Station reservation and station management system and method

Abstract

The invention discloses a station reservation and station management system and method, the system comprises an upper computer, a station generation module, a station reservation module, a station distribution module and a station optimization module, and the method comprises the following steps: uploading an office space layout map to generate a station map; the project manager selects group members, classifies the importance degrees of the group members, selects station attributes, and initiates station reservation; the system generates a station distribution scheme according to requirements; and the system sorts station reservation conditions according to the number of project group members, and outputs station layout improvement suggestions. According to the invention, by optimizing the station reservation method, the station reservation of the project group is more reasonable, the station distances between the project group members and the project manager and between the project group members are closer, the distances and communication demands between the project group members are comprehensively considered, the station arrangement is optimized, and the working efficiency and the team cooperation efficiency are improved.

Description

Technical Field

[0001] The invention belongs to the field of office technology, and in particular relates to a workstation reservation, workstation management system and method. Background Art

[0002] With the development of office automation, more and more companies are beginning to adopt flexible working methods, that is, employees can choose a more flexible mode in terms of work location and time according to their needs and circumstances. This way of working can improve employee freedom and satisfaction, but it also brings some challenges, one of which is how to reasonably arrange workstation reservations.

[0003] The existing solutions mainly use computer network technology and office automation equipment to realize workstation reservation. Employees can check the status of their workstations and reserve the workstations they need in the company's internal office automation system or special workstation reservation software. The system will arrange workstations according to the employee's reservation status and time to meet the needs of employees as much as possible. However, there are still the following technical defects:

[0004] Defect 1: Due to different personal reservation times and workstation type preferences, the project team members may reserve workstations too far from each other, which is not conducive to project communication;

[0005] The second defect is that the existing system can usually only arrange workstations based on employees' reservations and time, and cannot take into account the distance and communication needs between project team members;

[0006] Defect three: the existing system can usually only perform simple workstation reservation and management, and lacks management and coordination functions among project team members. Summary of the invention

[0007] In order to make up for the deficiencies of the prior art, the present invention aims to provide a workstation reservation, workstation management system and method to solve the problems of unreasonable workstation arrangement in the prior art, resulting in low work efficiency.

[0008] The technical problem solved by the present invention can be achieved by adopting the following technical solutions:

[0009] On the one hand, the present application aims to provide a workstation reservation and workstation management system, including a host computer, a workstation generation module, a workstation reservation module, a workstation allocation module and a workstation optimization module, wherein the workstation generation module is used to generate a workstation distribution map according to the workstation distribution situation; the workstation reservation module is used to initiate workstation reservations; the workstation allocation module is used to allocate workstations to employees based on the importance of project members; and the workstation optimization module is used to improve the workstation layout according to the workstation reservation situation.

[0010] On the other hand, the present application aims to provide a workstation reservation and workstation management method, comprising the following steps:

[0011] S1. Upload the office space layout and generate a workstation map;

[0012] S2. The project manager selects team members, classifies their importance, selects workstation attributes, and initiates workstation reservation;

[0013] S3. The system generates a workstation allocation plan based on the requirements;

[0014] S4. The system sorts out the workstation reservation situation according to the number of project team members and outputs suggestions for improving the workstation layout.

[0015] Furthermore, in the step S1, first, the office space layout diagram is uploaded to the system, and the system numbers each workstation according to the spatial information of the workstation, and then generates a workstation map.

[0016] Furthermore, in step S1, the workstations are numbered according to the floor, direction and block where the workstations are located in an S-shaped arrangement; the directions are coded as east E, south S, west W, north N, southeast ES, northeast EN, southwest WS, and northwest WN; the blocks are coded from north to south and from west to east, and the S-shaped arrangement is cyclically coded according to 26 English letters such as A, B, C, and D.

[0017] Furthermore, in step S2, the project manager selects project members in the system and ranks the project members by importance, and uses fuzzy classification to classify the project team members into three categories: I, II, and III according to their importance. The project manager estimates the completion time required for the entire project and adds workstation tags as a basis for screening.

[0018] Furthermore, the workstation allocation scheme in step S3 is: the system retrieves the workstation m that is not occupied during the project time period, and the current total There are three allocation methods, m is the number of workstations currently available for allocation, and n is the number of project members. The system calculates the distance and X between each workstation under each allocation method, and selects the allocation method with the smallest distance and X. The workstation with the least distance and X under this allocation method is used as the project manager's workstation. Workstations are allocated to employees based on the importance of project members. The more important the project member is, the closer his or her workstation is to the project manager's workstation.

