File storage cabinet
By using a two-level classification system for the file storage cabinets and a magnetic switch design, the problems of difficulty in finding and missing documents in traditional document management are solved, enabling fast, accurate management and efficient retrieval of financial files.
Patent Information
- Application Number
- CN202423192209.0
- Authority / Receiving Office
- CN · China
- Patent Type
- Utility models(China)
- Current Assignee / Owner
- Filing Date
- 2024-12-24
- Publication Date
- 2025-11-25
- Estimated Expiration
- 2034-12-24
AI Technical Summary
Traditional document management methods make it difficult to quickly and accurately locate financial records, and documents are easily missed, leading to difficulties in retrieval and increased workload.
A file storage cabinet was designed, which adopts a two-level classification system. The first and second levels of file classification are achieved by the first label on the guide rail and the screening circuit strip on the screening control board. Combined with the non-contact activation unit of magnetic switch and permanent magnet, the file search process is simplified.
It enables quick and accurate retrieval and management of documents, reduces the workload of the finance department, and improves the orderliness and structure of document management.
Smart Images
Figure CN223591590U_ABST
Abstract
Description
TECHNICAL FIELD
[0001] The utility model relates to a kind of financial archives storage management equipment, in particular to a kind of file storage rack cabinet. BACKGROUND
[0002] Financial department or document management department needs to collect, gather, arrange various project files in company or unit, such as technical development project, commissioned production project, equipment procurement project, drug batch procurement project etc.Each project contains multiple links, and each link can contain multiple contracts, agreements, invoices, statements, letters of authorization, notices etc.In daily work, sometimes it is necessary to browse the progress or history of each link according to project unit as a whole;Sometimes it is necessary to conduct a through check on the annual financial receipts and payments, which will involve multiple projects and multiple links.Management personnel need to filter out relevant files from various projects, various links or multiple types of files.In this case, it will be very difficult to find and collect files.Especially when some temporary inspection, superior surprise inspection or procuratorial organ check occurs, it is necessary to quickly and accurately find the corresponding document materials, and the traditional document management method will be difficult to cope with.
[0003] In addition, in the traditional document storage and arrangement method, file omission is likely to occur.Especially in the financial archives library, there are many files, which further increases the difficulty of file search. SUMMARY
[0004] In order to improve the efficiency of file search and reduce the work burden of document arrangement and filing of financial department, the utility model designs a file storage cabinet, which can effectively solve the problems of document arrangement trouble and inconvenient search in financial department.
[0005] The file storage cabinet comprises a cabinet body and a storage clip matched with the cabinet body;The cabinet body comprises a top plate, a bottom plate, a back plate and two side plates;A plurality of limiting units for separating the storage clips are provided on the bottom plate, and a limiting groove is formed between any adjacent limiting units;
[0006] Vertical guide rails are provided on both sides of the cabinet body, and a plurality of first labels are vertically arranged on the guide rails;
[0007] The cabinet body also has a horizontal screening control plate, both ends of the screening control plate are installed on the guide rails on both sides, and the screening control plate can vertically reciprocate along the guide rails with damping;
[0008] A plurality of indicator lights are horizontally and equidistantly arranged on the screening control plate, and each indicator light corresponds to the position of each limiting groove.
[0009] A plurality of screening circuit strips are arranged on the screening control panel, each of which is laid horizontally on the screening control panel and vertically equidistantly arranged; each of the screening circuit strips has a second tag switch and a plurality of identification units, the second tag switch being electrically connected with each of the identification units; each of the identification units is equidistantly distributed on the screening circuit strip, each of the identification units corresponding to the position of each of the limiting grooves, and each of the identification units being electrically connected with the indicating lamp corresponding to the limiting groove corresponding thereto to form a linkage indicating unit; in any of the screening circuit strips, only when the second tag switch is turned on and the identification unit is activated, the indicating lamp forming the linkage indicating unit with the identification unit is lit up;
[0010] A power supply is further arranged on the screening control panel, which supplies power to the screening circuit strips and the indicating lamps;
[0011] The storage clip comprises a cover plate, a tail plate and an intermediate vertical plate, and a document fixer is further arranged inside the storage clip;
[0012] A plurality of first sensing areas are vertically arranged on the outer vertical surface of the intermediate vertical plate, each of the first sensing areas corresponding to each of the first tags on the guide slide rail when the storage clip is placed in the cabinet;
[0013] The storage clip further has a detachable sensing module, which can be fixed on any of the first sensing areas; a plurality of second sensing areas are vertically equidistantly arranged on the sensing module, each of the second sensing areas corresponding to the position of one of the screening circuit strips when the screening control panel and the sensing module are opposite to each other; an activation unit is detachably arranged on any of the second sensing areas, which can activate one of the identification units opposite thereto.
