Method, system and device for checking IT assets through personnel change and computer storage medium

Abstract

The invention discloses a method, a system and equipment for checking IT assets through personnel change, and a computer storage medium, and relates to the technical field of asset security. The method comprises the following steps: acquiring personnel information and affiliation information of an OA system based on a preset period; the personnel information comprises an on-duty state and a job number, and the affiliation information comprises an affiliated department; when at least one of the in-service state and the department to which the in-service state belongs is changed, retrieving all related assets based on the job number and generating an asset list, and sending the asset list to an OA system; and after the OA system updates the asset responsible person, changing the responsibility attribution of all assets in the asset list and recording a log. According to the method, personnel change can be monitored, the asset ledger can be updated in time, and no master assets are avoided.

Description

Technical Field

[0001] The present invention belongs to the technical field of asset security, and particularly relates to a method, system, device and computer storage medium for automatically verifying IT assets during personnel changes. Background Art

[0002] In existing OA systems, relatively complete resignation processes and job transfer processes have been established. Usually, in the form of approval, the personnel whose positions have changed are required to complete the handover of assets first. However, the following problems exist in the prior art: (1) Approval does not mean that the handover is truly completed. It is possible that the personnel have left or the new responsible person has not been determined, resulting in ownerless assets.

[0003] (2) Data is usually stored on the OA side, and the asset data of the OA itself has lag, and there may be problems with inaccurate data.

[0004] (3) The assets usually recognized refer to physical assets such as computers and books, and there is a lack of management of ownership assets such as servers and business systems. If these assets are not handed over in time and become ownerless assets, it is easy to bring security risks and affect the smooth progress of work.

[0005] In existing enterprises, IT assets are usually managed by the security team or the operation and maintenance team, but they cannot obtain personnel change information in a timely manner. Moreover, the current OA system does not conduct a substantial review of the changes in IT assets, especially virtual IT assets. Therefore, in the case of personnel changes, the ownership of IT assets cannot be monitored well, which will lead to a large number of IT assets without a responsible person or with a registered responsible person but no actual responsible person. These assets will gradually become security risks for the enterprise and may ultimately cause security incidents.

[0006] The information disclosed in this background art section is only intended to enhance the overall understanding of the present invention and should not be regarded as an admission or any form of suggestion that this information constitutes prior art already known to those of ordinary skill in the art. Summary of the Invention

[0007] The purpose of the present invention is to solve the problem of no one being responsible for assets by verifying IT assets during personnel changes, and to provide a method, system, device and computer storage medium for verifying IT assets during personnel changes.

[0008] The first aspect of the present invention provides a method for verifying IT assets during personnel changes, including: Obtaining personnel information and attribution information of the OA system based on a preset cycle; the personnel information includes the on-the-job status and the employee number, and the attribution information includes the department to which the person belongs; When at least one of the on-the-job status and the department to which the person belongs changes, retrieve all relevant assets based on the employee number and generate an asset list, and send the asset list to the OA system; After the OA system updates the asset responsible person, change the responsibility attribution of all assets in the asset list and record a log.

[0009] In an embodiment of the present invention, the personnel information further includes name, gender, and email.

[0010] In an embodiment of the present invention, the attribution information further includes a position.

[0011] The second aspect of the present invention provides a system for inspecting IT assets during personnel changes, including a monitoring module, an adaptation module, a triggering module, and an OA system; The OA system is communicatively connected to the adaptation module, and the adaptation module is configured to: obtain the personnel information and attribution information of the OA system based on a preset period, and send an asset list to the OA system and receive change information from the OA system; The monitoring module is configured to monitor the on-the-job status in the personnel information and the department to which the person belongs in the attribution information, and call the triggering module when at least one of the department to which the person belongs and the on-the-job status changes. The triggering module executes: retrieve all relevant assets based on the employee number of the personnel information and generate an asset list; When the adaptation module receives the change information, it calls the triggering module to execute changing the responsibility attribution of all assets in the asset list and recording a log.

[0012] The third aspect of the present invention provides a device for inspecting IT assets during personnel changes, including a processor and a memory communicatively connected to the processor. The memory stores computer instructions executable by the processor, and when the computer instructions are executed, the method for inspecting IT assets during personnel changes as described is implemented.

