An archive management device and management method
By introducing components such as lead screw linear guide slide module and drying plate into the filing cabinet, the problems of dampness and inconvenience in handling file bags have been solved, and the dry preservation and neat management of archival materials have been achieved.
Patent Information
- Application Number
- CN202011198276.7
- Authority / Receiving Office
- CN · China
- Patent Type
- Patents(China)
- Current Assignee / Owner
- Filing Date
- 2020-10-31
- Publication Date
- 2025-11-11
- Estimated Expiration
- 2040-10-31
AI Technical Summary
Existing filing cabinets cannot provide a good dry storage environment. File folders are prone to moisture, are inconvenient to retrieve and place, are not neatly stored, and are difficult to move.
The system uses components such as a lead screw linear guide slide module, drying plate, hook, traction rope and stabilizing plate. The lead screw slider is driven by a hand-cranked device to achieve clamping, vertical support and drying of the file bag. The drying plate provides a drying environment.
It achieves dry preservation of archival materials, keeps them neatly organized, makes retrieval easy and effortless, and prevents file folders from tipping over or getting worn.
Smart Images
Figure CN112190023B_ABST
Abstract
Description
Technical Field
[0001] This invention belongs to the field of archives management technology, and specifically relates to an archives management device and management method. Background Technology
[0002] In archival management, ordinary filing cabinets are commonly used to store archival materials. However, these cabinets do not effectively dry and preserve the materials, making them susceptible to moisture damage over time, which is detrimental to long-term, effective management. Furthermore, when using ordinary filing cabinets, the outermost file folders lack support, making them prone to tipping over and difficult to straighten, resulting in disorganized storage. Removing or placing file folders is also challenging due to the crowded stacking, creating significant resistance and making them difficult to move. These problems create considerable difficulties for archival management and hinder its effective storage and management. Summary of the Invention
[0003] The purpose of this invention is to provide an archive management device and method. This invention has a simple structure and is easy to operate. It provides a good dry preservation environment for the stored archives and has a good drying and preservation effect on the archives. The archives can be kept dry for a long time. It also achieves the purpose of separating, clamping and supporting the archives, so that the archives are stored in a clear and orderly manner. The archives will not be crooked or messy in the cabinet. It is easy and effortless to take out the archive bags and put them into the archive cabinet. Using the archive management device of this invention, it is easy to store, retrieve and manage archives.
[0004] To achieve the above objectives, the present invention provides the following technical solution:
[0005] A file management device includes a cabinet, a support plate, a lead screw linear guide slide module, a clamping and fixing seat, a hand crank, a push plate, a drying plate, a spring, a hook, a traction rope, fastening bolts, and stabilizing plates. The lead screw linear guide slide module includes a bearing flange seat, a guide rail, a lead screw, and a slider. The lead screw is a trapezoidal lead screw. The lead screw linear guide slide module is located in the upper part of the cabinet. The bearing flange seat is embedded in the inner side wall of the cabinet. The hand crank is located outside the cabinet and is connected to the end of the lead screw of the lead screw linear guide slide module. A clamping and fixing seat is provided at the lower part of the slider. The push plate is installed at the lower part of the slider through the clamping and fixing seat. A spring is located on the end face of the push plate. A fastening bolt is provided on the hook, and the hook is hung on the guide rail. The upper part of the drying plate is connected to the lower part of the hook through the traction rope. Stabilizing plates are alternately staggered on both sides of the lower part of the drying plate. Multiple parallel rollers are embedded inside the support plate. The circumferential surface of the rollers extends beyond the end face of the support plate, and the axial direction of the rollers is perpendicular to the length direction of the support plate.
[0006] A preferred embodiment is that the number of guide rails is two.
[0007] Preferred solution: The hand crank is a hand crank or a hand crank wheel.
[0008] Preferred option: The push plate is made of wood.
[0009] Preferred embodiment: The drying plate is filled with a desiccant.
[0010] Preferred solution: The moisture-absorbing carrier of the drying plate is natural plant fiber.
[0011] Preferred option: The stabilizing sheet is made of plastic or wood.
