start of the operation of each task (process) to the completion. In this case, if the operation is not completed within the processing time from the start of the operation, the management server 2 may notify the user or manager of an alarm indicating that the operation is not completed.

[0084] The passing date and time of each process is information indicating the date and time when the corresponding reader of the task (process) reads the RFID tag of the file. In addition, when the reader at the start and the reader at the end are registered as the task (process) information, the starting date and time and the ending date and time of the task can also be registered as the passing date and time. For example, the file management information stores the date and time when the RFID reader registered as the reader at the start reads the RFID tag as the starting date and time. In addition, the file management information stores the date and time when the RFID reader registered as the reader at the end reads the RFID tag as the ending date and time.

[0085] The delivery date in the file management information is information indicating the deadline until all registered tasks (processes) are completed. The delivery date may be information indicating a deadline relative to the elapsed time from the creation date, or may be a specified date and time. When all tasks registered as file management information are not completed before the delivery date, the management server 2 outputs an alarm indicating that the delivery date has expired to the user or the administrator.

[0086] Next, a first operation example will be described as an operation example of the file management system 1 according to the embodiment. Figure 7 1 is a diagram for explaining a first operation example of an operation example of a file management system 1 according to an embodiment. A user inputs file issuance information to a terminal device 4. The file issuance information includes information recorded in a file created by a digital multifunction machine 3 and the content of a task (process or operation) to be performed using the file. As described above, the file issuance information includes information such as print data, RFID data, task (process) information, and delivery date. The terminal device 4 sends a file issuance request to the management server 2. The file issuance request requests issuance and management of a file based on the file issuance information input by the user.

[0087] The management server 2 receives a file issuance request from the terminal device 4 via the network 6 .

[0088] The management server 2 generates file management information for a file created in response to a file issuance request from the terminal device 4. For example, the processor 71 of the management server 2 generates the file management information based on the file issuance request. Figure 6 The processor 71 of the management server 2 stores (registers) the generated file management information in the storage unit 73 .

[0089] When the file management information is registered, the management server 2 requests the digital multifunction machine 3 to create a file managed by the file management information. For example, the management server 2 sends a creation (printing) command to the digital multifunction machine 3, and the creation (printing) command includes print data to be printed on the medium S as the file creation and data written in the RFID tag of the medium S.

[0090] The digital multifunction machine 3 uses the medium with the RFID tag to create the file S according to the creation command from the management server 2. The digital multifunction machine 3 prints the print data of the creation command on the medium S through the printer 13, and writes the RFID data of the creation command into the RFID tag of the medium S through the RFID device 16. It should be noted that the digital multifunction machine 3 can also execute the creation of the file instructed to be issued by the user when the authentication of the user who requested the issuance of the file is successful. When the creation of the file is completed, the digital multifunction machine 3 sends a notification of the completion of the file creation and the completion date and time of the file creation to the management server 2.

[0091] After sending a command to create a file to the digital multifunction machine 3, the management server 2 waits for a notification of completion of file creation from the digital multifunction machine 3. The management server 2 receives the notification of completion of file creation and information indicating the date and time of completion of file creation from the digital multifunction machine 3. The management server 2 records (registers) the date and time of completion of file creation received from the digital multifunction machine 3 in the file management information as the date and time of creation of the file.

[0092] After registering the creation date and time of the file (after the file is completed), the management server 2 collects information indicating the date and time when each RFID reader 5 reads the RFID tag of the file. When receiving read information including the read date and time when the RFID reader 5 reads the RFID tag of the file to be managed, the management server 2 records (registers) the received read date and time as file management information.

[0093] For example, the management server 2 obtains the read information of the RFID tag from each RFID reader 5. The management server 2 determines the read date and time when the RFID tag of the file to be managed was read based on the read information obtained from each RFID reader. For example, the management server 2 determines the read date and time when the RFID tag of the file to be managed was read by the RFID reader that is the corresponding reader of each task (process).

[0094] In addition, the management server 2 may specify the data of the RFID tag of the file to be managed to the RFID reader 5 that is the corresponding reader of each task (process). In this case, the RFID reader 5 sends the reading date and time when the data of the RFID tag of the file to be managed specified by the management server 2 is read to the management server 2. Thus, the management server 2 can also obtain the reading date and time when the RFID reader 5 reads the RFID tag of the file to be managed.