[0013] The fourth aspect of the present invention provides a computer storage medium storing computer instructions, and when the computer instructions are executed, the method for inspecting IT assets during personnel changes as described is implemented.

[0014] Compared with the prior art, the technical effects achieved by the present invention are as follows: (1) This method is linked with the process in the OA system and can monitor personnel changes to ensure timeliness.

[0015] (2) After the OA process for personnel changes is completed, the asset ledger can be updated in a timely manner, the problem of asset ownership caused by personnel changes can be solved, and the smooth handover of assets can be ensured without unclaimed assets.

[0016] (3) The assets targeted are not limited to physical devices, but also include IT assets such as business systems and servers.

[0017] (4) In the personnel change process, a complete list of assets can be obtained, which can solve the problems of data lag and data insufficiency existing in the OA system. BRIEF DESCRIPTION OF THE DRAWINGS Figure 1 is a flowchart of a method for inspecting IT assets by personnel changes according to an embodiment of the present invention; Figure 2 is a block diagram of a system for inspecting IT assets by personnel changes according to an embodiment of the present invention. DETAILED DESCRIPTION OF THE EMBODIMENTS

[0018] Unless otherwise clearly stated, throughout the specification and claims, the term "comprising" or its variations such as "comprises" or "including" etc. will be understood to include the stated elements or components, without excluding other elements or other components.

[0019] The technical solutions of the present invention are described below through specific embodiments. It should be understood that one or more steps mentioned in the present invention do not exclude the existence of other methods and steps before and after the combined steps, or other methods and steps can be inserted between these clearly mentioned steps. It should also be understood that these examples are only used to illustrate the present invention and not to limit the scope of the present invention. Unless otherwise specified, the numbers of the method steps are only for the purpose of identifying the method steps, rather than limiting the arrangement order of each method or the implementation scope of the present invention. The change or adjustment of their relative relationship can also be regarded as the implementable scope of the present invention under the condition of no substantial change in technical content.

[0020] There is no specific limitation on the sources of the raw materials and instruments used in the embodiments, and they can be purchased in the market or prepared according to the conventional methods well-known to those skilled in the art.

[0021] As Figure 1 shown, the method for inspecting IT assets by personnel changes according to a preferred embodiment of the present invention includes: S1. Obtain the personnel information and attribution information of the OA system based on a preset cycle. The personnel information includes name, gender, email, employment status, and employee number, and the attribution information includes the department and position to which the person belongs. The preset cycle can be, for example, 1 day, 1 week, or other time lengths set according to needs. The purpose of this step is to regularly understand whether there are personnel changes.

[0022] S2. When at least one of the employment status and the department to which the person belongs changes, retrieve all relevant assets based on the employee number and generate an asset list, and send the asset list to the OA system.

[0023] Because when the employment status or the affiliated department changes, it indicates that the relevant personnel have left the company or switched departments, which also means that the job responsibilities of this person need to be changed. Then it means that the new responsible persons for all the assets under his / her name must be re-determined. However, all the asset contents cannot be directly obtained within the OA system. Therefore, after the asset list is sent to the OA system, the contents of all the assets can be confirmed and the ownership transferred during the process of handling the handover work.

[0024] S3. After the OA system updates the asset responsible persons, change the responsibility attribution of all the assets in the asset list and record the log.

[0025] This means that the process of personnel change has been completed, the latest asset responsible persons have been determined, and then the responsibility attribution of all the assets is changed according to the latest asset responsible persons. Recording the log is convenient for future reference.

[0026] The effects brought by the implementation of this method are as follows: (5) This method is linked with the process within the OA system and can monitor personnel changes to ensure timeliness.

[0027] (6) After the OA process of personnel change is completed, the asset ledger can be updated in a timely manner, the problem of asset ownership caused by personnel changes can be solved, and the smooth handover of assets can be ensured without unclaimed assets.

[0028] (7) The assets targeted are not limited to physical devices, but also include IT assets such as business systems and servers.

