Contract template management system

Abstract

The invention discloses a contract template management system, which belongs to the technical field of contract management and comprises a contract undertaking management module, a contract opposite party management module, a contract recommendation module, a contract review and signing module, a contract fulfillment management module and a contract filing and statistical analysis module. The contract undertaking management module, the contract opposite party management module, the contract recommendation module, the contract review and signing module, the contract fulfillment management module and the contract archiving and statistical analysis module are in communication connection in sequence, and the contract undertaking management module is used for undertaking a whole contract and performing the contract after receiving an index of the undertaken contract. The contract undertaking management module transmits an undertaking instruction to the contract opposite party management module, and meanwhile, the contract undertaking management module further has the functions of contract drafting, contract changing, contract stopping and contract relieving; according to the contract template management system, the contract signing mode is simpler and more convenient, and meanwhile the rights and interests of the two contract signing parties can be effectively guaranteed.

Description

Technical Field

[0001] The invention belongs to the technical field of contract management, and in particular is a contract template management system. Background Art

[0002] A contract is a legal document, a written or oral agreement reached by two or more parties in accordance with legal provisions or the principle of freedom of contract. The purpose of a contract is to clarify the rights and obligations of each party, ensure the smooth conduct of transactions or cooperation, and provide a legal basis in the event of a dispute.

[0003] In the prior art, contract signing usually involves drafting a contract template offline and then printing the contract. After the contract is printed, it is reviewed and approved by various departments and finally signed offline. This contract signing method is relatively troublesome, so a contract template management system is proposed. Summary of the invention

[0004] The present invention aims to solve at least one of the technical problems existing in the prior art. To this end, the present invention proposes a contract template management system, which enables staff to quickly sign contracts.

[0005] In order to achieve the above object, the present invention adopts the following technical solutions:

[0006] A contract template management system, comprising a contract undertaking management module, a contract counterparty management module, a contract recommendation module, a contract review and signing module, a contract performance management module, and a contract filing and statistical analysis module, wherein the contract undertaking management module, the contract counterparty management module, the contract recommendation module, the contract review and signing module, the contract performance management module, and the contract filing and statistical analysis module are sequentially connected in communication;

[0007] The contract handling management module is used for overall contract handling. After receiving the contract handling index, it will transmit the handling instruction to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract suspension, and contract termination functions;

[0008] The contract counterparty management module is used to check the qualifications of the counterparty and establish a counterparty database by integrating with the MDM system. Suppliers that have not passed the access mechanism are not allowed to draft contracts by the undertaking department;

[0009] In the contract recommendation module, after the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for the contract category words, and will recommend contracts based on the specific circumstances, thereby quickly and accurately determining the contract template;

[0010] The contract review and signing module is used to review the confirmed contracts and sign the contracts after review. The contracts are subject to classified review management. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and requires uploading a scanned copy of the effective contract text to control the contract signing;

[0011] The contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record of contract performance;

[0012] The contract archiving and statistical analysis module archives the contract after completion. After archiving, all information such as the basic contract information and performance information cannot be modified. Finally, the contract is analyzed, the total number of contracts, performance rate, and audit time are counted, and the data is finally transmitted to the database.

[0013] Furthermore, the contract handling management module is used for overall contract handling. After receiving the contract handling index, it transmits the handling instruction to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract termination, and contract termination function processing process as follows:

[0014] First, the instruction of undertaking the contract will be received, and after receiving the instruction of undertaking the contract, the instruction of undertaking the contract will be transmitted to the contract counterparty management module;

[0015] When a contract needs to be changed, suspended or terminated after the review is completed, it will be handled by the contract handling management module, and the change, suspension or termination information will be directly transmitted to the contract review and signing module for secondary review.

[0016] The second review can ensure that the modification, suspension or termination of the contract complies with relevant regulations, thereby avoiding possible disputes and losses.

[0017] Furthermore, the contract counterparty management module is used to check the qualifications of the counterparty and establish a counterparty database by integrating with the MDM system. Suppliers who have not passed the access mechanism are not allowed to draft contracts by the undertaking department. The process is as follows:

[0018] Integrate with the MDM system to obtain and synchronize the basic information and qualification data of suppliers, import or update the data in the other party's database, and create detailed files for suppliers, including company name, business license, tax information, and business scope. Verify the qualifications of suppliers according to the preset access mechanism, review and approve suppliers that meet the access standards, and enter them into the other party's database. For suppliers that do not meet the standards, do not allow them to draft contracts, record the reasons for their failure, and then transmit the information to the staff for manual processing.

