Text automation-based bid invitation file multi-person cooperation compilation method and system

Abstract

The invention discloses a bid invitation file multi-person collaborative compilation method and system based on text automation, and relates to the technical field of bid invitation file compilation, and the method comprises the steps: building a bid invitation file template library according to a text automation editor, and converting key filling elements in each template into parameter objects; generating a bid invitation data parameter list according to the parameter object, automatically filling each paragraph of the bid invitation file, and synchronously displaying the filled content in real time; based on the filled bid inviting file, distributing file editing permissions to the plurality of collaborative users, and recording editing operation information of each collaborative user; and generating a file change record according to the editing operation information, scanning and labeling contents in the change record, assisting an auditor to complete file auditing work, and outputting a standardized bid inviting file. Through the parameter verification engine and the rule matching method, all-around automatic auditing is conducted on the bid invitation file, ABC three-level classification management is conducted according to the change amount, and the auditing efficiency is improved.

Description

Technical Field

[0001] The present invention relates to the technical field of tender document compilation, and in particular to a multi-person collaborative compilation method and system for tender documents based on text automation. Background Art

[0002] As a core legal document in activities such as government procurement, engineering construction, and material procurement, the integrity, standardization, and consistency of the content of tender documents directly affect the fairness and legality of the tender process. In practical applications, tender documents usually involve multiple compilation departments and responsible persons, with complex content structures, numerous parameters, and often require repeated modification and review, resulting in high collaboration difficulty and large error rates. Especially in collaborative scenarios involving multiple roles and multiple links, problems such as chaotic content versions, frequent editing conflicts, and difficult review traceability are common, which not only delays the efficiency of the tender process but also may lead to legal risks due to defects in tender documents. In addition, existing automated tender document generation tools mostly focus on initial text generation or keyword extraction, often neglecting the subsequent multi-person collaborative editing process and document dynamic management requirements, lacking intelligent annotation and review assistance functions for the changed content of tender documents, and unable to meet the requirements of high efficiency, standardization, and security in large-scale collaborative compilation scenarios. Therefore, there is an urgent need for an integrated tender document compilation system that not only has intelligent generation capabilities but also can support multi-person collaboration, real-time synchronization, and review and proofreading traceability.

[0003] CN117473971A discloses a method and system for automatically generating tender documents based on a procurement text library. This invention extracts core content from data sources containing information such as laws and regulations, requirement specifications, combines a knowledge graph to enhance logic and consistency, realizes preliminary text generation automation, and adds elements such as watermarks and signatures in the post-processing stage to improve professionalism and security. However, this method focuses on the initial text generation process and lacks structured management and collaboration processing capabilities for the generated tender documents, especially in aspects such as multi-person collaborative editing, modification record tracking, and editing permission allocation.

[0004] CN117709866A discloses a method and system for generating tender documents and a computer-readable storage medium, proposing a technical path for parsing tender documents and generating tender document portraits, and then calling a large language model to automatically generate tender catalogs and text content. Although this solution can achieve a relatively complete automatic generation process and greatly reduce manual intervention, its technical focus is still concentrated on front-end generation, lacking a permission allocation and change record management mechanism for the subsequent editing process of tender documents, and not introducing collaborative editing tracking and review assistance annotation functions, making it difficult to handle the complex requirements of multi-user simultaneous operation and dynamic content evolution in practice. Summary of the Invention

[0005] In view of the problems existing in the existing tender document compilation system, such as rigid template management, low efficiency of parameter filling, imperfect multi-person collaboration mechanism, chaotic document version management, and cumbersome review process, the present invention is proposed.

[0006] Therefore, the problem to be solved by the present invention is how to achieve automatic filling of parameters, support real-time collaborative editing by multiple people, and provide a standardized document review process, so as to improve the efficiency and quality of tender document compilation.

[0007] To solve the above technical problems, the present invention provides the following technical solutions:

[0008] In a first aspect, an embodiment of the present invention provides a method for collaborative compilation of tender documents by multiple people based on text automation, which includes:

[0009] Establish a tender document template library according to a text automation editor, and convert the key filling elements in each template into parameter objects;

[0010] Generate a tender data parameter list according to the parameter objects, automatically fill each paragraph of the tender document, and display the filled content in real-time synchronization;

[0011] Based on the filled tender document, assign file editing permissions to several collaborative users, and record the editing operation information of each collaborative user;

[0012] Generate a file change record according to the editing operation information, scan and mark the content in the change record to assist the reviewer to complete the file review work, and output a standardized tender document.

