Traceable storage system for tools

Abstract

The current invention relates to a tool storage system for securely store tools and track their usage, providing a comprehensive solution for tool management. The system combines of electrically powered terminals, communication means, and user identification features to enhance security and control.

Description

[0001] TRACEABLE STORAGE SYSTEM FOR TOOLS

[0002] FIELD OF THE INVENTION

[0003] The present invention pertains to the technical field of inventory management methods and devices. More in particular, the present invention relates to the field of tool management systems.

[0004] BACKGROUND

[0005] Tools, in particular industrial tools are a substantial investment for any company. Due to the portability of some of said tools, they can easily be transported from one location to another opening the possibility of misplacement or, in worst case scenario, theft, which often only noticed once said tools are needed again. Present systems for tool storage either lack any traceability, are focused only on theft prevention or both. In particular the latter, while presumably safe, has the disadvantage of severely hindering smooth workflow, which results in lack of productivity and loss of profit.

[0006] DE102009047084 discloses a labeling system where tools are visually assigned to specific holders using a shaped marking element that matches the contour of the tool. Herein, no electric components identify or monitor the system in real time, nor does it have any alarm functions or reporting functionality.

[0007] DE20011952 discloses a basic tool for system storing that relies on mechanical and / or visual identification methods. This system is less effective in preventing unauthorized tool usage or misplacement and it is not be scalable or adaptable to larger, multi-location operations.

[0008] W02011103635 discloses a storage system for organizing tools and accessories, without advanced tracking or user identification. This system does not provide realtime monitoring, access control or security measures.

[0009] The present invention aims to resolve at least some of the problems and disadvantages mentioned above. The aim of the invention is to provide a system which eliminates those disadvantages. The invention thereto aims to provide a traceable storage system for tools. SUMMARY OF THE INVENTION

[0010] The present invention and embodiments thereof serve to provide a solution to one or more of above-mentioned disadvantages. To this end, the present invention relates to traceable storage system for tools according to claim 1 The system provides for secure store tools and tracking of their usage, providing a comprehensive solution for tool management. The system combines of electrically powered terminals, communication means, and user identification features to enhance security and control. Preferred embodiments of the device are shown in any of the claims 2 to 13. A specific preferred embodiment relates to an invention according to claim 7, which provides an extension of the system, claim 9 provides a plurality of racks, each equipped with a rack terminal and a frame with a connection element for a tool, each rack terminal being in electronic communication with a at least one central terminal for exchanging signals with the rack terminal, the signals containing information relative to at least tool identification information and tool availability in association with user information and a time stamp, and rack terminal identification. This advantageously allows the coverage of the system to multiple locations.

[0011] DESCRIPTION OF FIGURES

[0012] The following description of the figures of specific embodiments of the invention is merely exemplary in nature and is not intended to limit the present teachings, their application or uses. Throughout the drawings, corresponding reference numerals indicate like or corresponding parts and features.

[0013] Figure 1 shows an embodiment of the system (1) comprising a rack (2), rack terminal (3) and multiple frames (4).

[0014] Figure 2 shows a bottom view of the system (1) comprising a rack (2), rack terminal (3) and multiple frames (4).

[0015] Figure 3 shows an embodiment of the system (1) comprising multiple racks (2), each comprising a rack terminal (3) and multiple frames (4). Figure 4 shows an embodiment of the system (1) comprising multiple racks (2), each comprising a rack terminal (3) and multiple frames (4) in communication with a main / central terminal (17).

[0016] Figure 5 shows a close-up view of a frame (4).

[0017] Figure 6 shows a section view of a frame (4). The figure shows a spool axis (19) extending from the frame clip (13).

[0018] DETAILED DESCRIPTION OF THE INVENTION

[0019] Unless otherwise defined, all terms used in disclosing the invention, including technical and scientific terms, have the meaning as commonly understood by one of ordinary skill in the art to which this invention belongs. By means of further guidance, term definitions are included to better appreciate the teaching of the present invention.

[0020] As used herein, the following terms have the following meanings:

[0021] "A", "an", and "the" as used herein refers to both singular and plural referents unless the context clearly dictates otherwise. By way of example, "a compartment" refers to one or more than one compartment.

[0022] "Comprise", "comprising", and "comprises" and "comprised of" as used herein are synonymous with "include", "including", "includes" or "contain", "containing", "contains" and are inclusive or open-ended terms that specifies the presence of what follows e.g. component and do not exclude or preclude the presence of additional, non-recited components, features, element, members, steps, known in the art or disclosed therein.

[0023] Furthermore, the terms first, second, third and the like in the description and in the claims, are used for distinguishing between similar elements and not necessarily for describing a sequential or chronological order, unless specified. It is to be understood that the terms so used are interchangeable under appropriate circumstances and that the embodiments of the invention described herein are capable of operation in other sequences than described or illustrated herein. The recitation of numerical ranges by endpoints includes all numbers and fractions subsumed within that range, as well as the recited endpoints.

