Office management system and management method

Abstract

The invention provides an office management system and management method, and relates to the technical field of management systems. The office management system comprises certificate management, archive management, ammeter environmental protection, rules and regulations documents and technical standards. The certificate management is used for recording personal certificate data and reminding the personal certificate data to carry out annual verification; the archive management is used for managing personal information; the ammeter environment protection is used for regularly checking personal safety technology types; the rules and regulations document is used for managing individual rules and regulations; the technical standard is used for managing the technology of an individual. According to the invention, personal certificate data are recorded through certificate management, the personal certificate data are reminded of annual examination, the state is clear, and management is facilitated; and personal safety technology types are regularly checked and audited through the ammeter environmental protection, so that the safety is ensured.

Description

Technical Field

[0001] This invention relates to the field of management system technology, specifically to an office management system and management method. Background Technology

[0002] A management system is a complete organizational management system comprised of various management institutions, systems, processes, and methods with specific management functions and internal connections, designed to achieve organizational goals and targeting specific management objects. In a company, this overall system can be divided into subsystems such as planning and operation, production technology, labor and personnel, financial costs, and living services.

[0003] For better development, companies need to develop their own management systems. This saves managers time. Companies generally need to manage employees, logistics, finances, and other aspects. At this time, personnel management is very costly, and there is a possibility that oversights may occur that cause the company to stop operating. Therefore, there are office management systems.

[0004] However, existing office management systems lack a systematic management method for managing information, given the large number of office personnel and items, as well as the vast amount of work information involved and processed. This hinders unified management and control. Summary of the Invention

[0005] (a) Technical problems to be solved

[0006] To address the shortcomings of existing technologies, this invention provides an office management system and method that solves the problem of inconvenient information management.

[0007] (II) Technical Solution

[0008] To achieve the above objectives, the present invention provides the following technical solution: an office management system, including document management, file management, safety and environmental protection, rules and regulations documents, and technical standards;

[0009] The document management system is used to record an individual's document data and remind them to renew it annually.

[0010] The aforementioned file management is used to manage personal information;

[0011] The aforementioned Anji Environmental Protection is used for regular inspections of individual safety technology types;

[0012] The aforementioned rules and regulations document is used to manage an individual's rules and regulations;

[0013] The technical standards are used to manage an individual's technology.

[0014] Preferably, the document management includes document directory, file name, file type, reminder time, reminder status, and usage status. The office management system records personal document data through document directory, file name, and file type, and records annual review information through reminder time, reminder status, and usage status.

[0015] Preferably, the file management includes name, department, user code, employee number, and telephone number. The office management system manages personal information through name, department, user code, employee number, and telephone number, and includes editing of such information.

[0016] Preferably, the safety and environmental protection information includes document number, safety technology type, addition time, addition personnel, modification time, modification personnel, review personnel, and review time. The office management system conducts regular checks and reviews of the safety technology type.

[0017] Preferably, the rules and regulations document includes the relevant document, attachment name, file format, uploader number, uploader name, and upload time. The office management system manages the rules and regulations based on the relevant document, attachment name, file format, uploader number, uploader name, and upload time.

[0018] Preferably, the technical standards include the relevant document, attachment name, file format, uploader number, uploader name, and upload time. The office management system performs technical management based on the relevant document, attachment name, file format, uploader number, uploader name, and upload time.

[0019] This invention further provides a management method for an office management system, comprising the following steps:

[0020] Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information;

[0021] Step Two: Manage personal information through file management, including editing it;

[0022] Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection.

[0023] Step 4: Manage personal rules and regulations through rules and regulations documents;

[0024] Step 5: Manage individual skills through technical standards.

[0025] (III) Beneficial Effects

[0026] This invention provides an office management system and method. It has the following beneficial effects:

[0027] 1. Record individual document data through document management, remind them of annual renewal, and keep the status clear for easy management.

[0028] 2. Personal information is recorded and managed through file management, facilitating real-time retrieval.

