Intelligent conference management system and method
Through the intelligent conference management system, wireless communication and the collaborative work of multiple modules, the problems of cumbersome appointment management in conference rooms and low efficiency in conference content recording are solved, and flexible and efficient use of conference rooms and automated conference record generation are achieved.
Patent Information
- Application Number
- CN202411567042.3
- Authority / Receiving Office
- CN · China
- Patent Type
- Applications(China)
- Current Assignee / Owner
- Filing Date
- 2024-11-05
- Publication Date
- 2025-02-25
AI Technical Summary
In the prior art, the appointment management of conference rooms is complicated, and the meeting content recording is inefficient, making it difficult to meet the flexible and efficient use needs of conference rooms.
An intelligent conference management system is designed, including conference table, conference management control module, conference room reservation module, check-in module, seat layout module and conference venue control module, and the coordinated work of each module is realized through wireless communication connection. The system includes a resource allocation and optimization module, an information management and sending module, a face recognition module, a voice recognition module and a voice transfer module, which is used to manage conference room appointments, check-in, seat layout, voice to text and other functions.
It improves the efficiency of conference room reservation and management, realizes quick check-in and seat positioning of participants, automatically generates meeting records, reduces the workload of conference recorders, and improves the overall efficiency and user experience of the meeting.
Smart Images
Figure CN119515331A_ABST
Abstract
Description
Technical Field
[0001] The present invention belongs to the technical field of intelligent control, and in particular relates to an intelligent conference management system and method. Background Art
[0002] In today's society, meetings are an indispensable part of the daily operations of enterprises and other organizations. There are countless meetings held every day. The reservation management of conference rooms usually adopts the method of filling out forms to make reservations or through the conference room management system to manage the reservation registration of conference rooms. However, filling out forms to make reservations for conference rooms is usually time-consuming and labor-intensive, and prone to errors. When the reservation registration of conference rooms is carried out through the conference room management system, the successfully reserved conference room is not easy to change. When an emergency occurs, it is difficult to change the reservation result. When some emergency meetings need to be held, the organizer cannot communicate and coordinate with the personnel who have reserved the conference room, which cannot meet the flexible and efficient use requirements of the conference room. At the same time, in order to record the content of the meeting, a collection tool such as a camera or a voice recorder is usually used to record the video or audio data of the meeting site, and the video data or audio data is saved as a multimedia file. By replaying the saved file, the content of the meeting can be watched or listened to at any time, or it can be manually converted into a record text afterwards to meet the needs of memos, training, etc. In addition, a special recorder or participant is usually arranged at the meeting site to record the content of the meeting by means of a laptop or handwriting. However, video or audio data is usually large, and it takes up a lot of hardware storage space when saved. In addition, it is not easy to locate the required content during playback when the meeting is long. It takes a lot of time for users to find the content they are interested in, and the user experience is poor. Although manual recording of meeting content helps to record key content and is easy to find, it places high demands on the recorder. People who are not specially trained usually find it difficult to keep up with the progress of the meeting speech and are prone to omissions. Summary of the invention
[0003] The purpose of the present invention is to provide an intelligent conference management system and method to solve the problems of complicated conference room reservation management and low efficiency in conference content recording in the prior art.
[0004] To achieve the above-mentioned purpose, the present invention provides an intelligent conference management system, including a conference table, a conference management control module, a conference room reservation module, a sign-in module, a seat arrangement module, and a venue control module; wireless communication connections are established between the conference management control module and the conference room reservation module, the sign-in module, the seat arrangement module, and the venue control module; a number of electronic seat cards are placed on the conference table, and the electronic seat cards are also wirelessly connected to the seat arrangement module and the sign-in module.
[0005] Preferably, the conference room reservation module includes a resource allocation and optimization module and an information management and sending module; the resource allocation and optimization module is responsible for managing the allocation, monitoring and usage of conference room resources; the information management and sending module is responsible for entering, storing, managing and sending information.
[0006] Preferably, the seat arrangement module is used to design the layout of the conference room and the seating arrangement of participants according to the needs of the meeting, and includes a number setting unit, a seat simulation unit, an information import unit and a seat adjustment unit. The specific content is: the number of participants in each row is set through the number setting unit, and then the corresponding simulated seats are generated according to the number of participants in each row through the seat simulation unit, the information of the participants, including position, name, department and gender, is imported through the information import unit, and finally the seats are rearranged through the seat adjustment unit according to the imported participant information.
