Information processing device, information processing method, and program

Abstract

To provide an information processing device capable of automatically detecting seals and automatically performing file processing such as file naming and tagging.SOLUTION: An information processing device comprises: a folder monitoring unit which monitors a folder in which a document file is stored; a rule setting unit which holds rules for associating signature locations in documents with processing to be performed on the document file; a signature detection unit which detects a signature name from the document file on the basis of the rules when the document file is stored in the folder; a rule determination unit which refers to the rules to identify the processing to be performed on the document file when the signature is detected in the document file; and a file processing unit which processes the document file on the basis of processing for the document file identified by the rule determination unit.SELECTED DRAWING: Figure 6

Description

[Technical Field]

[0001] The present invention relates to a technique for automating filenames and tagging of document files according to the naming position and naming information of the document. [Background technology]

[0002] When processing applications within a company, it is common for approvers to stamp documents such as application forms in order according to an approval workflow, and then accept the application.

[0003] In recent years, there has been an increase in the number of cases where these documents are digitized and used. In such cases, methods specific to digitized documents are used to make the document status clear. For example, some documents are stored in such a way that the approval status can be determined without opening the file by adding a phrase such as "approved" to the digitized file name or by attaching a tag indicating approval to the document.

[0004] However, in these tasks, users visually check the stamp status and assign file names and tags, which is time-consuming and prone to human error.

[0005] To solve the above problem, Patent Document 1 proposes a method for detecting the stamp status and automatically notifying the approver if the required stamp has not been applied, thereby preventing unauthorized transactions from being executed. [Prior art documents] [Patent documents]

[0006] [Patent Document 1] Japanese Patent Application Laid-Open No. 2007-334680 Summary of the Invention [Problem to be solved by the invention]

[0007] However, although the method of Patent Document 1 can detect missing seals and prevent mistakes in the approval workflow, it cannot name files or tag files based on name information such as seals. Therefore, when adding file names or tags indicating the approval status to files, it is still necessary to do so manually. In view of the above-mentioned problems, an object of the present invention is to provide an information processing device that automatically detects the name of a document file and automatically performs file processing such as naming and tagging. [Means for solving the problem]

[0008] The information processing device of the present invention is characterized by comprising: a folder monitoring unit that monitors a folder in which a document file is stored; a rule setting unit that maintains rules that associate the naming location of a document with processing for the document file; a name detection unit that detects a name from the document file based on the rules when the document file is stored in the folder; a rule determination unit that, when the name is detected in the document file, refers to the rules to identify processing for the document file; and a file processing unit that processes the document file based on the processing for the document file identified by the rule determination unit. [Effects of the Invention]

[0009] According to the present invention, the state of naming can be automatically determined and reflected in file names and tagging, without the user having to visually check the state of naming. [Brief explanation of the drawings]

[0010] [Figure 1] FIG. 1 is a system configuration diagram of an embodiment. [Figure 2] FIG. 1 is a diagram illustrating a hardware configuration of an image forming apparatus according to an embodiment. [Figure 3] FIG. 2 is a diagram illustrating a software configuration of a system according to an embodiment. [Figure 4] 10 is a flowchart illustrating a flow of rule setting according to an embodiment. [Figure 5] 10 illustrates an example of a rule setting screen according to an embodiment. [Figure 6] FIG. 10 is a sequence diagram illustrating the flow of detecting a seal based on rules and assigning a file name and tag in one embodiment. [Figure 7] 10 illustrates an example of a rule setting screen according to an embodiment. [Figure 8] 10 is a flowchart illustrating a flow of rule setting according to an embodiment. [Figure 9] 10 is a flowchart illustrating a flow of rule setting according to an embodiment. [Figure 10] 10 illustrates an example of a rule setting screen according to an embodiment. [Figure 11] 10 is an example of a seal impression table according to an embodiment. [Figure 12] 10 is an example of a seal impression table according to an embodiment. [Figure 13] 10 illustrates an example of a rule table according to an embodiment. DETAILED DESCRIPTION OF THE INVENTION

[0011] Hereinafter, embodiments will be described in detail with reference to the accompanying drawings. Note that the following embodiments do not limit the scope of the invention claimed. Although multiple features are described in the embodiments, not all of these multiple features are necessarily essential to the invention, and multiple features may be combined arbitrarily. Furthermore, in the accompanying drawings, the same reference numerals are used to designate the same or similar components, and redundant explanations will be omitted. [Example]

[0012] This embodiment is an embodiment in which a seal is detected from a scanned document, and information in the seal is acquired to automate the naming and tagging of document files. In this specification, the term "signature" includes both a seal impression and a signature, or so-called "signature." The term "signature" also includes a printed name. The term "name" also includes not only the first and last names, but also the first and last names only, and the first and last names only.