[0012] A preferred embodiment: the circumferential surface of the roller extends 1-3 mm beyond the end face of the support plate.
[0013] This invention provides a management method for the above-mentioned file management device, comprising the following steps:
[0014] Step (1): Hang multiple drying boards vertically inside the cabinet using hooks, with the stabilizing plates at the bottom of the drying boards resting on the support plate;
[0015] Step (2): Place the file bag vertically between two adjacent drying plates, and place the file bag on the stabilizing plate;
[0016] Step (3): After the file bag is placed in, turn the screw through the hand crank device. The screw drives the slider to move to one side of the file bag. The push plate contacts the drying plate. The spring on the push plate squeezes the drying plate, keeping the file bag clamped and upright. Under the continuous drying action of the drying plates on both sides, hang the hook on the guide rail and tighten the fastening bolt on the hook to fix the hook on the guide rail.
[0017] The management method of the archive management device of the present invention provides a good dry preservation environment for the archives stored in the present invention, and can achieve the purpose of separating, clamping and supporting the archives. The archive bags will not tilt, making the archives stored in a clear and orderly manner, easy to access and manage the archives, and bringing great convenience to the archive management work.
[0018] The beneficial effects of this invention are: the invention has a simple structure and is easy to operate. It provides a good dry preservation environment for the archives stored in this invention, and has a good drying and preservation effect on the archives. The archives can be preserved for a long time. Furthermore, with the help of the drying plate that provides the drying environment, the purpose of separating, clamping, and supporting the archives is further achieved, so that the archive bags will not tilt, making the archives stored in a clear and orderly manner. The archives will not be tilted or messy in the cabinet. With the help of the rollers and stabilizing plates in the support plate, the archive bags can be easily taken out and put into the filing cabinet. Using the archive management device of this invention, it is easy to store, retrieve and manage archives. Attached Figure Description
[0019] Figure 1 This is a front view schematic diagram of an archive management device according to the present invention.
[0020] Figure 2 for Figure 1 A schematic diagram of the internal structure.
[0021] Figure 3 This is a front view schematic diagram of the lead screw linear guide slide module in this invention.
[0022] Figure 4 for Figure 3 A diagram showing the view from below.
[0023] Figure 5 This is a schematic diagram showing the connection status of the drying plate, hook, and traction rope in this invention.
[0024] Figure 6 This is a front view of the support plate in this invention.
[0025] Figure 7 for Figure 6 A schematic diagram of the internal structure.
[0026] Figure 8 for Figure 6 A top-down view.
[0027] Figure 9 This is a front view schematic diagram of the drying plate resting on the support plate in this invention.
[0028] Figure 10 for Figure 9 A schematic diagram of the internal structure.
[0029] Figure 11 for Figure 9 A top-down view.
[0030] Figure 12 This is a front view schematic diagram of the drying plate and stabilizing sheet after assembly in this invention.
[0031] Figure 13 for Figure 12A top-down view.
[0032] Figure 14 This is a top-view schematic diagram showing the coordinated state of multiple stabilizing plates when multiple adjacent drying plates are close together.
[0033] Figure 15 This is a front view schematic diagram of the hook being hung on the guide rail in this invention.
[0034] Figure 16 for Figure 15 A diagram showing the left (right) view.
[0035] Figure 17 for Figure 2 A schematic diagram of the structure when multiple file bags are held upright between the push plate and the drying plate.
[0036] Figure 18 For relative Figure 2 A schematic diagram of the structure after adjusting the position of the push plate and the orientation of the spring surface.
[0037] The markings in the diagram are: 1-cabinet body, 2-support plate, 3-cabinet door, 4-screw linear guide slide module, 5-bearing flange seat, 6-guide rail, 7-screw, 8-slider, 9-clamping fixing seat, 10-hand crank device, 11-push plate, 12-drying plate, 13-spring, 14-hook, 15-traction rope, 16-fastening bolt, 17-stabilizing plate, 18-roller, 19-file bag. Detailed Implementation
[0038] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.