[0019] After the supplier qualification verification is successful, the instructions are transmitted to the contract recommendation module.

[0020] Only suppliers that meet the entry standards are allowed to participate in contract signing, which can help the hosting department focus its attention and resources on qualified suppliers and improve resource utilization efficiency.

[0021] Furthermore, in the contract recommendation module, after the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for the contract category words, and will recommend contracts based on the specific circumstances, thereby quickly and accurately determining the contract template processing process as follows:

[0022] The staff selects the contract category and then the transaction item category. After receiving the staff's category requirements, the category words are searched in the contract template database, and the contract templates matching the input keywords are found through the matching formula. The relevant contract templates are screened out based on the contract category words and the specific circumstances of the supplier. Finally, multiple suitable contract templates will be automatically recommended based on this information.

[0023] The automated system can quickly screen and recommend suitable templates from a large number of contract templates, saving the time and effort of manual screening.

[0024] Furthermore, the specific formula for finding a contract template matching the input keyword through the matching formula is as follows:

[0025]

[0026] Among them, p is the final calculated matching degree, si represents the actual matching degree of the ith feature or category, and represents the similarity with the expectation or target. Represents the sum of weighted similarities of all features or categories, It represents the sum of weights of all features or categories. The templates are arranged according to the final matching degree, and the templates with the top three matching degree values ​​are recommended.

[0027] Templates with a high degree of match are usually closer to actual needs and therefore require fewer modifications. This can reduce subsequent adjustment work and improve efficiency.

[0028] Furthermore, the contract review and signing module is used to review the confirmed contract, complete the contract signing after the review, and implement classified review management for the contract. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and needs to upload a scanned copy of the effective contract text. The contract signing process is controlled as follows:

[0029] After the staff determines the contract template, they will classify the contract and conduct corresponding reviews. During the review process, according to the contract category, the contract review is divided into three steps: preliminary review, internal review and final review. The preliminary review is to review the basic information of the contract, including contract terms, amount, time, responsibilities and obligations. At the same time, it is necessary to ensure the accuracy and completeness of the contract content, as well as compliance with relevant laws and regulations, company policies and industry standards. The internal review is a multi-level approval. The system will automatically arrange the approval process and conduct multi-level approval. During the approval process, the system will quickly retrieve the contract data of the same category in the history as a reference to assist the reviewers in understanding the terms and standards of similar contracts. At the same time, it will also record the feedback and suggestions of various departments and make necessary modifications and adjustments. The final review is to review the modified contract version to ensure that effective feedback has been correctly adopted and implemented;

[0030] Historical contract data provides real-world cases and clause examples, allowing reviewers to evaluate the terms of new contracts based on actual contract content, ensuring a more accurate review process.

[0031] After the contract review is completed, the contract will be signed. When using the seal, approval will be required to control the seal management. After the contract is signed, the contract will automatically generate a number, and the staff will need to upload a scanned copy of the effective contract text.

[0032] Furthermore, the contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record processing of contract performance as follows:

[0033] In the performance plan mode, a performance plan is formulated according to the contract, and the performance tasks are assigned to relevant responsible persons or departments to ensure that each task has a dedicated person in charge. The performance plan is then entered into the system, and the system will save and track the performance progress. The system tracks the performance progress in real time to ensure that each task is carried out as planned;

[0034] The system is set up with an automatic reminder function, which can remind relevant personnel to follow up on the progress of the contract.

[0035] In the performance report mode, data and information of the performance process are collected, including completion status, problem records and financial data. The performance report is then compiled based on the collected data, detailing the performance status, achievements and existing problems. Finally, the staff can upload the performance report.

[0036] When there is no fulfillment mode, there is no need to follow up on fulfillment.

[0037] Furthermore, the contract archiving and statistical analysis module archives the contract after completion. After archiving, all information such as the basic contract information and performance information cannot be modified. Finally, the contract is analyzed, the total number of contracts, performance rate, and audit time are counted, and the data is finally transmitted to the database. The processing process is as follows:

[0038] Enter the basic information of the contract into the filing system, including the contract number, signatory, contract amount, and validity period. Then upload the electronic version and scanned copy of the contract to the contract filing system to ensure that all documents are stored in the system. After filing is completed, the system generates a filing confirmation record, recording the filing time and operator information;

[0039] Once archiving is completed, the system will lock the basic contract information and performance information to prevent subsequent modifications and ensure the integrity and reliability of the contract information.