[0029] 3. Safety is guaranteed by having Anji Environmental Protection conduct regular inspections and audits of individuals' safety technology types.

[0030] 4. By uniformly managing individual rules and regulations and technical standards, it facilitates standardization. Attached Figure Description

[0031] Figure 1 This is a schematic diagram of the office management system structure of the present invention;

[0032] Figure 2 This is a schematic diagram of the document management framework of the present invention;

[0033] Figure 3 This is a schematic diagram of the file management framework of the present invention;

[0034] Figure 4 This is a schematic diagram of the safety and environmental protection framework of the present invention;

[0035] Figure 5 This is a schematic diagram of the framework of the rules and regulations document of this invention;

[0036] Figure 6 This is a schematic diagram of the technical standard framework of the present invention. Detailed Implementation

[0037] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0038] Example 1:

[0039] like Figure 1 As shown, this embodiment of the invention provides an office management system, including document management, file management, safety and environmental protection, rules and regulations documents, and technical standards.

[0040] Document management is used to record an individual's document data and remind them to renew it annually;

[0041] Records management is used to manage personal information;

[0042] Anji Environmental Protection is used for regular inspections of personal safety technology types;

[0043] Rules and regulations documents are used to manage an individual's rules and regulations;

[0044] Technical standards are used to manage an individual's technology.

[0045] This invention also provides a management method for an office management system, comprising the following steps:

[0046] Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information;

[0047] Step Two: Manage personal information through file management, including editing it;

[0048] Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection.

[0049] Step 4: Manage personal rules and regulations through rules and regulations documents;

[0050] Step 5: Manage individual skills through technical standards.

[0051] Example 2:

[0052] like Figure 1-2 As shown, this embodiment of the invention provides an office management system, including document management, file management, safety and environmental protection, rules and regulations documents, and technical standards.

[0053] Document management is used to record personal document data and remind individuals to renew their documents annually. Document management includes document directory, file name, file type, reminder time, reminder status, and usage status. The office management system records personal document data through document directory, file name, and file type, and records annual renewal information through reminder time, reminder status, and usage status.

[0054] Records management is used to manage personal information;

[0055] Anji Environmental Protection is used for regular inspections of personal safety technology types;

[0056] Rules and regulations documents are used to manage an individual's rules and regulations;

[0057] Technical standards are used to manage an individual's technology.

[0058] This invention also provides a management method for an office management system, comprising the following steps:

[0059] Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information;

[0060] Step Two: Manage personal information through file management, including editing it;

[0061] Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection.

[0062] Step 4: Manage personal rules and regulations through rules and regulations documents;

[0063] Step 5: Manage individual skills through technical standards.

[0064] Example 3:

[0065] like Figure 1-3 As shown, this embodiment of the invention provides an office management system, including document management, file management, safety and environmental protection, rules and regulations documents, and technical standards.

[0066] Document management is used to record personal document data and remind individuals to renew their documents annually. Document management includes document directory, file name, file type, reminder time, reminder status, and usage status. The office management system records personal document data through document directory, file name, and file type, and records annual renewal information through reminder time, reminder status, and usage status.

[0067] Records management is used to manage personal information; records management includes name, department, user code, employee number, and telephone number. The office management system manages personal information through name, department, user code, employee number, and telephone number, and also includes editing of it;

[0068] Anji Environmental Protection is used for regular inspections of personal safety technology types;

[0069] Rules and regulations documents are used to manage an individual's rules and regulations;

[0070] Technical standards are used to manage an individual's technology.

[0071] This invention also provides a management method for an office management system, comprising the following steps:

[0072] Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information;

[0073] Step Two: Manage personal information through file management, including editing it;

[0074] Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection.

[0075] Step 4: Manage personal rules and regulations through rules and regulations documents;

[0076] Step 5: Manage individual skills through technical standards.

[0077] Example 4:

[0078] like Figure 1-6 As shown, this embodiment of the invention provides an office management system, including document management, file management, safety and environmental protection, rules and regulations documents, and technical standards.