[0013] The system configuration of this embodiment will be described with reference to FIG. The image forming apparatus 101 is an image forming apparatus such as a digital multifunction image forming apparatus that integrates a print function, a copy function, a facsimile function, and a transmission function (e-mail, FTP, etc.), a printer, a scanner, a facsimile, or the like.

[0014] The LAN 102 is a local area network. The image forming apparatus 101 can be connected to other image forming apparatuses (not shown) and an information processing apparatus 103 via the LAN 102. The information processing apparatus 103 is a server on which a seal processing application 105 runs. The seal processing application 105 is an application that acquires a document file placed in a shared folder 106, detects a seal in the document file, and performs file naming and tagging according to the seal information.

[0015] The file management server 104 is a server that stores document files. The file management server 104 manages a shared folder 106, and can store documents scanned by the image forming device 101 and files directly from a PC (not shown) using protocols such as SMB.

[0016] 1 shows a closed configuration within the LAN 102, but the network configuration is not limited to this. For example, the seal processing application 105 may be configured on an external cloud, and the shared folder 106 may also be an external cloud storage service.

[0017] The hardware configuration of the image forming apparatus 101 will be described with reference to FIG. The image forming apparatus 101 includes a control unit 210, an operation unit 220, a printer unit 221, a scanner unit 222, and a modem 223. The control unit 210 includes a CPU 211, a ROM 212, a RAM 213, a HDD 214, an operation unit I / F 215, a printer I / F 216, a scanner I / F 217, a modem I / F 218, and a network I / F 219. The control unit 210 controls the overall operation of the image forming apparatus 101.

[0018] The CPU 211 reads out a control program stored in the ROM 212 and executes and controls various functions of the image forming apparatus 101, such as reading, printing, and communication. The RAM 213 is used as a temporary storage area such as the main memory and work area of ​​the CPU 211. In this embodiment, one CPU 211 executes each process shown in the flowcharts described below using one memory (RAM 213 or HDD 214), but this is not limiting. For example, each process may be executed by multiple CPUs or multiple RAMs or HDDs working together.

[0019] The HDD 214 is a mass storage unit that stores image data and various programs. The operation unit I / F 215 is an interface that connects the operation unit 220 and the control unit 210. The operation unit 220 is equipped with a touch panel, a keyboard, etc., and accepts operations / inputs / instructions from the user. The printer I / F 216 is an interface that connects the printer unit 221 and the control unit 210. Image data to be printed is transferred from the control unit 210 to the printer unit 221 via the printer I / F 216 and printed on a recording medium.

[0020] The scanner I / F 217 is an interface that connects the scanner unit 222 and the control unit 210. The scanner unit 222 reads an original placed on a platen or an ADF (Auto Document Feeder), not shown, to generate image data, and inputs the image data to the control unit 210 via the scanner I / F 217. The image forming apparatus 101 can print (copy) the image data generated by the scanner unit 222 from the printer unit 221, as well as send the image data as a file or by email.

[0021] The modem I / F 218 is an interface that connects the modem 223 and the control unit 210. The modem 223 transmits image data via facsimile communication with a facsimile device on the PSTN. The network I / F 219 is an interface that connects the control unit 210 (image forming apparatus 101) to a LAN. The image forming apparatus 101 uses the network I / F 219 to transmit image data and information to various services on the Internet and to receive various types of information.

[0022] Next, the software configuration of the system will be described with reference to FIG. The software of the image forming apparatus 101 includes a display control unit 321 , a scan instruction unit 322 , a scan execution unit 311 , an image data storage unit 312 , and a scan transmission unit 323 .

[0023] The display control unit 321 displays a UI screen for receiving user operations on a liquid crystal display unit with a touch panel function of the operation unit 220 of the image forming apparatus 101. For example, the display control unit 321 displays UI screens such as scan settings, scan start operations, and preview screens. The scan instruction unit 322 requests the scan execution unit 311 to perform scan processing together with scan settings according to user instructions input via the UI screen.