[0019] Furthermore, if there are multiple allocation methods for the minimum distance, the allocation method with the shortest distance to each workstation is selected. If there are also situations where the distances are the same within the allocation methods, the workstation allocation method that is close to the personal preference of the project manager is preferred.

[0020] Furthermore, in step S4, the system sorts out the project workstation reservation situation according to the reservation situation within a certain period and the number of project team members. If the number of project team members is fixed, corresponding workstation arrangement suggestions are given to optimize the workstation layout.

[0021] Compared with the prior art, the present invention has the following advantages:

[0022] (1) The present invention optimizes the workstation reservation method to make the workstation reservation of the project team more reasonable. The workstation distances between the project team members and the project manager as well as between the project team members are relatively close. The distances between the project team members and the communication needs are comprehensively considered to optimize the workstation arrangement and improve the work efficiency and team collaboration efficiency.

[0023] (2) The present invention can provide suggestions for optimizing the workstation layout based on the workstation reservation situation of the company's project team, so that the workstation layout is more in line with the company's usage. BRIEF DESCRIPTION OF THE DRAWINGS

[0024] Figure 1 is a flow chart of the method of the present invention;

[0025] Figure 2 Generate a flow chart for the workstation of the present invention;

[0026] Figure 3 Generate a rendering for the workstation of the present invention;

[0027] Figure 4 It is a schematic diagram of workstation allocation of the present invention;

[0028] Figure 5 It is a schematic diagram of the workstation adjustment of the present invention. DETAILED DESCRIPTION

[0029] In order to enable those skilled in the art to more clearly understand the technical solution of the present invention, a workstation reservation, workstation management system and method of the present invention are further described below with reference to the accompanying drawings.

[0030] A workstation reservation and workstation management system comprises a host computer, a workstation generation module, a workstation reservation module, a workstation allocation module and a workstation optimization module. The workstation generation module is used to generate a workstation distribution map according to the workstation distribution situation; the workstation reservation module is used to initiate workstation reservation; the workstation allocation module is used to allocate workstations to employees according to the importance of project members; and the workstation optimization module is used to improve the workstation layout according to the workstation reservation situation.

[0031] like Figure 1 As shown, the workstation reservation and workstation management method of the above system includes the following steps:

[0032] (1) Upload the office space layout and generate a workstation map.

[0033] like Figure 2 As shown, upload the office space layout diagram to the system, the system numbers each workstation according to the spatial information of the workstation, and then generates a workstation map.

[0034] like Figure 3 As shown, the workstations are numbered according to the floor, direction, and block where the workstations are located, in an S-shaped arrangement. In a specific implementation, the directions are coded as East E, South S, West W, North N, Southeast ES, Northeast EN, Southwest WS, and Northwest WN, and the blocks are coded from north to south and from west to east, and the S-shaped arrangement is coded in a loop using 26 English letters such as A, B, C, and D.

[0035] (ii) The project manager selects team members, classifies them according to their importance, chooses workstation attributes, and initiates workstation reservations.

[0036] The project manager selects project members in the system and ranks them by importance, dividing them into three categories: I, II, and III. The project manager estimates the time required to complete the entire project and adds some workstation tags (near the window, close to the meeting room, close to the tea room, etc.) as the basis for screening. The project manager initiates an appointment in the system.

[0037] (3) The system generates a workstation allocation plan based on requirements.

[0038] like Figure 4 As shown, the system retrieves the unoccupied workstation m in the project time period, so there are currently (m is the number of workstations currently available for allocation, n is the number of project members) allocation methods, the system calculates the distance and X between each workstation under each allocation method, selects the allocation method with the smallest distance and X, and uses the workstation with the least distance and X under this allocation method as the project manager's workstation. Workstations are allocated to employees based on the importance of project members. The more important the project member is, the closer his or her workstation is to the project manager's workstation.

[0039] If there are multiple allocation methods for the minimum distance, the allocation method with the shortest distance to each workstation is selected. If there are also situations where the distances are the same within the allocation methods, the workstation allocation method that is close to the project manager's personal preference is preferred.

[0040] (IV) The system sorts out the workstation reservation situation according to the number of project team members and outputs suggestions for improving the workstation layout.