[0013] As a preferred solution of the method for collaborative compilation of tender documents by multiple people based on text automation according to the present invention, wherein: the method for establishing the tender document template library

[0014] Establish a material list database in a text automation editor, wherein the material list database includes disconnector parameters, relay protection parameters, transformer parameters, capacitor parameters, cable accessory parameters, reactor parameters, power cable parameters, lightning arrester parameters, and combined electrical appliance parameters;

[0015] Generate a tender document template library according to the parameters in the material list database, wherein the tender document template library includes a contract text template and a technical specification template;

[0016] Divide the key filling elements in the contract text template and the technical specification template into parameter objects.

[0017] As a preferred solution of the method for collaborative compilation of tender documents based on text automation according to the present invention, wherein: the parameter objects include elements of goods name, specifications and models, quantity, and technical requirements; the steps of generating a tender data parameter list according to the parameter objects include:

[0018] Set tender requirement parameters for the parameter objects, and import the tender requirement parameters by means of excel import, wherein the tender requirement parameters include parameters for bidders' qualifications, parameters for supply time requirements, parameters for warranty period requirements, and parameters for payment methods;

[0019] Construct the tender data parameter list according to the tender requirement parameters, and fill in the corresponding positions of each paragraph of the tender document.

[0020] As a preferred solution of the method for collaborative compilation of tender documents based on text automation according to the present invention, wherein: based on the filled tender document, assign file editing permissions to several collaborating users, and record the editing operation information of each collaborating user, including:

[0021] Establish a role permission matrix, wherein the rows of the role permission matrix represent user roles, and the columns represent operation permissions;

[0022] Divide the tender document into different editing areas according to the role permission matrix, and assign corresponding editors and reviewers to the editing areas;

[0023] When it is detected that the parameters of the tender document are updated, automatically trace the parameter impact chain, and use a transaction mechanism to synchronously update the associated text blocks;

[0024] At the same time, record the identity information of the editing collaborating users in chronological order, and establish a parameter change event notification center;

[0025] Based on the parameter change event notification center, push the editing operations to relevant users in real time, display the cascading effect of parameter changes in a visual manner on the operation interface, and store the editing records in the operation log database.

[0026] As a preferred solution of the method for collaborative compilation of tender documents based on text automation according to the present invention, wherein: generate a file change record according to the editing operation information, scan the content in the change record and make annotations to assist the reviewers in completing the file review work, and output a standardized tender document, including:

[0027] Record the editing operations of the collaborating users, establish a file auxiliary review tool, scan the changed content and make annotations for the changes in the tender document;

[0028] Based on the marked tender documents, the changed content is circulated according to the review process engine, and the document change amount is calculated;

[0029] A document review process is established based on the document change amount, and multiple levels of review nodes are set;

[0030] The changed content is reviewed according to the preset review rules. If the review is passed, the review result is notified to the relevant collaborative users, and the document status is updated to the reviewed status, and a standardized tender document is output.

[0031] As a preferred solution of the method for collaborative compilation of tender documents based on text automation according to the present invention, wherein: the document review process includes the following steps:

[0032] Use the parameter verification engine to scan all parameters in the tender document, check the data integrity against the tender data parameter list, and generate a parameter verification report;

[0033] According to the parameter integrity check results recorded in the parameter verification report, the format standardization of the tender document is checked by using the rule matching method, and the check results are written into the format check report;

[0034] Based on the format check report, call the text similarity comparison module to compare and analyze the tender document with the templates in the tender document template library, identify the deviation items and mark them in the comparison analysis report;

[0035] Send the comparison analysis report to the corresponding reviewer, review the deviation items and fill in the review opinions;

[0036] Based on the review opinions, automatically revise the tender document to generate a revised tender document, and record the revised content in the revision record;

[0037] Send the revised tender document to the superior reviewer for review. After the review is passed, notify the collaborative users, and update the status of the revised tender document to the review completed status.