[0040] Conduct statistical analysis on contracts, including: total number of contracts, fulfillment rate, and audit time statistics. Generate a summary report based on the statistical analysis results, and visualize these data through charts and trend lines.

[0041] Compared with the prior art, the present invention has the following beneficial effects:

[0042] This system includes contract handling management module, contract counterparty management module, contract recommendation module, contract review and signing module, contract performance management module, contract archiving and statistical analysis module. Each module cooperates with each other to make contract signing more efficient. At the same time, there is no need for manual offline contract drafting, making contract signing more convenient.

[0043] By setting up the contract counterparty management module and establishing a counterparty database, the supplier's qualifications can be automatically verified, risks can be avoided in a timely manner, and the legitimate rights and interests of both parties to the contract can be protected;

[0044] By setting up a contract recommendation module, when the supplier passes the qualification verification, an instruction will be sent to the contract recommendation module. At this time, the staff only needs to enter the contract category word, and the matching algorithm can quickly match the relevant contract templates from the database. The top three templates with high matching degree will directly become recommended items, so that the contract template can be quickly determined;

[0045] By setting up the contract review and signing module, the processing process can be effectively simplified. The confirmed contract template will automatically undergo multi-level approval. During the approval process, the contract data of the same category in history can be quickly retrieved as a reference to assist reviewers in understanding the terms and standards of similar contracts and assist in the rapid review of contracts. After the review is completed, the contract will be signed. After the contract is signed, the contract number will be automatically generated for easy traceability later.

[0046] By setting up the contract performance management module, the contract performance process can be effectively followed up. The performance methods include performance plan, performance report, and no performance. It can also realize the automation and detailed record of contract performance.

[0047] By setting up the contract archiving and statistical analysis module, completed contracts can be archived and analyzed, which can facilitate subsequent contract template updates. BRIEF DESCRIPTION OF THE DRAWINGS

[0048] Figure 1 The present invention is a block diagram of a contract template management system. DETAILED DESCRIPTION

[0049] The technical solution of the present invention will be clearly and completely described below in conjunction with the embodiments. Obviously, the described embodiments are only part of the embodiments of the present invention, rather than all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0050] like Figure 1 As shown, a contract template management system includes a contract handling management module, a contract counterparty management module, a contract recommendation module, a contract review and signing module, a contract performance management module, and a contract filing and statistical analysis module. The contract handling management module, the contract counterparty management module, the contract recommendation module, the contract review and signing module, the contract performance management module, and the contract filing and statistical analysis module are sequentially connected in communication;

[0051] The contract handling management module is used for overall contract handling. After receiving the contract handling index, it will transmit the handling instruction to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract suspension, and contract termination functions;

[0052] In this embodiment, the contract handling management module is used for overall contract handling. After receiving the contract handling index, the handling instruction is transmitted to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract termination, and contract termination functions. The processing process is as follows:

[0053] First, the instruction of undertaking the contract will be received, and after receiving the instruction of undertaking the contract, the instruction of undertaking the contract will be transmitted to the contract counterparty management module;

[0054] When a contract needs to be changed, suspended or terminated after the review is completed, it will be handled by the contract handling management module, and the change, suspension or termination information will be directly transmitted to the contract review and signing module for secondary review.

[0055] It should be noted that the contract handling management module can quickly respond to contract handling needs. At the same time, the systematic transmission of contract handling instructions can be operated according to preset processes and standards, helping to ensure that contract processing complies with the company's compliance requirements and process specifications.

[0056] The contract counterparty management module is used to check the counterparty's qualifications and establish a counterparty database through integration with the MDM system. Suppliers that fail to pass the access mechanism are not allowed to draft contracts by the undertaking department.

[0057] In this embodiment, the contract counterparty management module is used to check the qualifications of the counterparty and establish a counterparty database by integrating with the MDM system. Suppliers who have not passed the access mechanism are not allowed to draft contracts by the undertaking department. The process is as follows:

[0058] Integrate with the MDM system to obtain and synchronize the basic information and qualification data of suppliers, import or update the data in the other party's database, and create detailed files for suppliers, including company name, business license, tax information, and business scope. Verify the qualifications of suppliers according to the preset access mechanism, review and approve suppliers that meet the access standards, and enter them into the other party's database. For suppliers that do not meet the standards, do not allow them to draft contracts, record the reasons for their failure, and then transmit the information to the staff for manual processing.