[0007] Preferably, the sign-in module includes a face recognition module and a conference notification module; specifically: 15 minutes before the start of the meeting, the acquired on-site face data is compared with the pre-stored face data through the face recognition module, and sign-in is performed when the comparison result is passed, otherwise sign-in is not performed. For the participants who have signed in, the corresponding electronic seat card lights up; 3 minutes before the start of the meeting, a meeting reminder is sent to the participants who have not signed in through the meeting notification module.
[0008] Preferably, the venue control module includes a speech recognition module, a speech transcription module and a display module, and the speech recognition module includes a speech enhancement unit and a speech separation unit.
[0009] Preferably, the wireless communication connection is a Bluetooth connection or a WiFi connection.
[0010] The present invention also provides an intelligent conference management method, comprising the following steps:
[0011] Step 1: Obtain the user's conference room reservation request and reservation information;
[0012] Step 2: Generate a list of available conference room information based on the reservation request and reservation information and push it to the user. The user selects the conference room to be reserved and sends the reserved conference room information to the participants.
[0013] Step 3: Participants sign in 15 minutes before the meeting starts. The electronic seat cards corresponding to the participants who have signed in successfully light up, and participants find their corresponding seats and sit down;
[0014] Step 4: During the meeting, the voice is automatically converted into text content, and finally the meeting minutes are generated.
[0015] Preferably, the specific process of step 4 is as follows:
[0016] S41, collecting voice signals during the meeting, and processing the collected voice signals through a long short-term memory network to obtain a first voice signal, wherein the long short-term memory network includes an input gate, a forget gate, an output gate, a hidden layer, an autoregressive gate, and a reset gate;
[0017] S42, inputting the first speech signal obtained in S41 into a speech enhancement unit to extract a speech feature signal through short-time Fourier transform;
[0018] S43, performing feature separation on the extracted speech feature signal to obtain a target speech feature signal;
[0019] S44, converting the target speech feature signal obtained in S43 into text through a speech transcription module;
[0020] S45. Perform image recognition on the text converted in S44 through OCR technology, and finally integrate it into a complete meeting record.
[0021] Preferably, the specific process of processing the collected voice signal by the long short-term memory network to obtain the first voice signal in S41 is as follows:
[0022] S411, initializing input and hidden state to zero vector;
[0023] S412: Update the hidden state. The specific calculation expression is as follows:
[0024] hidden t =forget gate*input t +i*input t +(1-leak)*hidden t
[0025] In the formula, hidden t represents the hidden state, forget gate represents the forget gate, input t represents the input gate, i is a random number between 0 and 1, and leak is a number less than 1, which is used to control the plasticity of the hidden state;
[0026] S413. Use the softplus activation function to convert the hidden state into the output distribution. The specific calculation expression is as follows:
[0027] output t =softplus(hidden t )
[0028] In the formula, output t is the first speech signal.
[0029] Preferably, the specific expression of converting the time domain signal into the frequency domain signal by short-time Fourier transform in S42 to extract the speech feature signal is as follows:
[0030] Time domain signal:
[0031]
[0032] Frequency domain signal:
[0033]
[0034] Where X(m,n) represents the Fourier transform coefficient at time n and frequency m, x(n+k) represents the input signal at time k, w(k) represents the window function, N represents the length of the window function, m represents the frequency subscript, and n represents the time subscript; X(m,k) represents the Fourier transform coefficient at position k and frequency m, x(n) represents the input signal, w(nk) represents the window function centered on k, and k represents the time / position subscript.
[0035] Therefore, the present invention adopts the above-mentioned intelligent conference management system and method, which has the following beneficial effects:
[0036] (1) The setting of the conference room reservation module facilitates the management, allocation and detection of conference room resources, thereby improving the overall work efficiency and meeting organization efficiency;
[0037] (2) The seat arrangement module can design the layout of the conference room and the seating arrangement of participants according to the needs of the meeting, making the arrangement of seats more scientific and reasonable;
[0038] (3) By wirelessly connecting the sign-in module with the electronic seat board, it is convenient for participants who have signed in to find their seats as quickly as possible;
[0039] (4) Through the setting of the venue control module, the final meeting minutes can be accurately generated, reducing the workload of the meeting recorder.
