Human resource management data management apparatus

Abstract

This invention provides a human resource management data management device, including a storage cabinet with several storage slots inside. Each storage slot has a door on its front side. The storage cabinet is equipped with a controller, a camera module, a buzzer, and a backup battery. Each door is electrically connected to the controller. Each storage slot has a data status detection structure. The controller integrates an identity authentication unit, an access control unit, a door drive unit, a door status acquisition unit, a storage location verification unit, a log storage unit, a communication upload unit, and an anomaly handling unit. This invention solves the problems of existing technologies such as rudimentary access control for physical data management, lack of closed-loop verification in the retrieval process, incomplete operation records, and untimely response to anomalies.

Description

Technical Field

[0001] This invention relates to the field of data management, and more particularly to a human resource management data management device. Background Technology

[0002] As human resource management in enterprises, public institutions, and government agencies becomes increasingly detailed, the requirements for the safekeeping and transfer of documents such as labor contracts, employee files, training records, performance appraisal materials, appointment and dismissal documents, handover documents upon resignation, and data carriers containing personnel information are becoming increasingly stringent. Existing technologies primarily focus on digital human resource management, data platform synchronization, personnel information analysis, and data security protection. These solutions can improve system-side data processing efficiency, access control capabilities, and auditing capabilities to some extent. However, these solutions are more geared towards online data processing, access control synchronization, or business analysis, and rarely address the physical management of human resource documents during storage, retrieval, and return.

[0003] In practice, many organizations still manage human resources paper files, confidential documents, certificates, and mobile storage media using ordinary filing cabinets, mechanical locks, or manual registration. These methods generally have the following shortcomings: First, they lack strong identity verification capabilities, making it difficult to accurately limit access to specific documents by specific personnel at specific times; second, they typically only allow for full cabinet opening or haphazard unlocking, easily leading to accidental, mixed, or unauthorized access; third, the lack of automatic verification after document retrieval or return results in discrepancies between records and actual conditions; and fourth, there is a lack of effective alarm and record-keeping mechanisms for situations such as doors remaining open for extended periods, unauthorized opening, abnormal lingering, and power outages, making subsequent tracing difficult.

[0004] Therefore, it is necessary to provide a new human resource management data management device to solve the above-mentioned technical problems. Summary of the Invention

[0005] To address the aforementioned technical problems, this invention provides a human resource management data management device that solves the technical problems in the prior art, such as loose management of physical data permissions, lack of closed-loop verification in the retrieval and placement process, incomplete operation records, and untimely response to abnormal situations.

[0006] The human resource management data management device provided by this invention includes a storage cabinet, which has several storage slots inside. Each storage slot has a door on its front side. The storage cabinet is equipped with a controller, a camera module, a buzzer, and a backup battery. Its features are: Each of the cabinet doors is electrically connected to the controller, and each of the storage compartments is equipped with a data status detection structure; The controller integrates an identity authentication unit, an access control unit, a door drive unit, a door status acquisition unit, a storage location verification unit, a log storage unit, a communication upload unit, and an exception handling unit. The identity authentication unit is used to collect the identity information of the user and perform identity comparison. The permission judgment unit is used to determine whether to allow opening the corresponding storage slot based on the identity comparison result and preset permission rules. The door drive unit is used to unlock the door on the front side of the corresponding storage compartment when permission is granted. The door status acquisition unit is used to acquire the open and closed status of the cabinet door; The storage verification unit is used to determine whether the data in the corresponding storage tank has been taken out or put back based on the detection result of the data status detection structure. The log storage unit is used to record the authentication results, door opening time, closing time, corresponding storage slot, and data status change information; The communication upload unit is used to upload the information recorded by the log storage unit to the backend management terminal; The anomaly handling unit is used to control the buzzer to alarm when there is an identity authentication failure, the cabinet door is not closed after a timeout, the data status is abnormal, or the cabinet door is illegally opened. The camera module is connected to the controller and is used to collect image information during the acquisition process and store it in association with the log storage unit.

[0007] In a preferred embodiment, the identity authentication unit uses facial recognition to verify the identity of the user and can perform secondary authentication by combining at least one of the following methods: employee ID input, password input, fingerprint recognition, or authorization from the management terminal.

[0008] In a preferred embodiment, the controller stores a correspondence table of personnel identity, data type and storage slot location. The permission judgment unit is used to determine the target storage slot according to the correspondence table and preset permission rules. The door drive unit only drives the door on the front side of the target storage slot to open, while the other doors remain locked.