[0038] As a preferred solution of the method for collaborative compilation of tender documents based on text automation according to the present invention, wherein: the document change amount is classified and marked, including:

[0039] If the document change amount ≤ the first preset threshold, the document change content is marked as A-level change content; if the first preset threshold < the document change amount ≤ the second preset threshold, the document change content is marked as B-level change content; if the document change amount > the second preset threshold, the document change content is marked as C-level change content.

[0040] Second aspect, an embodiment of the present invention provides a multi-person collaborative preparation system for tender documents based on text automation, which includes:

[0041] A conversion module, configured to establish a tender document template library according to a text automation editor, and convert key filling elements in each template into parameter objects;

[0042] A filling module, configured to generate a tender data parameter list according to the parameter objects, automatically fill each paragraph of the tender document, and synchronously display the filled content in real time;

[0043] An allocation module, based on the filled tender document, allocates file editing permissions to several collaborating users, and records the editing operation information of each collaborating user;

[0044] An output module, configured to generate a file change record according to the editing operation information, scan and mark the content in the change record, assist the review personnel to complete the file review work, and output a standardized tender document.

[0045] Third aspect, an embodiment of the present invention provides a computer device, including a memory and a processor, where the memory stores a computer program, and: when the computer program instructions are executed by the processor, the steps of the multi-person collaborative preparation method for tender documents based on text automation as described in the first aspect of the present invention are implemented.

[0046] Fourth aspect, an embodiment of the present invention provides a computer-readable storage medium, on which a computer program is stored, and: when the computer program instructions are executed by the processor, the steps of the multi-person collaborative preparation method for tender documents based on text automation as described in the first aspect of the present invention are implemented.

[0047] The beneficial effects of the present invention are as follows: By establishing a material list database and a standardized template library containing nine categories of power equipment parameters, and combining the parameter object conversion mechanism, the intelligent management and efficient reuse of templates are realized, effectively reducing the manual writing error rate; By converting parameter objects into a structured tender data parameter list and adopting the Excel import method to achieve automatic filling, a complete parameterized filling mechanism is established, improving the file preparation efficiency and ensuring data consistency; With the help of a multi-person collaborative mechanism based on a role permission matrix, combined with parameter impact chain tracing and transaction mechanisms, the regional management and real-time collaborative editing of tender documents are realized, significantly improving the multi-person collaborative efficiency and effectively reducing version conflicts; Finally, by establishing a file auxiliary review tool integrating technologies such as a parameter verification engine, rule matching, and text similarity comparison, combined with a multi-level review process and an ABC three-level change volume grading management mechanism, the intelligent review of tender documents is realized, which not only improves the review efficiency but also ensures the standardization of the documents. Description of the Drawings

[0048] To more clearly illustrate the technical solutions of the embodiments of the present invention, the following will briefly introduce the drawings required for the description of the embodiments. Obviously, the drawings in the following description are only some embodiments of the present invention. For those of ordinary skill in the art, without creative efforts, other drawings can also be obtained based on these drawings. Among them:

[0049] Figure 1 It is a flowchart of the method for collaborative compilation of tender documents by multiple people based on text automation in Embodiment 1.

[0050] Figure 2 It is a file-assisted review tool diagram of the method for collaborative compilation of tender documents by multiple people based on text automation in Embodiment 1. Detailed implementation manners

[0051] To make the above objects, features, and advantages of the present invention more obvious and understandable, the following will make a detailed description of the specific implementation manners of the present invention with reference to the accompanying drawings of the specification.

[0052] Many specific details are set forth in the following description to facilitate a thorough understanding of the present invention. However, the present invention can also be implemented in other ways different from those described herein. Those skilled in the art can make similar extensions without departing from the connotation of the present invention. Therefore, the present invention is not limited by the specific embodiments disclosed below.

[0053] Secondly, the so-called "one embodiment" or "embodiment" herein refers to a specific feature, structure, or characteristic that can be included in at least one implementation manner of the present invention. The phrase "in one embodiment" appearing in different places in this specification does not necessarily refer to the same embodiment, nor is it an independent or alternative embodiment that excludes other embodiments.