[0040] The technical solution of the present invention is further described in detail below through the accompanying drawings and embodiments. BRIEF DESCRIPTION OF THE DRAWINGS
[0041] Figure 1 This is a structural diagram of an intelligent conference management system of the present invention;
[0042] Figure 2 The figure is an overall flow chart of an intelligent conference management method of the present invention. DETAILED DESCRIPTION
[0043] The following detailed description of the embodiments of the present invention provided in the accompanying drawings is not intended to limit the scope of the invention claimed for protection, but merely represents selected embodiments of the present invention. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.
[0044] See also Figure 1 An intelligent conference management system includes a conference table, a conference management control module, a conference room reservation module, a sign-in module, a seat arrangement module, and a venue control module; wireless communication connections are established between the conference management control module and the conference room reservation module, the sign-in module, the seat arrangement module, and the venue control module; a number of electronic seat cards are placed on the conference table, and the electronic seat cards are also wirelessly connected to the seat arrangement module and the sign-in module, and the wireless communication connection is a Bluetooth connection or a WiFi connection.
[0045] The conference room reservation module includes a resource allocation and optimization module and an information management and sending module; the resource allocation and optimization module is responsible for managing the allocation, monitoring and use of conference room resources, specifically: Resource allocation: According to the data provided by the conference room reservation module, the reservation and use of the conference room are analyzed and evaluated, providing a reference for the administrator to reasonably arrange the allocation and use of the conference room to achieve the best use effect. Resource monitoring: Real-time monitoring of the use of the conference room, such as reservation status, number of users, activity progress, etc., timely detection of abnormal situations, ensuring the normal operation of the conference room, and preventing idleness and waste of resources. Resource optimization: According to the results of resource allocation and monitoring, the use of the conference room is analyzed, lessons learned are summarized, and resource allocation plans are optimized to improve overall work efficiency and meeting organization efficiency. Data visualization: Through charts, reports, etc., the reservation and use of the conference room are intuitively displayed, which is convenient for administrators to make decisions and plans, and it is also convenient for users to understand the real-time status of the conference room and choose the appropriate time and place for the meeting. The information management and sending module is responsible for the entry, storage, management and sending of information, specifically: Information entry: Collect, organize and enter various meeting-related information, such as meeting theme, time, location, personnel, agenda, etc., to provide basic data for subsequent management and application. Information storage: Store and manage the recorded meeting information to make it easy to find and call. At the same time, this information can also be indexed and annotated by classification, labeling, association, etc., to facilitate users to quickly locate and find information. Information management: Filter, sort, query, modify and other operations on the stored information to meet the needs of different users. In addition, the information management module can also be used to back up and restore information to ensure the integrity and security of the information. Information sending: Send the processed information to relevant personnel, such as meeting participants, inviters, participants, etc. in various forms such as e-mail, text messages, instant messaging, etc., to achieve information sharing and transmission. Information feedback: During the information sending process, the system can automatically or manually record the recipient's feedback information, such as whether it has been read, received, unread, unreplied, etc., and promptly remind the administrator to pay attention to the reply status of the email or message. Notification push: When necessary, the system can push notifications to relevant personnel, such as meeting changes, cancellations, postponements, etc., to ensure that relevant personnel can obtain and process relevant information in a timely manner.
[0046] The seat arrangement module is used to design the layout of the conference room and the seating arrangement of participants according to the needs of the meeting, including a number setting unit, a seat simulation unit, an information import unit and a seat adjustment unit. The specific contents are: the number of participants in each row is set through the number setting unit, and then the corresponding simulated seats are generated according to the number of participants in each row through the seat simulation unit, and the information of the participants, including position, name, department and gender, is imported through the information import unit. Finally, the seats are rearranged through the seat adjustment unit according to the imported participant information.
[0047] The sign-in module includes a face recognition module and a meeting notification module; specifically: 15 minutes before the start of the meeting, the face recognition module will compare the acquired on-site face data with the pre-stored face data. If the comparison result is passed, the sign-in will be performed, otherwise the sign-in will not be performed. For the participants who have signed in, the corresponding electronic seat card will light up; 3 minutes before the start of the meeting, the meeting notification module will send a meeting reminder to the participants who have not signed in.