[0024] The scan execution unit 311 receives a scan request including scan settings from the scan instruction unit 322. In accordance with the scan request, the scan execution unit 311 generates scanned image data by reading a document placed on the platen glass with the scanner unit 222 via the scanner I / F 217. The generated scanned image data is sent to the image data storage unit 412. The scan execution unit 311 sends a scanned image identifier that uniquely identifies the stored scanned image data to the scan instruction unit 322. The scanned image identifier is a number, symbol, alphabet, or the like (not shown) that uniquely identifies an image scanned in the image forming apparatus 101. The image data storage unit 412 stores the scanned image data received from the scan execution unit 311 in the HDD 214.

[0025] The scan instruction unit 322 acquires the scan image data corresponding to the scan image identifier received from the scan execution unit 311 from the image data storage unit 412. The scan instruction unit 322 requests the scan transmission unit 323 to issue an instruction to transmit the acquired scan image data to the shared folder 106. The scan transmission unit 323 transmits the scan image data to the shared folder 106 .

[0026] Next, we will explain the software configuration of the seal processing application 105. The seal processing application 105 includes a folder monitoring unit 331, a rule setting unit 332, a rule determination unit 333, a file processing unit 334, and a seal detection unit 335. The seal detection unit 335 is an example of a name detection unit.

[0027] The folder monitoring unit 331 monitors the shared folder 106. When an image scanned by the image forming apparatus 101 is sent to the shared folder 106, the folder monitoring unit 331 detects this and instructs subsequent processing.

[0028] The rule setting unit 332 sets file processing rules such as file name and tagging when a seal is detected in a document file sent to a shared folder. Here, the rule setting will be explained. Fig. 4 is a flowchart explaining the flow of the rule setting, and Fig. 5 is an example of the rule setting screen. The processes described below are realized by, for example, the CPU of an information processing device reading a program stored in a ROM or storage device into RAM and executing it. In the following, the step numbers of each process included in the flowcharts are indicated by numbers beginning with "S." This also applies to subsequent flowcharts.

[0029] In S401, a seal detection area is set by the rule setting unit 332. As shown in Fig. 5, the user specifies a seal detection area 501 while viewing a preview of the document of an actual document file. The rule setting unit 332 stores the coordinates of the specified area as the seal detection area 502, such as 40,200,40,40. In S402, the user sets a detection target using the rule setting unit 332. As the detection target, information to be written in the seal, such as a name or a date, is specified.

[0030] In S403, the user sets processing for document files, such as filename and tagging rules, using the rule setting unit 332. As shown in 503 of FIG. 5, the user specifies how the extracted information is to be used for filename and tagging. In the example of 503, a name is detected as the detection target from the seal detection area 502, and the name extracted from the seal is added to the beginning of the file name in the form of "Name_", for example. A tag indicating that the name has been approved is also added to the document file. In addition to changing the document file name, it is also possible to set the document file to move to a different folder. It is also possible to set the document file to move to a different folder without changing the file name.

[0031] As described above, by setting up rules in advance that associate the area to be extracted with the detection target and the processing to be performed on the file, the user can extract the stamp as described below and process the file by adding file names and tags.

[0032] The stamp detection unit 335 detects a stamp based on the stamp detection area designated by the rule setting unit 332 . The rule determination unit 333 determines the rule when a seal is detected. The rule determination unit 333 checks the information acquired from the seal detected by the seal detection unit 335 against the rules set in the rule setting unit 332 to determine the file name and tag, and instructs the file processing unit 334 (described later) to update the file.

[0033] The file processing unit 334 updates the file name and tag based on the rule determined by the rule determination unit 333. If a folder move is set, the file processing unit 334 moves the document file to the set folder.

[0034] 6, the flow when the seal processing application 105 imports a document scanned by the image forming device 101 and updates the file name and tags based on the rules will be described. In the following, the step numbers of each process included in the sequence diagram are indicated by numbers beginning with "S."

[0035] In step S601, the image forming apparatus 101 transmits a scanned document to the shared folder 106. In S602, the folder monitoring unit 331 of the seal processing application 105 acquires a scanned document (document file) from the shared folder 106. The folder monitoring unit 331 constantly monitors the shared folder 106, and when a scanned document (document file) from the image forming apparatus 101 is sent to the shared folder 106, it detects this and acquires the document file. After acquiring the document file, the folder monitoring unit 331 requests the seal detection unit 335 to detect a seal.