[0039] Please see Figures 1-18 The present invention provides a technical solution:
[0040] A file management device includes a cabinet 1, a support plate 2, a lead screw linear guide slide module 4, a clamping and fixing seat 9, a hand crank device 10, a push plate 11, a drying plate 12, a spring 13, a hook 14, a traction rope 15, a fastening bolt 16, and a stabilizing plate 17. The lead screw linear guide slide module 4 includes a bearing flange seat 5, a guide rail 6, a lead screw 7, and a slider 8. The lead screw 7 is a trapezoidal lead screw. The lead screw linear guide slide module 4 is located in the upper part of the cabinet 1. The bearing flange seat 5 is embedded in the inner side wall of the cabinet 1. The hand crank device 10 is located on the outside of the cabinet 1. The hand crank device 10 is connected to the lead screw linear guide slide module 9. The lead screw 7 of the linear guide slide module 4 is connected to the transmission. The lower part of the slider 8 is provided with a clamping and fixing seat 9. The push plate 11 is installed on the lower part of the slider 8 through the clamping and fixing seat 9. The spring 13 is set on the end face of the push plate 11. The hook 14 is provided with a fastening bolt 16. The hook 14 is hung on the guide rail 6. The upper part of the drying plate 12 is connected to the lower part of the hook 14 through the traction rope 15. The two sides of the lower part of the drying plate 12 are alternately staggered and provided with stabilizing plates 17. Multiple parallel rollers 18 are embedded inside the support plate 2. The circumferential surface of the rollers 18 extends beyond the end face of the support plate 2. The axial direction of the rollers 18 is perpendicular to the length direction of the support plate 2.
[0041] The preferred embodiment is that the number of guide rails 6 is two.
[0042] Preferred embodiment: The hand crank device 10 is a hand crank or a hand crank wheel.
[0043] Preferred embodiment: The push plate 11 is made of wood.
[0044] Preferred embodiment: The drying plate 12 is filled with a desiccant.
[0045] Preferred embodiment: The moisture-absorbing carrier of the drying plate 12 is natural plant fiber.
[0046] Preferred embodiment: The stabilizer 17 is made of plastic or wood.
[0047] Preferred embodiment: The circumferential surface of the roller 18 extends 1-3 mm beyond the end face of the support plate 2.
[0048] The lead screw linear guide slide module 4 includes a bearing flange seat 5, a guide rail 6, a lead screw 7, and a slider 8. In this invention, the lead screw linear guide slide module 4 is existing technology. The lead screw 7 passes through the slider 8, and the guide rail 6 cooperates with the slider 8. The guide rail 6 stabilizes the movement of the slider 8. The number of guide rails 6 can be one or two.
[0049] Correspondingly, in order to achieve a more stable and solid technical effect, the upper part of the drying plate 12 can also be connected to two hooks 14 by two traction ropes 15 respectively, and the two hooks 14 are respectively hung on two guide rails 6.
[0050] A fastening bolt 16 is provided on the hook 14. The fastening bolt 16 can be completely removed from the hook 14, making it convenient for the hook 14 to be hung on the guide rail 6. By tightening the fastening bolt 16, the hook 14 can be fastened to the designated position on the guide rail 6.
[0051] The lead screw 7 is a trapezoidal lead screw, which has a self-locking function. After adjusting the position of the slider 8 on the lead screw 7, due to the self-locking characteristic of the lead screw 7, the slider 8 can stay stably at any set position on the lead screw 7 and remain stationary. After the external force rotates the lead screw 7, the slider 8 can move accordingly. For example, when the hand crank device 10 is manually turned, the hand crank device 10 drives the lead screw 7 to rotate, and the slider 8 can move accordingly.
[0052] Bearing flange seats 5 are provided at both ends of the guide rail 6 and the lead screw 7. The two bearing flange seats 5 are embedded in the inner side wall of the cabinet 1, so that the hook 14 can be set to stop at any position on the guide rail 6 inside the cabinet 1.
[0053] The lead screw linear guide slide module 4 is located in the upper part of the internal space of the cabinet 1. The bottom mounting base of the lead screw linear guide slide module 4 faces upward, while the bearing flange seat 5, guide rail 6, lead screw 7, and slider 8 of the lead screw linear guide slide module 4 all face downward, that is, the lead screw linear guide slide module 4 is installed upside down.