[0059] After the supplier qualification verification is successful, the instructions are transmitted to the contract recommendation module.

[0060] It should be noted that by checking the qualifications of suppliers, it is possible to identify and avoid potential risk suppliers in a timely manner and protect the interests of the enterprise. At the same time, establishing a complete counterparty database and access mechanism will also help to establish long-term and stable cooperative relationships and optimize supply chain management.

[0061] Contract recommendation module: After the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for contract category words. At the same time, the contract will be recommended according to the specific situation, so as to quickly and accurately determine the contract template;

[0062] In this embodiment, in the contract recommendation module, after the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for the contract category word, and will recommend the contract according to the specific situation, so as to quickly and accurately determine the contract template processing process as follows:

[0063] The staff selects the contract category and then the transaction item category. After receiving the staff's category requirements, the category words are searched in the contract template database, and the contract templates matching the input keywords are found through the matching formula. The relevant contract templates are screened out based on the contract category words and the specific circumstances of the supplier. Finally, multiple suitable contract templates will be automatically recommended based on this information.

[0064] It should be noted that contract categories include procurement contracts, sales contracts, service contracts, lease contracts and labor contracts. Different types of contracts have different core terms and requirements. Therefore, classification can help accurately formulate and review contract terms and ensure the comprehensiveness and accuracy of the contract content.

[0065] The specific formula for finding a contract template that matches the input keyword through the matching formula is as follows:

[0066]

[0067] Among them, p is the final calculated matching degree, s i Indicates the actual matching degree of the i-th feature or category, indicating the similarity with the expectation or target, Represents the sum of weighted similarities of all features or categories, It represents the sum of weights of all features or categories. The templates are arranged according to the final matching degree, and the templates with the top three matching degree values ​​are recommended.

[0068] The contract review and signing module is used to review the confirmed contracts and sign the contracts after review. The contracts are subject to classified review management. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and requires uploading a scanned copy of the effective contract text to control the contract signing;

[0069] In this embodiment, the contract review and signing module is used to review the confirmed contract, and complete the contract signing after the review. The contract is subject to classified review management. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and needs to upload a scanned copy of the effective contract text. The contract signing process is controlled as follows:

[0070] After the staff determines the contract template, they will classify the contract and conduct corresponding reviews. During the review process, according to the contract category, the contract review is divided into three steps: preliminary review, internal review and final review. The preliminary review is to review the basic information of the contract, including contract terms, amount, time, responsibilities and obligations. At the same time, it is necessary to ensure the accuracy and completeness of the contract content, as well as compliance with relevant laws and regulations, company policies and industry standards. The internal review is a multi-level approval. The system will automatically arrange the approval process and conduct multi-level approval. During the approval process, the system will quickly retrieve the contract data of the same category in the history as a reference to assist the reviewers in understanding the terms and standards of similar contracts. At the same time, it will also record the feedback and suggestions of various departments and make necessary modifications and adjustments. The final review is to review the modified contract version to ensure that effective feedback has been correctly adopted and implemented;

[0071] After the contract review is completed, the contract will be signed. When using the seal, approval will be required to control the seal management. After the contract is signed, the contract will automatically generate a number, and the staff will need to upload a scanned copy of the effective contract text.

[0072] It should be noted that during the contract signing process, seal approval, automatic generation of contract numbers, and uploading of scanned copies of the effective contract text can ensure the formality and legality of the contract, improve management efficiency, enhance the traceability and traceability of the contract, improve compliance and standardization, and effectively support contract execution and management.

[0073] The contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record of contract performance;

[0074] In this embodiment, the contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record processing of contract performance as follows:

[0075] In the performance plan mode, a performance plan is formulated according to the contract, and the performance tasks are assigned to relevant responsible persons or departments to ensure that each task has a dedicated person in charge. The performance plan is then entered into the system, and the system will save and track the performance progress. The system tracks the performance progress in real time to ensure that each task is carried out as planned;

[0076] In the performance report mode, data and information of the performance process are collected, including completion status, problem records and financial data. The performance report is then compiled based on the collected data, detailing the performance status, achievements and existing problems. Finally, the staff can upload the performance report.

[0077] When there is no fulfillment mode, there is no need to follow up on fulfillment.

[0078] It should be noted that the contract performance management module realizes the automation and detailed recording of contract performance by implementing performance plans, performance reports, non-performance processing and other steps, as well as integrating with the centralized procurement system, financial system, and one-card system.