[0024] Whereas the terms "one or more" or "at least one", such as one or more or at least one member(s) of a group of members, is clear per se, by means of further exemplification, the term encompasses inter alia a reference to any one of said members, or to any two or more of said members, such as, e.g., any >3, >4, >5, >6 or >7 etc. of said members, and up to all said members.

[0025] Reference throughout this specification to "one embodiment" or "an embodiment" means that a particular feature, structure or characteristic described in connection with the embodiment is included in at least one embodiment of the present invention. Thus, appearances of the phrases "in one embodiment" or "in an embodiment" in various places throughout this specification are not necessarily all referring to the same embodiment, but may. Furthermore, the particular features, structures or characteristics may be combined in any suitable manner, as would be apparent to a person skilled in the art from this disclosure, in one or more embodiments. Furthermore, while some embodiments described herein include some but not other features included in other embodiments, combinations of features of different embodiments are meant to be within the scope of the invention, and form different embodiments, as would be understood by those in the art. For example, in the following claims, any of the claimed embodiments can be used in any combination.

[0026] In a first aspect, the invention provides a tool management and / or storage system comprising: a rack configured to be releasably attached to a building or vehicle structure, said rack having a plurality of mounting points; a frame releasably attachable to a mounting point of said rack; a connection element for connecting to a tool, said connection element extending from a corresponding frame; and an online application for managing said system.

[0027] The rack terminal comprises a user identification input means configured for reading preregistered user identification elements. The rack terminal further comprises a sensory output means, preferably an audio output means, said sensory output means being configured for generating a sensory output signal upon physical decoupling of a tool from one of the connection elements until the user identification input means reads a preregistered user identification element. Examples of tools are, but not limited to, a forklift, lawn mower, aerial work platform, drill, key, data cable, radio, measuring instrument, remote control, connector piece, label printer. Further, the management system is configured for identifying users and location of said tools, wherein the application can be used for tracking and reserving said tools via the used identification input and is configured for wireless communication between the rack terminal and external communication devices.

[0028] The system according to the present invention firstly provides a rack which can have a plurality of mounting points, on a surface, which surface may be part of a building, e.g. warehouse, tool rental facility, or the like. Said rack may also be mounted onto the structure of a vehicle e.g. in the storage compartment of a truck or van. The rack serves as the basis of a modular system, and offers a number of contacting points where a user can easily install or remove frames according to the number of tools required to be supported by the system. A connection element provided on each of the frames on the rack, offers an advantageous way to secure tools to said frame. Said connection element is by preference a hanger, a shelf, more preferably a magnetic / electromagnetic connection element. In this way, a tool can easily and with little delay be picked up by a user, advantageously allowing the user to maintain a steady workflow.

[0029] Each rack comprises each at least one electrically powered rack terminal configured to at least register if a connection element is physically coupled to a tool, and can act upon register a decoupling or coupling. The rack further comprises electronic communication means configured to transmit a signal from each frame to the rack terminal and back. In this way, the system advantageously registers every time a tool is removed or added to a connection element. By preference the system is provided with power by means of a connection to a power outlet or vehicle battery. By preference, the system further comprises a backup battery. The communication means comprise preferably electrical cables connecting each frame to the rack terminal. Most preferably, each frame is powered and is capable of wireless electronic communication with said rack terminal and vice-versa. In this way, each frame only needs to be connected to the rack and to a power source in order to become operational. By preference, each connection point of the rack is configured as a power outlet. In this way, installation and removal of frames is advantageously made faster and easier.

[0030] In this context, the term wireless is to be understood to encompass a group of technologies present and future which operate without the need for physical cables or wires. Such technologies include but are not limited to Wi-Fi (Wireless Fidelity), Bluetooth, Cellular (Mobile) Networks, NFC (Near Field Communication), Zigbee, Z- Wave, RFID (Radio-Frequency Identification), Satellite Communication, Infrared (IR), LoRa (Long Range), Sigfox, Wireless USB, or the like.

[0031] The rack is further provided with a user identification input means configured for reading preregistered user identification elements, the input means typically being in the form of a RFID reader, barcode scanner, or similar systems, which are outfitted for reading a user identification. This identification can come in the form of a card with an RFID chip or barcodes / QR codes, and similar identifiers, which are associated to a particular user. This way, the system allows registered users to 'check out' tools, and can register who has checked out which tool.