[0054] The hand crank device 10 is located on the outside of the cabinet 1. The hand crank device 10 is connected to the end of the lead screw 7 of the lead screw linear guide slide module 4. The hand crank device 10 and the end of the lead screw 7 are detachably connected. When the hand crank device 10 is not in use, it can be easily and flexibly removed, making it more convenient to use.
[0055] The push plate 11 is installed on the lower part of the slider 8 through the clamping and fixing seat 9. The push plate 11 can be flexibly removed and replaced according to actual needs. The end face orientation of the push plate 11 can be flexibly adjusted. For example, the end face of the push plate 11 with the spring 13 can be flexibly adjusted to face left or right.
[0056] According to actual needs, a sufficient number of springs 13 are set on the end face of the push plate 11. The position of the springs 13 can be flexibly adjusted as needed, and the type of springs 13 can also be selected as needed.
[0057] Stabilizing plates 17 are alternately and staggered on both sides of the lower part of the drying plate 12. The drying plate 12 and the stabilizing plates 17 form an inverted T-shaped structure, and the stabilizing plates 17 are perpendicular to the drying plate 12.
[0058] Stabilizing plates 17 are alternately staggered on both sides of the lower part of the drying plate 12. That is, after the stabilizing plates 17 on both sides of the lower part of the drying plate 12 are mirrored to each other, the mirrored stabilizing plates 17 on the same side of the drying plate 12 do not overlap with the original stabilizing plates 17. With this arrangement, when two adjacent drying plates 12 are very close, the stabilizing plates 17 between the two drying plates 12 can penetrate into the gap between the stabilizing plates 17 of each other without obstruction. This special arrangement is very suitable for managing and clamping file bags 19 of various thicknesses, and has greater flexibility.
[0059] The stabilizer 17 is detachably mounted on the lower part of the drying plate 12, for example, by fixing it with screws.
[0060] The material of the stabilizer 17 can be flexibly selected according to the actual needs. The stabilizer 17 can be made of non-rigid or rigid materials, such as a tough plastic sheet, a non-tough plastic sheet, a tough metal sheet, or a non-tough metal sheet, or a non-tough wood sheet.
[0061] Multiple parallel rollers 18 are embedded inside the support plate 2. The circumferential surface of the rollers 18 extends beyond the end face of the support plate 2. Preferably, the circumferential surface of the rollers 18 extends 1 mm beyond the end face of the support plate 2. With this arrangement, it is very easy to push the items placed on the support plate 2, and the items can be easily pushed to the left or right.
[0062] The drying plate 12 can be a hollow frame, that is, a frame with open ends. The inside of the drying plate 12 is filled with desiccant, and the two ends of the drying plate 12 are covered with breathable plates to facilitate gas circulation between the inside and outside of the drying plate 12.
[0063] The drying board 12 can also use natural plant fibers as a moisture-absorbing carrier, which has three times the moisture absorption effect of ordinary desiccants. It can be reused, is environmentally friendly and safe, and can be recycled after being dehumidified by microwave oven, oven or hair dryer. The thickness of the drying board 12 can be flexibly adjusted as needed.
[0064] The drying plate 12 is easy to hang and remove. The number of drying plates 12 in this invention can be selected according to actual needs. It is only necessary to ensure that there are drying plates 12 on both sides of the clamped file bag 19.
[0065] The upper cabinet door 3 of the file management device of the present invention is a double door.
[0066] This invention provides a management method for the above-mentioned file management device, comprising the following steps:
[0067] Step (1): Hang multiple drying boards 12 vertically inside the cabinet 1 using hooks 14, with the stabilizing plate 17 at the bottom of the drying board 12 resting on the support plate 2.
