Travel management system and method

Abstract

The invention provides a business travel management system and method, and relates to the technical field of enterprise management, a route is planned through an itinerary planning module, business trips are on business according to the planned route, and the business trips are positioned through a positioning module; the method comprises the following steps: acquiring positioning information of a business tripper through a trajectory analysis module, acquiring a trajectory of the business tripper according to the positioning information, analyzing a staying place and time corresponding to the staying place, and acquiring a consumption level of the staying place; a business tripper reports a bill, the bill reported by the business tripper is received through a fee auditing module, the bill place, the bill time and the bill amount are identified, the bill place, the bill time and the bill amount are compared with the staying place, the time corresponding to the staying place and the consumption level of the staying place, and the abnormal bill is marked. The business travel management system solves the problem that existing business travel management is time-consuming and labor-consuming, and is suitable for business travel management of enterprises.

Description

Technical Field

[0001] The present invention relates to the technical field of enterprise management, and particularly to a business travel management system and method. Background Art

[0002] The management and approval of business travel expenses, as an indispensable part of enterprise operation, mainly rely on the submission of paper documents and manual review. This mode has many disadvantages, such as low efficiency, easy to make mistakes, and difficult to effectively prevent false reimbursement.

[0003] The reimbursement personnel need to manually fill in various expense reimbursement forms and then submit them to the relevant departments for review. The relevant departments need to check the authenticity and compliance of the documents one by one. This process is not only time-consuming and laborious, but also prone to errors or omissions due to human factors. At the same time, the storage and query of paper documents are extremely inconvenient, bringing an additional burden to the enterprise's file management. Summary of the Invention

[0004] The technical problem to be solved by the present invention: The present invention provides a business travel management system and method to solve the problem of time-consuming and laborious existing business travel management.

[0005] The technical solution adopted by the present invention to solve the above technical problem: A business travel management system, including a positioning module, a location sharing module, a trajectory analysis module, a trip planning module, an expense review module, and a reimbursement review and payment module; the positioning module is used to position business travelers; the location sharing module is used to share the positioning information of business travelers to the trajectory analysis module; the trajectory analysis module is used to obtain the trajectory of business travelers based on the positioning information, analyze the staying locations and the corresponding times of the staying locations, and obtain the consumption levels of the staying locations; the trip planning module is used to plan the routes of business travelers; the expense review module is used to receive the bills reported by business travelers, identify the bill locations, bill times, and bill amounts, and compare the bill locations, bill times, and bill amounts with the staying locations, the corresponding times of the staying locations, and the consumption levels of the staying locations. If the bill location is consistent with the staying location, the bill time is consistent with the corresponding time of the staying location, and the difference between the bill amount and the consumption level is lower than the threshold, the bill is normal; otherwise, the bill is marked as abnormal and the marked abnormal bill is fed back to the business traveler; the review and payment module is used to conduct reimbursement review on normal bills, and initiate a payment process after the reimbursement review is passed.

[0006] Further, the positioning module includes track inference, Bluetooth and Wi-Fi positioning, and geomagnetic positioning.

[0007] Further, the location sharing module is also used to limit the time and location range of sharing the positioning information of business travelers.

[0008] Further, the trajectory analysis module is further configured to display the trajectories of business travelers.

[0009] Further, the bill location, bill time, and bill amount are identified through OCR.

[0010] Further, the itinerary planning module includes route preference settings and temporary adjustment reminders; the route preference settings include avoiding congested sections or choosing highways; the temporary adjustment reminders include providing corresponding reminders in combination with road conditions and weather.

[0011] Further, the providing of corresponding reminders in combination with road conditions and weather includes: if the road condition is congested, providing a detour suggestion; if the weather is rainy, reminding the business traveler to carry rain gear; if the weather is sunny, reminding the business traveler to carry sunscreen items.

[0012] Further, the reimbursement review includes multi-level reviews, and during each level of review, review opinion messages are recorded.

[0013] The present invention also provides a business travel management method, which is applied to the above-mentioned business travel management system, and the method includes the following steps:

[0014] S1. The business traveler plans a route through the itinerary planning module;

[0015] S2. The business traveler travels according to the planned route, and the positioning module locates the business traveler;

[0016] S3. The positioning information of the business traveler is obtained through the trajectory analysis module, and the trajectory of the business traveler is obtained based on the positioning information, the stay location and the time corresponding to the stay location are analyzed, and the consumption level of the stay location is obtained;

[0017] S4. The business traveler submits a bill, the expense review module receives the bill submitted by the business traveler, and identifies the bill location, bill time, and bill amount. The bill location, bill time, and bill amount are compared with the stay location, the time corresponding to the stay location, and the consumption level of the stay location. If the bill location is consistent with the stay location, the bill time is consistent with the time corresponding to the stay location, and the difference between the bill amount and the consumption level is lower than the threshold, the bill is normal, and the reimbursement review of the normal bill is carried out through the review and payment module. After the reimbursement review is passed, a payment process is initiated. Otherwise, the bill is marked as abnormal, and the bill marked as abnormal is fed back to the business traveler.