[0054] Embodiment 1

[0055] Refer to Figures 1 to 2 , which is the first embodiment of the present invention. This embodiment provides a method for collaborative compilation of tender documents by multiple people based on text automation. As Figure 1 shown, it specifically includes the following steps:

[0056] S1: Establish a tender document template library according to a text automation editor, and convert the key filling elements in each template into parameter objects;

[0057] S2: Generate a tender data parameter list according to the parameter objects, automatically fill each paragraph of the tender document, and display the filled content in real-time synchronization;

[0058] S3: Based on the filled tender document, assign file editing permissions to several collaborating users, and record the editing operation information of each collaborating user;

[0059] S4: Generate a file change record according to the editing operation information, scan and mark the content in the change record to assist the reviewer to complete the file review work, and output a standardized bidding document.

[0060] In the embodiment of the present application, the above step S1 includes:

[0061] The steps for establishing a bidding document template library include

[0062] Establish a material list database in a text automation editor, where the material list database includes disconnector parameters, relay protection parameters, transformer parameters, capacitor parameters, cable accessory parameters, reactor parameters, power cable parameters, arrester parameters, and combined electrical appliance parameters;

[0063] Generate a bidding document template library according to the parameters in the material list database, where the bidding document template library includes a contract text template and a technical specification template;

[0064] Divide the key filling elements in the contract text template and the technical specification template into parameter objects;

[0065] It should be noted that the parameter objects include the goods name element, the specification model element, the quantity element, and the technical requirement element.

[0066] In the embodiment of the present application, the above step S2 includes:

[0067] The steps for generating a bidding data parameter list according to the parameter objects include:

[0068] Set bidding requirement parameters for the parameter objects and import the bidding requirement parameters by using the excel import method, where the bidding requirement parameters include bidder qualification requirement parameters, supply time requirement parameters, quality guarantee period requirement parameters, and payment method requirement parameters; construct a bidding data parameter list according to the bidding requirement parameters and fill it into the corresponding positions of each paragraph of the bidding document;

[0069] Specifically, the automatic filling steps for each paragraph of the bidding document further include: parsing the parameter objects, generating corresponding text content according to different filling scenarios in the bidding document; automatically inserting the generated text content into the specified position of the bidding document to achieve automatic application throughout the document when a parameter is filled in one place; editing and controlling the text content of the non-parameter filling part to prevent tampering with the content of each part of the bidding document.

[0070] In the embodiment of the present application, the above step S3 includes:

[0071] Establish a role permission matrix, where the rows of the role permission matrix represent user roles and the columns represent operation permissions;

[0072] It should be noted that the specific formula of the role permission matrix is as follows:

[0073]

[0074] Among them, P is the role permission evaluation value, and its value range is [0, 1]. w i is the weight value of the i-th type of operation. a ij is the element value of the role permission matrix (taking 1 for having permission and 0 for having no permission). λ is the time decay coefficient. t j is the unused duration of the j-th permission. m is the total number of operation types, and n is the total number of permissions.

[0075] The bidding documents are divided into different editing areas according to the role permission matrix, and corresponding editors and reviewers are assigned to the editing areas;

[0076] When it is detected that the parameters of the bidding documents are updated, the parameter impact chain is automatically traced, and the transaction mechanism is used to synchronously update the associated text blocks;

[0077] Meanwhile, the identity information of the collaborative editing users is recorded in chronological order, and a parameter change event notification center is established;

[0078] It should be noted that the identity information includes identity identification, editing time, editing area, and editing content.

[0079] Based on the parameter change event notification center, the editing operations are pushed to the relevant users in real time, and the cascading effect of the parameter changes is displayed in a visual manner on the operation interface, and the editing records are stored in the operation log database.

[0080] In the embodiment of the present application, the above step S4 includes:

[0081] Record the editing operations of the collaborative users, establish a file auxiliary review tool, scan the changed content, and mark the changes to the bidding documents;

[0082] Furthermore, the file auxiliary review tool is as Figure 2 shown. Permission role management: Develop a file review function and a role permission management function, and develop corresponding role permissions according to actual management requirements; File auxiliary review function: Develop a file compilation process engine to adapt to different transfer processes of the construction unit during the file compilation process; Develop a file auxiliary review tool to support scanning the changed content in the bidding documents, and mark and display the changes to the files to facilitate the review work.

[0083] It should be noted that the editing operations include operation descriptions, operation key data, operating users, and operation times.