[0036] In S603, the seal detection unit 335 detects a seal from the document file. When detecting a seal, the seal detection unit 335 refers to the rules held by the rule setting unit 332 and detects a seal within a pre-specified seal detection area. When the seal detection unit 335 detects a seal, the process proceeds to S604, and a request is made to the rule determination unit 333 to determine the file name and tagging based on the detected seal and the rule.

[0037] In S604, the rule determination unit 333 determines the final file name / tag in accordance with the rules for the seal information detected by the seal detection unit 335. The rule determination unit 333 acquires information such as the name based on the rules from the seal detected by the seal detection unit 335, and determines the final file name / tag based on the file name / tagging rules. After determination, the process proceeds to S605, and instructs the file processing unit 334 to update the file name and move the folder.

[0038] In S605, the file processing unit 334 updates the file. Since the file name and tag have been determined based on the rules in the above-mentioned step S604, the file processing unit 334 updates the file name and tag. Also, if folder movement is set, the document file is moved to the set folder.

[0039] As described above, it is possible to extract seal information from a document scanned by the image forming apparatus 101, automatically update file names and tagging, and move folders. Although file name and tagging have been given as an example of processing a document file, file processing is not limited to this. For example, the file may be moved to a processed folder. Or, it may be moved to a folder for the next viewer. Also, an email may be sent to a set email address to notify that the document file has been stored.

[0040] In this embodiment, information on a seal affixed to a document is extracted, but this is not limited to cases where a seal is affixed to a document such as an application form. A signature or a name may be printed on the document. In such cases, the location of the signature or name on the document where the name is printed can be identified, and the name information can be extracted. For handwritten signatures, OCR recognition of handwritten characters can be performed. [Example]

[0041] This embodiment is an embodiment in which, when a seal is detected, file names and tags are assigned using a different character string near the seal detection area, rather than seal information. The system configuration, hardware configuration, and software configuration of this embodiment are the same as those of the first embodiment, and therefore a description thereof will be omitted.

[0042] Fig. 7 is an example of a rule setting screen in embodiment 2, and Fig. 8 is a flowchart showing the flow of rule setting in embodiment 2. The flow of rule setting in embodiment 2 will be described using these figures. In S801, the user of the seal processing application 105 sets the detection position of the seal. As shown in 701 in Fig. 7, the user sets the area where the seal should be detected while viewing a preview of the document.

[0043] In S802, the user of the seal processing application 105 specifies the position of the extracted character string corresponding to the seal. In the second embodiment, the character string near the seal, rather than the character string within the seal, is extracted and used for filename / tagging. Therefore, in S802, when the seal specified in the above-mentioned step S801 is detected, the area of ​​the character string to be extracted is specified. The specified coordinates are stored in the rule setting unit 332 as shown in 702 in FIG. 7. In the example of 702 in FIG. 7, the coordinate area of ​​the seal position is 40, 200, 40, 40, and the character string specified by the character string position 40, 180, 20, 40 is extracted. In the example of 702 in FIG. 7, a job title such as "section chief" is extracted. The seal position is an example of a name writing position. If the name is a signature, it is the signature position.

[0044] In step S803, the user of the seal processing application 105 sets file name and tagging rules. As shown in 703 in FIG. 7, the extracted character string is used to specify how to add file names and tags. In the example of 703 in FIG. 7, the setting is to add "[Job Title] Confirmed_" before the file name. In addition, the tag [Job Title] Confirmed is added to the file.

[0045] As a result of the above, rules are set up to use the character string in the area around the specified imprint for file naming and tagging when a stamp is detected. The sequence for reading a scanned document, detecting a stamp, and assigning a file name and tag is the same as that shown in Figure 6 above, so a detailed explanation will be omitted. As a result, when a stamp is detected, it is possible to assign a file name and tag using the character string around the stamp, rather than the stamp information. [Example]

[0046] In this embodiment, when a seal is detected, file names and tags are assigned using information from a pre-registered seal impression table, rather than information within the seal. The system configuration, hardware configuration, and software configuration of this embodiment are the same as those of the first embodiment, and therefore a description thereof will be omitted.