[0032] The system further comprises a sensory output means, preferably in the form of an audio element (speaker), although this can be replaced or supplemented with a visual output means, tactile output means and / or other devices. These output means are configured to generate a sensory output signal when the rack terminal determines that one or more tools have been physically decoupled from the connection element. Typically the output signal is an audio signal. In a preferred version, it is relatively gentle, and serves to remind the user that they are to provide their user identification to the input means. When this is performed and the input means successfully reads the user identification, the sensory output signal is stopped.

[0033] In a preferred embodiment, the system is complemented by an app that enhances tool management and user interaction. While not essential for basic tool check-out and return functions, the app provides additional advantages that improve efficiency and accountability. Users can access real-time information about tool availability, location, and status directly from their mobile devices. The app allows users to check which tools they have in use, view their designated storage locations, and receive automated reminders if a tool remains checked out for an extended period.

[0034] Additionally, the app enables users to report tool defects or malfunctions by submitting detailed descriptions and photos, ensuring quick and accurate maintenance tracking. If a tool requires a specific certification or training for use, the app provides immediate notifications and alerts the responsible supervisor. Users can also reserve tools in advance, reducing downtime and ensuring availability when needed. For supervisors, the app provides insights into tool usage patterns, facilitating informed decisions about tool purchases, maintenance schedules, and overall inventory management. By integrating seamlessly with the system, the app optimizes tool tracking, enhances accountability, and streamlines communication between users and administrators, leading to improved operational efficiency.

[0035] In a preferred embodiment, the system allows for seamless tool handovers between colleagues without requiring the tool to be physically reconnected to a docking station. This transfer can be performed directly via the app, ensuring that the system remains updated on the tool's current user while maintaining full traceability.

[0036] Additionally, the system can include a reservation feature, enabling users to book tools in advance. When a tool is reserved, this information is displayed on the screen at the storage location, preventing unintended use by others. This ensures that critical tools are available when needed and reduces downtime due to unavailability.

[0037] The app can also provide real-time visibility into tool locations and statuses, allowing users to check whether a tool is in its designated storage place before physically retrieving it. If a tool is in use, connected at another location, or marked as defective, this information is displayed in the app, reducing unnecessary searches. For floating tools, which are not assigned to a fixed location, the app serves as the primary method for locating them efficiently. This functionality enhances operational efficiency by minimizing lost time spent searching for equipment and ensuring that tools are used and managed optimally.

[0038] In a preferred embodiment, the system provides users with a built-in memory aid to keep track of the tools they have in use. At any time, users can check which tools are currently assigned to them and where their designated storage locations are via the app. This helps ensure that tools are returned to their proper place, for example, at the end of the workday or before the weekend. Additionally, the system sends automated reminders if a tool remains checked out for an extended period. After one day, the user receives a notification prompting them to confirm whether they still need the tool and to specify how much longer they will require it. If the indicated time expires without the tool being returned, the system sends another reminder, ensuring better tool management and reducing the risk of misplaced or forgotten equipment. This system allows to keep a better overview of tool usage, simpler inventory management, counter theft and even a reservation system that can be implemented, by the careful monitoring on the tool statuses, and the users that are borrowing the tools.

[0039] In a preferred embodiment, the system further comprises a processing unit, wherein the rack terminal is configured for wired and / or wireless, preferably wireless, communication with the processing unit, wherein the processing unit is configured for receiving tool identification from the physically decoupled tool and receiving the read user identification element from the rack terminal, and configured for registering the received read user identification element in association with the received tool identification in a memory.

[0040] In a preferred embodiment, the system ensures that each tool is always in one of two known states: either physically connected to a designated connector at a specific rack, with its presence registered in the system, or in use by a known user, who is identified at the moment of decoupling. If a tool is not in its designated location, the system displays on the corresponding screen who is currently using it or where it has been connected elsewhere. This allows for continuous tracking of tool availability and usage, ensuring that tools are either securely stored or assigned to an identified user.

[0041] In a preferred embodiment, each rack further comprises at least one screen, and wherein each frame comprises at least one triggerable interface element, wherein upon triggering of the interface element of a frame of which the tool is physically decoupled, the screen is configured to display information regarding the user identification element to which the physically decoupled tool is registered. In some embodiments, each frame can be separately provided with a screen.

[0042] The interface element allows the user to interact with the frame to some extent. By triggering it, for instance via a button or another interaction element, they can request information regarding the tool if it is absent, to be displayed on the screen. This information can show who is currently using the tool, but may alternatively or additionally show other information, such as a location (if a GPS or other type of tracker is on the tool), the time for which it has been borrowed, or the time for which it is checked out, the location of the tool in case it has been coupled to another connection element (for instance, on another rack), whether or not the tool is reserved at a later time, etc. In a further preferred embodiment, each tool is uniquely associated to one of the frames with said associations being registered in a memory. The frame (or typically the rack terminal) is capable of identifying a physically coupled tool via the connection element. Upon triggering of the interface element of a frame to which a tool is physically coupled which is not the tool uniquely associated to said frame, and wherein said tool is physically coupled to another frame, the system is configured for displaying location information regarding said another frame on the screen of said rack. This will allow users to easily retrieve incorrectly placed tools.