[0068] Step (2): Place the file bag 19 vertically between two adjacent drying plates 12, and place the file bag 19 on the stabilizing plate 17;
[0069] Step (3): After the file bag 19 is placed in, the screw 7 is rotated by the hand crank device 10. The screw 7 drives the slider 8 to move to one side of the file bag 19. The push plate 11 contacts the drying plate 12. The spring 13 on the push plate 11 squeezes the drying plate 12, so that the file bag 19 is held stably and upright. Under the continuous drying action of the drying plates 12 on both sides, the file bag 19 is hung on the guide rail 6. The fastening bolt 16 on the hook 14 is tightened to fix the hook 14 on the guide rail 6.
[0070] Before the file bag 19 is placed inside the cabinet 1, during the initial setup, after determining that the file bag 19 is placed at one end of the support plate 2, the screw 7 is rotated by the hand crank device 10 to make the slider 8 stop at the other end of the support plate 2, so that the end face of the push plate 11 with the spring 13 faces the drying plate 12 (file bag 19), and then the push plate 11 is installed and fixed on the clamping and fixing seat 9.
[0071] The spring 13 on the push plate 11 presses the drying plate 12. The spring 13 can make the file bag 19 subject to a certain pressure, so that the file bag 19 is in close contact with the drying plates 12 on both sides. Firstly, the drying plate 12 can maintain a dry environment on the surface of the file bag 19. Secondly, the drying plate 12 can cut off the opportunity for outside air to come into contact with the file bag 19, thereby improving the drying and preservation effect.
[0072] When no external force is applied to the hand crank device 10, the slider 8 can remain stably stationary at the position set on the lead screw 7, ensuring that the push plate 11 maintains the squeezing pressure and that the file bag 19 is tightly dried and clamped by the drying plates 12 on both sides.
[0073] When it is necessary to remove the file bag 19 from the center of cabinet 1 outwards, the slider 8 is driven by turning the hand crank 10, causing the push plate 11 to move away from the drying plate 12. This releases the clamping force on the drying plate 12, loosens the fastening bolt 16 on the hook 14, and removes the hook 14 from the guide rail 6. The drying plate 12 next to the file bag 19, near the push plate 11, is then pushed outwards (towards the push plate 11). The stabilizing plate 17 at the bottom of the drying plate 12 slides on the support plate 2. Pushing the drying plate 12 is easier and less strenuous. At this point, there is no pressure on either side of the file bag 19, and there is enough space to easily remove it. This process avoids... The paper surface of the file bag 19 has a large frictional force with the support plate 2, while the coefficient of friction between the stabilizing plate 17 and the support plate 2 is very small. At the same time, with the help of the rolling action of the roller 18, the force of pushing the file bag 19 is greatly reduced, and wear caused by moving the file bag 19 is avoided, ensuring the integrity of the file bag 19 and facilitating file management. The required file bag 19 can be easily and effortlessly removed. Then, by rotating the hand crank device 10, the slider 8 is driven to move, causing the push plate 11 to move towards the drying plate 12. That is, the push plate 11 reapplies the clamping force to the drying plate 12, and the hook 14 is hung on the guide rail 6 again. The fastening bolt 16 on the hook 14 is tightened to fix the hook 14 on the guide rail 6.
[0074] Similarly, when it is necessary to add a file bag 19 into the cabinet 1, simply add a drying plate 12 to the guide rail 6 after the push plate 11 has released its clamping force on the drying plate 12. Place the newly added file bag 19 between the added drying plate 12 and the original outermost drying plate 12. Then, drive the slider 8 to move by rotating the hand crank device 10, so that the push plate 11 moves closer to the drying plate 12, that is, the push plate 11 reapplies the clamping force on the drying plate 12. Tighten the fastening bolt 16 on the hook 14 to fix the hook 14 on the guide rail 6.
[0075] Similarly, when inserting a file bag 19 from the middle of a group of file bags 19, the push plate 11 is released from its clamping force on the drying plate 12 as described above, the fastening bolt 16 on the hook 14 is loosened, the hook 14 is removed from the guide rail 6, and the drying plate 12 next to the file bag 19 near the push plate 11 is pushed outward (towards the push plate 11). The stabilizing piece 17 at the bottom of the drying plate 12 slides on the support plate 2, creating storage space between the two file bags 19. At this time, a drying plate 12 is added to the guide rail 6 above the area to be placed, and the newly added file bag 19 is placed between the two drying plates 12. Then, by rotating the hand crank device 10, the slider 8 is driven to move, causing the push plate 11 to move towards the drying plate 12, that is, the push plate 11 reapplies the clamping force on the drying plate 12, and the hook 14 is hung on the guide rail 6 again. The fastening bolt 16 on the hook 14 is tightened to fix the hook 14 on the guide rail 6.