[0047] Fig. 10 is an example of a rule setting screen in this embodiment, and Fig. 9 is a flowchart showing the flow of rule setting in this embodiment. The flow of rule setting in this embodiment will be described using these figures.

[0048] In S901, the user of the seal processing application 105 specifies a detection area for seal. As shown in 1001 in Fig. 10, the user specifies the target area with a rectangle, and the coordinates are stored as shown in 1002.

[0049] In S902, the user of the seal processing application 105 specifies a seal impression table. In this embodiment, the file name is changed and tagged using the seal impression and the corresponding value stored in advance in the seal impression table, rather than using the seal or the character string in the scanned document. Therefore, in S902, the seal impression table to be referenced when detecting a seal is specified. The name of the seal impression table is stored as shown in 1003 in FIG. 10.

[0050] Figure 11 is an example of a seal impression table. 1101 is a seal impression. When a seal is detected, it is compared with this seal impression to identify which seal has been stamped. 1102 and 1103 are additional information linked to the seal impression. In the example of Figure 11, job titles and roles are set, but this is not limiting. In this way, by setting additional information for each seal impression in advance, the additional information corresponding to the seal impression can be obtained when the seal is detected and used to change the file name or add tags.

[0051] Returning to the explanation of Fig. 9, in S903, the user of the seal processing application 105 specifies a column in the seal impression table. As described above, the seal impression table manages additional information linked to seal impressions, and in S903, the user specifies which additional information to use when detecting a seal. For example, in 1004 of Fig. 10, the column "job title" is specified. In this case, when the seal "Sato" is detected by checking against the seal impression table of Fig. 11, the character string "personnel manager" is obtained.

[0052] As explained in the case of a seal, in the case of a signature, handwritten characters can be recognized using OCR. However, in the case of a signature written in cursive to identify an individual, a signature, character recognition using OCR is not possible. In the example of Figure 11, a seal impression is registered, but this type of signature can also be registered instead of a seal impression. Once a signature is registered, the person who signed can be identified and their name and title can be obtained by matching the registered signature with the signature in the document file.

[0053] In S904, the user of the seal processing application 105 sets file name tagging rules. As shown in 1005 in Fig. 10, the user specifies how to tag the file name using the value obtained from the seal impression table in Fig. 11. In the example of 1005 in Fig. 10, the setting is to add "[value] Confirmed_" before the file name. Also, a tag "[value] Confirmed" is added to the file.

[0054] As described above, when a seal is detected, file name and tagging rules can be set using the values ​​in the pre-set seal impression table. The sequence for reading a scanned document, detecting a seal, and assigning a file name and tag is the same as that shown in Figure 6 above, so a detailed explanation will be omitted. As a result, when a seal is detected, file name and tagging can be performed using the values ​​in the seal impression table according to the pre-set rules.

[0055] FIG. 12 shows another example of file naming and tagging using a seal impression table. While the above-mentioned FIG. 11 was an example of using a name seal impression, the type of seal impression is not limited to this. 1201 in FIG. 12 assumes the impression of a stamp indicating that the document is classified, such as "Confidential." 1202 in FIG. 12 shows that the character string "Confidential" is used as the file name and tagging when this stamp is detected. In this way, it is possible to detect some kind of stamp, rather than a name seal, and use a different character string registered in the seal impression table for file name and tagging. [Example]

[0056] Next, in this embodiment, a table is provided that associates the seal position with the process for the document file for each type of document. There are various types of documents within a company, such as "Business Trip Application Form," "Temporary Expense Payment Application Form," "Goods Purchase Application Form," and "Vacation Application Form," and each document has a space for stamping. The workflow for each application form may change depending on its content. The rule setting unit 432 sets rules for each document type and registers them in the rule table 1301 in FIG. 13. At this time, the name and format of the document can be set in advance.

[0057] When a document file of a scanned document is stored in the shared folder 106, the type of the document is first identified. If the format of the document exists in the rule table 1301, the type of the document can be identified. The document title can also be read to identify the type of the document.

[0058] Next, the rule corresponding to the identified document is applied by referring to the rule table 1301 in Fig. 13. The application of the rule is the same as in the first to third embodiments, and therefore will not be described here.