[0095] The document, which is a medium S having an RFID tag produced by the digital multifunction machine 3, is transported by an operator to a location where the first step is to be performed. Figure 7 In the example shown, the corresponding readers of the first process are the RFID reader 5a and the RFID reader 5b. Therefore, in the file management information of the file S, the RFID reader 5a and the RFID reader 5b are registered as the corresponding readers of the first process.

[0096] When the RFID reader 5a, which is the corresponding reader of the first process, reads the RFID tag of the file (medium) S, it sends information indicating the reading date and time to the management server 2. In addition, when the RFID reader 5b, which is the corresponding reader of the first process, reads the RFID tag of the file S, it sends information indicating the reading date and time to the management server 2. When the management server 2 receives the information indicating the reading date and time from the RFID reader 5a or 5b, it registers the received reading date and time as the passing date and time of the first process in the file management information. As a result, the passing date and time of the first process is registered in the file management information of the file S.

[0097] In addition, the file management information of file S can also be set to a reader that reads the RFID tag at the start of the first process (receiving goods) and a reader that reads the RFID tag at the end of the first process (shipping). Figure 7 In the case of the operation shown, the RFID reader 5a may also be set as a reader that reads the RDID of the file S at the start of the first process. In this case, the management server 2 may also register the reading date and time when the RFID reader 5a reads the RFID tag of the file S as the start date and time of the first process (the date and time of arrival) in the file management information.

[0098] In addition, the RFID reader 5b may also be set as a reader that reads the RDID of the file S when the first process is finished (shipped from the first process). In this case, the management server 2 may register the reading date and time of the RFID tag of the file S read by the RFID reader 5b as the end date and time of the first process in the file management information. Thus, the start date and end date and time of the first process can be registered in the file management information of the file S as the passing date and time of the first process.

[0099] Next, the document (medium) S that has completed the first step is transported to the second step by the operator. Figure 7 In the example shown, the corresponding readers of the second process are the RFID reader 5c and the RFID reader 5d. Therefore, in the file management information of the file S, the RFID reader 5c and the RFID reader 5d are registered as the corresponding readers of the second process.

[0100] When the RFID reader 5c or 5d, which is the corresponding reader of the second process, reads the RFID tag of the file S, it sends information indicating the reading date and time to the management server 2. When the management server 2 receives the information indicating the reading date and time from the RFID reader 5c or 5d, it registers the received reading date and time as the passing date and time of the second process in the file management information. As a result, the passing date and time of the second process is registered in the file management information of the file S.

[0101] In addition, assuming Figure 7 In the case of the operation shown, the RFID reader 5c may also be set as a reader that reads the RDID of the file S when the second process starts (when goods are received in the second process). In this case, the management server 2 may also register the reading date and time when the RFID reader 5c reads the RFID tag of the file S as the start date and time of the second process (the date and time of receipt) in the file management information.

[0102] In addition, the RFID reader 5d may be set as a reader that reads the RFID of the file S when the second process is completed (shipped from the second process). In this case, the management server 2 may register the reading date and time when the RFID reader 5d reads the RFID tag of the file S as the end date and time of the second process in the file management information. Thus, the start date and end date and time of the second process can be registered in the file management information of the file S as the passing date and time of the second process.

[0103] Furthermore, when the processes (tasks) registered in the file management information include the second process, the management server 2 determines that all the tasks (processes) of the file S are completed when the second process is completed.

[0104] exist Figure 7 In the example shown, when the RFID reader 5d reads the RFID tag of the file S, the management server 2 determines that all processes up to the second process have been completed. In this case, the management server 2 can register the reading date and time of the RFID tag of the file S received from the RFID reader 5d as the end date and time of all processes in the file management information. In addition, when it is determined that all processes have been completed, the management server 2 can delete the file management information from the memory or make it unusable.

[0105] In addition, the management server 2 may make various notifications to users or managers based on the file management information. The management server 2 notifies various information indicating the management status of files based on the file management information to pre-registered users or managers using communication methods such as e-mail or chat.

[0106] For example, when there are processes that have not been implemented on the file S even though the delivery period has passed (when the delivery period has passed), the management server 2 notifies the user or the manager of the expiration of the delivery period. In addition, when the passing time of the file S has not been registered even though the processing time has passed (when the processing time has passed), the management server 2 may notify the user or the manager of the unimplemented process. In addition, when the passing time (or the start date and time, the end date and time) of each process is registered, the management server 2 may notify the user or the manager who is the creator of the file of information indicating the progress status (implementation status) of each process.