[0076] As described above, when the push plate 11 releases its clamping force on the drying plate 12, the drying plate 12 and the file bag 19 placed on the support plate 2 will not tilt over with the help of the hook 14, the traction rope 15 and the stabilizing plate 17.
[0077] The file bag 19 is placed on the stabilizing plate 17, which presses down on the stabilizing plate 17. Without the traction of the traction rope 15, the drying plate 12 will not tilt due to the stabilizing plate 17. The drying plate 12 will also support the file bag 19, preventing it from tilting. Without any external force, the stabilizing plate 17 will remain stationary on the support plate 2. Furthermore, with the traction of the traction rope 15, the traction rope 15 also plays a stabilizing role on the drying plate 12. In this way, the file bag 19 is greatly facilitated for handling and management.
[0078] The drying plate 12 can be replaced in a timely and flexible manner as needed, ensuring that the file folder 19 is always in good dry conditions and maintaining a good dry storage environment for a long time.
Claims
1. A file management device, characterized in that: The system includes a cabinet, a support plate, a lead screw linear guide slide module, a clamping and fixing seat, a hand crank, a push plate, a drying plate, a spring, a hook, a traction rope, fastening bolts, and stabilizing plates. The lead screw linear guide slide module includes a bearing flange seat, a guide rail, a lead screw, and a slider. The lead screw is a trapezoidal lead screw. The lead screw linear guide slide module is located in the upper part of the cabinet. The bearing flange seat is embedded in the inner side wall of the cabinet. The hand crank is located on the outside of the cabinet and is connected to the end of the lead screw of the lead screw linear guide slide module. A clamping and fixing seat is provided at the lower part of the slider. The push plate is installed at the lower part of the slider through the clamping and fixing seat. A spring is provided on the end face of the push plate. A fastening bolt is provided on the hook, and the hook is hung on the guide rail. The upper part of the drying plate is connected to the lower part of the hook through the traction rope. Stabilizing plates are alternately staggered on both sides of the lower part of the drying plate. Multiple parallel rollers are embedded inside the support plate. The circumferential surface of the rollers extends beyond the end face of the support plate, and the axial direction of the rollers is perpendicular to the length direction of the support plate. The slider and lead screw are self-locking connected; The stabilizing plate is positioned perpendicular to the drying plate; Stable sheet fitting and matching settings between adjacent drying plates; The circumferential surface of the roller extends 1-3 mm beyond the end face of the support plate; The management method of the aforementioned file management device includes the following steps: Step (1): Hang multiple drying boards vertically inside the cabinet using hooks, with the stabilizing plates at the bottom of the drying boards resting on the support plate; Step (2): Place the file bag vertically between two adjacent drying plates, and place the file bag on the stabilizing plate; Step (3): After the file bag is placed in, turn the screw through the hand crank device. The screw drives the slider to move to one side of the file bag. The push plate contacts the drying plate. The spring on the push plate squeezes the drying plate, keeping the file bag clamped and upright. Under the continuous drying action of the drying plates on both sides, hang the hook on the guide rail and tighten the fastening bolt on the hook to fix the hook on the guide rail.
2. The file management device according to claim 1, characterized in that: The number of guide rails is two.
3. The file management device according to claim 1, characterized in that: The hand-cranked device is a hand crank or a hand crank wheel.
4. The file management device according to claim 1, characterized in that: The push plate is made of wood.
5. The file management device according to claim 1, characterized in that: The drying plate is filled with a desiccant.
6. The file management device according to claim 1, characterized in that: The moisture-absorbing carrier of the drying plate is natural plant fiber.
7. The file management device according to claim 1, characterized in that: The stabilizer sheet is made of plastic or wood.
Citation Information
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