[0014] The utility model discloses beneficial effect: the middle stand of storage clip sets up multiple first response area, and each first response area is different in vertical position, and the installation of response module in different first response area represents the different type of file, and the installation position of response module forms the first level classification of file, and simultaneously, response module is vertically provided with multiple second response area, and each second response area is different in vertical position, and the installation of activation unit on different second response area represents the different type of file, and the installation position of activation unit forms the second level classification of file. When the document is arranged, the financial personnel can according to the project type, the file type and other elements, use the storage clip to carry out two level classification arrangement to the file. It is worth mentioning that the two level classification of the storage clip can be used in combination with the classification method of traditional file, such as traditional label pasting mode, paper clip mode, to form more level classification of file, effectively expand the order, structure, order of file management.
[0015] The multiple first labels on the guide slide rails on both sides of the cabinet body correspond to the first level classification of the files, and the screening circuit strips vertically arranged on the screening control board correspond to the second level classification of the files. When a certain type of file of a certain project needs to be found, the staff first moves the screening control board up and down so that the screening control board coincides with or faces one of the first labels on the guide slide rails, at this time, several storage clips in the cabinet body are screened out, the response modules on the middle stands of these storage clips face the positions of the screening control board, that is, the first step completes the first level screening. In this state, each second response area on the response module facing the screening control board corresponds to each screening circuit strip on the screening control board, and the activation unit on the second response area matches and activates the identification unit on the screening circuit strip.
[0016] Then the staff turns on the second label switch of one screening circuit strip on the screening control board, and the activated identification unit on the screening circuit strip turns on the indicator light of the indicator unit connected therewith. That is, the second step completes the second level screening.
[0017] In summary, when using the technical solution, the screening action of the staff only needs the above two steps, and each step corresponds to one level of classification. The document finding and screening process is simple, clear and convenient.
[0018] It should be noted that there is no order between the first step and the second step in the document finding process, and the staff can operate step by step or simultaneously according to needs or habits. In addition, there may be a case of screening two or more second level classification files at the same time, that is, multiple second label switches on the screening control board are turned on at the same time, at this time, the indicator lights corresponding to the activated identification units on the corresponding screening circuit strips will all be on.
[0019] Preferably, the recognition unit is a magnetic attraction switch, which keeps a normal open state, and closes and turns on the circuit when the magnetic field intensity nearby exceeds a threshold value; the activation unit comprises a permanent magnet, and the magnetic field intensity at the magnetic attraction switch exceeds the threshold value when the permanent magnet faces the magnetic attraction switch.
[0020] Preferably, the height of the storage clip is two-thirds of the height of the internal space of the cabinet body. The preferred technical solution can facilitate the taking out of the storage clip, while taking into account the aesthetic appearance of the cabinet body size.
[0021] Preferably, a limiting locking piece matched with the guide slide rail is further arranged on the screening control panel, and the limiting locking piece can suspend and fix the screening control panel on the guide slide rail. In the preferred technical solution, the screening control panel can be suspended for a long time to be fixed at a certain first label position, which can further facilitate the taking out of the screened storage clip by the staff. BRIEF DESCRIPTION OF DRAWINGS
[0022] Figure 1 is a front view structural schematic diagram of a cabinet body in an embodiment of the file storage cabinet.
[0023] Figure 2 is Figure 1 is an enlarged structural schematic diagram of D in the embodiment shown.
[0024] Figure 3 is a structural schematic diagram of the middle stand plate of the storage clip in an embodiment of the file storage cabinet.
[0025] LIST OF REFERENCE NUMERALS
[0026] A. cabinet body; 11. top plate, 12. bottom plate, 121. limiting unit, 122. limiting groove, 13. back plate, 14. side plate; 2. guide slide rail, A1. first label; 3. screening control panel, 31. indicator light, 32. screening circuit strip, A2. second label switch, J1. recognition unit; B. storage clip, 5. middle stand plate, 51. sensing module, B1. first sensing area, B2. second sensing area, J2. activation unit; 4. limiting locking piece. DETAILED DESCRIPTION
[0027] In order to solve the work burden of document arrangement and archiving in finance and other departments, the utility model provides an archive storage cabinet and a storage clip matched with the same. The technical scheme is further described in detail through the embodiments. It should be noted that the embodiments are only used for explaining the technical scheme and details, and are not used for limiting the protection scope of the utility model. Other technical schemes under the guidance of the inventive concept of the technical scheme also belong to the protection scope of the utility model.