[0084] Based on the annotated tender documents, the changed content is circulated according to the audit process engine, and the document change amount is calculated;

[0085] Specifically, the specific formula for the document change amount is as follows:

[0086]

[0087] Among them, V is the document change amount, and its value range is [0, ∞), γ is the weight coefficient of the changed content, β is the weight coefficient of the operation time, is the number of characters after the change in the i-th paragraph, is the number of characters before the change in the i-th paragraph, t i is the time interval between the change in the i-th paragraph and the last modification, λ is the time decay coefficient, u is the number of consecutive changes, k is the number of key data changes, M is the total number of changes, and N is the total number of document paragraphs.

[0088] Furthermore, the document change amount is classified and annotated, including: if the document change amount ≤ the first preset threshold, the changed content of the document is annotated as Class A changed content; if the first preset threshold < the document change amount ≤ the second preset threshold, the changed content of the document is annotated as Class B changed content; if the document change amount > the second preset threshold, the changed content of the document is annotated as Class C changed content.

[0089] It should be noted that Class A changed content includes but is not limited to: changes that have no impact on the substantial content of the tender documents, such as correction of text typos, modification of punctuation marks, adjustment of paragraph formats, etc.; Class B changed content includes but is not limited to: changes that have a certain impact on the tender documents, such as adjustment of non-critical technical parameters, modification of non-core business terms, optimization of document structure, etc.; Class C changed content includes but is not limited to: changes that have a major impact on the tender documents, such as change of key technical indicators, modification of core business terms, addition or deletion of important chapter content.

[0090] Even further, the numerical values of the first preset threshold and the second preset threshold should be set according to the importance of the specific tender documents and the sensitivity of the changes. For example, assuming that the result obtained from the formula for the document change amount is between 0 and 100, the first preset threshold can be set to 20, and the second preset threshold can be set to 50; in this way, when the document change amount ≤ 20, the changed content is annotated as Class A changed content; when 20 < the document change amount ≤ 50, the changed content is annotated as Class B changed content; when the document change amount > 50, the changed content is annotated as Class C changed content.

[0091] A document review process is established based on the document change amount, and multiple review nodes are set;

[0092] Specifically, the document review process includes the following steps: Use a parameter verification engine to scan all parameters in the tender document, perform data integrity checks against the tender data parameter list, and generate a parameter verification report; According to the parameter integrity check results recorded in the parameter verification report, use a rule matching method to check the format standardization of the tender document and write the check results into the format check report; Based on the format check report, call the text similarity comparison module to compare and analyze the tender document with the templates in the tender document template library, identify the deviation items and mark them in the comparison analysis report; Send the comparison analysis report to the corresponding reviewers, review the deviation items and fill in the review opinions; Based on the review opinions, automatically revise the tender document to generate a revised tender document, and record the revised content in the revision record; Send the revised tender document to the superior reviewer for review. After passing the review, notify the collaborating users and update the status of the revised tender document to the review completed status.

[0093] Review the change content according to the preset review rules. If the review passes, notify the relevant collaborating users of the review results and update the document status to the reviewed status, and output the standardized tender document.

[0094] It should be noted that the preset review rules include parameter integrity check, format standardization check, text similarity comparison, change content hierarchical review, review opinion feedback and revision, and review process and status update.

[0095] Specifically, parameter integrity check: The review rules should require integrity checks on all key parameters to ensure that all required parameters are filled in and meet the tender requirements; the reviewers need to check the filling status of the parameters one by one against the tender data parameter list and generate a parameter verification report. Format standardization check: The review rules should stipulate standardization checks on the format of the tender documents to ensure that the layout, font, paragraph format, etc. of the documents meet the standard requirements; the reviewers need to use rule matching methods to check whether the format of the documents meets the preset template requirements and write the inspection results into the format inspection report. Text similarity comparison: The review rules should require text similarity comparison between the tender documents and the standard templates in the template library to identify the deviation items; the reviewers need to call the text similarity comparison module to analyze the differences between the documents and the templates and mark the deviation items in the comparative analysis report. Hierarchical review of changed content: The review rules should conduct hierarchical reviews of the changed content according to the amount of document changes; for Class A changed content, the reviewers can conduct a quick review; for Class B changed content, a detailed review is required; for Class C changed content, a strict review is required and multiple review nodes may be needed for review. Feedback and revision of review opinions: The review rules should stipulate that the reviewers need to fill in review opinions during the review process and revise the tender documents according to the opinions; the revised documents need to be sent to the superior reviewers for review again to ensure that all changed content meets the requirements. Review process and status update: The review rules should clarify the review process, including preliminary review, review, and final review, and stipulate the reviewers and their authorities for each link; after the review is passed, the document status needs to be updated to the reviewed status and relevant collaborative users need to be notified.