[0009] In a preferred embodiment, the data status detection structure includes one or more of a weight detection element, a position trigger detection element, and an electronic tag identification component; The storage location verification unit is used to determine the change in the in-situ status of the data in the corresponding storage tank based on the detection results of the data status detection structure, and to verify the consistency between the returned data and the target data when using the electronic tag identification component.

[0010] In a preferred embodiment, the door status acquisition unit is connected to a door magnetic switch or travel detection element installed at the door, for detecting whether the door is closed in place; If the door fails to close properly after a preset time period following opening, the fault handling unit controls the buzzer to issue a timeout alarm.

[0011] In a preferred embodiment, the controller is used to trigger the camera module to acquire images when identity authentication begins, the cabinet door is opened, materials are retrieved or placed, and the cabinet door is closed. The log storage unit associates and stores the image information corresponding to the acquisition time point with the current operation log.

[0012] In a preferred embodiment, the anomaly handling unit is used to generate an anomaly record and upload it to the backend management terminal via the communication upload unit when the number of consecutive authentication failures reaches a preset number, the data status change does not match the current pick-up and drop instruction, non-target data is detected being placed in the storage slot, or the door status acquisition unit detects that the cabinet door is opened without going through the normal unlocking process.

[0013] In a preferred embodiment, the backup battery is connected to the controller, the buzzer, and the door locking circuit, respectively, to maintain identity records, abnormal alarms, log caching, and door status management when the external power supply is interrupted. The controller is used to re-upload the operation logs and exception records cached during the power outage to the backend management terminal after power is restored.

[0014] The beneficial effects of this invention are: The human resource management data management device provided by this invention achieves refined management of the physical carriers of human resource data through the coordination of identity authentication, permission judgment, targeted door opening, data status verification, process recording, anomaly alarm, and power outage recovery. Compared with existing methods, this invention can only open the door corresponding to the target storage slot, reducing accidental and unauthorized access; it can verify the data retrieval and return status, improving the consistency between the ledger and the physical status; it can record and trace the operation process, facilitating subsequent auditing; and it can still alarm and save records in abnormal situations such as door not closing within the time limit, illegal opening, or power outage, thereby solving the problems of insufficient security, lack of process traceability, and delayed anomaly response in existing technologies for physical data management. Attached Figure Description

[0015] Figure 1 This is a schematic diagram of the overall structure of the human resource management data management device of the present invention; Figure 2 This is a schematic diagram of the internal control logic of the controller of the present invention; Figure 3 This is a schematic diagram of the human resources data retrieval process of the present invention; Figure 4 This is a schematic diagram of the abnormal alarm and power failure recovery process of the present invention.

[0016] The following are labeled in the diagram: 1. Storage cabinet; 2. Storage slot; 3. Cabinet door; 4. Controller; 5. Camera module; 6. Buzzer; 7. Spare battery. Detailed Implementation

[0017] The present invention will be further described below with reference to the accompanying drawings and embodiments.

[0018] Please refer to the following: Figure 1 , Figure 2 , Figure 3 as well as Figure 4 ,in Figure 1 This is a schematic diagram of the overall structure of the human resource management data management device of the present invention; Figure 2 This is a schematic diagram of the internal control logic of the controller of the present invention; Figure 3 This is a schematic diagram of the human resources data retrieval process of the present invention; Figure 4 This is a schematic diagram of the abnormal alarm and power failure recovery process of the present invention.

[0019] refer to Figure 1-4 In its specific implementation, this invention provides a human resource management data management device, including a storage cabinet 1. The storage cabinet 1 has several storage slots 2 inside, and each storage slot 2 has a door 3 on its front side. Each door 3 is electrically connected to a controller 4. A camera module 5 is installed on one side of the top of the storage cabinet 1. The storage cabinet 1 also has a buzzer 6 and a spare battery 7. The storage cabinet 1 is used to centrally store labor contracts, employee files, training records, performance data, job descriptions, appointment and dismissal documents, resignation handover documents, and data carriers containing employee information.

[0020] In this embodiment, the storage cabinet 1 is a vertical cabinet structure. The interior of the cabinet is divided into multiple independent storage compartments 2 by horizontal and vertical partitions. Each storage compartment 2 corresponds to a different type of data or a different authorized user. The front door 3 of each storage compartment 2 is equipped with an electrically controlled locking mechanism, allowing it to be opened individually upon receiving an unlock command from the controller 4. In this case, the device does not open the entire cabinet at once, but only the authorized target storage compartment 2 is opened, thereby reducing the possibility of accidental data retrieval and unauthorized access.