[0079] Contract archiving and statistical analysis module: After the contract is completed, the contract will be archived. After archiving, all information such as the basic information and performance information of the contract cannot be modified. Finally, the contract will be analyzed, and the total number of contracts, performance rate, and audit time will be counted, and the data will be transferred to the database;

[0080] In this embodiment, the contract archiving and statistical analysis module archives the contract after it is completed. After archiving, all information such as the basic information and performance information of the contract cannot be modified. Finally, the contract is analyzed, and the total number of contracts, performance rate, and audit time are counted. Finally, the data is transmitted to the database. The processing process is as follows:

[0081] Enter the basic information of the contract into the filing system, including the contract number, signatory, contract amount, and validity period. Then upload the electronic version and scanned copy of the contract to the contract filing system to ensure that all documents are stored in the system. After filing is completed, the system generates a filing confirmation record, recording the filing time and operator information;

[0082] Conduct statistical analysis on contracts, including: total number of contracts, fulfillment rate, and audit time statistics. Generate a summary report based on the statistical analysis results, and visualize these data through charts and trend lines.

[0083] It should be noted that the overall framework of the project uses the javaweb framework of spring+springMVC+mybatis, and also adds technologies such as Huizheng workflow engine, NTKO office middleware, FreeMarker template, fastDFS file middleware, and form dynamic configuration.

[0084] In the embodiments provided by the present invention, it should be understood that the disclosed devices, apparatuses and methods can be implemented in other ways. For example, the device embodiments described above are only schematic. For example, the division of modules is only a logical function division, and there may be other division methods in actual implementation; the modules described as separate components may or may not be physically separated, and the components displayed as modules may or may not be physical units, that is, they may be located in one place, or they may be distributed on multiple network units. Some or all of the modules may be selected according to actual needs to achieve the purpose of the method of this embodiment.

[0085] The above embodiments are only used to illustrate the technical method of the present invention rather than to limit it. Although the present invention has been described in detail with reference to the preferred embodiments, those skilled in the art should understand that the technical method of the present invention may be modified or replaced by equivalents without departing from the spirit and scope of the technical method of the present invention.

Claims

1. A contract template management system, characterized by: It includes a contract handling management module, a contract counterparty management module, a contract recommendation module, a contract review and signing module, a contract performance management module, and a contract filing and statistical analysis module, wherein the contract handling management module, the contract counterparty management module, the contract recommendation module, the contract review and signing module, the contract performance management module, and the contract filing and statistical analysis module are sequentially connected in communication; The contract handling management module is used for overall contract handling. After receiving the contract handling index, it will transmit the handling instruction to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract suspension, and contract termination functions; The contract counterparty management module is used to check the qualifications of the counterparty and establish a counterparty database by integrating with the MDM system. Suppliers that have not passed the access mechanism are not allowed to draft contracts by the undertaking department; In the contract recommendation module, after the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for the contract category words, and will recommend contracts based on the specific circumstances, thereby quickly and accurately determining the contract template; The contract review and signing module is used to review the confirmed contracts and sign the contracts after review. The contracts are subject to classified review management. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and requires uploading a scanned copy of the effective contract text to control the contract signing; The contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record of contract performance; The contract archiving and statistical analysis module archives the contract after completion. After archiving, all basic contract information and performance information cannot be modified. Finally, the contract is analyzed, the total number of contracts, performance rate, and audit time are counted, and the data is finally transmitted to the database.

2. A contract template management system according to claim 1, characterized in that: The contract handling management module is used for overall contract handling. After receiving the contract handling index, it will transmit the handling instruction to the contract counterparty management module. At the same time, the contract handling management module also includes contract drafting, contract modification, contract termination, and contract termination function processing process as follows: First, the instruction of undertaking the contract will be received, and after receiving the instruction of undertaking the contract, the instruction of undertaking the contract will be transmitted to the contract counterparty management module; When a contract needs to be changed, suspended or terminated after the review is completed, it will be handled by the contract handling management module, and the change, suspension or termination information will be directly transmitted to the contract review and signing module for secondary review.

3. A contract template management system according to claim 1, characterized in that: The contract counterparty management module is used to check the counterparty's qualifications and establish a counterparty database by integrating with the MDM system. Suppliers who have not passed the access mechanism are not allowed to draft contracts by the undertaking department. The process is as follows: Integrate with the MDM system to obtain and synchronize the basic information and qualification data of suppliers, import or update the data in the other party's database, and create detailed files for suppliers, including company name, business license, tax information, and business scope. Verify the qualifications of suppliers according to the preset access mechanism, review and approve suppliers that meet the access standards, and enter them into the other party's database. For suppliers that do not meet the standards, do not allow them to draft contracts, record the reasons for their failure, and then transmit the information to the staff for manual processing. After the supplier qualification verification is successful, the instructions are transmitted to the contract recommendation module.