[0096] Furthermore, this embodiment also provides a multi-person collaborative preparation system for tender documents based on text automation, including: a conversion module for establishing a tender document template library according to a text automation editor and converting the key filling elements in each template into parameter objects; a filling module for generating a tender data parameter list according to the parameter objects, automatically filling each paragraph of the tender document, and synchronously displaying the filled content in real time; an allocation module for allocating file editing permissions to several collaborative users based on the filled tender document and recording the editing operation information of each collaborative user; an output module for generating a file change record according to the editing operation information, scanning and marking the content in the change record to assist the reviewers in completing the document review work and outputting a standardized tender document.

[0097] This embodiment also provides a computer device applicable to the situation of the multi-person collaborative preparation method for tender documents based on text automation, including a memory and a processor; the memory is used to store computer-executable instructions, and the processor is used to execute the computer-executable instructions to implement the multi-person collaborative preparation method for tender documents based on text automation as proposed in the above embodiment.

[0098] The computer device may be a terminal, which includes a processor, a memory, a communication interface, a display screen, and an input device connected via a system bus. Among them, the processor of the computer device is used to provide computing and control capabilities. The memory of the computer device includes a non-volatile storage medium and an internal memory. The non-volatile storage medium stores an operating system and computer programs. The internal memory provides an environment for the operation of the operating system and computer programs in the non-volatile storage medium. The communication interface of the computer device is used to communicate with external terminals in a wired or wireless manner, and the wireless manner can be implemented through WIFI, carrier networks, NFC (Near Field Communication), or other technologies. The display screen of the computer device can be a liquid crystal display screen or an electronic ink display screen, and the input device of the computer device can be a touch layer covering the display screen, or buttons, trackballs, or touchpads provided on the outer shell of the computer device, or an external keyboard, touchpad, or mouse, etc.

[0099] In summary, through the establishment of a material list database and a standardized template library containing nine categories of power equipment parameters, combined with a parameter object conversion mechanism, the present invention realizes the intelligent management and efficient reuse of templates, effectively reducing the manual writing error rate; by converting parameter objects into a structured tender data parameter list and adopting the Excel import method to achieve automatic filling, a complete parameterized filling mechanism is established, improving the document preparation efficiency and ensuring data consistency; with the help of a multi-person collaboration mechanism based on a role permission matrix, combined with a parameter impact chain traceability and transaction mechanism, the regional management and real-time collaborative editing of tender documents are realized, significantly improving the multi-person collaboration efficiency and effectively reducing version conflicts; finally, by establishing a document auxiliary review tool integrating technologies such as an integrated parameter verification engine, rule matching, and text similarity comparison, combined with a multi-level review process and an ABC three-level change volume grading management mechanism, the intelligent review of tender documents is realized, which not only improves the review efficiency but also ensures the standardization of documents.

[0100] Embodiment 2

[0101] Referring to Table 1, this is the second embodiment of the present invention. This embodiment provides a method for multi-person collaborative preparation of tender documents based on text automation. In order to verify the beneficial effects of the present invention, scientific demonstration is carried out through economic benefit calculation and simulation experiments.

[0102] Specifically, select the equipment procurement project of 220kV substations in a certain provincial power company in the first quarter of 2024 as the test object; build a template library for power equipment bidding documents based on a text automation editor. This template library contains a total of 2,847 standard parameter items for 9 types of equipment. Select 6 main types of equipment such as transformers, circuit breakers, and disconnectors as samples, and 12 staff members from the technical, commercial, and legal departments collaborate to complete the preparation of bidding documents; the testing process is carried out in stages and multiple rounds. Each round of testing lasts for 5 working days, and a total of 30 bidding documents are completed. During the collaboration process, users are hierarchically authorized through a role permission matrix, and document change situations are recorded in real time; the system automatically tracks the impact of parameter changes and uses a distributed transaction mechanism to ensure data consistency; at the same time, based on preset review rules, quantitative evaluation and hierarchical management of file changes are carried out, and a review process is established.