[0028] Figure 1 is a front view structural schematic diagram of the cabinet body in an embodiment of the archive storage cabinet of the utility model. Figure 2 Figure 1 is an enlarged structural schematic diagram of A in the embodiment shown. Figure 3
[0029] In the embodiment shown, Figures 1 to 3 The archive storage cabinet has a cabinet body A and a storage clip B matched with the same. The cabinet body A comprises a top plate 11, a bottom plate 12, a back plate 13 and two side plates 14. The material of the cabinet body A can be wood, light metal or light plastic. In order to protect the files, a fireproof layer can also be added.
[0030] A plurality of limiting units 121 for separating the storage clip are arranged on the bottom plate 12, and a limiting groove 122 is formed between any adjacent limiting units 121. The limiting grooves 122 are used for placing the storage clip B, and the limiting units 121 equally separate the storage clip B, which is convenient for arrangement and taking.
[0031] Vertical guide rails 2 are arranged on both sides of the cabinet body A, and a plurality of first labels A1 are arranged vertically on the guide rails 2. The first labels A1 can be distinguished from each other by different colors, or can be distinguished by graphics, numbers, letters or combinations thereof. The first labels A1 can be directly marked on the guide rails by scratch-resistant paint, engraving and the like, or can be marked in parallel near the guide rails by labels, indicating arrows and the like.
[0032] The cabinet body A also has a horizontal screening control plate 3, both ends of the screening control plate 3 are installed on the guide rails 2 on both sides, and the screening control plate 3 can vertically reciprocate along the guide rails 2 with damping. In this embodiment, a rubber layer can be arranged on the contact surface between the screening control plate 3 and the guide rails 2 to enhance the damping force between the two. It is easy to think that a rough damping layer can also be arranged on the contact surface. Alternatively, a damping ring is arranged on the upper end surface or the lower end surface of the screening control plate 3, and the damping ring is sleeved on the guide rails 2 to provide sliding damping force.
[0033] In the embodiment, the screening control plate 3 is further provided with a limiting locking member 4 matched with the guide slide rail 2, which can suspend and fix the screening control plate 3 on the guide slide rail 2. Optionally, the limiting locking member 4 can be a limiting clamp, a limiting plug rod or other suitable structural member. Through the design improvement, the screening control plate 3 can be suspended for a long time to be fixed at a certain first label A1 position, which can further facilitate the staff to take out the screened storage clips B.
[0034] On the screening control plate 3, a plurality of indicator lights 31 are arranged transversely and equidistantly, such as Figure 1 the elliptical pattern in the figure (the hollow ellipse represents that the indicator light is not lit, and the solid ellipse represents that the indicator light is lit), each indicator light 31 corresponds to each limiting groove 122 and is opposite in transverse position.
[0035] A plurality of screening circuit strips 32 are arranged on the screening control plate 3, each screening circuit strip 32 is transversely laid on the screening control plate 3, and each screening circuit strip 32 is vertically and equidistantly arranged; each screening circuit strip 32 has a second label switch A2 and a plurality of identification units J1, and the second label switch A2 is electrically connected with each identification unit J1. In the embodiment, the identification unit J1 can be a magnetic attraction switch, which keeps a normally open state, and when the nearby magnetic field strength exceeds a threshold value, the magnetic attraction switch is closed and the circuit is turned on.
[0036] Each identification unit J1 is equidistantly distributed on the screening circuit strip 32, each identification unit J1 corresponds to each limiting groove 122 and is opposite in transverse position, and each identification unit J1 is electrically connected with one indicator light 31 corresponding to the limiting groove 122 and forms a linkage indication unit, that is, at the same transverse position, the identification unit J1 opposite to the limiting groove 122 and the indicator light 31 form a linkage indication unit. It should be noted that one indicator light 31 can form independent linkage indication units with a plurality of identification units J1 on each screening circuit strip 32 at the same transverse position, and the corresponding identification unit J1 on each screening circuit strip 32 can be individually connected to the circuit of the indicator light 31. In any screening circuit strip 32, only when the second label switch A2 is turned on and the identification unit J1 is activated, the indicator light 31 forming a linkage indication unit with the identification unit J1 is lit.