[0079] Document management is used to record personal document data and remind individuals to renew their documents annually. Document management includes document directory, file name, file type, reminder time, reminder status, and usage status. The office management system records personal document data through document directory, file name, and file type, and records annual renewal information through reminder time, reminder status, and usage status.

[0080] Records management is used to manage personal information; records management includes name, department, user code, employee number, and telephone number. The office management system manages personal information through name, department, user code, employee number, and telephone number, and also includes editing of it;

[0081] Anji Environmental Protection is used to conduct regular checks on the safety technology types of individuals; Anji Environmental Protection includes document number, safety technology type, addition time, addition personnel, modification time, modification personnel, review personnel, and review time. The office management system conducts regular checks and reviews of safety technology types.

[0082] Rules and regulations documents are used to manage individual rules and regulations; rules and regulations documents include the relevant document, attachment name, file format, uploader number, uploader name, and upload time. The office management system manages rules and regulations based on the relevant document, attachment name, file format, uploader number, uploader name, and upload time.

[0083] Technical standards are used to manage an individual's technical skills; technical standards include the document to which the information belongs, attachment name, file format, uploader number, uploader name, and upload time. The office management system manages technical skills through the document to which the information belongs, attachment name, file format, uploader number, uploader name, and upload time.

[0084] This invention also provides a management method for an office management system, comprising the following steps:

[0085] Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information;

[0086] Step Two: Manage personal information through file management, including editing it;

[0087] Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection.

[0088] Step 4: Manage personal rules and regulations through rules and regulations documents;

[0089] Step 5: Manage individual skills through technical standards.

[0090] Although embodiments of the invention have been shown and described, it will be understood by those skilled in the art that various changes, modifications, substitutions and alterations can be made to these embodiments without departing from the principles and spirit of the invention, the scope of which is defined by the appended claims and their equivalents.

Claims

1. An office management system, characterized in that: This includes document management, file management, safety and environmental protection, regulations and documents, and technical standards; The document management system is used to record an individual's document data and remind them to renew it annually. The aforementioned file management is used to manage personal information; The aforementioned Anji Environmental Protection is used for regular inspections of individual safety technology types; The aforementioned rules and regulations document is used to manage an individual's rules and regulations; The technical standards are used to manage an individual's technology.

2. The office management system according to claim 1, characterized in that: The document management includes document directory, file name, file type, reminder time, reminder status, and usage status. The office management system records personal document data through document directory, file name, and file type, and records annual review information through reminder time, reminder status, and usage status.

3. The office management system according to claim 1, characterized in that: The file management includes name, department, user code, employee number, and telephone number. The office management system manages personal information through name, department, user code, employee number, and telephone number, and includes editing of such information.

4. An office management system according to claim 1, characterized in that: The safety and environmental protection information includes document number, safety technology type, addition time, addition personnel, modification time, modification personnel, review personnel, and review time. The office management system conducts regular checks and reviews of the safety technology type.

5. An office management system according to claim 1, characterized in that: The rules and regulations document includes the relevant document, attachment name, file format, uploader number, uploader name, and upload time. The office management system manages the rules and regulations based on the relevant document, attachment name, file format, uploader number, uploader name, and upload time.

6. An office management system according to claim 1, characterized in that: The technical standards include the relevant document, attachment name, file format, uploader number, uploader name, and upload time. The office management system performs technical management based on the relevant document, attachment name, file format, uploader number, uploader name, and upload time.

7. A management method for an office management system according to any one of claims 1-6, characterized in that: Includes the following steps: Step 1: Record personal document data through document management, remind individuals of annual review, and record the annual review information; Step Two: Manage personal information through file management, including editing it; Step 3: Conduct regular inspections and audits of safety technology types through Anji Environmental Protection. Step 4: Manage personal rules and regulations through rules and regulations documents; Step 5: Manage individual skills through technical standards.

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