[0107] Next, a second operation example will be described as an operation example of the file management system 1 according to the embodiment. Figure 8 FIG2 is a diagram for explaining a second application example as an operation example of the file management system 1 according to the embodiment. First, the user inputs the file issuance information including the printing data, RFID data, task information, and delivery date into the terminal device 4 in the same manner as in the first application example. Figure 8 In the second application example shown, the terminal device 4 sends a file issuance request for requesting issuance and management of a file based on file issuance information input by a user to the digital multifunction peripheral 3. The digital multifunction peripheral 3 stores the file issuance information received from the terminal device 4 in the memory 51, and sends a registration request for file management information to the management server 2.

[0108] The management server 2 receives a request to register the file management information from the digital multifunction machine 3. As in the first application example, the management server 2 generates the file management information in accordance with the request to register the file management information based on the file issuance request received from the digital multifunction machine 3. The management server 2 stores (registers) the generated file management information in the storage unit 73, and waits for a notification from the digital multifunction machine 3 that the file creation is completed.

[0109] The digital multifunction machine 3 executes the creation of a document based on the print data and RFID data included in the document issuance request from the terminal device 4. The digital multifunction machine 3 prints a written image on the medium S by means of a printer, and writes RFID data to the RFID tag of the medium S on which the image is printed by means of an RFID device. In addition, the RFID data may be obtained from the management server 2 that generates document management information, or may be generated by the digital multifunction machine 3. When the creation of a document is completed, the digital multifunction machine 3 notifies the management server 2 of a notification of completion of the document creation and the date and time of the document creation.

[0110] It should be noted that the digital multifunction machine 3 may also obtain the data of the RFID tag written in the file S from the management server 2 that generates the file management information. In this case, the management server 2 generates the RFID data to be written in the RFID tag of the file according to the prescribed rules, and sends the generated RFID data to the digital multifunction machine 3. In addition, the RFID data in the RFID tag written in the file is generated by the digital multifunction machine 3 according to the prescribed rules, and the generated RFID data is notified to the management server 2.

[0111] exist Figure 8 In the second application example shown, the operation of the digital multifunction machine 3 after creating a file is similar to the above-mentioned Figure 7 That is, after registering the creation date and time from the digital multifunction machine 3, the management server 2 collects the reading date and time of the RFID tag when each RFID reader 5 reads the file, and updates the file management information.

[0112] Next, a third operation example will be described as an operation example of the file management system 1 according to the embodiment. Fig. 9 FIG. 2 is a diagram for explaining a third operation example as an operation example of the file management system 1 according to the embodiment. Fig. 9 In the third operation example shown, the digital multifunction peripheral 3 performs the operation of the management server 2 described in the first or second operation example. Fig. 9 The third application example shown is implemented by a file management system 1 which is composed of a digital multifunction machine 3 having a configuration operating as a management server 2 , a terminal device 4 , and an RFID reader 5 .

[0113] The user inputs document issuance information including print data, RFID data, job information, and delivery date into the terminal device 4. The terminal device 4 transmits a document issuance request to the digital multifunction peripheral 3 requesting issuance and management of a document based on the document issuance information input by the user.

[0114] The digital multifunction peripheral 3 receives a file issuance request from the terminal device 4. The digital multifunction peripheral 3 generates file management information based on the file issuance request received from the terminal device 4. The digital multifunction peripheral 3 stores (registers) the file management information generated based on the file issuance request in the storage device 54.

[0115] When the document management information is registered, the digital multifunction peripheral 3 creates a document S using a medium having an RFID tag based on the print data and RFID data included in the document issuance request. Here, the digital multifunction peripheral 3 may generate RFID data to be written to the RFID tag of the document to be created according to a predetermined rule.

[0116] When the creation of the file is completed, the digital multifunction machine 3 registers the file creation date and time in the file management information registered in the storage device 54. After creating the file, the digital multifunction machine 3 operates in the same manner as the management server 2 described in the first or second application example. That is, after registering the creation date and time, the digital multifunction machine 3 collects the reading date and time of the RFID tag of the file read by the RFID reader 5 and updates the file management information.

[0117] Next, a description will be given of a process of managing the file management information of a file with an RFID tag created by the digital multifunction peripheral 3 using the management server 2 according to the embodiment. Fig.10 This is a flowchart for explaining an operation example of managing a file with an RFID tag produced by a digital multifunction machine 3 using a management server 2 according to an embodiment. First, a user inputs information such as print data, RFID data, job information, and a delivery date as file issuance information for issuing a file to a terminal device 4. The terminal device 4 sends a file issuance request to the management server 2 or the digital multifunction machine 3, and the file issuance request requests issuance and management of a file based on the file issuance information input by the user.