[0037] The screening control plate 3 is further provided with a power supply (not shown in the figure), which supplies power to the screening circuit strip 32 and the indicator light 31. In the embodiment, the power supply can be a wired plug, or a dry battery, a rechargeable battery, etc.
[0038] In the embodiment, the height of the storage clip B is two-thirds of the height of the internal space of the cabinet A, so as to facilitate the taking and placing of the storage clip B. That is, the height of the storage clip B is two-thirds of the vertical distance between the top plate 11 and the bottom plate 12 of the cabinet A.
[0039] In the embodiment, the storage clip B comprises a cover plate, a tail plate and an intermediate vertical plate 5, and a document fixer is further arranged in the storage clip B. The document fixer can be a ring buckle, a spring clip or other suitable fixing structure.
[0040] A plurality of first sensing areas B1 are vertically arranged on the outer vertical surface of the intermediate vertical plate 5, and each first sensing area B1 corresponds to a first label A1 on the guide slide rail when the storage clip is placed in the cabinet A. Optionally, the vertical length of the first sensing area B1 is the same as the vertical length of the first label A1.
[0041] The storage clip B further comprises a detachable sensing module 51, which can be fixed on any first sensing area B1. Optionally, the sensing module 51 is mounted on any first sensing area B1 by a magic tape. Alternatively, the sensing module 51 is mounted on the first sensing area B1 by a buckle, a sliding groove or other suitable structure. A plurality of second sensing areas B2 are vertically and equidistantly arranged on the sensing module 51, and each second sensing area B2 is opposite to a screening circuit strip 32 when the screening control panel 3 is opposite to the sensing module 51. An activation unit J2 is detachably mounted on any second sensing area B2, such as the black rectangular block in FIG. 6. Figure 1
[0042] The activation unit J2 can activate the identification unit J1 opposite to it. In the embodiment, the activation unit J2 comprises a permanent magnet, and the magnetic field intensity at the magnetic attraction switch exceeds the threshold value when the permanent magnet is opposite to the magnetic attraction switch. Through this design improvement, the activation unit J2 containing the permanent magnet can activate the identification unit J1 in a non-contact manner. This design also makes the whole structure more simple, closed and more aesthetic.
[0043] At present, the financial department classifies and marks files by using a file bag, a paper clip, label paper and a butterfly clip. The advantage of the file storage cabinet of the embodiment is that it can be compatible with and used in combination with the above file management methods. On the basis of the traditional classification of files in the financial department, the file storage cabinet of the embodiment can increase two levels of classification of files, so that the file management is more orderly, structured and systematic.
[0044] Specifically, in the embodiment, the middle stand 5 on the receiving clip B has a plurality of first sensing areas B1, and each first sensing area B1 is different in vertical position. The installation of the sensing module 51 in different first sensing areas B1 represents different types of files or different file items, that is, the installation position of the sensing module 51 forms the first-level classification of the files.
[0045] On this basis, the sensing module 51 is vertically provided with a plurality of second sensing areas B2, and each second sensing area B2 is different in vertical position. The installation of the activation unit J2 in different second sensing areas B2 represents different types of files or different label attributes, that is, the installation position of the activation unit J2 forms the second-level classification of the files.
[0046] The manager can adjust the positions of the sensing module 51 and the activation unit J2 to classify and arrange the files in two levels. It should be noted that the above is only an example of file classification elements such as file items and file types. In actual document management work, financial and other document management personnel often need to arrange files of multiple items, and each item contains multiple contract, invoice, leaflet, agreement, standard and other file classification elements. The manager can flexibly select the classification form according to his own classification strategy or work method, combine the two-level classification in the technical solution with the traditional file classification method, and thus realize fast, efficient and intelligent classification management and searching.
[0047] The file searching operation of the document receiving cabinet is simple and convenient. The specific description is as follows.
[0048] In the embodiment, the plurality of first labels A1 on the guide slide rails 2 on both sides of the cabinet body A correspond to the first-level classification of the files, and the vertically arranged screening circuit strips 32 on the screening control panel 3 correspond to the second-level classification of the files. In the embodiment, when a file of a certain type in a certain item needs to be searched:
[0049] The first step of the worker is to move the screening control panel 3 up and down so that the screening control panel 3 coincides with or faces one of the first labels A1 on the guide slide rails 2. At this time, the sensing modules 51 on a plurality of receiving clips B in the cabinet body A face the positions of the screening control panel 3, and at this time, the plurality of receiving clips B are screened out. That is, the first step completes the first-level file screening. In the embodiment, in order to reduce the work difficulty of the worker, the limiting locking member 4 can be used to lock the screening control panel 3 at a fixed position. This facilitates the worker to take the file with both hands subsequently.