4. A contract template management system according to claim 1, characterized in that: In the contract recommendation module, after the supplier has been screened for qualifications, the staff can quickly find the contract template from the database by searching for the contract category words, and will recommend contracts based on the specific circumstances, so as to quickly and accurately determine the contract template processing process as follows: The staff selects the contract category and then the transaction item category. After receiving the staff's category requirements, the category words are searched in the contract template database, and the contract templates matching the input keywords are found through the matching formula. The relevant contract templates are screened out based on the contract category words and the specific circumstances of the supplier. Finally, multiple suitable contract templates will be automatically recommended based on this information.

5. A contract template management system according to claim 4, characterized in that: The specific formula for finding a contract template matching the input keyword through the matching formula is as follows: Among them, p is the final calculated matching degree, s i Indicates the actual matching degree of the i-th feature or category, indicating the similarity with the expectation or target, Represents the sum of weighted similarities of all features or categories, It represents the sum of weights of all features or categories. The templates are arranged according to the final matching degree, and the templates with the top three matching degree values ​​are recommended.

6. A contract template management system according to claim 1, characterized in that: The contract review and signing module is used to review the confirmed contract and sign the contract after review. The contract is subject to classified review management. At the same time, historical similar data will be quickly retrieved as a reference during the review process. In terms of contract signing, the contract seal management is controlled. After the contract is signed, the system automatically generates a contract number and needs to upload a scanned copy of the effective contract text. The contract signing process is controlled as follows: After the staff determines the contract template, they will classify the contract and conduct corresponding reviews. During the review process, according to the contract category, the contract review is divided into three steps: preliminary review, internal review and final review. The preliminary review is to review the basic information of the contract, including contract terms, amount, time, responsibilities and obligations. At the same time, it is necessary to ensure the accuracy and completeness of the contract content, as well as compliance with relevant laws and regulations, company policies and industry standards. The internal review is a multi-level approval. The system will automatically arrange the approval process and conduct multi-level approval. During the approval process, the system will quickly retrieve the contract data of the same category in the history as a reference to assist the reviewers in understanding the terms and standards of similar contracts. At the same time, it will also record the feedback and suggestions of various departments and make necessary modifications and adjustments. The final review is to review the modified contract version to ensure that effective feedback has been correctly adopted and implemented; After the contract review is completed, the contract will be signed. When using the seal, approval will be required to control the seal management. After the contract is signed, the contract will automatically generate a number, and the staff will need to upload a scanned copy of the effective contract text.

7. A contract template management system according to claim 1, characterized in that: The contract performance management module implements contract performance management through the system. The performance methods support three modes: performance plan, performance report, and no performance. In addition, it is integrated with the centralized procurement system, financial system, and one-card system to realize the automation and detailed record processing of contract performance as follows: In the performance plan mode, a performance plan is formulated according to the contract, and the performance tasks are assigned to relevant responsible persons or departments to ensure that each task has a dedicated person in charge. The performance plan is then entered into the system, and the system will save and track the performance progress. The system tracks the performance progress in real time to ensure that each task is carried out as planned; In the performance report mode, data and information of the performance process are collected, including completion status, problem records and financial data. The performance report is then compiled based on the collected data, detailing the performance status, achievements and existing problems. Finally, the staff can upload the performance report. When there is no fulfillment mode, there is no need to follow up on fulfillment.

8. A contract template management system according to claim 1, characterized in that: The contract archiving and statistical analysis module archives the contract after it is completed. After archiving, all basic contract information and contract performance information cannot be modified. Finally, the contract is analyzed, and the total number of contracts, contract performance rate, and audit time are counted. Finally, the data is transferred to the database. The processing process is as follows: Enter the basic information of the contract into the filing system, including the contract number, signatory, contract amount, and validity period. Then upload the electronic version and scanned copy of the contract to the contract filing system to ensure that all documents are stored in the system. After filing is completed, the system generates a filing confirmation record, recording the filing time and operator information; Conduct statistical analysis on contracts, including: total number of contracts, fulfillment rate, and audit time statistics. Generate a summary report based on the statistical analysis results, and visualize these data through charts and trend lines.

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