[0018] Advantages of the present invention: The present invention provides a business trip management system and method. The route is planned through the itinerary planning module, and business trip personnel travel according to the planned route. The positioning module is used to position the business trip personnel. The positioning information of the business trip personnel is obtained through the trajectory analysis module, and the trajectory of the business trip personnel is obtained based on the positioning information. The stay location and the corresponding time of the stay location are analyzed, and the consumption level of the stay location is obtained. The business trip personnel report bills. The expense review module receives the bills reported by the business trip personnel, identifies the bill location, bill time, and bill amount, and compares the bill location, bill time, and bill amount with the stay location, the corresponding time of the stay location, and the consumption level of the stay location. If the bill location is the same as the stay location, the bill time is the same as the corresponding time of the stay location, and the difference between the bill amount and the consumption level is lower than the threshold, the bill is normal. After passing the reimbursement review by the review and payment module, the payment process is initiated. Otherwise, the bill is marked as abnormal and the marked abnormal bill is fed back to the business trip personnel, solving the problem of time-consuming and laborious existing business trip management. Description of the Drawings

[0019] Figure 1 is a schematic structural diagram of a business trip management system provided by the present invention;

[0020] Figure 2 is a schematic flow diagram of a business trip management method provided by the present invention. Detailed Embodiments

[0021] Aiming at the problem of time-consuming and laborious existing business trip management, the present invention provides a business trip management system, as Figure 1 shown, including a positioning module, a location sharing module, a trajectory analysis module, an itinerary planning module, an expense review module, and a reimbursement review and payment module; the positioning module is used to position business trip personnel; the location sharing module is used to share the positioning information of business trip personnel to the trajectory analysis module; the trajectory analysis module is used to obtain the trajectory of business trip personnel based on the positioning information, analyze the stay location and the corresponding time of the stay location, and obtain the consumption level of the stay location; the itinerary planning module is used to plan the route of business trip personnel; the expense review module is used to receive the bills reported by business trip personnel, identify the bill location, bill time, and bill amount, and compare the bill location, bill time, and bill amount with the stay location, the corresponding time of the stay location, and the consumption level of the stay location. If the bill location is the same as the stay location, the bill time is the same as the corresponding time of the stay location, and the difference between the bill amount and the consumption level is lower than the threshold, the bill is normal. Otherwise, the bill is marked as abnormal and the marked abnormal bill is fed back to the business trip personnel; the review and payment module is used to conduct a reimbursement review on normal bills, and initiate a payment process after the reimbursement review passes.

[0022] Further, to meet the positioning requirements during business trips, the positioning module includes trajectory inference, Bluetooth and Wi-Fi positioning, and geomagnetic positioning.

[0023] The trajectory inference uses sensors to infer the trajectory. For example, by collecting data from the acceleration sensor and performing step detection, step length estimation, and heading estimation, and combining the data of the gyroscope and magnetometer for heading estimation, a more accurate dead reckoning is obtained using the real-time hybrid heading estimation method.

[0024] The Bluetooth and Wi-Fi positioning uses Bluetooth sensors and Wi-Fi sensors for weighted centroid positioning and signal sequence matching positioning. The weighted centroid positioning algorithm introduces a correction factor for the weights of each Bluetooth and Wi-Fi beacon to reduce positioning errors. The signal sequence matching positioning includes two stages: offline training and online positioning. By constructing a Bluetooth and Wi-Fi signal sequence fingerprint library, similarity matching calculations are realized in the online stage to improve positioning accuracy.

[0025] The geomagnetic positioning uses the Earth's magnetic field as a natural navigation source and determines the position by measuring the changes in the geomagnetic field. The geomagnetic sensor of the mobile phone senses the changes in the geomagnetic field, and through comparison with known geomagnetic field maps or models, accurate positioning of the mobile phone is achieved. Geomagnetic positioning has the characteristics of being unaffected by environmental factors such as light and obstacles, so it has unique advantages in indoor positioning.

[0026] The results of trajectory inference, Bluetooth and Wi-Fi positioning, and geomagnetic positioning are fused. The fusion process assigns weights based on the scenario and confidence level, and dynamically adjusts the fusion weights of various positioning technologies according to factors such as the density and signal strength of Bluetooth and Wi-Fi beacons that can be received at the current position, the stability of the geomagnetic field, and the cumulative error of trajectory inference. Through the fusion strategy, the advantages of various positioning technologies are effectively utilized to achieve high-precision, continuous, and stable indoor positioning.

[0027] Further, to protect the privacy of business trip personnel, the location sharing module is also used to restrict the time and location range of sharing the positioning information of business trip personnel. For example, share the location information only during the working hours of the business trip, and the shared location range is minimized to cities, districts, counties, towns, or townships.

[0028] Further, to facilitate viewing the trajectories of business trip personnel, the trajectory analysis module is also used to display the trajectories of business trip personnel.

[0029] Further, for the location of the bill, the time of the bill, and the amount of the bill, they can be obtained from the bill through OCR.