[0103] Furthermore, as shown in Table 1, through the statistical analysis of test data, the method of the present invention shows significant advantages in multiple key indicators; in terms of the average time consumption for document preparation, the traditional method takes an average of 48.5 hours to complete a transformer bidding document, while the present invention only requires 12.3 hours, with an efficiency improvement of up to 74.6%. This efficiency improvement is mainly due to the application of parameter automatic filling and real-time collaboration mechanisms; in terms of document quality, through the parameter consistency index, it can be seen that the present invention maintains a parameter consistency of more than 92.5%, and the error discovery rate of the traditional method is reduced by about 70%.

[0104] Table 1. Comparative analysis table of the collaborative preparation efficiency of power equipment bidding documents

[0105]

[0106]

[0107] Even further, in the process of preparing bidding documents for different types of equipment, the method of the present invention shows relatively stable performance advantages. For example, in terms of the improvement of collaborative efficiency, the improvement ratios of the six types of equipment all maintain between 73.3% and 74.6%, indicating that the system has good adaptability and scalability. In the review link, thanks to the intelligent file change tracking and hierarchical management mechanism, the review time is saved by about 67% on average. Through the comprehensive efficiency index, it can be seen that the method of the present invention has achieved an overall efficiency improvement of about 70% in the process of preparing bidding documents for various types of equipment.

[0108] Specifically, the data also shows that as the device complexity decreases, the parameter consistency index of the method of the present invention shows a gradually increasing trend, rising from 92.5% of the transformer to 96.1% of the lightning arrester. This indicates that the method of the present invention has good adaptability in processing tender documents of different complexities. At the same time, the error discovery rate also shows a corresponding downward trend, dropping from 15.8% of the transformer to 10.2% of the lightning arrester, fully demonstrating the outstanding advantages of the method of the present invention in improving the document quality.

[0109] Furthermore, the test data strongly confirms the innovation and practical value of the method of the present invention in improving the efficiency of tender document compilation, ensuring document quality, optimizing the collaboration process, etc.

[0110] It should be noted that the above embodiments are only used to illustrate the technical solutions of the present invention and not to limit them. Although the present invention has been described in detail with reference to the preferred embodiments, those of ordinary skill in the art should understand that the technical solutions of the present invention can be modified or equivalently replaced without departing from the spirit and scope of the technical solutions of the present invention, and they should all be covered within the scope of the claims of the present invention.

Claims

1. A method for collaborative preparation of tender documents by multiple people based on text automation, characterized in that: including establishing a tender document template library according to a text automation editor, and converting key filling elements in each template into parameter objects; generating a tender data parameter list according to the parameter objects, automatically filling each paragraph of the tender document, and synchronously displaying the filled content in real time; allocating file editing permissions to several collaborating users based on the filled tender document, and recording the editing operation information of each collaborating user; generating a file change record according to the editing operation information, scanning and marking the content in the change record, assisting the reviewer to complete the file review work, and outputting a standardized tender document.

2. The method for collaborative preparation of tender documents by multiple persons based on text automation according to claim 1, wherein: The method for establishing the tender document template library establishing a material list database in a text automation editor, where the material list database includes disconnector parameters, relay protection parameters, transformer parameters, capacitor parameters, cable accessory parameters, reactor parameters, power cable parameters, lightning arrester parameters, and combined electrical apparatus parameters; generating a tender document template library according to the parameters in the material list database, where the tender document template library includes a contract text template and a technical specification template; dividing the key filling elements in the contract text template and the technical specification template into parameter objects.

3. The method for collaborative preparation of tender documents by multiple persons based on text automation according to claim 2, wherein: The parameter objects include a goods name element, a specification model element, a quantity element, and a technical requirement element; The steps for generating a tender data parameter list according to the parameter objects include: setting tender requirement parameters for the parameter objects, and importing the tender requirement parameters by means of excel import, where the tender requirement parameters include bidder qualification requirement parameters, supply time requirement parameters, quality guarantee period requirement parameters, and payment method requirement parameters; constructing the tender data parameter list according to the tender requirement parameters, and filling it into the corresponding positions of each paragraph of the tender document.