[0043] The frames can be provided with separate triggers for multiple functions, as shortcuts for specific important actions, such as requesting the location information, requesting who has 'checked' the tool out, requesting a reservation overview, etc. Further interface elements can be provided, for instance in the form of a keyboard or touchscreen, to allow more complex functionalities, such as making reservations of tools, inputting information regarding a malfunctioning tool, etc.

[0044] In a preferred embodiment, the system includes a fault reporting function that allows users to report tool defects or malfunctions directly via a button on the connector or via the application. Upon pressing the button, the system prompts the user to identify themselves using their badge, ensuring that each report is linked to a specific individual. The report can be further supplemented with text and photos via the accompanying app, providing additional context on the issue. By maintaining a detailed history of each tool, the system enables tracking of when and where a defect occurred, ensuring accountability and encouraging users to handle tools with greater care. This functionality not only facilitates timely repairs and replacements but also improves overall tool management by ensuring that issues are promptly addressed, and tools remain in optimal working condition.

[0045] In a further embodiment, the sensory output means is configured for generating an escalated sensory output signal in absence of the user identification input means reading a preregistered user identification element within a predetermined time period from the physical decoupling of the tool, said escalated sensory output signal having a greater intensity than the sensory output signal. By working in different stages, the user can be prompted to register their user identification when checking out a tool, at first gently. If the user does not respond fast enough, the system then escalates by generating an escalated signal with a greater intensity. This can be achieved via a number of ways, for instance increasing volume, changing pitch, adding another type of signal (for instance, a combination of light and audio signals), etc. By doing so, the user is again triggered to show their user identification for the sensory output signal to stop, in case of a mistake, while drawing further attention in case of an intentional error, such as theft. The predetermined time period can be set separately for each tool, depending on the cost or importance for instance, or can be the same for each tool.

[0046] In a further preferred embodiment, the sensory output means is configured for generating a further escalated sensory output signal in absence of the user the identification input means reading a preregistered user identification element within a predetermined second time period from the physical decoupling of the tool, said predetermined second time period being longer than said predetermined time period and said further escalated sensory output signal having a greater intensity than the escalated sensory output signal. Typically, in this case, an assumption is made that the user has not provided a user identification in bad faith, and is attempting to steal the tool, resulting in a further escalation of the sensory output in the form of an alarm signal that can alert nearby personnel, enabling intervention.

[0047] In a preferred embodiment, each frame is provided with a visual indicator, capable of providing a visual output, and wherein each of the visual indicators is separately controlled by the rack terminal based on frame and / or tool status. The visual indicator, typically a lighting element, provides for a visual output, such as a colored light that represents a status of the frame and / or of the associated tool. This can for instance show a defect of the tool (as registered by a user), a tool being reserved at a certain time (as registered by a user), a tool being in an incorrect position (at the wrong connection element), a tool needing maintenance, etc.

[0048] In a particularly preferred embodiment, each tool is uniquely associated to one of the frames, and the frame can identify a physically coupled tool via the connection element. Each association between tool and frame is registered in a memory (typically centralized, for instance at the central rack terminal, but locally, at the rack terminal in question is also possible). The visual indicator of a frame to which a tool is physically coupled indicates whether or not said physically coupled tool is the tool uniquely associated to said frame or not.

[0049] In a preferred embodiment, the connection element is connected to the rack or frame via a length of cable, wherein the rack terminal is capable of determining if the cable has been cut, damaged or tampered with, such that the free end of the connection element (with which it is connected to the tool, or to a connector element on the tool) is no longer attached to the frame. If it detects the connection element is no longer attached, an alarm signal is automatically generated, which can be in the form of one or more of an audio signal, visual signal (flashing lights, video message), and / or other signals (for instance, alert sent to nearby and / or central devices). In such cases, the assumption is made that the detachment is in bad faith (theft, sabotage, etc.), and thus requires an urgent reaction. Preferably, said alarm signal can only be discontinued by select authorized users (for instance, administrator, security personnel, etc.).