[0029] (8) The list of all assets can be obtained during the personnel change process, and the problems of data lag and data insufficiency existing in the OA system can be solved.

[0030] As an implementation of the above method, the present invention discloses an embodiment of a system for inspecting IT assets during personnel changes, which corresponds to the above method embodiment.

[0031] The system for inspecting IT assets during personnel changes includes a monitoring module, an adaptation module, a triggering module, and an OA system; The OA system is communicatively connected to the adaptation module. The adaptation module is used for: obtaining the personnel information and affiliation information of the OA system based on a preset period, and sending the asset list to the OA system and receiving the change information from the OA system; The monitoring module is used for monitoring the employment status in the personnel information and the affiliated department in the affiliation information. When at least one of the affiliated department and the employment status changes, the triggering module is called. The triggering module executes: retrieving all the relevant assets based on the employee number in the personnel information and generating an asset list; When the adaptation module receives change information, it calls the trigger module to execute the operation of attributing the change responsibilities of all assets in the asset inventory and recording logs.

[0032] This system is linked with the OA system. Except for the approval process of personnel changes, the whole process can be automated, ensuring high efficiency and accuracy without the occurrence of ownerless assets.

[0033] As an implementation of the above method, the present invention discloses an embodiment of a device for personnel change to inspect IT assets, which corresponds to the above method embodiment. The device includes a processor and a memory communicatively connected to the processor. The memory stores computer instructions executable by the processor, and when the computer instructions are executed, the above method for locating the ownerless asset responsible person is implemented.

[0034] As an implementation of the above method, the present invention discloses an embodiment of a computer storage medium, which corresponds to the above method embodiment. The computer storage medium stores computer instructions, and when the computer instructions are executed, the above method for locating the ownerless asset responsible person is implemented.

[0035] The foregoing description of specific exemplary embodiments of the present invention is for purposes of illustration and exemplification. These descriptions are not intended to limit the invention to the precise forms disclosed, and it is obvious that many changes and variations are possible in light of the above teaching. The purpose of selecting and describing the exemplary embodiments is to explain the specific principles of the invention and its practical applications, so that those skilled in the art can implement and utilize various different exemplary embodiments of the invention, as well as various different selections and changes. The scope of the invention is intended to be defined by the claims and their equivalents.

Claims

1. A method for inspecting IT assets with personnel changes, characterized in that Including: Obtain the personnel information and attribution information of the OA system based on a preset period; The personnel information includes the on-the-job status and the employee number, and the attribution information includes the department to which the employee belongs; When at least one of the on-the-job status and the department to which the employee belongs changes, retrieve all relevant assets based on the employee number and generate an asset list, and send the asset list to the OA system; After the OA system updates the asset responsible person, change the responsibility attribution of all assets in the asset list and record a log.

2. The method for inspecting IT assets with personnel changes according to claim 1, wherein The personnel information further includes name, gender, and email.

3. The method for inspecting IT assets based on personnel changes according to claim 1, characterized in that, The attribution information further includes the position.

4. A system for inspecting IT assets with personnel changes, characterized in that: Including a monitoring module, an adaptation module, a triggering module, and an OA system; The OA system establishes a communication connection with the adaptation module, and the adaptation module is used to: obtain the personnel information and attribution information of the OA system based on a preset period, send the asset list to the OA system, and receive change information from the OA system; The monitoring module is used to monitor the on-the-job status in the personnel information and the department to which the employee belongs in the attribution information, and call the triggering module when at least one of the department to which the employee belongs and the on-the-job status changes. The triggering module executes: retrieve all relevant assets based on the employee number in the personnel information and generate an asset list; When the adaptation module receives the change information, it calls the triggering module to execute changing the responsibility attribution of all assets in the asset list and recording a log.

5. A device for inspecting IT assets with personnel changes, characterized in that, Including a processor and a memory communicatively connected to the processor. The memory stores computer instructions executable by the processor. When the computer instructions are executed, the method for verifying IT assets for personnel changes as described in any one of claims 1-3 is implemented.

6. A computer storage medium storing computer instructions, characterized in that, When the computer instructions are executed, the method for verifying IT assets for personnel changes as described in any one of claims 1-3 is implemented.

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