[0118] The management server 2 receives the file issuance request from the terminal device 4 via the network 6 through the communication unit 74. The processor 71 of the management server 2 generates file management information based on the file issuance request received from the terminal device 4, and stores (registers) the generated file management information in the storage unit 73 (ACT 11). For example, the processor 71 generates the above-mentioned Figure 6 The file management information shown is stored in the storage unit 73.

[0119] When the file management information is registered, the processor 71 of the management server 2 causes the digital multifunction peripheral 3 to create a file managed by the file management information (ACT 12). The processor 71 transmits a file creation command including the print data and RFID data registered as the file management information to the digital multifunction peripheral 3 via the communication unit 74.

[0120] The digital multifunction machine 3 receives a command for creating a file from the management server 2 via the communication interface 55 of the system control unit 15. The processor 50 of the system control unit 15 of the digital multifunction machine 3 prints an image (paper) based on the print data included in the command for creating the file on a medium with an RFID tag via the printer 13. In addition, the processor 50 writes the RFID data included in the command for creating the file into the RFID tag of the medium on which the printer 13 prints the image via the RFID device 16. When the printing of the paper on the medium with the RFID tag and the writing of the RFID data are completed, the processor 50 sends a notification of the completion of the creation of the file and the creation date and time to the management server 2.

[0121] After sending the command to create the file, the processor 71 of the management server 2 receives a notification of completion of file creation from the digital multifunction machine 3 through the communication unit 74. The processor 71 receives the notification of completion of file creation and information indicating the creation date and time of the file from the digital multifunction machine 3 through the communication unit 74. When receiving the creation date and time of the file, the processor 71 registers (records) the received creation date and time of the file in the file management information (ACT 13).

[0122] In addition, after receiving the notification of the completion of the file creation, the processor 71 of the management server 2 collects the reading information including the date and time when each RFID reader 5 reads the RFID tag of the file. When each RFID reader 5 reads the RFID tag of the file, it notifies the management server 2 of the reading result (reading information) including the reading date and time of the RFID tag.

[0123] When the processor 71 of the management server 2 receives the reading result of the RFID tag from the RFID reader 5, it determines whether the received reading result is the reading result of the RFID tag of the file to be managed. When the processor 71 receives the RFID tag of the file to be managed (ACT14, YES), it records the reading date and time contained in the received reading information in the file management information (ACT15). The processor 71 determines the task (process) in the file management information corresponding to the RFID reader 5 (which reads the RFID tag) as the transmission source of the reading information. When the processor 71 determines the process corresponding to the RFID reader, it registers the reading date and time when the RFID reader 5 reads the RFID tag as the passing date and time of the file in the process.

[0124] If yes Figure 7 In the example shown, the management server 2 registers the reading date and time when the RFID reader 5a or 5b reads the RFID tag of the file S as the passing date and time of the first process in the file management information. Figure 7 In the example shown, the management server 2 may also register the reading date and time when the RFID reader 5a reads the RFID tag of the file S as the purchase date and time (start date and time) of the first process in the file management information. In addition, the management server 2 may also register the reading date and time when the RFID reader 5b reads the RFID tag of the medium S as the shipment date and time (end date and time) of the first process in the file management information.

[0125] When the reading date and time of the RFID tag is recorded, or when the RFID tag is not read, the processor 71 determines whether all tasks (processes) of the file management information are completed (ACT16). When all processes are completed (ACT16, YES), the processor 71 notifies the specified notification destination (the user or manager who is the file issuer) that all tasks of the file are completed (ACT17).

[0126] When all the processes of the file management information are completed (ACT16, YES), the processor 71 determines whether to notify the operation status indicated by the file management information (ACT18). The processor 71 can also determine whether to notify the operation status based on whether the file management information is updated. For example, when the processor 71 records the read date and time (pass date and time) in a certain process in the file management information, it determines to notify the operation status of the process in which the read date and time is recorded.

[0127] In addition, it is also possible to determine whether to notify based on whether the processing time (execution deadline) of each process has passed in the unimplemented state in the file management information. In this case, if there is an unimplemented process that has passed the execution deadline, the processor 71 determines that the job state (unimplemented process) is notified. In addition, the processor 71 may store notification setting information related to the job status in the storage unit 73 corresponding to the file management information. In this case, the processor 71 determines whether to notify the job status represented by the file management information based on the notification setting information.