[0050] In an embodiment, the tool storage system according to any of the previous claims, further comprises a processing unit, at least one means of user identification input in communication with said processing unit, the rack terminal further comprising a memory in communication with the processing unit, said memory being configured to store at least tool identification and availability in association with user information and a time stamp, the rack terminal further comprising means for receiving user input and a screen for displaying at least some of the information stored in said memory. In this way, the user has access to information which enables said user to determine the state and potentially the location of a tool. The means for receiving user input are by preference a keyboard, more preferably integrated into the screen, said screen being a touchscreen. In this way the user can more easily consult information and also provide relevant information, for example, malfunctions of a tool, reserve tools for a desired time slot, etc. By preference, the means of user identification include a camera, RF receiver, IR receiver, or any combination of these elements, allows a user to use RFID tag / badge, IR beacons, QR code or one or more biometric information to provide identification. A touchscreen may also be used as a means of user identification, for example by allowing a user to provide an individual code or signature. By preference, the rack terminal, more preferably also each frame include a RF reader. Most preferably, each user is provided with an identification badge or wearable readable by means of an RF reader. In this way, identification of a user is done automatically when a user grabs and decoupling of the tool is detected or when the user returns a tool from a frame and coupling of a tool is detected.

[0051] In an embodiment the rack terminal is capable of wired and or wireless electronic communication with communication devices external to the system. By preference, this is attained by providing the rack terminal with wireless communication using protocols compatible with devices external to the storage system. This permits extending the range of communication of the system, for example by means of routers, and to provide a system administrator with remote access to the system. These extended communication possibilities allow also the extension of the system multiple locations by providing each of said locations with a rack terminal, a rack and a frame, each rack terminal being in electronic communication with the others. In this way, the scalability possibilities of the system are greatly increased.

[0052] In a preferred embodiment, each location, such as a site container, van, or warehouse, is equipped with a power unit that is connected to the internet via WiFi, 4G, or a wired connection. The system continuously tracks the location of each power unit, ensuring that even mobile setups, such as those installed in vans, remain identifiable. The power unit is wired to the screens and corresponding connectors, facilitating seamless communication within the system. In the event of a power or internet failure, the system automatically notifies the supervisor, allowing for quick intervention to restore functionality and ensure uninterrupted tool tracking and management.

[0053] In an embodiment, the connection element comprises a first connector and a second connector, said connectors being releasably attached to each other, the first connector being attached to the frame and the second connector being connected to a tool. Since different tools have different mass, materials and geometries, by providing a male and female connector, these differences are advantageously made insignificant as said connectors are universal to each tool. In this way, the system can more reliably detect when a tool is removed or returned from a the connection element of a frame. By preference, at least the first connector is magnetic and the second connector is made of a ferrous material. His makes recoupling the two connectors together substantially easier and faster. By providing a second connector made of a ferrous material on the tool, there is a very reduced possibility that said connector hinders the use of the tool due to magnetic forces.

[0054] The second connector can for instance comprise a so-called iButton, which can act as a data logger and store tool information and communicate this to the first connector and the rack terminal.

[0055] In an embodiment, detachment of the first connector from the second connector sends a signal to the frame, said signal comprising information related to the detachment of one connector from another and / or said signal indicating the physical decoupling of the tool from the connection element. By preference, attachment of the first connector to the second connector sends a signal to the frame, said signal comprising information related to the attachment of one connector to another. More preferably, said signal comprising information related to the detachment of one connector from another is different from said signal comprising information related to the attachment of one connector to another. In this way the state of the tool (i.e. coupled / decoupled) is more reliably conveyed to the rack terminal, thus indicating with high certainty whether the second connector, hence the tool, is coupled or uncoupled from the first connector. By preference said signals are enabled by means of a microswitch by closing or opening a circuit by action of a force acting on said microswitch. More preferably said force is by preference the weight of the tool, more preferably due to the magnetic attraction between both connectors e.g. said attraction caused the displacement of the magnet, which magnet is connected to the microswitch, or by means button extending from the microswitch to beyond the surface of the first connector.

[0056] In an embodiment, attachment of the first connector to the second connector sends a signal to the frame, said signal comprising information related to the attachment of one connector to another. Said signal indicates the physical coupling of the tool to the connection element, and comprises tool identification information that allows the system to register the tool statuses (which have been returned and which not).

[0057] In an embodiment, the connection element further comprises a length of (conductive) cable, the proximal end of said cable being fixedly attached to a retraction spool for dispensing said length of cable, said retraction spool being rotatably attached to an axis extending from a frame, the distal end of the cable being fixedly attached to the first connector. By preference said length of cable is at least Im, more preferably 1.5m, 2m, 2.5m, 3m, most preferably 4m. in this way, the system is also ready to be used with larger machines and even vehicles.