[0041] Due to the regularity of the business model of the enterprise and the internal working mode of the functional departments, that is, the number of project team members is fixed. The system sorts out the project workstation reservation situation according to the reservation situation within a certain period (half a year / a year) and the number of project team members. If the number of project team members is fixed (that is, the number of project team members is fixed, but the members are different, and the members of the team will temporarily match a certain number of work groups according to work needs. When the work is completed, the work group will be disbanded, and the members of the team will be reorganized into a new work group), then the corresponding workstation layout suggestions will be given to optimize the workstation layout and improve team efficiency and collaboration efficiency.

[0042] like Figure 5 In the embodiment shown, if a company has several working groups, and there are multiple groups that frequently reserve 6 workstations, it indicates that the company has multiple project groups with 6 people. The reserved workstations of the company are arranged in a straight line. In order to facilitate the project group to reserve workstations and personnel communication within the project group, a certain proportion of 6-person group workstations can be set, and the 6-person group workstations can be bound. The project manager only needs to reserve one bound workstation to meet the project group's workstation needs.

[0043] Finally, it should be noted that the above embodiments are only used to illustrate the technical solutions of the present invention, rather than to limit it. Although the present invention has been described in detail with reference to the aforementioned embodiments, those skilled in the art should understand that they can still modify the technical solutions described in the aforementioned embodiments, or replace some or all of the technical features therein with equivalents. However, these modifications or replacements do not cause the essence of the corresponding technical solutions to deviate from the scope of the technical solutions of the embodiments of the present invention.

Claims

1. A workstation reservation and workstation management system, characterized in that: It includes a host computer, a workstation generation module, a workstation reservation module, a workstation allocation module and a workstation optimization module. The workstation generation module is used to generate a workstation distribution map according to the workstation distribution situation; the workstation reservation module is used to initiate workstation reservation; the workstation allocation module is used to allocate workstations to employees according to the importance of project members; and the workstation optimization module is used to improve the workstation layout according to the workstation reservation situation.

2. A workstation reservation and workstation management method of a workstation reservation and workstation management system as claimed in claim 1, characterized in that: The following steps are involved: S1. Upload the office space layout and generate a workstation map; S2. The project manager selects team members, classifies their importance, selects workstation attributes, and initiates workstation reservation; S3. The system generates a workstation allocation plan based on the requirements; S4. The system sorts out the workstation reservation situation according to the number of project team members and outputs suggestions for improving the workstation layout.

3. The method according to claim 2, characterized in that In the step S1, first, the office space layout diagram is uploaded to the system, and the system numbers each workstation according to the spatial information of the workstation, and then generates a workstation map.

4. The method according to claim 3, characterized in that In step S1, the workstations are numbered according to the floor, direction and block where the workstations are located in an S-shaped arrangement; the directions are coded as east E, south S, west W, north N, southeast ES, northeast EN, southwest WS, and northwest WN; the blocks are coded from north to south and from west to east, and the S-shaped arrangement is cyclically coded according to 26 English letters such as A, B, C, and D.

5. The method according to claim 2, characterized in that: In step S2, the project manager selects project members in the system and ranks the project members by importance. The fuzzy classification method is used to classify the project team members into three categories: I, II, and III according to their importance. The project manager estimates the completion time required for the entire project and adds workstation tags as a basis for screening.

6. The method according to claim 2, characterized in that The workstation allocation scheme in step S3 is: the system retrieves the workstation m that is not occupied during the project time period, and the current total number of workstations is There are three allocation methods, m is the number of workstations currently available for allocation, and n is the number of project members. The system calculates the distance and X between each workstation under each allocation method, and selects the allocation method with the smallest distance and X. The workstation with the least distance and X under this allocation method is used as the project manager's workstation. Workstations are allocated to employees based on the importance of project members. The more important the project member is, the closer his or her workstation is to the project manager's workstation.

7. The method according to claim 6, characterized in that If there are multiple allocation methods for the minimum distance, the allocation method with the shortest distance to each workstation is selected. If there are also situations where the distances are the same within the allocation methods, the workstation allocation method that is close to the project manager's personal preference is preferred.

8. The method according to claim 2, characterized in that: In step S4, the system sorts out the project workstation reservation situation according to the reservation situation within a certain period and the number of project team members. If the number of project team members is fixed, the system gives corresponding workstation arrangement suggestions to optimize the workstation layout.

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