[0059] The date can also be used to set processing. The date can be obtained from a stamp with the date on it. It can also be obtained from an area near the stamp that indicates the date. The date is obtained by the date detection unit. By obtaining the date of the stamp, the obtained date can be added to the file name of the document file, or a date tag can be added to the document file. Document files can also be moved to folders by date. In addition, the date extracted from the seal and the name can be combined and added to the beginning or end of the file name, such as [Name], [April 1, 2024], or [Confirmed]. Tags can also be added.

[0060] The date of the seal is acquired, and if the acquired date is older than a specified date, "Verification Required" can be added to the file name. A tag "Verification Required" can also be added to the document file. Also, without adding "Verification Required", if the date is older than a specified date, the document may not be processed, and only if the date is newer than the specified date.

[0061] Furthermore, if stamps are extracted from multiple stamp frames and no stamp from a subordinate approver is found, "Confirmation Required" can be added to the file name of the document file. Also, a tag "Confirmation Required" can be added to the document file. Also, "Confirmed" can be added as a file name or tag only if a subordinate approver's stamp is found. Also, the document file can be moved to a confirmation required folder or a confirmed folder, respectively. The number of stamps to be detected and how the multiple stamps detected as rules are used are optional.

[0062] Furthermore, if the stamp in the stamp field is different from the specified stamp, it is possible that approval was made using the wrong flow. In such cases, the file name can also be appended with "Verification Required." The document file can also be tagged with "Verification Required." For example, this can be achieved by setting a condition in the rule so that if the name is not "Suzuki," it is "Verification Required," and if the name is "Suzuki," it is "Confirmed." Alternatively, if the name is not "Suzuki," it may not be appended with "Verification Required," and only if the name is "Suzuki," it may be appended with "Confirmed."

[0063] <Other embodiments> The present invention can also be realized by supplying a program that realizes one or more functions of the above-described embodiments to a system or device via a network or a storage medium, and having one or more processors in the computer of the system or device read and execute the program. It can also be realized by a circuit (e.g., ASIC) that realizes one or more functions.

[0064] The disclosure of this specification includes the following information processing device, information processing method, and program. (Item 1) a folder monitoring unit that monitors folders in which document files are stored; a rule setting unit that holds rules that associate document naming positions with processes for document files; a name detection unit that detects a name from a document file based on the rule when the document file is stored in the folder; a rule determination unit that, when the name is detected in the document file, refers to the rule and specifies a process for the document file; a file processing unit that processes the document file based on the processing for the document file identified by the rule determination unit, Information processing device. (Item 2) The signature is a seal. Item 1. An information processing device according to item 1. (Item 3) The signature is a signature. Item 1. An information processing device according to item 1. (Item 4) The document file is a scanned document scanned by a scanner. 4. The information processing device according to any one of items 1 to 3. (Item 5) the process for the document file is a process for changing the file name of the document file; 5. The information processing device according to any one of items 1 to 4. (Item 6) The process for the document file is a process of adding a tag to the document file. 6. The information processing device according to any one of items 1 to 5. (Item 7) The process for the document file is a process for moving the document file to another folder. 7. The information processing device according to any one of items 1 to 6. (Item 8) The process for the document is a process of extracting a name from the name of the document file, and changing the file name of the document file according to the name, or adding a tag to the document file, or moving the document file to another folder. 8. The information processing device according to any one of items 1 to 7. (Item 9) Furthermore, a table is provided in which the seal impression and the additional information are associated with each other, the rule includes identifying supplementary information from the seal of the document file and the seal impression of the table; 9. The information processing device according to any one of items 1, 2, and 4 to 8. (Item 10) Furthermore, a table that associates signatures with additional information is provided, the rule includes identifying additional information from the signature of the document file and the signature of the table; 9. The information processing device according to any one of items 1 and 3 to 8. (Item 11) A date detection unit is provided to detect the date of inscription, The process for the document is a process of changing the file name of the document file, adding a tag to the document file, or moving the document file to a predetermined folder, depending on the date. 11. The information processing device according to any one of items 1 to 10. (Item 12) A date detection unit is provided to detect the date of inscription, The rule is that if the date of naming of the document file is before a predetermined date, a file name or tag is assigned that requires confirmation from the user, or the document file is moved to a predetermined folder. The information processing device according to claim 1. (Item 13) A date detection unit is provided to detect the date of inscription, The rule includes performing a process on the document file only if the date on which the document file is named is later than a predetermined date. 13. The information processing device according to any one of items 1 to 12. (Item 14) The rule performs processing on the document file in accordance with information on a plurality of seals. The information processing device according to any one of items 2, 3 to 9, and 11 to 13. (Item 15) The folder monitoring unit monitors the folder in which the document file is stored, The rule setting unit stores rules that associate document naming positions with processing for document files, When a document file is stored in the folder, a seal detection unit detects a name from the document file based on a rule; When the rule determination unit detects the name in the document file, it refers to the rule to determine a process for the document file; a file processing unit that processes the document file based on the process for the document file identified by the rule determination unit; Information processing methods. (Item 16) A program for operating a computer of an information processing device, Computer, a folder monitoring unit that monitors folders in which document files are stored; a rule setting unit that holds rules that associate document naming positions with processes for document files; a seal detection unit that detects a name written in the document file based on the rule when the document file is stored in the folder; a rule determination unit that, when the name is detected in the document file, refers to the rule and specifies a process for the document file; to operate as a file processing unit that processes a document file based on the processing for the document file identified by the rule determination unit, program.