[0058] In an embodiment, said (conductive) cable is configured for passing a signal between the first connector to the frame and to the rack terminal and vice-versa, which signal is either continuous or periodically sent by the rack terminal. This advantageously allows the rack terminal to determine if there is any communication malfunction with a frame or if a frame is stolen by detecting, and by preference, analyzing a response signal returned by the first connector. More importantly, said signal and return signal permit determining if said cable is cut or in any way damaged. By preference, in the absence of a return signal, the rack terminal issues a signal to trigger an alarm. In an embodiment, the system further comprises a plurality of racks, each equipped with a rack terminal and a frame with a connection element for a tool, each rack terminal being in electronic communication with a at least one central terminal for exchanging signals with the rack terminal, the signals containing information relative to at least tool identification information and tool availability in association with user information and a time stamp, and rack terminal identification. In this way, the system is easily scalable to multiple locations while providing information collected by each rack terminal to a central terminal, as well as other rack terminals. In this way, a supervisor may consult information in a central terminal a maintain awareness of tool allocation, tool scheduling, and malfunctions on parts of the system and / or tools. The system allows also a supervisor to receive notifications and / or alarms when malfunctions or potential theft occurs.

[0059] In an embodiment, each rack is configured to be able to be releasably coupled to at least a second rack, said racks being configured to be also electrically connected with each other when coupled. This permits extending the tool carrying capability of a system in at least one location in an inexpensive, fast and easy way.

[0060] In an embodiment, the rack terminal is configured to be rotatable with respect to the rack. In this way, a rack may be mounted in any orientation while still providing the rack terminal in an optimal orientation which allows the user to best see and access the screen and controls (i.e. user input elements, user identification elements) of said terminal.

[0061] In an embodiment, the memory of each rack terminal comprises instructions issue a signal to cause triggering of an alarm when a tool is removed. In this way, the user is reminded of providing identification to the system. By preference, said alarm is first issued locally at or near the rack terminal, said alarm ceasing after a user provides valid identification by means of a code or biometric data, said code being either typed, drawn, or read from a card, badge, wearable, etc.. More preferably, failure to provide proper identification and / or recoupling the uncoupled tool in a predetermined time will cause the rack terminal to issue a general alarm and send an alarm signal to a central terminal. Said local and / or general alarms may also be triggered if a tool is reserved by another user and / or damaged.

[0062] In a preferred embodiment, multiple connectors can be linked to a single screen, allowing for efficient monitoring and management of multiple tools within the same system. Each connector is equipped with a button that enables users to switch the displayed information on the screen, ensuring that the relevant tool details are easily accessible. To enhance clarity, each connector is provided with an LED indicator that visually associates the displayed information with the corresponding connector, allowing users to quickly identify which tool is being referenced. This feature simplifies tool tracking and improves user interaction with the system, ensuring that information is readily available and correctly attributed to each tool.

[0063] In a preferred embodiment, each connector is equipped with an LED indicator that provides immediate visual feedback on the status of the connected tool. The LED can display different colors, such as green, orange, or red, to indicate whether the tool is available, requires maintenance, or is defective. This allows users to assess the tool's condition at a glance and, if necessary, identify an alternative tool at an early stage, preventing delays and frustration when a malfunctioning tool is unexpectedly needed. By offering real-time status visibility, the system enhances operational efficiency and ensures that users can make informed decisions before retrieving a tool.

[0064] In a preferred embodiment, the system includes a feature for tracking mandatory annual inspections of tools. If a specific tool requires periodic certification or maintenance, this can be entered into the software, ensuring that it is systematically monitored. The system automatically generates a monthly list of tools due for inspection and notifies the responsible person. This allows for efficient planning and ensures that all necessary inspections are carried out in a timely manner. Since each tool's location is continuously tracked, retrieving it for inspection is straightforward, minimizing downtime and ensuring compliance with safety and operational regulations.

[0065] In a preferred embodiment, the system ensures that users meet the required qualifications before accessing specific tools. If a tool requires specialized training, the system automatically verifies whether the user has completed the necessary certification. If the user has not undergone the required training, a notification is immediately displayed on the screen, and the responsible administrator is alerted. This prevents unauthorized use of specialized equipment and enhances workplace safety.

[0066] Additionally, the system can assist in cost tracking and client billing by integrating tool usage with work hour logging. When entering working hours, tools that need to be charged to a client are automatically listed, ensuring that no equipment usage is overlooked. A complete overview of all machines used during the day is provided, simplifying invoicing and financial record-keeping.

[0067] For supervisors, the system offers insights into the intensity and frequency of tool usage. By monitoring usage patterns, they can make data-driven decisions about investments in new equipment, ensuring that resources are allocated efficiently and that heavily used tools are replaced or maintained as needed.

[0068] A second aspect of the invention relates to a kit for assembling a tool storage system according to any of the previous embodiments. Such a kit provides a convenient way to setup the system and / or expand an existing system. By preference, a kit for the setup of the system comprises a rack, at least one frame with a connection element and a rack terminal equipped with a screen, user input means and user identification means. More preferably, the rack terminal and each frame are each provided with a wireless communication element. Most preferably, the frames provided with the kit comprise a conductive cable coupled to a retraction spool for dispensing said length of cable.