[0021] The controller 4 is located in the front operating area of ​​the storage cabinet 1, and preferably uses an embedded control host. The controller 4 integrates an identity authentication unit, an interactive display unit, an access control unit, a door drive unit, a door status acquisition unit, a storage location verification unit, a log storage unit, a communication upload unit, and an exception handling unit. The interactive display unit is preferably a touch screen, used to display the login interface, retrieval interface, storage interface, storage location prompts, exception prompts, and management information; the identity authentication unit is used to collect and compare the identity information of the current operator; the access control unit is used to determine whether to allow opening the corresponding storage slot 2 based on the personnel identity, document type, approval status, and preset access rules; and the communication upload unit is used to upload local operation records to the backend management terminal.

[0022] Example 1 In this embodiment, the back-end management terminal pre-establishes a personnel information database, a data information database, and a storage location binding table. The personnel information database records at least the authorized personnel's name, employee ID, department, job level, and facial template information; the data information database records at least the data name, data category, department, security classification, and corresponding storage slot 2 location; the storage location binding table records the correspondence between "data—storage slot 2—authorized personnel." The controller 4 communicates with the back-end management terminal via a wired or wireless network, synchronizing basic permission data once daily upon power-on, and receiving incremental update data when authorization changes occur on the management terminal. This avoids the problem of counter permissions not being updated in a timely manner after employee job transfers, departures, or changes in approval status.

[0023] When a user needs to retrieve a specific human resources document, they first select the "Retrieve" operation on the interactive display unit of controller 4. Controller 4 activates the identity authentication unit, which uses camera module 5 to capture the facial image of the current user and compares it with a face template cached locally or synchronized in the background. When the comparison result reaches a preset threshold, controller 4 determines that the user's identity has been verified. If the identity comparison fails, controller 4 outputs an authentication failure message on the interactive display unit and writes the failure time, number of failures, and on-site images to the log storage unit. When the number of consecutive failures reaches a preset value, the exception handling unit controls the buzzer 6 to sound an alarm.

[0024] After successful identity authentication, the access control unit reads the user's authorization information and makes a comprehensive judgment based on the type of data requested, application number, operable time period, and approval status. If the user has access to the target data, the controller 4 determines the location of the target storage compartment 2 according to the storage location binding table, sends an unlock signal only to the corresponding door 3, and keeps the other doors 3 locked. Therefore, the user can only access the single storage compartment 2 corresponding to this operation and cannot interfere with other data.

[0025] After the cabinet door 3 is opened, the door status acquisition unit immediately records the opening time of the cabinet door 3 and begins real-time monitoring of the door status. Simultaneously, the camera module 5 begins recording the operation process in front of the cabinet to create visual evidence of the retrieval process. The storage location verification unit then reads the initial state of the data status detection structure within the corresponding storage slot 2. In this embodiment, the data status detection structure is preferably located at the bottom of the storage slot 2 and can be a weight detection device; that is, when the data is stored, the weight detection device detects a first weight value; after the data is taken away, the weight detection device detects a significantly decreased second weight value. The storage location verification unit determines whether the target data has been retrieved by comparing the weight changes before and after the removal.

[0026] After the user retrieves the documents from storage compartment 2, the storage location verification unit detects that the status of storage compartment 2 has changed from "documents present" to "no documents present" and sends this change to controller 4. Controller 4 then marks this operation as "documents retrieved." Subsequently, the user closes door 3, the door status acquisition unit detects that door 3 is fully closed, and controller 4 records the closing time, generating a complete retrieval log. This retrieval log includes at least: operator identification information, target storage compartment 2 number, door 3 opening time, door 3 closing time, document status change result, and associated image index. The log storage unit saves the above log locally, and the communication upload unit then uploads the log to the backend management terminal for subsequent auditing and querying.

[0027] If the door 3 is not closed within a preset time after being opened, the door status acquisition unit will continuously output the "open but not closed" status. The controller 4 will control the buzzer 6 to issue a timeout alarm through the abnormality handling unit, and a door closing reminder will pop up on the interactive display unit. When the timeout reaches the second preset time, the controller 4 will mark the operation as an abnormal event and upload the abnormal time and on-site image to the background management terminal.

[0028] Example 2 In this embodiment, the document return process is basically the same as the ordinary document retrieval process, but the focus is on verifying whether the "return action is correct". After the user selects the "return" operation on the controller 4, they first complete facial recognition. The authorization judgment unit determines whether the user has the right to return the corresponding document to the target storage slot 2 based on the user's current borrowing record and authorization information. If the judgment is successful, the controller 4 only unlocks the locker door 3 bound to the document to be returned.