[0048] The venue control module includes a speech recognition module, a speech transcription module and a display module. The speech recognition module includes a speech enhancement unit and a speech separation unit.
[0049] See also Figure 2 , an intelligent conference management method, comprising the following steps:
[0050] Step 1: Obtain the user's conference room reservation request and reservation information;
[0051] Step 2: Generate a list of available conference room information based on the reservation request and reservation information and push it to the user. The user selects the conference room to be reserved and sends the reserved conference room information to the participants.
[0052] Step 3: Participants sign in 15 minutes before the meeting starts. The electronic seat cards corresponding to the participants who have signed in successfully light up, and participants find their corresponding seats and sit down;
[0053] Step 4: During the meeting, the voice is automatically converted into text content, and finally the meeting record is generated. The specific process is as follows:
[0054] S41, collecting voice signals during the meeting, and processing the collected voice signals through a long short-term memory network to obtain a first voice signal, wherein the long short-term memory network includes an input gate, a forget gate, an output gate, a hidden layer, an autoregressive gate, and a reset gate;
[0055] The specific process of obtaining the first voice signal by processing the collected voice signal through the long short-term memory network is as follows:
[0056] S411, initializing input and hidden state to zero vector;
[0057] S412: Update the hidden state. The specific calculation expression is as follows:
[0058] hidden t =forget gate*input t +i*input t +(1-leak)*hidden t
[0059] In the formula, hidden t represents the hidden state, forget gate represents the forget gate, input t represents the input gate, i is a random number between 0 and 1, and leak is a number less than 1, which is used to control the plasticity of the hidden state;
[0060] S413. Use the softplus activation function to convert the hidden state into the output distribution. The specific calculation expression is as follows:
[0061] output t =softplus(hidden t )
[0062] In the formula, output t is the first speech signal.
[0063] S42, inputting the first speech signal obtained in S41 into the speech enhancement unit to extract the speech feature signal through short-time Fourier transform; wherein, the specific expression of converting the time domain signal into the frequency domain signal through short-time Fourier transform to extract the speech feature signal is as follows:
[0064] Time domain signal:
[0065]
[0066] Frequency domain signal:
[0067]
[0068] Where X(m,n) represents the Fourier transform coefficient at time n and frequency m, x(n+k) represents the input signal at time k, w(k) represents the window function, N represents the length of the window function, m represents the frequency subscript, and n represents the time subscript; X(m,k) represents the Fourier transform coefficient at position k and frequency m, x(n) represents the input signal, w(nk) represents the window function centered on k, and k represents the time / position subscript.
[0069] S43, performing feature separation on the extracted speech feature signal to obtain a target speech feature signal; specifically, using adaptive noise elimination and independent component analysis to perform feature separation on the extracted speech feature signal to obtain a target speech feature signal;
[0070] S44, converting the target speech feature signal obtained in S43 into text through a speech transcription module;
[0071] S45. Perform image recognition on the text converted in S44 through OCR technology, and finally integrate it into a complete meeting record.
[0072] Therefore, the present invention adopts the above-mentioned intelligent conference management system and method, and establishes wireless communication connections between the conference management control module and the conference room reservation module, check-in module, seat arrangement module and venue control module, thereby realizing intelligent management of the entire conference process, saving user time, and improving meeting efficiency. Meeting minutes can be automatically generated for the content of the meeting, which greatly reduces the work content of the meeting recorder and improves the accuracy of the meeting minutes.
[0073] Finally, it should be noted that the above embodiments are only used to illustrate the technical solution of the present invention rather than to limit it. Although the present invention has been described in detail with reference to the preferred embodiments, those skilled in the art should understand that they can still modify or replace the technical solution of the present invention with equivalents, and these modifications or equivalent replacements cannot cause the modified technical solution to deviate from the spirit and scope of the technical solution of the present invention.
Claims
1. An intelligent conference management system, characterized in that: It includes a conference table, a conference management and control module, a conference room reservation module, a sign-in module, a seat arrangement module, and a venue control module; wireless communication connections are established between the conference management and control module and the conference room reservation module, the sign-in module, the seat arrangement module, and the venue control module; a number of electronic seat cards are placed on the conference table, and the electronic seat cards are also wirelessly connected to the seat arrangement module and the sign-in module.