[0030] Further, the itinerary planning module includes route preference settings and temporary adjustment reminders; the route preference settings include avoiding congested sections or choosing highways; the temporary adjustment reminders include providing corresponding reminders in combination with road conditions and weather. The providing of corresponding reminders in combination with road conditions and weather includes: if the road condition is congested, providing a detour suggestion; if the weather is rainy, reminding business travelers to bring rain gear; if the weather is sunny, reminding business travelers to bring sunscreen items.

[0031] Further, the reimbursement review includes multi-level reviews. At each level of review, review comments are recorded to facilitate standardizing the reimbursement review process.

[0032] The present invention also provides a business travel management method applied to the above-mentioned business travel management system, as Figure 2 shown, the method includes the following steps:

[0033] S1. The business traveler plans a route through the itinerary planning module;

[0034] S2. The business traveler travels according to the planned route, and the positioning module locates the business traveler;

[0035] S3. The positioning information of the business traveler is obtained through the trajectory analysis module, and the trajectory of the business traveler is obtained based on the positioning information. The staying locations and the corresponding times of the staying locations are analyzed, and the consumption levels of the staying locations are obtained;

[0036] S4. The business traveler submits bills. The expense review module receives the bills submitted by the business traveler, and identifies the bill location, bill time, and bill amount. The bill location, bill time, and bill amount are compared with the staying location, the corresponding time of the staying location, and the consumption level of the staying location. If the bill location is consistent with the staying location, the bill time is consistent with the corresponding time of the staying location, and the difference between the bill amount and the consumption level is lower than the threshold, the bill is normal. The normal bill is subject to reimbursement review through the review and payment module. After the reimbursement review is passed, a payment process is initiated. Otherwise, the bill is marked as abnormal and the bill marked as abnormal is feedback to the business traveler.

Claims

1. Travel management system, characterized in that, It includes a positioning module, a location sharing module, a trajectory analysis module, a trip planning module, an expense auditing module, and a reimbursement auditing and payment module; the positioning module is used to position business travelers; the location sharing module is used to share the positioning information of business travelers to the trajectory analysis module; the trajectory analysis module is used to obtain the trajectory of business travelers based on the positioning information, analyze the staying locations and the corresponding times of the staying locations, and obtain the consumption levels of the staying locations; the trip planning module is used to plan the routes of business travelers; the expense auditing module is used to receive the bills reported by business travelers, identify the bill locations, bill times, and bill amounts, and compare the bill locations, bill times, and bill amounts with the staying locations, the corresponding times of the staying locations, and the consumption levels of the staying locations. If the bill location is consistent with the staying location, the bill time is consistent with the corresponding time of the staying location, and the difference between the bill amount and the consumption level is lower than the threshold, then the bill is normal; otherwise, the bill is marked as abnormal and the marked abnormal bill is fed back to the business traveler; the auditing and payment module is used to conduct reimbursement audits on normal bills, and after the reimbursement audit passes, initiate the payment process.

2. The travel management system according to claim 1, wherein The positioning module includes dead reckoning, Bluetooth and Wi-Fi positioning, and geomagnetic positioning.

3. The business travel management system according to claim 1, characterized in that, The location sharing module is also used to limit the time and location range of sharing the positioning information of business travelers.

4. The travel management system according to claim 1, wherein The trajectory analysis module is also used to display the trajectory of business travelers.

5. The travel management system according to claim 1, characterized in that The bill location, bill time, and bill amount are identified through OCR.

6. The travel management system according to claim 1, wherein The trip planning module includes route preference settings and temporary adjustment reminders; the route preference settings include avoiding congested sections or choosing highways; the temporary adjustment reminders include providing corresponding reminders in combination with road conditions and weather.

7. The travel management system according to claim 6, wherein The providing of corresponding reminders in combination with road conditions and weather includes: if the road condition is congested, providing a detour suggestion; if the weather is rainy, reminding the business traveler to carry rain gear; if the weather is sunny, reminding the business traveler to carry sunscreen items.

8. The travel management system according to claim 1, wherein The reimbursement audit includes multi-level audits, and during each level of audit, audit opinion messages are recorded.

9. A business travel management method, characterized in that, Applied to the business travel management system as described in claim 1, the method includes the following steps: S1. The business traveler plans a route through the trip planning module; S2. The business traveler travels according to the planned route, and the positioning module positions the business traveler; S3. The trajectory analysis module obtains the positioning information of the business traveler, obtains the trajectory of the business traveler based on the positioning information, analyzes the staying locations and the corresponding times of the staying locations, and obtains the consumption levels of the staying locations; S4. The business trip personnel report bills. The expense audit module receives the bills reported by the business trip personnel, identifies the bill location, bill time and bill amount, and compares the bill location, bill time and bill amount with the stay location, the time corresponding to the stay location and the consumption level of the stay location. If the bill location is the same as the stay location, the bill time is the same as the time corresponding to the stay location, and the difference between the bill amount and the consumption level is lower than the threshold, then the bill is normal. The audit payment module conducts a reimbursement audit on the normal bill. After the reimbursement audit is passed, a payment process is initiated. Otherwise, the bill is marked as abnormal and the bill marked as abnormal is feedback to the business trip personnel.

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