[0029] After the user opens the cabinet door 3, they place the documents into the corresponding storage slot 2. At this time, the storage verification unit uses the document status detection structure to determine whether the status in the storage slot 2 has changed from "no documents" to "documents present". In addition to the weight detection device, electronic tags can also be set on document bags, document boxes, or data carriers, and an electronic tag identification component can be configured in the storage slot 2. During the return process, the electronic tag identification component reads the tag information of the returned documents and compares it with the target document identifier recorded by the back-end management terminal. If the tags match, the controller 4 determines that the return is correct; if the tags do not match, the controller 4 outputs a "document mismatch" prompt on the interactive display unit and controls the buzzer 6 to emit an alarm sound to remind the user to re-check the documents.

[0030] After the user completes the return and closes the locker door 3, the door status acquisition unit confirms that the locker door 3 is properly closed, the storage location verification unit confirms that the storage compartment 2 has returned to the "data present" state, and the controller 4 marks this operation as "data returned" and generates a return log. The return log includes the user's identity information, storage compartment location, door opening and closing times, as well as the returned data consistency verification result. This structure not only records "someone returned data," but also further confirms "whether the returned data is the target data."

[0031] Example 3 In human resource management, some documents are more sensitive, such as salary dispute materials, confidential appointment and dismissal documents, resignation dispute files, and performance evaluation and accountability materials. This embodiment sets up a dual authentication mode for highly sensitive documents. That is, the back-end management terminal sets a high-sensitivity mark for such documents in the document information database and configures secondary authentication requirements in the permission rules.

[0032] When a user requests access to highly sensitive materials, controller 4 first completes the first layer of facial recognition authentication through the identity authentication unit. After successful facial recognition, the interactive display unit further requires the user to enter their employee ID password, dynamic authorization code, or wait for remote confirmation from the management terminal. Only when the second layer of authentication is also successful does the permission judgment unit determine that the user is qualified to open the cabinet and send an unlock signal to the corresponding cabinet door 3. During the access to highly sensitive materials, camera module 5 continuously collects images of the scene. In addition to storing regular access information, the log storage unit also records the second authentication method, the authentication time, and whether remote access was granted by the management terminal. For this type of log, read-only permissions can be set on the backend management terminal and the retention period can be extended for subsequent verification.

[0033] Example 4 In this embodiment, the anomaly handling unit corresponds to at least the following types of abnormal situations: First, continuous identity authentication failures reach the threshold; second, the cabinet door 3 is not closed after a timeout after being opened; third, the data status change does not match the current operation type; fourth, the electronic tag recognition result shows that the returned data is not the target data; fifth, the door status acquisition unit detects that the cabinet door 3 is abnormally opened without receiving a normal unlocking command; and sixth, an unfamiliar person stays in front of the storage cabinet 1 for a long time.

[0034] For the first to fifth types of anomalies mentioned above, the controller 4 will trigger the buzzer 6 to sound an alarm. Simultaneously, it will save the anomaly type, occurrence time, corresponding storage compartment 2 number, operator identification information, or on-site image to the log storage unit and upload it to the backend management terminal via the communication upload unit. For the sixth type of anomaly, the camera module 5 will continuously collect images of the front of the cabinet, and the controller 4 will use facial recognition logic to determine if the person is an authorized individual. If multiple consecutive collection cycles identify an unauthorized person, and the dwell time exceeds a preset value, the person will be marked as a suspicious dwelling event, and the buzzer 6 will issue a warning.

[0035] Example 5 In this embodiment, the backup battery 7 is connected to the controller 4, the buzzer 6, and the locking circuit of the door 3. When the external power supply is normal, the backup battery 7 is in a charging standby state; when the mains power is interrupted, the backup battery 7 automatically switches to the power supply state to provide the controller 4 with the power required to maintain operation.

[0036] If the device is in standby mode when a power outage occurs, controller 4 records the power outage time and displays a power outage prompt on the interactive display unit. If an operation is in progress when a power outage occurs, such as the door 3 being open but the data not yet retrieved or returned, controller 4 immediately writes the current identification information, target storage compartment 2 number, door 3 status, data status detection results, and the most recently acquired image to the local cache to prevent log loss. Simultaneously, backup battery 7 maintains the operation of the door status acquisition unit and the anomaly handling unit, ensuring that door 3 can still be monitored during a power outage.

[0037] When external power is restored, controller 4 first reads the incomplete records in the local cache to determine whether the door 3 was closed properly and whether the data status changed before the power outage. If the log was not completed before the power outage, controller 4 completes the record according to the restored status and transmits the cached log and abnormal records during the power outage to the background management terminal through the communication upload unit.