[0050] As Figure 1As shown, at the same time when the first step is completed, each screening circuit strip 32 on the screening control board 3 corresponds to each second sensing area B2 on the screened sensing module 51, and the activated unit J2 installed on each sensing module 51 matches the corresponding identification unit J1 on the screening circuit strip (as shown by the rectangle with diagonal lines). Figure 2 As shown, the magnetic field strength of the activated unit J2 exceeding the threshold value makes the identification unit J1 made of magnetic attraction switch closed, and the identification unit J1 is activated.
[0051] The staff only needs to turn on the second label switch A2 on one screening circuit strip 32 on the screening control board 3 in the second step, as shown by the black dot pattern in Figure 1 and Figure 2 The second label switch A2 can be a touch button. At this time, the second label switch A2 on the screening circuit strip 32 is turned on, and the identification unit J1 on the screening circuit strip 32 has been activated, so that the circuit of the indicating lamp 31 forming a linkage indicating unit with the identification unit J1 is turned on and lit up, as shown by the black oval pattern in Figure 2 The storage clip B in the limiting slot 122 corresponding to the lit indicating lamp 31 is the file to be searched. That is, the second step completes the second-level file screening.
[0052] In summary, when using the technical solution, the staff only needs to move the screening control board 3 and turn on the second label switch A2 for the above two screening actions, each action corresponding to one level of file classification. The operation is simple and clear, and the file screening is fast and convenient.
[0053] It should be noted that in the document searching process, the first step and the second step have no order, and the staff can operate step by step or simultaneously according to needs or habits. In addition, there may be a case of screening two or more second-level classified files at the same time, that is, simultaneously turning on multiple second label switches on the screening control board, at this time the indicating lamps corresponding to the activated identification units on the corresponding screening circuit strips will all be lit up.
Claims
1. An archival storage cabinet, characterized by, The file storage cabinet comprises: a cabinet body and a storage folder matched with the cabinet body; wherein the cabinet body comprises a top plate, a bottom plate, a back plate and two side plates; a plurality of limiting units for separating the storage folder are arranged on the bottom plate, and a limiting groove is formed between any adjacent limiting units; vertical guide rails are arranged on both sides of the cabinet body, and a plurality of first labels are vertically arranged on the guide rails; the cabinet body further has a transversely arranged screening control plate, both ends of the screening control plate are respectively mounted on the guide rails on both sides, and the screening control plate can vertically reciprocate along the guide rails with damping; a plurality of indicator lights are transversely arranged on the screening control plate, and each indicator light corresponds to the position of each limiting groove; a plurality of screening circuit strips are arranged on the screening control plate, each screening circuit strip is transversely laid on the screening control plate, and each screening circuit strip is vertically arranged; each screening circuit strip has a second label switch and a plurality of identification units, the second label switch is electrically connected with each identification unit; each identification unit is distributed on the screening circuit strip, each identification unit corresponds to the position of each limiting groove, and each identification unit is electrically connected with a corresponding indicator light of the limiting groove to form a linkage indication unit; in any screening circuit strip, only when the second label switch is turned on and the identification unit is activated, the indicator light forming a linkage indication unit with the identification unit is turned on; a power supply is further arranged on the screening control plate, and the power supply supplies power to the screening circuit strips and the indicator lights; the storage folder comprises a cover plate, a tail plate and an intermediate vertical plate, and a document fixer is further arranged in the storage folder; a plurality of first sensing areas are vertically arranged on the outer vertical surface of the intermediate vertical plate, and each first sensing area corresponds to each first label on the guide rail when the storage folder is placed in the cabinet body; the storage folder further has a detachable sensing module, the sensing module can be fixed on any first sensing area; a plurality of second sensing areas are vertically arranged on the sensing module, each second sensing area corresponds to a screening circuit strip when the screening control plate faces the sensing module; an activation unit is detachably mounted on any second sensing area, and the activation unit can activate an identification unit opposite to it.
2. The file cabinet of claim 1, wherein, The identification unit is a magnetic attraction switch, and the activation unit comprises a permanent magnet.
3. The file cabinet of claim 1, wherein, The height of the storage folder is two-thirds of the height of the internal space of the cabinet body.
4. The file cabinet of claim 1, wherein, A limiting locking member matched with the guide rail is further arranged on the screening control plate, and the limiting locking member can suspend and fix the screening control plate on the guide rail.