2. An intelligent conference management system according to claim 1, characterized in that: The conference room reservation module includes a resource allocation and optimization module and an information management and sending module; the resource allocation and optimization module is responsible for managing the allocation, monitoring and usage of conference room resources; the information management and sending module is responsible for entering, storing, managing and sending information.
3. An intelligent conference management system according to claim 2, characterized in that: The seat arrangement module is used to design the layout of the conference room and the seating arrangement of participants according to the needs of the meeting, and includes a number setting unit, a seat simulation unit, an information import unit and a seat adjustment unit. The specific content is: the number of participants in each row is set through the number setting unit, and then the corresponding simulated seats are generated according to the number of participants in each row through the seat simulation unit, and the information of the participants, including position, name, department and gender, is imported through the information import unit. Finally, the seats are rearranged through the seat adjustment unit according to the imported participant information.
4. The intelligent conference management system according to claim 3, characterized in that: The sign-in module includes a face recognition module and a conference notification module; specifically: 15 minutes before the start of the meeting, the face recognition module compares the acquired on-site face data with the pre-stored face data, and signs in when the comparison result is passed, otherwise sign-in is not performed. For the participants who have signed in, the corresponding electronic seat card lights up; 3 minutes before the start of the meeting, the conference notification module sends a meeting reminder to the participants who have not signed in.
5. An intelligent conference management system according to claim 4, characterized in that: The venue control module includes a speech recognition module, a speech transcription module and a display module, and the speech recognition module includes a speech enhancement unit and a speech separation unit.
6. An intelligent conference management system according to claim 5, characterized in that: The wireless communication connection is a Bluetooth connection or a WiFi connection.
7. An intelligent conference management method, characterized in that: The following steps are involved: Step 1: Obtain the user's conference room reservation request and reservation information; Step 2: Generate a list of available conference room information based on the reservation request and reservation information and push it to the user. The user selects the conference room to be reserved and sends the reserved conference room information to the participants. Step 3: Participants sign in 15 minutes before the meeting starts. The electronic seat cards corresponding to the participants who have signed in successfully light up, and participants find their corresponding seats and sit down; Step 4: During the meeting, the voice is automatically converted into text content, and finally the meeting minutes are generated.
8. An intelligent conference management method according to claim 7, characterized in that: The specific process of step 4 is as follows: S41, collecting voice signals during the meeting, and processing the collected voice signals through a long short-term memory network to obtain a first voice signal, wherein the long short-term memory network includes an input gate, a forget gate, an output gate, a hidden layer, an autoregressive gate, and a reset gate; S42, inputting the first speech signal obtained in S41 into a speech enhancement unit to extract a speech feature signal through short-time Fourier transform; S43, performing feature separation on the extracted speech feature signal to obtain a target speech feature signal; S44, converting the target speech feature signal obtained in S43 into text through a speech transcription module; S45. Perform image recognition on the text converted in S44 through OCR technology, and finally integrate it into a complete meeting record.
9. An intelligent conference management method according to claim 8, characterized in that: The specific process of obtaining the first voice signal by processing the collected voice signal through the long short-term memory network in S41 is as follows: S411, initializing input and hidden state to zero vector; S412: Update the hidden state. The specific calculation expression is as follows: hidden t =forgetgate*input t +i*input t +(1-leak)*hidden t In the formula, hidden t represents the hidden state, forget gate represents the forget gate, input t represents the input gate, i is a random number between 0 and 1, and leak is a number less than 1, which is used to control the plasticity of the hidden state; S413. Use the softplus activation function to convert the hidden state into the output distribution. The specific calculation expression is as follows: output t =softplus(hidden t ) In the formula, output t is the first speech signal.
10. An intelligent conference management method according to claim 9, characterized in that: In S42, the specific expression for converting the time domain signal into the frequency domain signal by short-time Fourier transform to extract the speech feature signal is as follows: Time domain signal: Frequency domain signal: Wherein, X(m, n) represents the Fourier transform coefficient at time n and frequency m, x(n+k) represents the input signal at time k, w(k) represents the window function, N represents the length of the window function, m represents the frequency subscript, and n represents the time subscript; X(m, k) represents the Fourier transform coefficient at position k and frequency m, x(n) represents the input signal, w(nk) represents the window function centered on k, and k represents the time / position subscript.