[0038] In summary, by integrating identity authentication, directional door opening, storage location verification, image recording, abnormal alarm, and power failure recovery into the storage cabinet 1, this invention transforms the physical access to human resource data from the traditional manual registration mode to an automatic authorization, automatic verification, and automatic recording mode. It is particularly suitable for the standardized management of human resource data in enterprises, public institutions, schools, hospitals, and administrative agencies.

[0039] The above description is merely an embodiment of the present invention and does not limit the patent scope of the present invention. Any equivalent structural or procedural transformations made based on the content of the present invention specification and drawings, or direct or indirect applications in other related technical fields, are similarly included within the patent protection scope of the present invention.

Claims

1. A human resource management data management device, comprising a storage cabinet (1), wherein the storage cabinet (1) is provided with a plurality of storage slots (2), each of the storage slots (2) is provided with a door (3) on its front side, and the storage cabinet (1) is provided with a controller (4), a camera module (5), a buzzer (6) and a spare battery (7), characterized in that: Each of the cabinet doors (3) is electrically connected to the controller (4), and each of the storage compartments (2) is equipped with a data status detection structure; The controller (4) integrates an identity authentication unit, an access control unit, a door drive unit, a door status acquisition unit, a storage location verification unit, a log storage unit, a communication upload unit, and an exception handling unit. The identity authentication unit is used to collect the identity information of the user and perform identity comparison. The permission judgment unit is used to determine whether to allow the opening of the corresponding storage slot (2) based on the identity comparison result and the preset permission rules. The door drive unit is used to unlock the door (3) on the front side of the corresponding storage compartment (2) when it is determined that permission is granted; The door status acquisition unit is used to acquire the open and closed status of the box door (3); The storage verification unit is used to determine whether the data in the corresponding storage tank (2) has been taken out or put back based on the detection results of the data status detection structure. The log storage unit is used to record the identity authentication result, the opening time and closing time of the door (3), the corresponding storage slot (2), and the data status change information; The communication upload unit is used to upload the information recorded by the log storage unit to the backend management terminal; The abnormality handling unit is used to control the buzzer (6) to alarm when there is an abnormality in identity authentication, the door (3) is not closed after a timeout, the data status is abnormal, or the door (3) is illegally opened; The camera module (5) is connected to the controller (4) and is used to collect image information during the acquisition process and store it in association with the log storage unit.

2. The human resource management data management device according to claim 1, characterized in that, The identity authentication unit uses facial recognition to verify the identity of the user and can perform secondary authentication by combining at least one of the following methods: employee ID input, password input, fingerprint recognition, or authorization from the management terminal.

3. The human resource management data management device according to claim 1, characterized in that, The controller (4) stores a correspondence table of personnel identity, data type and storage slot location. The permission judgment unit is used to determine the target storage slot (2) according to the correspondence table and preset permission rules. The door drive unit only drives the door (3) in front of the target storage slot (2) to open, while the other doors (3) remain locked.

4. The human resource management data management device according to claim 1, characterized in that, The data status detection structure includes one or more of a weight detection component, a position trigger detection component, and an electronic tag identification component; The storage verification unit is used to determine the change in the in-situ status of the data in the corresponding storage tank (2) based on the detection results of the data status detection structure, and to verify the consistency between the returned data and the target data when using the electronic tag identification component.

5. The human resource management data management device according to claim 1, characterized in that, The door status acquisition unit is connected to the door magnetic switch or travel detection device set at the box door (3) to detect whether the box door (3) is closed in place; If the door (3) is not closed properly after a preset time has elapsed since it was opened, the abnormality handling unit controls the buzzer (6) to issue a timeout alarm.

6. The human resource management data management device according to claim 1, characterized in that, The controller (4) is used to trigger the camera module (5) to collect images when identity authentication begins, the door (3) is opened, data is retrieved or placed, and the door (3) is closed. The log storage unit associates and stores the image information corresponding to the time point of collection with the current operation log.

7. The human resource management data management device according to claim 1, characterized in that, The anomaly handling unit is used to generate an anomaly record and upload it to the background management terminal through the communication upload unit when the number of consecutive identity authentication failures reaches a preset number, the data status change does not match the current pick-up and put-down instruction, non-target data is detected to be put into the storage slot (2), or the door status acquisition unit detects that the box door (3) is opened without going through the normal unlocking process.

8. The human resource management data management device according to claim 1, characterized in that, The backup battery (7) is connected to the controller (4), the buzzer (6) and the locking circuit of the door (3) respectively, and is used to maintain identity recording, abnormal alarm, log caching and door status management when the external power supply is interrupted. The controller (4) is used to retransmit the operation logs and exception records cached during the power outage to the background management terminal after the power is restored.

Images