[0128] When it is determined that the operation status is to be notified (ACT 18, YES), the processor 71 notifies the user or manager as the specified notification destination of the operation status indicated by the file management information (ACT 19). For example, when the read date and time (pass date and time) is recorded in a certain process in the file management information, the processor 71 notifies the specified notification destination of the operation status of the process with the read date and time recorded. In addition, when there is an unimplemented process that has passed the execution deadline, the processor 71 notifies the specified notification destination of the process that has not been implemented but has passed the execution deadline.

[0129] In addition, when it is determined that the operation status is not to be notified (ACT18, NO), or when the operation status is notified, the processor 71 determines whether the delivery period in the file management information has passed (ACT20). When the deadline of the file management information has passed (ACT20, YES), the processor 71 notifies the user or manager as the specified notification destination of an alarm indicating that the delivery period has passed (ACT21). In addition, when the delivery period of the file management information has not passed (ACT20, NO), the processor 71 returns to ACT14 and executes the above-mentioned processing.

[0130] As described above, the management server according to the embodiment stores, in a memory, the file management information including the task information indicating the task to be performed using the file with RFID created by the image forming apparatus.

[0131] The management server updates information indicating the work status of the task indicated by the task information in the file management information based on the read information of the RFID read by the reader device corresponding to the task information in the file management information.

[0132] Thus, according to the embodiment, not only can the management of files with RFID tags be implemented, but also the management of tasks using files with RFID tags can be implemented at the same time. In addition, according to the embodiment, the RFID reader can manage the operation status of tasks using files with RFID tags by reading the RFID of the file.

[0133] In addition, the management server involved in the embodiment can notify the specified notification destination of the working status of the task represented by the task information in the file management information stored in the memory. Thus, according to the embodiment, the status of the task using the file with the RFID tag can be appropriately notified to the user or the administrator.

[0134] Furthermore, when all tasks in the file management information are not completed and the delivery period has expired, the management server can notify a specified notification destination that the delivery period has expired for the file. Thus, according to the embodiment, the user or manager can be urged to process files that have expired and tasks that use the files.

[0135] Although several embodiments are described, these embodiments are only presented as examples and are not intended to limit the scope of the invention. These embodiments can be implemented in various other ways, and various omissions, substitutions, and changes can be made without departing from the scope of the purpose of the invention. These embodiments and their variations are included in the scope and purpose of the invention, and are also included in the invention described in the claims and their equivalents.

Claims

1. A management server, characterized in that: have: a communication interface for communicating with an image forming device and a reader device for reading data from an electronic device, the image forming device having a printer for printing an image on a medium and a reader / writer for writing data to the electronic device provided on the medium; a memory storing file management information including task information indicating a task to be performed using a file in which data is written by the reader / writer to an electronic device of a medium on which an image is printed by the printer in the image forming apparatus; as well as The processor updates information indicating a work status of a task indicated by the task information in the file management information based on read information of an electronic device included in the file read by the reader device.

2. The management server according to claim 1, characterized in that: The processor records, in the file management information, a creation date and time when the image forming apparatus creates the file.

3. The management server according to claim 1, characterized in that: The processor records a reading date and time when the electronic device of the file is read by a reader device corresponding to a task indicated by the task information in the file management information.

4. The management server according to claim 1, characterized in that: The communication interface also communicates with a terminal device that is a predetermined notification destination. The processor notifies the predetermined notification destination of a work status of a task indicated by the task information in the file management information.

5. The management server according to claim 1, characterized in that: The communication interface also communicates with a terminal device that is a predetermined notification destination. The processor notifies the predetermined notification destination that the delivery deadline of the file has expired when all tasks indicated by the task information in the file management information have not been completed but the delivery deadline has expired.

6. An image forming device, characterized in that: have: Printers, which print images on media; A reader / writer for writing data to the electronic device of the medium; a memory storing file management information including task information related to a task to be performed using a file in which data is written by the reader / writer to an electronic device of a medium on which an image is printed by the printer; a communication interface for communicating with a reader device for reading an electronic device provided with the file, corresponding to the task indicated by the task information in the file management information; as well as The processor updates information indicating a work status of a task indicated by the task information in the file management information based on read information of an electronic device included in the file read by the reader device.

Images