4. The method for collaborative preparation of tender documents by multiple persons based on text automation according to claim 3, characterized in that: Allocating file editing permissions to several collaborating users based on the filled tender document, and recording the editing operation information of each collaborating user, including: establishing a role permission matrix, where the rows of the role permission matrix represent user roles and the columns represent operation permissions; dividing the tender document into different editing areas according to the role permission matrix, and allocating corresponding editors and reviewers to the editing areas; when it is detected that the parameters of the tender document are updated, automatically tracing the parameter impact chain, and synchronously updating the associated text blocks by using a transaction mechanism; meanwhile, recording the identity information of the editing collaborating users in chronological order, and establishing a parameter change event notification center; based on the parameter change event notification center, pushing the editing operation to relevant users in real time, visually displaying the cascading effect of the parameter change on the operation interface, and storing the editing record in the operation log database.

5. The method for collaborative preparation of tender documents by multiple persons based on text automation as described in claim 4, characterized in that: Generating a file change record according to the editing operation information, scanning and marking the content in the change record, assisting the reviewer to complete the file review work, and outputting a standardized tender document, including: recording the editing operations of the collaborating users, establishing a file auxiliary review tool, scanning the changed content and marking the changes to the tender document; Based on the annotated tender documents, the changed content is circulated according to the audit process engine, and the document change amount is calculated; A document audit process is established according to the document change amount, and multiple-level audit nodes are set; The changed content is audited according to the preset audit rules. If the audit is passed, the audit result is notified to the relevant collaborative users, and the document status is updated to the audited status, and a standardized tender document is output.

6. The method for collaborative preparation of tender documents by multiple persons based on text automation according to claim 5, characterized in that: The document audit process includes the following steps: Use the parameter verification engine to scan all parameters in the tender document, check the data integrity against the tender data parameter list, and generate a parameter verification report; According to the parameter integrity check results recorded in the parameter verification report, use the rule matching method to check the format standardization of the tender document, and write the check results into the format check report; Based on the format check report, call the text similarity comparison module to compare and analyze the tender document with the templates in the tender document template library, identify the deviation items and mark them in the comparison analysis report; Send the comparison analysis report to the corresponding auditor, audit the deviation items and fill in the audit opinions; Based on the audit opinions, automatically revise the tender document to generate a revised tender document, and record the revised content in the revision record; Send the revised tender document to the superior auditor for review. After the review is passed, notify the collaborative users, and update the status of the revised tender document to the audit completed status.

7. The method for collaborative preparation of tender documents by multiple persons based on text automation according to claim 5, wherein: The document change amount is classified and marked, including: If the document change amount ≤ the first preset threshold, the document change content is marked as Class A change content; if the first preset threshold < the document change amount ≤ the second preset threshold, the document change content is marked as Class B change content; if the document change amount > the second preset threshold, the document change content is marked as Class C change content.

8. A multi-person collaborative preparation system for tender documents based on text automation, based on the multi-person collaborative preparation method for tender documents based on text automation according to any one of claims 1 to 7, characterized in that: Including, A conversion module for establishing a tender document template library according to the text automation editor, and converting the key filling elements in each template into parameter objects; A filling module for generating a tender data parameter list according to the parameter object, automatically filling each paragraph of the tender document, and synchronously displaying the filled content in real time; An allocation module for allocating document editing permissions to several collaborative users based on the filled tender document, and recording the editing operation information of each collaborative user; An output module for generating a document change record according to the editing operation information, scanning and marking the content in the change record, assisting the auditor to complete the document audit work, and outputting a standardized tender document.

9. A computer device, comprising a memory and a processor, the memory storing a computer program, characterized in that: When the processor executes the computer program, it implements the steps of the method for collaborative compilation of tender documents based on text automation according to any one of claims 1 to 7.

10. A computer-readable storage medium having a computer program stored thereon, characterized in that: When the computer program is executed by the processor, it implements the steps of the method for collaborative compilation of tender documents based on text automation according to any one of claims 1 to 7.

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