[0069] However, it is obvious that the invention is not limited to this application. The system according to the invention can be applied in all sorts of objects having a suitable anchoring point for a connection element or even for objects which can be enclosed, for example in a box, preferably a lockable box, which enclosure has also a suitable anchoring point for said connection element.

[0070] The invention is further described by the following non-limiting examples which further illustrate the invention, and are not intended to, nor should they be interpreted to, limit the scope of the invention.

[0071] DESCRIPTION OF FIGURES

[0072] With as a goal illustrating better the properties of the invention the following presents, as an example and limiting in no way other potential applications, a description of a number of preferred of the traceable storage system for tools based on the invention, wherein:

[0073] FIG. 1 shows an embodiment of the system (1) comprising a rack (2), rack terminal (3) and multiple frames (4). The figure shows the rack (2) mounted onto a surface, the rack (2) being mounted in substantially horizontal position. The rack (2) is shown having a folded sheet construction comprising a first couple of folds which create a central "U"-shape channel (5) running along the length of the rack (2). Said "U"- channel (5) is shown interposed by a second pair of folds, each of said second pair of folds extending into a flange (6) substantially parallel with the bottom of the "U"- channel (5) of the rack (2). Said bottom of the "U"-shape of the rack (2) further comprises a plurality of slots arranged along the length of the rack (2). A rack terminal (3) is shown attached to the rack (2) by means of the flanges (6) of the rack (2). The rack terminal (3) is shown comprising a screen (7) and input means (8). A plurality of frames (4) is also shown attached to the rack (2) by means of the flanges (6). Each frame (4) is shown comprising a case (9) comprising an cable delivery aperture (10) from whence a cable (11) provided with a distally mounted first connector (12) extends. Said case (9) is shown provided with user input means (8).

[0074] FIG. 2 shows a bottom view of the system (1) comprising a rack (2), rack terminal

[0075] (3) and multiple frames (4). The figure shows each frame with a partially transparent case (9), in this way showing a frame clip (13) by means of which the frame (4) is attached to the rack (2). The figure shows also a spool (14) for storing said cable (11). A button (15) is shown extending from the first connector (12), which button (15) is surrounded by a magnet (16) configured to connect of a second connector (20 not shown).

[0076] FIG. 3 shows an embodiment of the system (1) comprising multiple racks (2), each comprising a rack terminal (3) and multiple frames (4). In this embodiment, the rack terminals (3) and frames (4) are provided with no user input means but only wireless and radio frequency communication by means of which said terminals (3) and frames

[0077] (4) communicate with each other and by means of which radio frequency communication means a user is able to provide identification via an RF device with a unique code. This embodiment is particularly suited to be used outdoors.

[0078] FIG. 4 shows an embodiment of the system (1) comprising multiple racks (2), each comprising a rack terminal (3) and multiple frames (4) in communication with a main / central terminal (17). In this embodiment, the rack terminals (3) and frames (4) are provided with user input means and wireless and radio frequency communication by means of which said rack terminals (3) and frames (4) communicate with each other and the main / central terminal (17). The screens (7) and user input means (8) extend the flexibility of the system (1) and offer a user further means to provide identification in addition to the radio frequency communication means wherein a user is able to provide identification via an RF device with a unique code or by typing said or other identification code or signature.

[0079] FIG. 5 shows a close-up view of a frame (4). Further details of the frame shown in this figure are provided in FIG. 6.

[0080] FIG. 6 shows a section view of a frame (4). The figure shows a spool axis (19) extending from the frame clip (13). A sectioned spool (14) discloses a return / retraction spring (18) configured to compress when the cable (11) is pulled away from the frame (4) and retract said cable (11) into the frame (4) and around the spool (14) when the first connector (12) is not in use.

[0081] The present invention is in no way limited to the embodiments shown in the figures. On the contrary, Systems according to the present invention may be realized in many different ways without departing from the scope of the invention.

[0082] List of numbered items:

[0083] 1 system

[0084] 2 rack

[0085] 3 rack terminal

[0086] 4 frame

[0087] 5 "U"-shape channel

[0088] 6 flange

[0089] 7 screen

[0090] 8 user input means

[0091] 9 case

[0092] 10 cable delivery aperture

[0093] 11 cable

[0094] 12 first connector

[0095] 13 frame clip

[0096] 14 spool

[0097] 15 first connector button

[0098] 16 first connector magnet

[0099] 17 central terminal

[0100] 18 retraction spring

[0101] 19 spool axis

[0102] 20 second connector

Claims

CLAIMS1. A tool management system comprising: a rack configured to be releasably attached to a building or vehicle structure, said rack having a plurality of mounting points; at least one frame releasably attachable to a mounting point of said rack; at least one connection element for connecting to a tool, said connection element extending from a corresponding frame; and an online application for managing said system; characterized in that, each rack comprises at least one electrically powered rack terminal configured to at least register if a connection element is coupled to a tool, the rack further comprising electronic communication means configured to transmit a signal from each frame to the rack terminal and back, the connection element of each frame having detection means for detecting a tool being physically coupled to the connection element, wherein the rack terminal further comprises a user identification input means configured for reading preregistered user identification elements, wherein the rack terminal further comprises a sensory output means, preferably an audio output means, said sensory output means being configured for generating a sensory output signal upon physical decoupling of a tool from one of the connection elements until the user identification input means reads a preregistered user identification element, wherein the application can be used for tracking and reserving said tools via the used identification input and is configured for wireless communication between the rack terminal and external communication devices.

2. The tool management system according to any of the previous claims, further comprising a processing unit, wherein the rack terminal is configured for wired and / or wireless, preferably wireless, communication with the processing unit, wherein the processing unit is configured for receiving tool identification from the physically decoupled tool and receiving the read user identification element from the rack terminal, and configured for registering the received read user identification element in association with the received tool identification in a memory.

3. The tool management system according to any of the previous claims, characterized in that, each rack further comprises at least one screen, andwherein each frame comprises at least one triggerable interface element, wherein upon triggering of the interface element of a frame of which the tool is physically decoupled, the screen is configured to display information regarding the user identification element to which the physically decoupled tool is registered.

4. The tool management system according to the previous claim 3, wherein each tool is uniquely associated to one of the frames, and wherein the rack terminal or the frame is capable of identifying a tool physically coupled to a frame via the connection element, wherein said associations are registered in a memory, wherein upon triggering of the interface element of a frame to which a tool is physically coupled which is not the tool uniquely associated to said frame, and wherein said tool is physically coupled to another frame, the system is configured for displaying location information regarding said another frame on the screen of said rack.

5. The tool management system according to any of the previous claims, characterized in that, the sensory output means is configured for generating an escalated sensory output signal in absence of the user identification input means reading a preregistered user identification element within a predetermined time period from the physical decoupling of the tool, said escalated sensory output signal having a greater intensity than the sensory output signal.

6. The tool management system according to the preceding claim 5, wherein the sensory output means is configured for generating a further escalated sensory output signal in absence of the user the identification input means reading a preregistered user identification element within a predetermined second time period from the physical decoupling of the tool, said predetermined second time period being longer than said predetermined time period and said further escalated sensory output signal having a greater intensity than the escalated sensory output signal.

7. The tool management system according to any of the previous claims, characterized in that, the connection element comprises a first connector and a second connector, said connectors being releasably attached to each other, the first connector being attached to the frame and the second connector being connected to a tool.

8. The tool management system according to previous claim 7, characterized in that, detachment of the first connector from the second connector sends a signal to the frame, said signal indicating the physical decoupling of the tool from the connection element.

9. The tool management system according to previous claim 7, characterized in that, attachment of the first connector from the second connector sends a signal to the frame, said signal indicating the physical coupling of the tool to the connection element, and comprising tool identification information.

10. The tool management system according to any of the previous claims 7-9, characterized in that, the connection element further comprises a length of cable, the proximal end of said cable being fixedly attached to a retraction spool for dispensing said length of cable, said retraction spool being rotatably attached to an axis extending from a frame, the distal end of the cable being fixedly attached to the first connector.

11. The tool management system according to claim 10, characterized in that, said cable is configured for passing a signal between the first connector to the frame and to the rack terminal and vice-versa, which signal is either continuous or periodically sent by the rack terminal.

12. The tool management system according to any of the previous claims, characterized in that, the system further comprises a plurality of racks, each equipped with a rack terminal and a frame with a connection element for a tool, each rack terminal being in electronic communication with a at least one central terminal for exchanging signals with the rack terminals, said signals comprising information relative to at least tool identification information and tool availability in association with user information and a time stamp, and rack terminal identification.

13. The tool management system according to any of the previous claims, characterized in that, each rack is configured to be able to be releasably coupled to at least a second rack, said racks being configured to be also electrically connected with each other when coupled.

14. The tool management system according to any of the previous claims, characterized in that, the rack terminal is configured to be rotatable with respect to the rack.

15. The tool management system according to any one of the preceding claims, wherein each frame is provided with a visual indicator, capable of providing a visual output, and wherein each of the visual indicators is separately controlled by the rack terminal based on frame and / or tool status.

16. The tool management system according to the preceding claim 15, wherein each tool is uniquely associated to one of the frames, and wherein the frame can identify a physically coupled tool via the connection element, wherein said associations are registered in a memory, and wherein the visual indicator of a frame to which a tool is physically coupled indicates whether or not said physically coupled tool is the tool uniquely associated to said frame.

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