[0065] The invention is not limited to the above-described embodiments, and various changes and modifications can be made without departing from the spirit and scope of the invention. Accordingly, the following claims are appended to apprise the public of the scope of the invention. [Explanation of symbols]

[0066] 101: Image forming apparatus, 103: Information processing apparatus, 104: File management server, 105: Seal processing application, 106: Shared folder

Claims

1. a folder monitoring unit that monitors folders in which document files are stored; a rule setting unit that holds rules that associate document naming positions with processes for document files; a name detection unit that detects a name from a document file based on the rule when the document file is stored in the folder; a rule determination unit that, when the name is detected in the document file, refers to the rule and specifies a process for the document file; a file processing unit that processes the document file based on the processing for the document file identified by the rule determination unit, Information processing device.

2. The signature is a seal. The information processing device according to claim 1 .

3. The signature is a signature. The information processing device according to claim 1 .

4. The document file is a scanned document scanned by a scanner. The information processing device according to claim 1 .

5. the process for the document file is a process for changing the file name of the document file; The information processing device according to claim 1 .

6. The process for the document file is a process of adding a tag to the document file. The information processing device according to claim 1 .

7. The process for the document file is a process for moving the document file to another folder. The information processing device according to claim 1 .

8. The process for the document is a process of extracting a name from the name of the document file, and changing the file name of the document file according to the name, or adding a tag to the document file, or moving the document file to another folder. The information processing device according to claim 1 .

9. Furthermore, a table is provided in which the seal impression and the additional information are associated with each other, the rule includes identifying supplementary information from the seal of the document file and the seal impression of the table; The information processing device according to claim 2 .

10. Furthermore, a table that associates signatures with additional information is provided, the rule includes identifying additional information from the signature of the document file and the signature of the table; The information processing device according to claim 3 .

11. A date detection unit is provided to detect the date of inscription, The process for the document is a process of changing the file name of the document file, adding a tag to the document file, or moving the document file to a predetermined folder, depending on the date. The information processing device according to claim 1 .

12. A date detection unit is provided to detect the date of inscription, The rule is that if the date of naming of the document file is before a predetermined date, a file name or tag is assigned that requires confirmation from the user, or the document file is moved to a predetermined folder. The information processing device according to claim 1 .

13. A date detection unit is provided to detect the date of inscription, The rule includes performing a process on the document file only if the date on which the document file is named is later than a predetermined date. The information processing device according to claim 1 .

14. The rule performs processing on the document file in accordance with information on a plurality of seals. The information processing device according to claim 2 .

15. The folder monitoring unit monitors the folder in which the document file is stored, The rule setting unit stores rules that associate document naming positions with processing for document files, When a document file is stored in the folder, a seal detection unit detects a name from the document file based on a rule; When the rule determination unit detects the name in the document file, it refers to the rule to determine a process for the document file; a file processing unit that processes the document file based on the process for the document file identified by the rule determination unit; Information processing methods.

16. A program for operating a computer of an information processing device, Computer, a folder monitoring unit that monitors folders in which document files are stored; a rule setting unit that holds rules that associate document naming positions with processes for document files; a seal detection unit that detects a name written in the document file based on the rule when the document file is stored in the folder; a rule determination unit that, when the name is detected in the document file, refers to the rule and specifies a process for the document file; to operate as a file processing unit that processes a document file based on the processing for the document file identified by the rule determination unit, program.

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